GLATA Executive Board Meeting Minutes Version 3

Transcription

1 GLATA Executive Board Meeting Minutes Version 3 Dates: Saturday, June 4, :30am-5:30pm (7am Breakfast) Location: Wheeling, IL Westin Hotel (River B) Voting Members Present: Voting Members Absent: Lawrance, Wilkinson, Rager, Hammerschmidt, Ju Miller, Lindley, Sullivan [IL proxy], Ji Miller [IN proxy], Goodman, Dutton, Mizer, Moll [Quorum Present] Whitson, Willard Appointed Coordinators Present: Gerlach, Weible, Burton Members Present: Lawrance, Wilkinson, Rager, Hammerschmidt, Ju Miller, Lindley, Sullivan [IL proxy], Ji Miller [IN proxy], Goodman, Dutton, Mizer, Moll 1. Call to Order [7:32am] 1.1 Introductions Additions to the Agenda Proxies and Coordinators present - introduced Happy Birthday Justin Miller Approve Mike Sullivan as IL proxy for Joe Whitson Motion: I move to approve Mike Sullivan as the Illinois Representative proxy for the June 2016 Executive Board meeting. 1 st : Ju Miller 2 nd : Dutton motion carried Approve Jim Miller as IN proxy for Bruce Willard Motion: I move to approve Jim Miller as the Indiana Representative proxy for the June 2016 Executive Board meeting. 1 st : Sullivan 2 nd : Wilkinson motion carried Parliamentarian J Rager th Man M Moll Request to try and present an opposing view during discussion when necessary Request to be termed the 12 th person rather than 12 th Man 2. Approval of Current Agenda Motion: I move to approve the current agenda. 1 st : Sullivan 2 nd : Rager motion carried 12-0

2 GLATA Executive Board Agenda (6.4.16) Page: 2 3. Approval of Minutes 3.1 March 2016 Executive Board Meeting Minutes (Appendix A, Appendix B) Indicated the difference between the two sets of minutes (archived and public) Motion: I move to approve the March 2016 Executive Board Meeting Minutes with verbal corrections presented: 1 st : Mizer 2 nd : Goodman motion carried March 2016 GLATA Business Meeting Minutes (Appendix C) Motion: I move to approve the March 2016 GLATA Business Meeting Minutes with verbal corrections presented: 1 st : Wilkinson 2 nd : Rager motion carried Reports of Executive Committee (Informational) 4.1 Officer Reports President Report (S Lawrance) A1, A1.1 Lawrance attended Ohio State Meeting President Elect Report (R Wilkinson) A Vice President Report (J Rager) A Secretary Report (D Hammerschmidt) A4 Response rate on April Newsletter = 33.5% District at a Glance report handed out to EB Update EB contact list Treasurer Report (J Miller) A District Director Report (T Lindley) A6 Sent updates every month. 25 th celebration at NATA near capacity. Hit the Hill = 425+ members attending in Baltimore to DC 1) herculean effort by the NATA, 2) encourage states to have state information to share with legislatures (go in to meeting with your states own agenda). Revision to NATA Code of Ethics. Maintenance of Competency Task Force information coming hopefully in the fall. More directed continuing education efforts. Revision of Position Statement on prescription and non-prescription medication. Fair Labors Standards Act NATA has released communication pieces to help members. Information on NATA website. Any discussion at the Board level with NCAA White Paper Board is aware and has discussed New/Additional Information Questions on Reports Previous percentages on open newsletter responses do we know what they were? What is each state due structure? D4 = $35, NATA = $150 in regards to District at a Glance. Professional Responsibility Task Force - what is this exactly, find a way for a natural home for a connection between regulatory, ethic and professional value issues. Where members stand in terms of where these areas connect. (draft coming and proposal at June Board meeting). This may be a new committee. Boston/Chinese delegation meeting update. Chinese interested in a health care model that is more efficient with regard to care. Motion to Approve Executive Committee Reports: I move to approve the Executive Committee Reports as presented in writing with new information presented verbally. 1 st : Ju Miller 2 nd : Ji Miller motion carried 12-0

3 GLATA Executive Board Agenda (6.4.16) Page: 3 5. Reports of Executive Board (Informational) (Break 8:45-9:00) 5.1 State Representative Reports Illinois State Report (M Sullivan) B1 YPC Chair submitted resignation effective July 1 will be seeking a replacement. Now have an IATA Board member sit on the IL State High School Sports Medicine Advisory Committee. New website launch approximately in November. IATA new website a direct result of collaboration with GLATA s new website and communication with SpinWeb. Archivist vacancy. BOC score changes will impact IL scholarship awarding. Golf outing July 11, Strengthened position with State High School Association AT now on board Indiana State Report (Ji Miller) B Michigan State Report (G Goodman) B3 BC/BS meeting with ATs educational opportunity to share profession. What CPT codes are being billed out by ATs? Minnesota State Report (N Dutton) B Ohio State Report (C Mizer) B5 OATA Leadership met with legislatures prior to OATA Meeting Wisconsin State Report (M Moll) B6 WATA Meeting November, 2016 in Milwaukee New/Additional Information Questions on Reports General request: State reports possibly indicate both state work and GLATA work. Request information from State Rep that includes more state information. Expect a state rep worksheet in the future that looks different. Two different forms (state and GLATA information). State Hall of Fame discussion: OATA Hall of Fame Currently sits in Athens, OH. Historical where do state HOF reside? Illinois does not have a display; Indiana section on website and at Indiana Weslyan; MN in storage; WI in LaCrosse and website; MI at MSU. What are best practices for HOF display could there be discussion at State Association Meeting. What are direct plans for Pilot Project/reimbursement for Wisconsin and how can GLATA/NATA help? Targeted specific advertising at NATA. Ask the NATA for more funding to accomplish this project. Suggestion that the three states get together and examine expenditures that exceeded the initial budget and present additional costs to NATA. WI has collected outcomes data. Preliminary data is encouraging. Get information to Board quickly so this item can make the June Board meeting. Minnesota s attempt at NPI registration. Is tracking taking place? Motion to Approve State Rep Reports: I move to approve the State Rep Reports as presented in writing with new information presented verbally. 1 st : Lindley 2 nd : Sullivan motion carried 12-0

4 GLATA Executive Board Agenda (6.4.16) Page: Standing Committee Reports Operations (D Hammerschmidt) C Web Team (A Cripps) C1.1 Working with Andrea to update the website History and Archives (P Ohaver) C1.2 GLATA 2016 meeting photos in DropBox Memorial Resolutions (OPEN) Finance (R Wilkinson) C2, C Account Balances C Annual Meeting Financial Report C Honors and Awards (J Rager) C Elections (R Wilkinson) C Change Management (S Lawrance) C5, C New/Additional Information Questions on Reports How are GLATA finances standing with relation to proposed current projects that warrant funding? Special Projects = capped at $50,000 and the fund is currently more than that amount. $10,000 allotted for Athletes Saving Athletes (will be less than this allotment). $35,000-40,000 remaining. Proposed projects total $20, 000 approximately. Motion to Approve Standing Committee Reports: I move to approve the Standing Committee Reports as presented in writing with new information presented verbally. 1 st : Mizer 2 nd : Ji Miller motion carried Special Committee Reports Development (OPEN) (Liaison: J Miller) No Report Education Committee (J Jochum) (Liaison: R Wilkinson) D2 Process undergoing of RFP Meet in Baltimore to get a better sense of schedule Meeting Planners (K Gerlach and C Schommer) D2.1 CEU forms sent out by mail from the March meeting. Approximately 40 returned but this has been corrected. OH went complete web based and had 100% return on meeting survey because it was tied to the CEU certificate Public Relations (R Weible) (Liaison: D Hammerschmidt) D Research Assistance (T Weidner) (Liaison: J Rager) D4, D Student Senate (C Burton) (Liaison: S Lawrance) D5, D5.1, D5.2, D Governmental Affairs (J Miller) (Liaison: J Rager) D6, D6.1, D Practice Advancement (J Whetherington) (Liaison: J Rager) D7, D7.1, D7.2, D Young Professional (K Games) (Liaison: J Rager) D8, D8.1 Illinois YPC rep will vacate position as of July 1. Il seeking new YPC rep New/Additional Information Questions on Reports Is there an arrangement from Innovative CEU s (Ed K.) on payment schedule? Possibility of additional coupon discounts and course discounts at Annual Business Meeting will discuss in 9.2 And 9.4. Pinky Newall Speaker brainstorm names and ideas, more inspirational/motivational rather than clinical. Does the Pinky need to be relative to CEU s? Education Committee needs to contemplate if this speaker should offer CEU s v. a big name speaker that could advocate or become an allay of AT. Does the Education Committee have the ability to determine who this speaker is? Selection is the purview of this committee. If the speaker(s) are cost prohibitive, additional costs could be proposed through special projects funds. Where does an accurate number exist of actual meeting attendees? State Reps are each of the states ok with BOC CEU/EBP vetting process? If states need help reach out to the Education Committee.

5 GLATA Executive Board Agenda (6.4.16) Page: 5 YPC actions and outcomes update. Research Assistance Committee proposal for funds to pay student research assistants. Justification/description needed for financing on the annual budget request. Providing a service /independent contractor. VP will communicate with Research Assistance Committee Coordinator. Motion to Approve Special Committee Reports: I move to approve the Special Committee Reports as presented in writing with new information presented verbally. 1 st : Dutton 2 nd : Goodman motion carried Reports from NATA Committees (Informational) 6.1 District Appointed Rep to NATA Committee Awards Committee Hall of Fame (J Ponzi) Report Submitted E1.1 Most Distinguished (R Ogar) Report Submitted E1.2 NATA Service Award (J Locke) NO Report Submitted Specialty Awards (R Peterson) Report Submitted E Committee on Practice Advancement (J Wetherington) Report Submitted E2, E2.1, E Convention Program Committee (OPEN) NO Report Submitted Position announcement was sent in an EBlast currently seeking a specialty appointment College/University AT Committee (M Stoessner) Report Submitted E District Secretary/Treasurer Committee (D Hammerschmidt/J Miller) Report Submitted E Ethnic and Diversity Committee (C Torres) NO Report Submitted Professional Ethics Committee (S Bruce) Report Submitted E Foundation Board of Directors (B Gray) Report Submitted E Governmental Affairs Committee (J Miller) Report Submitted E Political Action Committee Board of Directors (K Powell) Report Submitted E10, E Professional Development Committee (S Long) Report Submitted E Professional Education Committee (B Vesci) Report Submitted E Post-Professional Education Committee (N Kramer) Report Submitted E Education Advancement Committee (L Eberman) Report Submitted E14, E Public Relations (R Weible) Report Submitted E15 PR contest Honorable Mention winners: Athletico large group; University of Indianapolis student effort, student led Hit the Hill and Proclamation, NPI compliance project.

6 GLATA Executive Board Agenda (6.4.16) Page: Secondary Schools Athletic Trainers Committee (D Grooms) Report Submitted E16, E National Athletic Training Student Committee (H Nieman/H Bulford incoming) NO Report Submitted Young Professionals Committee (K Games) Report Submitted E18 Motion to Approve NATA Committee Reports: I move to approve the NATA Committee Reports as presented in writing. 1 st : Sullivan 2 nd : Mizer motion carried Presentations (Informational) 7.1 Walter Koch (OH) Memorial Resolution (S Lawrance) F1 Moment of silence to recognize Walter Koch (OH). 7.2 Global Reach Web Services Dispute (S Lawrance) F2, F3, F4, F5, F6, F7, F8, F9. F10. F11, F12, F13, F14, F15, F16, F17. F18, F19, F20, F21, F22, F23 $ bill that came late March. Direct communication between GLATA and Global Reach. Global Reach s contention is that GLATA was still utilizing their server. GLATA gave explicit closing dates (notice given and termination date). App 23. GLATA has not heard back from Global Reach since last correspondence from Lawrance (May 10, 2016). Unsure of Global Reach s next move whether they will proceed with any action remains unseen at this point. Lindley thanked the members who have dealt with this issue in a professional manner. Should Lawrance follow-up to inquire the end result of this issue? Lawrance will draft a follow-up to Global Reach. He will seek input from the Board before it is sent. 7.3 Board Member Transitions (J Miller) When elected board position is notified in December - that would be a good time to have dialog before the March Meeting. Two parties could communicate during the months after election prior to March Meeting. Points to consider - should the incoming elected Board member attend the October face to face, October face to face meeting date, joint committee membership coordinators to meet face to face, oversight from the Board on transition, Charge the Elections Committee with looking at the election cycle, timing and implications on executive board members transition. Charge to create a work group New Member Orientation Lawrance, Rager and Goodman. Charge each Executive Board member re: Transition Documents finding, reviewing and updating each individual board positions transition document. GLATA P/P Dropbox. (Break 10:22-10:33) 7.4 National NPI Update (T Lindley) BOC response to the NATA Board is that the membership organization of the NATA is responsible for NPI regulation at this point. Draft proposal from District 4 & 6 to the NATA Board in June 2016 NPI State Association Advisory Council Update (R Wilkinson) Met Face to Face in January. Completed election process. Continue to plan for State Leadership Forum - Tuesday evening in Baltimore, registration is free but required for tracking purposes. Recently approved award recipients: Amy Brugge (MN) Emerging Leader ; Craig Voll (IN) and Craig Bennett (WA) Excellence in Leadership Thank you to Christina Eyers (MI) outgoing member 7.6 NATA State Pilot Program Update (Ji Miller, C Mizer, M Moll) F24, F Revised AT Competencies (T Lindley)

7 GLATA Executive Board Agenda (6.4.16) Page: 7 Board perspective of the AT Competencies. Curricular Content Standards Strategic Alliance working together. June 1 st marked the start of this draft comment period. Take home message to send to members is that this is a starting point! 7.8 Dedicated space for GLATA Committees to meet at NATA Meeting (S Lawrance) State Reps ask State EB if GLATA had a dedicated meeting space at NATA would your individual state take advantage of this? 7.9 ATs Care Program (T Lindley) Proposed AT Care Committee created: Critical incidence care response. Budget impact. P. Denehy will be the D4 rep to the NATA Possible GLATA CISM Committee (S Lawrance/T Marquez) Marquez spoke on behalf of the four current CISM teams in the district. What is a CISM Team? Critical Incident Stress Management Team = emotional first aid. Create a GLATA CISM Committee. Currently four states in the district have teams (OH, WI, IL, IN). CISM would provide a service to the members of GLATA. helping the helpers 7.11 MATS Flint Project (G Goodman) Unfortunately, no movement on this project. AT s in Flint currently identifying their needs NATA Foundation Foundation 25th year celebration (T Lindley) GLATA table #1: 1 st round invitation to committee chairs and coordinators. Did not fill all ten spots. 2 nd round past presidents, 3 rd round current president, 4 th round one table spot left, offer to Bobby Gunn award winner GLATA table #2: Seats given to the membership at the June Business Meeting. Potential 3 rd table on hold pending motion in new business. (Lunch Break 12:30-1:20) 7.13 Policy and Procedures Manual (S Lawrance) Project to combine all policies and procedure documents in to one P/P manual SpinWeb Credit on Account (J Miller) GLATA received a $ credit to be applied to future costs. The credit was received when Illinois choose to use SpinWeb. Illinois recognizes the GLATA member benefit of being able to collaborate with SpinWeb Zero Dollar AT Services (T Lindley) District Director Lindley seeking NATA Board to act on zero-dollar athletic training contracts. Asked the NATA Board to create a work group to look at this issue. Exposure, scope and range of this issue will hopefully be explored by this work group. Best Practices and Fair Market Value two issues to ponder Marketing Plan (D Hammerschmidt/R Weible) Internal and external public relations coordinator and memorial resolutions. Create a master calendar of PR events so everyone involved are on the same page. Charge Dawn Hammerschmidt, Ryan Weible and Jessica Rager with creating a live workable Master PR calendar by the October meeting Team 50 Update (J Rager) Acting coordinator is back in this role. Cost of a book for attendees. Archives are being updated. Entertainment for the event. Lapel Pins for the event for registrants at the meeting. Patch Adams for possible Pinky Newell that year. Open registration earlier that year so firm numbers can be obtained for the event.

8 GLATA Executive Board Agenda (6.4.16) Page: 8 8. Old Business Promotional materials ready to go by March Jerry Whetstone, Jim Moore, Gary Lake, Roger Kalisiak, Tory Lindley, Marion Vruugink, Jessica Rager members of Team 50. Team 50 will present costs to the EB Team 50 Student and YP Representatives (S Lawrance) McKenzie Clark (YP) and Madison Roskuska (GSS) appointed to Team New Business 9.1 Funding for incoming Secretary and Treasurer positions to attend the NATA Joint Committee Meeting. (J Miller) Possibly include in-coming committee chairs where appropriate. Motion: I move to direct the Finance Committee to include funding for Secretary-Elect and Treasurer- Elect positions to attend the NATA Joint Committee Meeting in the annual budget, effective FY 2017, and to amend the bylaws and policy and procedures for each elect position to reflect this addition of duties. 1 st : Miller 2 nd : Hammerschmidt Motion carried Membership ICEU Discount Coupons (R Wilkinson) Is there a potential loss of revenue with this motion? Technically there is no loss the way the current program is run. Can a discount code be shared with a non-member? The code is located in the member password protected portion of the website and is as protected as possible, although, it was acknowledged members could share the code with non-members Motion: I move that GLATA continue to offer 50% off discount coupons for all EBP courses housed with Innovative CEUs. This discount will continue indefinitely as a member benefit until removed by further action of the board. 1 st : Wilkinson 2 nd : Dutton Motion carried Fee structure at Annual Meeting (J Rager) Rationale is for a simple and yet incentive means to increase NPI number holders. Unsure how the Education Committee would respond to another committee s motion/directive. This could possibly be discussed at a joint committee meeting (see 9.7). See where the NATA BOD goes with NPI Proposal. GLATA EB supports this. Motion: I move increase the fee structure for all GLATA educational events for individuals who do not hold a verified NPI number. This increased fee structure would be presented by the Education Committee and Meeting Planners at the October EB meeting. 1 st : Rager 2 nd : Sullivan Board received this motion positively, Rager moved to withdraw the motion, 2 nd : Sullivan. Lawrance charged Rager to convene the COPA and Education Committees to examine this issue and bring forward a recommendation in October. 9.4 ICEU Couse Give-a-ways at GLATA Business Meeting (R Wilkinson) Are there too many give a ways taking place at the annual meeting. Motion: I move that we approve funding for 10 free Innovative CEU courses to be given away to the membership at the GLATA Business Meeting in Baltimore. Funding for this will be taken from profits paid down through courses purchased from ICEU in the second quarter of the fiscal year. No monetary withdraw will occur from the fiscal year budget.

9 GLATA Executive Board Agenda (6.4.16) Page: 9 1 st : Wilkinson 2 nd : Ju Miller Motion carried (Break 2:45-2:55) 9.5 GLATA Student Senate Reading Club and Leadership Seminar Proposal (S Lawrance) H1 Budget proposed $ The GSS has not been privy to the specifics of the proposal. Motion: I move to approve the Special Project Request: GLATA Student Senate Reading Club and Leadership Seminar as presented. 1 st : Lawrance 2 nd : Ji Miller The board discussed this proposal, Lawrance moved to withdraw the motion, 2 nd : Ji Miller. Lawrance charged the GSS and himself with examining the proposal and bringing forward a refined proposal to the Finance Committee and October Executive Board meeting. 9.6 GLATA Student Senate Registration Fee (S Lawrance) H2 Philosophical discussion on this motion. Should the students have to register if they are technically running a meeting and working throughout the meeting. Anything that the Board can do to support students is important. Motion: I move that GLATA waive the registration fee requirement for the current and incoming GSS members effective starting with the 2017 Annual Meeting. 1 st : Lawrance 2 nd : Moll motion failed GLATA October Joint Committee Meeting Proposal (S Lawrance) H3 Asked to arrive by 6:00 on Saturday night before the board meeting. Meet with board Sunday morning and work in their groups in the afternoon bring back thoughts, ideas and plans at the end of the day. $ proposed budget. Concern with increase in face to face meeting costs. Hard to predict if there will be a tangible product as a result of this meeting but it is hard to measure momentum. Evaluate the outcomes of this proposed meeting. Role of a facilitator for this meeting. Motion: I move to approve the Special Project Request: October Joint Committee Meeting as presented. 1 st : Lawrance 2 nd : Wilkinson motion Friendly Amendment: Wilkinson moved to increase the proposal funding to (not exceed) $ , this would include accommodation for a facilitator, 2 nd : Rager motion carried GLATA Safe Sports School Grant Program (S Lawrance) H4 Lawrance explained the grant process and its similarity to the previous grant cycle. Motion: I move to approve the renewed GLATA Safe Sports School Grant program as presented. 1 st : Lawrance 2 nd : Dutton motion carried Memorial Resolutions Coordinator Position (S Lawrance) H5 Motion: I move to approve Haley Zimmerman (IL) as the new GLATA Memorial Resolutions Coordinator, effective immediately. 1 st : Lawrance 2 nd : Ju Miller motion carried

10 GLATA Executive Board Agenda (6.4.16) Page: Public Relations Committee Structure (S Lawrance) H6 Motion to move in to Executive Session 1 st : Lindley 2 nd : Rager motion carried 12 0 Rager moved to end executive session, 2 nd : Dutton motion carried Internal Communication Coordinator Position (S Lawrance) H7, H7.1 Motion: I move to approve Laura Harris (OH) as the new GLATA Membership Communications Coordinator, effective immediately. 1 st : Lawrance 2 nd : Mizer motion carried NATA Foundation 25 th Celebration Sponsorship 3 rd table (R Wilkinson) Motion grew from discussion in an thread regarding what other districts were doing with the Foundation Gala. Motion: I move to approve funding for a 3 rd table at the NATA Foundation 25 th Anniversary Celebration in the amount of $2,500. Funding to be taken from the Annual Meeting proceeds in the general operating account. The seats will be given to the first ten past association presidents and past district directors who respond to an invitation. 1 st : Wilkinson 2 nd : Lindley motion failed GLATA Name Badges (S Lawrance) H8 Credential discussion on name badge. Color v. two tone badge. Motion: I move to approve funding for new GLATA name badges that incorporate the new GLATA logo in an amount not to exceed $500. Funding to be taken from the Annual Meeting proceeds in the general operating account. 1 st : Lawrance 2 nd : Ju Miller motion carried Parking Lot Discussion points that warrant attention at the meeting, but are not agenda items and/or are tangents from agenda item discussion. Face to face meeting in October/November What is the impact on officer board transitions and election implications. 11. Open Forum/Good of the Order 11.1 From GSS Chair: What is the feasibility of expanding the Preceptor of the Year Award to recognize individuals from the settings affiliated with student clinical experience (e.g. middle school/high school, collegiate, clinic, and professional sports.) Nominees may be hard to get for all these specific categories. Have one award but the winner may come from any setting. Award still in its infancy, wait to see how expansion will work From GSS Chair: What is the feasibility of acquiring items that can be given out in a drawing, for our service project benefiting Athletes Saving Athletes? Donations for a charity fundraiser Donations v. Raffle be aware of the guidelines for each. Reach out to ASA to see if they will donate items.

11 GLATA Executive Board Agenda (6.4.16) Page: From GSS Chair: What opportunities can we provide, at the Winter Meeting, to reward and recognize athletic training programs who become 100% NPI compliant, or previously obtained this feat prior to our initiative? Recognition at the Business Meeting, Quiz Bowl, Skills Challenge From President: How well is Dropbox working for the board as a means to communicate and locate board materials? Dropbox storage discussion. Should multimedia items be moved out of Dropbox. Charge Justin and Michael with looking at DropBox files and P/P in Dropbox 11.4 From President: Are we ready to have a videographer come to the Annual Meeting in addition to a photographer? Discuss at October board meeting From President: What are thoughts on restructuring the Development Committee functions can these be moved under the Meeting Planners list of duties? Discuss at October board meeting. 12. Announcements 12.1 GLATA Business Meeting Thursday, 6/23/16; 6:15 7:15 pm; Location TBD 12.2 NATA Hall of Fame Induction Ceremony Friday, 6/24/16; 2:00 3:00 pm 12.3 NATA Quiz Bowl Friday, 6/24/16; 5:00 7:00 pm 12.4 NATA Foundation 25 th Anniversary Celebration Friday, 6/24/16; 6:30pm Reception, 7:30pm Dinner 12.5 October EB Meeting Sunday, October 2, 2016 (Wheeling, IL); Finance and Change Management Committee Meetings on Saturday, October 1, Adjourn [5:10 pm] Motion: I move to adjourn this Executive Board meeting. 1 st : Rager 2 nd : Ju Miller motion carried 12-0