California Head Start Association Board Meeting Minutes Location: Oakland, CA.

Transcription

1 California Head Start Association Board Meeting Minutes Location: Oakland, CA. Date: August 4, 2004 Recorder: Kay Wernert Time Convened: 1:30 PM Time Terminated: 3:45PM Attendees: Dr. Patricia Stroh Ed Condon, CHSA Staff Wassy Tesfa Lucia Palacios Judie Smith Michael Zito Dr. Adolfo Munoz Gene Merlio Margaret Schultz, Guest Dr. Victor Resendez Barbara Gunther Paula Tripp JoAnne Aiello Tony Garcia William Castellanos Kay Wernert Laura Santos TOPIC 1.0 Introductions 2.0 Minutes of March, 2004 CHSA Board of Directors Meeting RECOMMENDATION / SUMMARY Meeting was called to order by Lucia Palacios at 1:30 PM. Adolfo reviewed with group the meeting rules and desired outcomes. All present introduced themselves and indicated their affiliation. Corrections to the minutes: Corrections to the minutes were proposed by Judie Smith and Kay Wernert. These were the following corrections: The spelling of members names: Correct spelling Judie Smith, Kay Wernert, Hal D Armond. Gene M. moved to accept the minutes, seconded by Judie S. Motion carried. CHSA Meeting Minutes 8/4/04 Page 1 of 5

2 3.0 President s 4.0 Treasurer s st Vice President s CHSA Public Policy See Presented (Attached) Lucia Palacios gave her first report as president to the CHSA Board. Areas discussed were as follows: Lucia discussed the goals for the First 100 days (6months). These include: 1. Continuing the move the association into being its own non-profit including developing the systems (procurement, Human Resources etc) to provide appropriate oversight and effectiveness 2. Focus on developing an MOU with Regional and National Head Start Associations. Moving to formalize the relationship and bring clarity to what each one will bring to the partnership 3. Cluster conversations- contact each cluster and develop a plan about how CHSA can best support the continuation of the clusters Review of the Resource Binders that were given to each Board Member. The binder includes the CHSA Calendar for 2 years- until June 2006 Committee structures and meetings times will be continued to be developed at the Board Retreat on August 5 SETA will host the August 27 planning meeting for the November Parent Conference Lucia introduced Margaret Schultz who will facilitate the Board retreat on August 5. See Treasurer for financial details. Bill Castellanos gave the Treasurer s Bill reviewed the budget report and proposed budget for the new fiscal year. Considering expenditures as of June 2004, there was a net income of $28,330 for the fiscal year. The new budget includes the new grants(s) and increased personnel expenses. Bill and Lucia will be working with Ed to develop procurement policies that will be effective for CHSA. They will bring them to the Board for approval The new fiscal software that CHSA office is putting into place will allow for monthly bills to be sent and for credit card payments to be included on the web site for registrations etc. Motion to approve treasurer s report made by Victor R. and seconded by Pat S. Motion carried. First Vice President (See attached report) Wassy Tesfa gave the 1 st Vice Presidents which included: The goals/focus of the Public Policy committee: o Reauthorization o Dialogue with the HS Bureau regarding issues that affect California Head Start programs o NHSA- support public policy positions and the $ Per Child Campaign o Voter Registration- Voter registration drive Page 2 of 5

3 5.0 Vice President s - CHSA Public Policy (cont) 6.0 Second Vice President s - Membership and Fundraising 7.0 Secretary s 8.0 Past President s 8.0 Past President s Laura Santos reported on the implementation of the Voter Registration Drive and the tool kit that has been developed to support the drive. Tool kit includes t-shirts, banners, pens, binders, balloons, stickers and voter registration forms. Parent and other friends of Head Start can request a kit from the CHSA. CHSA needs to request $2500 ASAP from Regional IX HSA by August 6, 2004 that has been set aside to support voter registration. Ed will do that. Wassy hopes to get an intern from USC to follow public policy and legislation at the state level. Public Policy is looking for regional diversity for the Public Policy Committee Wassy, Gene, Bill ( with parent) will be attending the October National Leadership Institute in Washington. Ed will help coordinate visits with appropriate legislators for the group. Second Vice President (see attached) Adolfo presented the Second Vice President s including Membership: 32 of 161 grantees and delegates have joined so far this year. Individual membership renewals will be sent out the end of August. (Note: members who are recruited for the various committees will be expected to become individual members of CHSA) Corporate partners- looking for State level participation. Success and lessons from the July 28 th luncheon were reviewed- see conference report for details. Digital Gear- continues on implementation of software for registration and membership facilitation. Secretary s (see attached) Kay gave the Secretary s. She is reviewing the current Articles of Incorporation and whether they should be updated in any way to reflect any changes in by-laws etc. At this time it does not appear there is any reason to update them unless the purpose of the organization has changed. She will continue to get advice on this matter and make a recommendation at the next Board meeting if there needs to be changes. Past President s Region IX Association: Gene, Wassy, Pat and Laura are representative to the Region IX Association from the CHSA. Gene M is also the newly elected President of the Region IX Association. Pat recommended Ed as the nominee for the Friend position on the Region 9 Board Next Region IX Conference is in Scottsdale Arizona October The theme for the conference is Journey to Leadership Pat reported on the update from the Regional Office similar to the update given on August 4 th at the CHSA New Directors and Managers training. High points were: Under enrollment is a focus that is being reviewed Page 3 of 5

4 9.0 s Erroneous payments- enrollment of more than ten percent over income children Partnership committee, Fatherhood Conference, Management Initiative, NRS, T/TA and Oral Health. CHSSCO (See attachment for details) No new head for the office has yet been hired- it will probably be a hiring from within. Contract with CHSA for 2004 and 2005 has been approved and signed The Head Start agency members of the Desired Results (DRDP) Head Start Workgroup met in Sacramento on July 22 with the contractors from U.C. Berkley who is overseeing the work on the revisions to the DRDP. Work continues and a field test of DRDP is envisioned for Fall 2004 with implementation beginning in Fall Ed thanked Mike for his work in facilitating this group through all the changes and frustrations. It seems that the contractors have now gotten the message. The results are more than fine tuning the instrument- rather there will be some significant changes. Mike will bring a summary of changes to the next meeting. The CHSA, CHSSCO and the CA Department of Health Services Office of Oral Health Oral Health has been published. It includes a plan on improving outcomes in oral health for Head Start and other low-income children. An issue of the Bridges newsletter featuring early literacy resources and activities has been mailed out. The Head Start Bureau has released $6 million in one-time-only, non-competitive supplemental funds to state Collaboration Offices to conduct activities to improve the performance of Head Start agencies, with a focus on those administered by Community Action Agencies. Our $150,000 supplemental grant request under this application has been approved to work on issues of under-enrollment Board Recruitment 10.0 Board Recruitment (cont.) CHSA BOARD RECRUITMENT Lucia led a discussion of CHSA Board Recruitment. Some Clusters need to recruit representatives. Lucia will contact the appropriate groups to advertise and recruit representatives. Bill will recruit a Migrant HS Representative. Also needed are representatives or alternates for Cluster II. III. IX, Tribal Head Start, Migrant HS, Staff Reps and Parent Reps. Contact Lucia before October 29 with recommendations. CHS Collaboration Office Advisory Committee: Recruitment for the committee was discussed. It was recommended that the nominee should be geographically reflective of California with recommendations that one each from Cluster One, Cluster Two, Cluster Nine and Cluster Six or Eight. No action was taken at this time. Recommendations will be presented at the Page 4 of 5

5 November meeting Conference Planning 12.0 New Project Updates 13.0 Executive Directors 14.0 Evaluation CONFERENCE PLANNING (See attachment) The 7 th Annual CHSA Conference will be held on Feb. 7 th 13 th, 2005 in Pasadena. Conference planning continues- the first committee meeting was held in Pasadena on July 20 th. Possible keynote speakers are being contacted Not enough posters were received for the poster contest so the committee is working with a local artist to come up with the design. The Board reviewed and discussed the design of the conference schedule and the budget for the conference. Barbara G. made a motion to accept the conference design with the suggestions that were made and noted by Ed. Tony C seconded the motion. The motion carried. The budget was approved to include a membership discount in the registration costs. Adolfo M moved to approve the budget; Wassy seconded it. The motion carried with Barbara G abstaining. CHSA Oral Health Project A hire was made for Project Coordinator. There were 20 applicants and 9 were interviewed. Catherine De La Torre was selected and will start around September 1, CHSA Parent Ambassador Project The Board reviewed the two-page application. Some suggestions were made and noted by Ed. Ed would like any suggested changes and then he will pass back to the Board for review via . It will go out September 1, EXECUTIVE DIRECTORS REPORT PRESENTED (See attachment) As time was running late the Board was requested to read Ed s report included in the packet. Judie was asked to lead the evaluation of the meeting: It was well facilitated. Suggestion was made to look at the placement of action items and maybe put them earlier on the agenda. Also suggested to space out discussion items. Suggestion was made to schedule the meeting for a longer time because it usually runs over the scheduled time. Page 5 of 5