MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY 17 th DECEMBER 2015 IN THE MAWNAN MEMORIAL HALL

Transcription

1 Page 1 of 12 MINUTES OF A MEETING OF MAWNAN PARISH COUNCIL HELD ON THURSDAY 17 th DECEMBER 2015 IN THE MAWNAN MEMORIAL HALL PRESENT: Cllrs Sadler (Chairman), Barnicoat, Faiers, Marsden, Moyle, Nash, & White APOLOGIES: Cllrs Bate & Robinson ALSO PRESENT: Mrs L Clements, Clerk and 12 members of the public The Chairman explained the safety procedures TO RECEIVE APOLOGIES FOR ABSENCE Cllr Bate & Robinson MEMBERS TO DECLARE DISCLOSABLE PECUNIARY AND NON- REGISTERABLE INTERESTS (INCLUDING DETAILS THEREOF) IN RESPECT OF ANY ITEMS ON THE AGENDA AND ANY GIFTS OR HOSPITALITY EXCEEDING 25 None noted TO CONSIDER REQUESTS FROM COUNCILLORS FOR DISPENSATIONS None noted TO RECEIVE AND APPROVE THE MINUTES OF THE FULL COUNCIL MEETINGS HELD ON THE 19 TH NOVEMBER AND THE CHAIRMAN TO SIGN THEM It was proposed by Cllr Barnicoat, seconded by Cllr Marsden and RESOLVED that the minutes of the meeting held on 19 th November 2015 be approved and signed by the Chair. on a vote being taken the matter was approved unanimously TO REPORT MATTERS ARISING FROM THE MINUTES NOT ON THE AGENDA, FOR INFORMATION ONLY Toilets to remain open for present time. Works to assess refurbishments pending PUBLIC COMMENTS ON ITEMS ON THE AGENDA None noted TO RECEIVE ANY INFORMATION FROM THE BURIALS COMMITTEE The clerk made the council aware of an issue that had arisen with access rights whilst she has been arranging the consecration area. It appears that the

2 Page 2 of 12 faculty granted to the church for the path from the lychgate only holds as a right of way for a church graveyard extension. Cllr Moyle asked why, since the current paths is not wholly suitable, we could not talk to the National Trust about purchasing a further strip of land to construct our own path. Cllr Sadler said that this had been mooted at the original discussion stages. Discussions between the clerk, Diocese Registrar and local PCC are ongoing to sort this matter out TO DISCUSS AND SET THE BUDGET & PRECEPT FOR 2016/17. (Office & Finance Meeting of 23/11/15 inquorate) PLEASE NOTE REVISED BUDGET SPREADSHEET ENCLOSED After some discussion it was proposed by Cllr White, seconded by Cllr Nash and RESOLVED that the precept be raised by 1% ( ) for 16/17. on a vote being taken the matter was approved unanimously It was accepted that costs for the footpaths maintenance contract had been estimated for budgeting purposes and may or may not increase TO DISCUSS THE OPTIONS FOR PAPERLESS PLANNING AND CONSIDER IMPLEMENTATION FOR JANUARY 2016 (discussion paper provided) It was proposed by Cllr Sadler, seconded by Cllr Faiers and RESOLVED that Option 4 be trailed for 3 months to assess the acceptability of A4 printing of plans. The matter to be put on the agenda for review in March 2016 on a vote being taken the matter was approved unanimously TO NOTE PLANNING DECISIONS RECEIVED FROM CORNWALL COUNCIL (list attached) List was read out. Cllr Marsden noted that one of the conditions placed on Elgin Close was that the garage be used as such TO NOTE PLANNING ENFORCEMENT COMPLAINTS RECEIVED FROM CORNWALL COUNCIL None noted TO NOTE ANY PRE-APPLICATION MEETINGS HELD SINCE THE LAST MEETING OF THIS COUNCIL. None noted TO RECEIVE RECOMMENDATIONS TAKEN BY THE PLANNING COMMITTEE SINCE THE LAST FULL COUNCIL MEETING PA15/10308 Land Adj To Robin Hill Carlidnack Road TR11 5HA It was proposed by Cllr Moyle, seconded by Cllr White and RESOLVED that the Planning Committee recommendation be upheld. on a vote being taken the matter was approved unanimously

3 Page 3 of 12 PA15/ Land To The Rear Of Loenter Grove Hill TR11 5ER Cllr Sadler declared an interest in PA15/09744 and would not vote/ leave the meeting if necessary. Representations were made by the Hollie Nichols on behalf of the owners. Mr Hartley, a neighbour, also raised comment objecting to the application as he felt that a decision on outline planning could not be made with the information provided. Cllr Sadler surrendered the chair to Cllr Moyle and left the meeting at 8.05pm It was proposed by Cllr White, seconded by Cllr Barnicoat and RESOLVED that the Planning Committee recommendation stand but that additional comments to include Mawnan Parish still support the outline planning application for 2 dwellings on this site [as shown on red line block plans], but reserve the right to amend this once the full plans are received. and mention of the continuing issue with the actual site boundaries being discussed. on a vote being taken the matter was approved unanimously Cllr Sadler returned at 8.15pm TO CONSIDER PLANNING APPLICATIONS RECEIVED FROM CORNWALL COUNCIL BY THE DATE OF THE MEETING PA15/10683 Akaroa Budock Vean Lane Mawnan Smith Cornwall TR11 5LH It was proposed by Cllr White, seconded by Cllr Faiers and RESOLVED that the Parish Council support this application PA15/11246 Grove Hill Cottage Grove Hill Mawnan Smith Cornwall TR11 5ER It was proposed by Cllr Barnicoat, seconded by Cllr Nash and RESOLVED that the Parish Council support this application PA15/11718 Meudon Cottage Maenporth Road Maenporth TR11 5HT It was proposed by Cllr Moyle, seconded by Cllr White and RESOLVED that the Parish Council support this application PA15/11502 High Grove Grove Hill Mawnan Smith It was proposed by Cllr Faiers, seconded by Cllr White and RESOLVED that the Parish Council support this application on a vote being taken the 4 matters above were approved unanimously TO RECEIVE CORRESPONDENCE AND AGREE RESPONSES IF APPROPRIATE Nick Penn paths at Maenporth. Cllr Nash to discuss further options for voluntary works pending footpath review discussion in January. Penwarne Speed Limit a van was forced onto the hedge due to speed. This is yet another incident, many of which do not get logged as incident/crime statistics. Support given to future discussion with CORMAC to works here.

4 Page 4 of 12 Drains Grove Hill once again overflowing. Works to be put onto Rural Drainage Project budget for next year. Tesco Grant further info to be sought by clerk. Helford Car Park Trust possible use of donation could include metal handrails on the Helford Passage and steps which are fairly steep TO RECEIVE AND APPROVE THE STATEMENT OF PAYMENTS, RECEIPTS AND BANK RECONCILIATION FOR THE MONTHS OF NOVEMBER 2015 Cllr Robinson has not reviews, so deferred to next meeting TO APPROVE THE PAYMENT OF ACCOUNTS IN DECEMBER 2015 It was proposed by Cllr Sadler, seconded by Cllr Faiers and RESOLVED that accounts totalling (inc VAT) be approved for payment and duly signed. on a vote being taken the matter was approved unanimously REPORTS FROM COMMITTEES AND REPRESENTATIVES The clerk noted a request from the Bowling club into the possibility of acquiring a section of the Junior Playing Field to aid their merger with the Trebah Tennis Club. A provisional agreement was given, which would allow the drafting of plans showing how much land may be needed. Footpaths review by Cllr Nash & Marsden will be ready for the January Meeting REPORT FROM CORNWALL COUNCIL WARD MEMBER New Chief Executive appointed to Cornwall Council Kate Kennally who is currently working for the London Borough of Barnet. Falmouth Neighbourhood Plan looks set to say that it can meet the housing needs in the area by changing the capacity of proposed dwellings (blocks instead of houses). This might have an effect on other developments in the network area. Boundary Review now due in 2016 before next elections. Cornwall Council not happy. Devolution monies devolved to networks areas approx , but look out as Falmouth & Penryn seem to be likely to get the majority of this funding. Goldmartin Field Planning application going to go to planning sub committee for decision. Many issues have not yet been answered. The tree officer, highways & affordable housing all unhappy with current application. Cllrs Nash & Sadler- the carpark was a big issue and was originally classed in the inspectors report as a private matter, but Taylor Wimpey say this is legally impossible to undertaken now. Do we know where this stands? Penwarne Road speed limit highways taken for a site visit. They have agreed to reinstate the white lines and move the central line over slightly.

5 Page 5 of 12 Cllr Moyle what would be the costs of getting 30mph limit put in place? 40 is still way to fast for this stretch. Mr Tony Barbary (resident) said he had never seen traffic so fast as had been seen recently there had been 5 accident this year. It was decided that the clerk would draft a letter to Cormac to ask for a review of the speed limit on this stretch of road (between No Mans Land and Penwarne Manor) INFORMATION ON CURRENT COUNCIL VACANCIES & POSITION OF NOMINEES FOR CO-OPTION Cllr White announced that, as many were aware, he would be taking up a new posting in Shropshire and would be tendering his resignation at the January meeting (effective from February). He hopes to be able to return to the council in future DATE AND TIME OF NEXT MEETING The next will be held at 7-30pm, on Thursday, 21 st January, in the Memorial Hall COMMENTS FROM THE PUBLIC Alan Tully mentioned that drains along Greenfield Close also overflowed during heavy weather and that they should be noted if/when the Rural Drainage works take place as they could be additional to the issue on Grove Hill. He also brought up the subject of a carpark for the Memorial Hall. It seems there are/would be housing plots adjacent to the hall which may become available in the near future which should be considered as suitable. Grants, solar funding or the developer of Goldmartin could be asked to contribute purchase costs. Council to investigate possibilities. Cllr Sadler said that thanks should be given to Denis Gartside for the forethought on this issue that led to the inclusion of a carpark in the original plans. Mr Lugg asked if thanks could be given to the Beth Lawry and the lighting committee who have once again done a wonderful job, despite some atrocious weather conditions hindering lights going up. Meeting Finished at 9.05pm Wine & Mince Pies were provided after the meeting Signed. 21 st January 2016 (Chair)

6 Page 6 of 12 Item 2095 MAWNAN PARISH COUNIL 2016/17 BUDGET PROPOSALS version3 Dec15 LINE 2013/14 end of year 2014/15 end of year 2015/16 projected year end 2016/17 proposal working doc NOTES: 1 Free Reserves 17, , , , Ear Marked Reserves 26, , , , includes 50,000 solar grant, 750 Election Expenses, 700 Helford Carpark, 600 Graveyard, 1500 H&S fund 3 Opening Balance 44, , , includes 50,000 solar grant fund INCOME 4 Precept 43, , , , all other income listed below a possibility and could be used to buget.. 5 CTS grant 1, , , , CTS grant looks to be approx CC - Footpaths/SWCP/Weeding 1, , , , Footpath Maintenance looks Bank Interest bank interest usually around 25/ 30 8 Misc 1, , Solar Farm Grant , , Solar Farm Grant Graveyard Memorials VAT Reclaimed , , Total Income 48, , , , provisional - using current precept + known income 51, , less solar grant money 13 EXPENDITURE 14 Bank Charges Administration/Rent 6, , , , Office Rent 2, , , Reprographics (inc toners) now includes toners - will effect on stationary budget 18 Stationery Telephone & Internet new contract Nov 15 ( 8.05 pm saving) 20 Land Registry Searches Books Postage Engraving No Community Acheivement Award scheduled for Insurance Meeting Room Hire Internal Audit Fee External Audit Fee Parish Council Website Publications includes any external printing of newsletters etc. Now done in house - ofset again reporgraphics 30 Future Election Expenses Salaries 8, , , , clerk's salary 8, , , assumed 1 spinal point increase and no extra hours (to phr) 33 Mileage & Parking PAYE & NI projected figure is only for EMPLOYER contribs, employee comes out of salary regardless 35 Clerks Pension new item - Clerk's NEST pension contribution (employer contrib figure only as above) revised 11/15 36 Training & Conference Fees 1, , Course/conference fees Mileage & Parking Chairman's Allowance Subscriptions now inc SLCC, CALC, ICCM & IOC 41 Paths & Open Spaces 6, , , , contract for renewal in March. Likley to go up. Open Spaces & Weeds fixed ( 2656) 42 SWCP 1, , Inland Footpaths Weeds Grass Cutting 1, , , includes monies owed back for Junior Playing & Carwinion fields 46 Footpath Repairs Public Services 2, , , , Toilets - Cleaning and Materials 1, , , , Toilets- Utility Charges contract for renewal in August - 50 Toilets - Repairs and Maintenance , , , toilets need reflooring & handryer in disabled 51 Bus Shelter Misc , , includes- CPFT works ( 7480) ofset aginst donation income 53 S19 - Carwinion Playing Field 4, , , , excludes grass cutting contract share (line 45) 54 S19 - Junior Playing Field Trust 5, , , , excludes grass cutting contract share (line 45) 55 Donations/Grants 1, , , , includes defibrilator ( 1500) - decision on funding as this counld have come from solar grant money 56 Graveyard -S , , , training resources (books/forms etc) maintenance/grounds , , possibly use Solar Grant to fund maintenance of graveyard as a community project 60 Total Expenditure 42, , , , /16-20,000 taken from earmarked reserves for Graveyard Maintenance. 61 Difference (precept-expenditure) , ,

7 Page 7 of 12 Item 2096 Paperless planning Mawnan Parish s options Cornwall Council intends to make all planning paperless as of 1st April Currently Mawnan Parish operates in a halfway system we receive hardcopy plans but review additional comments/details and respond electronically. I think we have 4 realistic options at this point; some are easier to implement than others and some will require more behind the scenes work to facilitate adequately. 700 has been granted to each parish to use to fund the change as they see fit. I see our options as: Option 1: buy a portable projector & screen (projector Screen 120) Option 2: buy an A3 printer ( 150) Option 3: buy a large TV/ Monitor for use with laptop (32 220) Option 4: print out plans on a4 & take laptop to meetings in case more details required ( 0) I would like to suggest trying Option 4 initially along with the process outlined overleaf. I have attached A4 copies of documents from a randomly chosen planning application so you can see how they appear when printed. If the size/scale of these plans in A4 is unacceptable I would suggest the purchasing of an A3 printer (of a basic spec) as per Option 2 first. There is a space issue in the office so this printer would be akin to the Canon Pixma wireless printer currently stored away mainly for use with the laptop/ out of office and solely to be used for the printing of plans. Purchasing equipment (Options 1 & 3) for projecting or displaying in a large format plans would require the ability for this to be readily portable as planning is not always held in the Memorial Hall. Storage space then becomes an issue long with setting up time. Additional time creating suitable presentations would be needed by the clerk where plans could only be viewed in a specific order, which would also need to be agreed. Side by side comparisons would be difficult to achieve whilst in the meeting, as would flicking back and forth through presentation pages. It may require someone to manage the presentation other than the clerk (taking minutes whilst managing the presentation would be difficult) There would also be the issue of venue lighting would we be able to close curtains/ turn off lights to view plans optimally? Also, if the equipment develops a fault this would likely only be noticed at the time of the meeting ancillary measures would be hard to arrange at such a late stage. In all cases we will need to make it clear that the parish offices will no longer hold paper copies of plans larger than (A4). Any member of the public wishing to review plans would need to do this themselves either online (via the Cornwall Council Planning Portal) or by coming into the parish offices prior to the public planning meeting to review downloaded electronic copies of documents (by appointment only).

8 Page 8 of 12 I would like to suggest that we try the following process out in January, Feb & March to see how it works. If it appears that A4 plan copies are just not working a switch to A3 would not be too difficult. Initial proposal: Clerk receives notification of planning application & downloads all associated documentation. Clerk reviews application to gauge scope. Clerk contacts chair of planning to discuss which applications may need site visits & arranges as appropriate. Notification is forwarded to councillors via along with a link to either the Cornwall Council planning portal or downloaded document store (parish council cloud storage site?) so that they can review the application prior to the meeting. Councillors without internet access are provided with A4 hardcopies of the planning application form; site plans; existing elevations; proposed elevations and full list of planning documents included with the electronic submission. They would be responsible for requesting from the clerk (hardcopies of) any additional documents they might wish to review from this list. [Site meetings arranged & take place (if needed). A4 hardcopies of site plan & elevations printed for on-site use. These to be retained for use at discussion full council/planning meeting.] Agenda including details of planning applications sent out to councillors/ posted on community noticeboard. Clerk to bring one set of hardcopies of the [documents used at the site meeting] planning application form; site plan; existing elevations; proposed elevations and full list of planning documents for each application (in A4) to the public meeting. It will be expected that all councillors will have reviewed the plans prior to the meeting. Clerk will also download ALL the documents associated with each application onto the parish laptop and bring this to the meeting in case closer detail is required. Decision is made using opinions of reviews documents by councillors, with the aid of A4 hardcopies/laptop downloads if necessary Comments logged electronically by clerk onto Cornwall Council planning portal. Cornwall Council have said they would continue to provide hardcopy plans for large developments in the line of Goldmartin Field. We would have to request them one notified electronically of the application going in.

9 Page 9 of 12 Item 2097 November /December 2015 Amendments & Discharge of Conditions notifications Pre-Apps Full Applications Erection of dwelling with integral garage 10 Elgin Close Mawnan Smith Cornwall Ref. No: PA15/09826 Received: Tue 20 Oct 2015 Validated: Tue 20 Oct 2015 Status: Approved with conditions Felling of Monterey Pine Redwood Helford Passage Falmouth Cornwall TR11 5LD Ref. No: PA15/09284 Received: Mon 05 Oct 2015 Validated: Mon 05 Oct 2015 Status: Approved with conditions Removal of external door on the north east elevation of the proposed annexe PA15/07194 (Proposed family annexe extension including a juliet balcony) and replace with solid walling Halverrick The Fairway Mawnan Smith Falmouth Cornwall TR11 5LR Ref. No: PA15/10444 Received: Fri 06 Nov 2015 Validated: Fri 06 Nov 2015 Status: Approved unconditional Erection of conservatory and verandah to the SW elevation of the property Hurdy The Fairway Mawnan Smith Cornwall TR11 5LR Ref. No: PA15/09879 Received: Wed 21 Oct 2015 Validated: Mon 26 Oct 2015 Status: Approved with conditions Demolition and replacement of conservatory, extensions to property Barn Cottage Little In Sight Mawnan Smith Falmouth Cornwall TR11 5EY Ref. No: PA15/09866 Received: Wed 21 Oct 2015 Validated: Wed 28 Oct 2015 Status: Approved with conditions Proposed first floor bedroom extension Boslowen Bosanath Valley Mawnan Smith Falmouth Cornwall TR11 5LL Ref. No: PA15/08444 Received: Tue 08 Sep 2015 Validated: Fri 16 Oct 2015 Status: Approved with conditions

10 Page 10 of 12 Item 2012 Correspondence Dec 15 Date Description From Response action 24/11/15 Community network meeting 8 t Dec Mark James localism For info 25/11/15 Maenporth/ Meudon footpaths Nick Penn Made by clerk Passed to footpath team. Ongoing issue 25/11/15 Footpath 9 stile footpath 19 replacing the style Catherine countryside access team For info do we want to action? 26/11/15 HMCG minutes Sue Scott Forwarded to David Nash 26/11/15 Helford Carpark Trust donation & project request Simon Walker Made by clerk For info. footpath team to be made aware. 27/11/15 Consecration of community graveyard Alan Barr- diocese registrar Further info needed Clerk to address 30/11/15 Penwarne speed limit John Bastin For info 2/12/15 LMP increases Alan Percy, North Cornwall cluster For info 2/12/15 Goldmartin footway conditional to application Huw Gibbons Streetlights chased by clerk For info 2/12/15 Goldmartin draining info David morgan For reference 3/12/15 Footpath 32 (Mr Benney) kissing gate repairs Catherine countryside access team!! 4/12/15 Local land for housing Andrew George Cornwall Land Trust For info 7/12/15 Treluswell road consultation Highways For info also on website 9/12/15 Final taxbase info Peter hocking Cornwall council For info only 9/12/15 Tesco community grant scheme Jackie mace Cormac For info 10/12/15 Grove hill drains. Again Viv bidgood Cormac For reference

11 Page 11 of 12 10/12/15 Robyn Hill planning officer comments Nigel Brabyn Agenda item 11 14/12/15 Grove hill manhole our own little fountain of joy! 14/12/15 Memorial Hall copy of objection to Goldmartin Filed Andy Hosken CORMAC Beth Lawry!! Pending camera survey etc. For info 15/12/15 Network meeting draft minutes Mark James (localism) For info 14/12/15 Cornwall Council Local Plan Update CC For info (document of revisions is 182 pages in itself!!) 16/12/15 Graveyard access continuing Rev d Turner Working action. 19/12/15 Police report PCSO Fuller For info/website Please note: Where items are received but are not specific to the running of the parish it will be put up on the NOTICEBOARD section of the parish website it will not be listed under correspondence (providing it is deemed suitable).

12 Page 12 of 12 Item 2104 Accounts for Payment - December 2015 Cheque No PAYE Expense Total (inc VAT) 2422 Lisa Clements Wages & Expenses KC Payne village duties MS Electrical Rent w/c IOC Data Registration R Sanders Graveyard contract 1, The Sign Shop gravyeard hazard signs Kernow Tree Surgery Ltd Open Spaces contact- Q3 1, HMRC PAYE & NI Carwinion Playing Field Trust Annual Grant (part 2) 1, Junior Playing Field Trust Annual Grant (part 2) 1, DD SWW toilet utilities (15/8 to 23/11) DD BT Telephone + internet DD Lloyds Bank Charges 3.90 TOTAL FOR PAYMENT 7,205.79