PARK DISTRICT OF HIGHLAND PARK BOARD OF PARK COMMISSIONERS MINUTES OF SPECIAL MEETING JANUARY 31, 2017

Transcription

1 PARK DISTRICT OF HIGHLAND PARK BOARD OF PARK COMMISSIONERS MINUTES OF SPECIAL MEETING JANUARY 31, 2017 The Special Meeting of the Board of Park Commissioners of the Park District of Highland Park was held in the Board Room at the West Ridge Center, 636 Ridge Road, Highland Park, Illinois. The meeting was called to order at 6:00 p.m. by President Meyers. ROLL CALL Present: Staff Present: President Meyers, Vice President Ruttenberg, Commissioner Bernstein Executive Director McElroy, Deputy Director of Operations Donahue, Director Curtis, Director Malartsik, Director Gogola, Director Voss, Manager Smith, Manager Johnson, Asst. Director Romes, Superintendent Ochs PUBLIC HEARING concerning the intent of the Board of Park Commissioners to sell $9,000,000 General Obligation Limited Tax Park Bonds for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of the District and for the payment of the expenses incident thereto. President Meyers indicated by gavel that a public hearing for the Issuance of $9,000,000 General Obligation Limited Tax Park Bonds for Park Improvements Purposes for the Park District of Highland Park was now in session. ROLL CALL Present: President Meyers, Vice President Ruttenberg, Commissioner Bernstein Director Curtis presented the Bond Issuance Notification Act. Commissioner Bernstein and President Meyers agreed that the issuance of the bonds was consistent with the District s Financial Plan and that it is a structured bond strategy. President Meyers asked for comments from citizens, staff and commissioners. President Meyers asked if Executive Director McElroy had received any written comment on this topic. were received. There were no members of the community or Board of Commissioners who have chosen to speak to this issue.

2 Motion was made by Commissioner Bernstein; seconded by Commissioner Ruttenberg to close the public hearing. ADDITIONS TO THE AGENDA PUBLIC COMMENT FOR ITEMS ON AGENDA CONSENT AGENDA Minutes of the December 6, 2016 Workshop Meeting, Minutes of the December 15, 2016 Regular Meeting, Minutes of the January 17, 2017 Workshop Meeting, Golf Course Equipment Tractor in the amount of $35,498.29, Deed Restriction for POGO, Bills and Payroll in the amount of $3,954, Motion was made by Commissioner Bernstein; seconded by Commissioner Ruttenberg to approve the Consent Agenda. UNFINISHED BUSINESS 2017 Sunset Valley Golf Course Renovation Bid Approval Director Malartsik reviewed the renovation schedule from the beginning. The project bid documents were sent out on December 1, The golf course base bid includes regressing of tees, fairways, and greens, 18 new USGA greens, hole shaping (undulations and sloping), storm water management improvements, multiple tee complexes, cart path re-routing and curbing, lake expansions on holes #4, #12, and #16, and new green sites for holes #5 and #13. 2

3 The Golf Course Renovation Project budget is $5,600, The total Sunset Valley Golf Course bid was for $5,478,516, add alternates (E & M) $61,401 and add alternate (O) $88,848. The total Sunset Valley Golf Course Renovation with alternates is $5,628,765. The schedule for the entire renovation was outlined in the meeting packet. Commissioner Bernstein commented that this has been in the planning stages for over several years. He thanked Executive Director McElroy, Commissioner Kaplan, Staff, the Advisory Committee and the Public for all their input and participation. President Meyers also expressed thanks to all. Motion was made by Commissioner Bernstein; seconded by Commissioner Ruttenberg to approve the 2017 Sunset Valley Golf Course Renovation base bid and the alternates E & M from Wadsworth Golf Construction Company in the total of $4, TREASURER S REPORT Director Curtis explained that the Park District was going live February 1, 2017 with the new RecTrac registration system. Director Curtis explained that 2016 financials are preliminary. DIRECTOR S REPORT Executive Director McElroy also expressed thanks to the Board and staff for the well planned execution of GreenPrint Conversion to RecTrac went well and we are up and running. Executive Director McElroy said that work on the bridge at Sleepy Hollow Park could begin as soon as the week of February 6. There are many upcoming events at the Park District, some of which include: Daddy Daughter Dance, 8 th Annual Nature Discovery Day and Winterfest. There are many seasonal job opportunities at the Park District, check out the website. Commissioner Bernstein asked for a status update from Staff on the emerald ash bore. Executive Director McElroy said that an update would be forthcoming. OPEN TO PUBLIC ADDRESS TO ADDRESS BOARD Mrs. Bernstein spoke about the pool at the Recreation Center. Terry Grossberg discussed that there has not been a Natural Areas Survey done since

4 CLOSED SESSION Motion was made by Vice President Ruttenberg, seconded by Commissioner Kaplan, to adjourn into Closed Session for discussion of Section 2(c)(1) the appointment, employment, compensation, discipline of the District including legal counsel for the District; Section 2(c)5 the purchase or lease of real estate including discussion on whether a certain parcel of property should be acquired; Section 2(c)6 the setting of a price for sale or lease of property owned by the District; Section 2(c)8 security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property; Section 2(c)11 litigation against or on behalf of the District or where the District finds that an action is probable or imminent; Section 2(c)21 the discussion of minutes lawfully closed under the Act, whether for the purposes of approval of said minutes or for conducting the semi-annual review of the minutes as set forth in Section 2.06 of the Act; Section 2(c)29 for discussions between internal or external auditors and the Board. Meeting was adjourned into closed session at 6:51 p.m. Commissioner Bernstein, Commissioner Ruttenberg, President Meyers Meeting reconvened to Open Session at 7:07 p.m. ACTION FROM CLOSED SESSION President Meyers reported that the Board met in Closed Session under Section 2(c)11 litigation against or on behalf of the District or where the District finds that an action is probable or imminent; Section 2(c)21 the discussion of minutes lawfully closed under the Act, whether for the purposes of approval of said minutes or for conducting the semi-annual review of the minutes as set forth in Section 2.06 of the Act. Motion was made by Vice President Ruttenberg; seconded by Commissioner Bernstein to approve the Extension to the Tolling Agreement between the Illinois Metropolitan Investment Trust (IMET) and the Park District through January 31, Commissioner Bernstein, Vice President Ruttenberg, President Meyers 4

5 Motion was made by Vice President Ruttenberg; seconded by Commissioner Bernstein to approve that Closed Session minutes from July to December 2016 not be released for public inspection. Commissioner Bernstein, Vice President Ruttenberg, President Meyers ADJOURNMENT There being no further business, a motion was made by Commissioner Bernstein seconded by Vice President Ruttenberg and approved by unanimous voice vote. The Board Meeting adjourned at 7:09 p.m. Respectfully submitted, Liza McElroy, Secretary 5