City of Baraboo Common Council Agenda 2 CA-2 Accept the 2016 Audited Financial Statements. CA-3 Confirm Mayoral appointments of Bekah Stelling to the

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1 City of Baraboo Common Council Agenda 1 AGENDA CITY OF BARABOO COMMON COUNCIL Council Chambers, th Street, Baraboo, Wisconsin Tuesday, July 11, 2017, 7:00 P.M. Regular meeting of the Common Council, Mayor Palm presiding. Notices sent to Council members: Wedekind, Kolb, Plautz, Sloan, Petty, Ellington, Alt, Zolper, and Thurow Notices sent to City Staff and Media: Atty. Truman, Adm. Geick, Clerk Giese, City Engineer Pinion, Utility Super. Peterson, Street Super. Gilman, Police Chief Schauf, Parks & Recreation Dir. Hardy, City Treasurer Laux, Fire Chief Kevin Stieve, Library Director Allen, CDA Director, the News Republic, WBDL, and WRPQ. Notices sent to other interested parties: Town of Baraboo, Village of West Baraboo, Citizen Agenda Group, Media Agenda Group, Casey Anstett, Carey Kipp, Captain Rob Sinden, Larry Vertein CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE APPROVAL OF PREVIOUS MINUTES - (Voice Vote): June 27, 2017 APPROVAL OF AGENDA (Voice vote): COMPLIANCE WITH OPEN MEETING LAW NOTED PRESENTATIONS for Carla Gogin and Dan La Haye from Baker Tilly will present the Audited Financial Statements PUBLIC HEARINGS The Mayor announces that this is the published date and time to hear public comment concerning; proposed sidewalk improvements and the levying of assessments against benefited properties on portions of Jefferson, Park, 6 th and 10 th Streets; proposed annexation of two parcels of land on the west side of the 100 Block of Moore Street and zoning as R1-a. PUBLIC INVITED TO SPEAK (Any citizen has the right to speak on any item of business that is on the agenda for Council action if recognized by the presiding officer.) MAYOR'S COMMENTS - The Mayor would like to congratulate the following staff on their City of Baraboo Anniversaries for the month of July: Casey Anstett, Public Works 5 years Carey Kipp, Library 5 years Larry Vertein, Public Works 10 years Captain Rob Sinden 25 years CONSENT AGENDA (roll call) CA-1 Approve the accounts payable to be paid in the amount of $ 1

2 City of Baraboo Common Council Agenda 2 CA-2 Accept the 2016 Audited Financial Statements. CA-3 Confirm Mayoral appointments of Bekah Stelling to the Library Board until June 30, 2017 and Forrest Hartmann to fill the unexpired term of Jeff Thelen on the Zoning Board of Appeals. ORDINANCES ON 2 ND READING SRO-1 Repeal and recreate City Ordinances prohibiting truancy. SRO-2 Amend City Ordinance Sec (1), Cigarette Retailer License, to include all products containing tobacco/nicotine products. NEW BUSINESS RESOLUTIONS NBR-1 Consider final resolution for levying sidewalk special assessments for properties on Jefferson, 6 th, 10 th and Park Streets. NBR-2 Consider agreement between City and Baraboo Public Arts Association for Elephant Sculpture. NEW BUSINESS ORDINANCES NBO-1 Consider annexing property owned by Nicholas Anstett and Paul Young and zoning as R-1a. NBO-2 Consider ordinance regulating placement of utilities in the public right-of-ways. MAYOR, ADMINISTRATOR, AND COUNCIL COMMENTS REPORTS, PETITIONS, AND CORRESPONDENCE - The City acknowledges receipt and distribution of the following: Monthly Reports for May, June 2017 from Building Inspection, Fire Dept. Minutes from the Following Meetings - Copies of these meeting minutes are included in your packet: Public Safety Comm Finance Copies of these meeting minutes are on file in the Clerk's office: Police & Fire Comm District Ambulance Comm District Ambulance Ad Hoc Pink Lady Rail Comm Public Art Assn Friends of the Library Petitions and Correspondence Being Referred Library Board thank you card. INFORMATION ADJOURNMENT (Voice Vote) Cheryl Giese, City Clerk-Finance Director For more information about the City of Baraboo, visit our website at 2

3 City of Baraboo Common Council Agenda 3 JULY 2017 SUN MON TUE WED THU FRI SAT 9 10 Park & Recreation PFC SCDC 11 CDA Finance Council 18 Plan Library Finance Council Public Safety BID 26 Ambulance 20 UW Campus Emergency Mgt PLEASE TAKE NOTICE - Any person who has a qualifying disability as defined by the Americans with Disabilities Act who requires the meeting or materials at the meeting to be in an accessible location or format, should contact the City Clerk at 135 4th St., or phone during regular business hours at least 48 hours before the meeting so reasonable arrangements can be made to accommodate each request. It is possible that members of, and possibly a quorum of members of, other governmental bodies of the City of Baraboo who are not members of the above Council, committee, commission or board may be in attendance at the above stated meeting to gather information. However, no formal action will be taken by any governmental body at the above stated meeting, other than the Council, committee, commission, or board identified in the caption of this notice. Agenda jointly prepared by D. Munz and C. Giese Agenda posted on 07/07/2017 3

4 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #317 Council Chambers, Municipal Building, Baraboo, Wisconsin Tuesday, June 27, :00 p.m. Mayor Palm called the regular meeting of Council to order. Roll call was taken. Council Members Present: Wedekind, Kolb, Plautz, Sloan, Petty, Ellington, Alt, Zolper, Thurow Council Members Absent: none Others Present: Chief Schauf, Clerk Giese, Adm. Geick, Attny. Truman, members of the press and others. The Pledge of Allegiance was given. Moved by Kolb, seconded by Wedekind and carried to approve the minutes of June 13, Moved by Ellington, seconded by Alt and carried to approve the agenda. Compliance with the Open Meeting Law was noted. PRESENTATION- The Mayor presented a GEM award to Mary Hultman for her years of service to downtown Baraboo. PUBLIC INVITED TO SPEAK none MAYOR S COMMENTS. The Mayor congratulated staff celebrating their City of Baraboo Anniversaries in the month of June: Meg Allen, Library Director 15 years Ryan LaBroscian, Lieutenant 15 years The Mayor introduced Tony Gilman as the new Street Superintendent and Corey Hartman as the new owner of WRPQ. CONSENT AGENDA Resolution No THAT the Accounts Payable, in the amount of $182, as recommended for payment by the Finance/Personnel Committee, be allowed and ordered paid. Resolution No Confirming the Mayoral appointment of Forrest Hartmann to the Baraboo Public Library Board serving until June 30, Resolution No THAT the Common Council of the City of Baraboo, Wisconsin, shall hold a public hearing in the Council Chambers of the Municipal Building located at 135 Fourth Street, Baraboo, Wisconsin, on July 11, 2017, at 7:00 o'clock p.m. for the purpose of giving an opportunity to any interested persons to be heard relative to: The Zoning upon annexation of two parcels of land on the west side of the 100 Block of Moore Street, located in the SE ¼ of the SE ¼ Section 34, T12N, R6E in the Town of Baraboo, totaling approximately acres and owned by Nicholas Anstett and Paul Young, respectively. BE IT FURTHER RESOLVED that the City Clerk shall publish notice of this Public Hearing as provided by law. Moved by Petty, seconded by Kolb and carried that the Consent Agenda be approved-9 ayes. 2 ND READING ORDINANCES Moved by Wedekind, seconded by Ellington and carried unanimously to approve the 2 nd Reading of Ordinance 2458 changing code 9.10(3)(b) to include MH-S zoning districts. Motion carried unanimously. NEW BUSINESS Resolutions: Resolution No Whereas, the current City Clerk/Finance Director plans to retire in February 2018, and 4

5 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #318 Whereas, the City Administrator has presented a plan to reorganize the Finance Department, and Whereas, the reorganization plan would include revising the job description for the Finance Director to separate out the City Clerk duties, and Whereas, the recruitment plan for the new Finance Director position will include and anticipate approximately 5 months of overlap with the current position at a cost of approximately $48,635, and Now therefore be it resolved by the Common Council of the City of Baraboo, Sauk County, Wisconsin: That a reorganization of the Finance Department is approved with a new job description for the Finance Director and the a revised position description for the City Clerk position, and The City Administrator is authorized at this time to proceed with the recruitment for the Finance Director and City Clerk positions, and When a suitable new Finance Director is found, he or she may start with the City as early as September of this year as an overlap in employment with the current City Clerk/Finance Director and new Finance Director is in best interest of the City, and An amendment of the FY 2017 budget is approved for the additional funds of $48,635 for these Finance Department changes. Moved by Wedekind, seconded by Petty and carried that Resolution No be approved-9 ayes. Resolution No WHEREAS, Dr. Thomas Tom Pleger was the dean of the University of Wisconsin Baraboo/Sauk County campus from 2006 to 2014; and, WHEREAS, Tom was a true friend to both the campus and broader community, as well as an incredibly visionary leader, and a true model of public and academic service; and, WHEREAS, Tom is well remembered by students, faculty and the community as a friendly, caring and thoughtful person whose infectious enthusiasm inspired everyone with whom he came in contact; and, WHEREAS, during Tom s tenure, the campus began offering a baccalaureate degree program, sponsored many students in the study abroad Wisconsin in Scotland program, and the Summerset Festival grew to become an annual event; and, WHEREAS, Tom s professional commitment and dedication to the campus led to tremendous improvements including the construction of the landmark science building which came to fruition in large part due to Tom s leadership and hard work, and his dedication toward forging a truly positive relationship with the joint owners who funded the construction; and, WHEREAS, it has been customary to name campus buildings after former campus deans, and Tom s incredible contributions are surely worthy of such dedication; and, WHEREAS, our friend Tom passed away tragically and unexpectedly, and it is clearly a fitting tribute to name the Science Building after Tom who gave so very much to the Campus and the community. NOW, THEREFORE, BE IT RESOLVED, by the Joint Owners, Sauk County and the City of Baraboo, met in their respective sessions, that the Science Building on the University of Wisconsin Baraboo/Sauk County is hereby named the Thomas C. Pleger Science Building; and, 5

6 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #319 BE IT FURTHER RESOLVED, that the University of Wisconsin Baraboo/Sauk County Campus Commission is directed to expend funds necessary to place the name upon the building consistent with the policies of the campus regarding the other buildings. Moved by Wedekind, seconded by Petty and carried that Resolution No be approved-9 ayes. Resolution No Whereas, the Baraboo Municipal Code permits a maximum of two dogs per household, and Whereas, the Baraboo Municipal Code allows the Common Council to grant a special exemption to permit more than two dogs per household, and Whereas, Erik Mathes has requested the Common Council grant him a special exemption and permit him to keep three dogs in his household, and Whereas, Erik Mathes states he should be granted a special exemption because of his change in circumstances, namely his moving into Baraboo while already owning three dogs and because one of the three dogs is elderly and in poor health, and Whereas, all other requirements for owning more than two dogs pursuant to s (14)(c), et seq., shall apply to Erik Mathes. Now therefore be it resolved by the Common Council of the City of Baraboo, Sauk County, Wisconsin: The Common Council grants a special exemption for Erik Mathes and gives him permission to own three dogs until one of his three dogs passes, after which time he shall be required to keep no more than two dogs. Moved by Kolb, seconded by Sloan and carried that Resolution No be approved-9 ayes. Resolution No To approve of the purchase of land from St Vincent de Paul and direct the City Attorney to prepare the necessary documents and to authorize the Mayor and City Clerk to sign said documents to complete this transaction. Moved by Petty, seconded by Sloan and carried that Resolution No be approved-8 ayes, 1 abstained: Kolb. Ordinances: Moved by Wedekind, seconded by Alt and carried unanimously to approve the 1 st reading of Ordinance No Repealing and Recreating Ordinance 9.16A. THE COMMON COUNCIL OF THE CITY OF BARABOO, WISCONSIN, DO ORDAIN AS FOLLOWS: A will be repealed and the following will be created: 9.16A TRUANCY. (1) DEFINITIONS. As used in this section, the following terms shall have the meanings indicated: ACCEPTABLE EXCUSE has the meaning ascribed to it in under

7 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #320 and/or (4), Wis. Stats. TRUANT means a pupil who is absent from school without an acceptable excuse under for part or all of any day on which school is held during a school semester. (2) PROHIBITED ACTS. It shall be a violation of this section for a pupil to be truant. Any pupil violating this section shall be subject to one or more of the penalties provided in subsection (3) below. (3) TRUANCY PENALTIES. For a pupil under the age of eighteen (18) who is found to be truant, all dispositions listed in (1m)(a)-(c), (1d)(a)-(c), and (1m)(am) shall be available to the court by written court order. 9.16B HABITUAL TRUANCY. (1) DEFINITIONS. As used in this section, the following terms shall have the meanings indicated: ACCEPTABLE EXCUSE has the meaning ascribed to it in under and/or (4), Wis. Stats. HABITUAL TRUANT means a pupil who is absent from school without an acceptable excuse for part or all of five (5) or more days on which school is held during a school semester. (2) PROHIBITED ACTS. It shall be a violation of this section for a pupil to be a habitual truant. Any pupil violating this section shall be subject to one or more of the penalties provided in subsection (3) below. (3) HABITUAL TRUANCY PENALTIES. For a pupil under the age of eighteen (18) who is found to be a habitual truant, all dispositions listed in (2)(a)-(l), (1g)(a)-(k), and (1m)(a), Wis. Stats., shall be available to the court by written court order OFFENSES AGAINST STATE LAWS SUBJECT TO FORFEITURE CONTRIBUTING TO TRUANCY. 2. These Ordinances shall take effect upon passage and publication as provided by law. Moved by Sloan, seconded by Ellington and carried unanimously to approve the 1 st reading of Ordinance No Amending 12.04(1), Baraboo Municipal Code. THE COMMON COUNCIL OF THE CITY OF BARABOO, WISCONSIN, DO ORDAIN AS FOLLOWS: of the Baraboo Municipal Code shall be amended as follows: CIGARETTE TOBACCO RETAILER LICENSE (1). LICENSE REQUIRED. No person shall in any manner, or upon any pretense, or by any device, directly or indirectly sell, expose for sale, possess with intent to sell, exchange, barter, dispose of or give away any cigarettes or tobacco or nicotine related products to any person not holding a license as7

8 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #321 herein provided in the City without first obtaining a license from the City Clerk. The provisions of , Wis. Stats., are hereby adopted and made a part of this section by reference. 2. This Ordinance shall take effect upon passage and publication as provided by law. COMMITTEE OF THE WHOLE Moved by Petty, seconded by Sloan and carried unanimously to convene as a Committee of the Whole to discuss and prioritize future goals of the City. Adm. Geick reviewed the list of goals reached at the last Council meeting and noted the first number in the fraction is the number of votes by the Common Council and the second number in the fraction represents the votes by the Department Heads. The purpose of this meeting is to discuss priorities. Summarized 1. Infrastructure a. 5 year road reconstruction plan =- 4/5 and dedicated funding b. Fire/EMS Study + Implementation = 1/3 c. Library project = 3/2 d. Lead service line replacement = 1/1 e. Web Site = 0/1 2. Budget & Finance a. Alternative Revenues for infrastructure = 2/1 3. Economic Development a. Growth management plan = 2/0 b. Implementation of East Side Plan = 1/2 c. Continue collaboration with partners in River Corridor d. River Corridor 4. Property Maintenance a. Control appearance of new construction = 2/0 b. Improve appearance of existing homes = 0/2 5. Other a. Improve Communications with Citizens and with other Local Governments = 2/2 6. Staffing a. IT Staff = 1/4 b. Staffing review with job duties; retention and service planning = 2/1 c. Building Inspector position = 0/2 Mayor discussed need for library renovation and that the project is in the Capital Plan for 2020 Petty citing BDAS, that it takes several years to implement a study s recommendations Mayor street construction dedicated funding Fire study may take several years to accomplish all suggestions. The study is due in 40 days just prior to 2018 budget. Alt some of the east side plan may come into play with the street reconstruction, as well as property maintenance issues. Sloan IT staff should receive a higher priority, having 2 buildings will make this more important. Ellington-feels pressure due to State and federal budgets and competition for funding. Mayor-discussed shared revenues and changes in previous years, discussed levy limits. Mayor-DH s do excellent job of monitoring budgets, trying to find efficiencies. Kolb appearance of corridors, particularly on South Boulevard. Should Plan Commission investigate a building code attempting to beautify the existing buildings in that area? Also wants to consider a building inspector to attempt more code compliance. Geick stated that item is still in the current year goals. Alt suggested expanding appearance of corridors city wide, going for consistency. Moved by Ellington, seconded by Kolb and carried unanimously to reconvene into regular session. MAYOR, ADMINISTRATOR, AND COUNCIL COMMENTS Adm. Geick reported that the County has approved more storage sheds on South Boulevard, progress on the new City building is going well, the roundabout is underway and due to be completed in two months. 8

9 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #322 Chief Stieve suggested everyone have working smoke alarms. REPORTS and MINUTES The City officially acknowledges receipt and distribution of the following: Monthly Reports for May, 2017 from Treasurer, Fire Dept. & Police Dept. Minutes from the Following Meetings - Baraboo Economic Development Commission June 1, 2017 I. Call to Meeting to Order and Note Compliance with Open Meeting Law Chair Jim Bowers called the meeting to order at 6:00 PM in the Room 12 of the Civic Center, nd St., Baraboo, WI. The meeting was noticed in conformance with Wisconsin State Statues regarding open meetings. II. III. IV. Roll Call Present: Bowers, Jelle, Alt, Ayar, Palm, Reppen, Taylor Absent: Bingle, Caflisch, Johnson, Umhoefer, Wastlund, White Other: Ed Geick, Patrick Cannon Approve Agenda Motion to approve the agenda as presented with moving item VIII to follow item V on the agenda Palm (1); Taylor (2) Aye: All via voice vote Nay: None Approve Minutes Motion to approve the minutes as presented for May 4, 2017 Palm (1); Taylor (2) Aye: All via voice vote Nay: None V. Public Comment No comments were made as Mr. Johnson was absent from the meeting VI. Update Partner Project Schedule Ms. Jelle indicated that the she would like to hold the next meeting at Devil s Lake State Park with the Director giving a presentation. An alternative would be to use the old pump house as a facility. Ms. Jelle was giving authorization to go ahead and schedule the meeting using the available resources. VII. Old Business a. Updates on Development Activities City Administrator Ed Geick gave a brief summary on the following items: 1. The construction of the new Public Safety-City Hall building continues on schedule. 2. The BID district is working on several projects including short term pop-up shops for business rentals 3. The County has approved funding for the Great Sauk Trail 4. An Economic Development summit was held with various area representatives discussing their respective roles in economic development 5. The County s PlaceMaking project will hold a formal presentation on June 22, 2017 b. Updates from Plan Commission and Council Mayor Palm updated BEDC on the following: 1. Circus World received funding 2. A Library addition is being planned for The City will be holding its 2018 goal setting on June 13, There are a few building for sale in the area c. Update from economic development partners and collaborators 1. Mr. Bowers indicated that Pierce s Market has been purchased by Festival Foods a. Gander Mountain is closing. The company has indicated that they may continue to operate the profitable stores 2. A Fireworks store is looking at the former Shoe Box store. They will need to install a sprinkler system 9

10 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page # Mayor Palm gave a brief update on the Baraboo River project. 4. Staff reported on the CDA is meeting next week. d. Implementation of Façade Improvement Program (with BID) Staff indicated that they agreement will be presented to both the CDA and City Council at their respective meetings e. Discussion and selection of 2017 BEDC projects i. Implementation process and design guidelines Eastside Corridor Plan ii. Web Site Development (in conjunction with CDA & City) iii. Establishing a Business Retention Plan (BRE) The Board discussed the various project. The Eastside Corridor project will require funding from the City and assistance from the State Department of Transportation to assist with the infrastructure concerns. The City has begun to work on a web site development. However, this project may be delayed until other projects are completed. The cost of this project would need to be budgeted in the future. The Board held off on the discussion of the project until the final report has been provided. VIII. IX. New Business None Commissioner and City Staff comments Dr. Ayar indicated that his students have completed their survey work regarding the Baraboo business needs Mayor Palm indicated that Baraboo was represented with the most posters at the Poster Day in Madison. Mr. Taylor indicated that a scholarship is being created in the name of Dr. Tom Pleger who recently passed away. Motion to adjourn the meeting was made at 6:57 pm Jelle (1); Alt (2) Aye: All via voice vote Nay: None Administrative Committee June 5, 2017 Present: Thurow and Ellington Absent: Alt Also Present: Chief Schauf, Atty Truman, Mayor Palm, Clerk-Fin Dir Giese, Ald. Plautz, Adm. Geick The meeting was called to order by Chmn. Thurow at 12:00 noon, noting compliance with the Open Meetings law. Moved by Ellington and seconded by Thurow and carried to approve the minutes of May 1, Motion by Ellington, seconded by Thurow to approve the agenda and carried unanimously. Chickens in MH-S Zoning Districts Atty Truman discussed zoning districts where residents are allowed to keep chickens. There has been a request to allow chickens in the MH-S Zoning District. Melissa Tijerina, Red Spruce Avenue requested permission to keep chickens at her property. She currently has 5 chickens and was unaware that she needed a permit to keep chickens. Therefore she is asking that the code be amended in order to keep the chickens. Her property meets all of the other requirements except for the zoning. Chief Schauf explained that the original code was written to prohibit chickens in denser neighborhoods. From his perspective, this property has not had any compliance issues with the chicken ordinance. She has support from her neighborhood to keep the chickens. Moved by Ellington, seconded by Thurow to advance the code change to Council with a recommendation from the Committee. Motion carried. Airport Operations: The Fly-in Breakfast was June 4 th and was well attended. Airport Owners met on May 11and discussed land use zoning ordinance, Intergovernmental agreement, engineering plans for runway reconstruction, 6 year capital plan. 10

11 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #324 Cigarette Retail License Attorney Truman reported that our ordinance is somewhat outdated since the addition of e-cigarettes and therefore needs updating. Draft Language was reviewed. Moved by Ellington, seconded Thurow and carried unanimously to recommend to Council for action. New Chicken Licenses New chicken licenses have been requested by Max Myers and Lyndon Veloso. Moved by Ellington, seconded Thurow and carried to issue the licenses. Excess Household Pets The new homeowners at 1405 Crawford have asked for a special exception to keep 3 dogs which include a Pitbull, Mountain Dog, and Alaskan Husky. The Husky is older and not in good health. Moved by Thurow, seconded by Ellington and carried to grant the exception to Erik Mathes to allow 3 dogs until the time that they can come into compliance with the code. Truancy Ordinance Atty Truman explained the current truancy ordinance and she proposes cleaning up the ordinance to make it enforceable by the courts. Current ordinance prohibits truancy and parents from contributing. We need to add habitual truancy to our code by adopting the language in the State Code. Moved by Ellington, seconded by Thurow and carried to recommend to Council for action. The next meeting will be July 3 at noon. Moved by Ellington, seconded by Thurow to adjourn. Motion carried, meeting adjourned at 12:30 p.m. Finance/Personnel Committee Council Chambers June 13, 2017 Members Present: Petty, Sloan, Thurow Absent: none Others Present: Mayor Palm, E. Geick, E. Turner, C. Giese, B. Zeman Call to Order Ald. Petty called the meeting to order at 5:00 p.m. noting compliance with the Open Meeting Law. Moved by Sloan seconded by Petty to adopt the agenda and carried unanimously. Moved by Sloan, seconded by Petty to approve the minutes of May 23, Motion carried unanimously. Accounts Payable Moved by Sloan, seconded by Petty to recommend to Council approval of the accounts payable for $642, Motion carried unanimously. Ald. Thurow joined the meeting. Budget Amendments Giese reviewed the budget amendment for the taxi program concerning agency fare revenue that was recorded against the grant, but that the expenditures to perform the service were disallowed causing a deficit to the program. Although both Running Inc. and the City argued the point with the DOT, they did not change the entry. Therefore the City and Running discontinued the service to avoid additional charges. Moved by Sloan, seconded by Thurow and carried unanimously to approve. Finance Dept Reorganization Adm Geick reported on options for the reorganization of the Clerk-Finance Department. Ed desires to hire a new Finance Director early on, around September so that person can work along-side current staff. Focus on budget, learn the department, learn new financial software and prepare for the move into the new building looking at combining filing systems. The cost is approximately $48,000 in funds. The Committee indicated strong support for shadowing new employees with current staff. Moved by Sloan, seconded by Thurow to recommend hiring process and reorganization to Council. Committee Comments: None Adjournment Moved by Thurow, seconded by Sloan and carried to adjourn at 5:14 p.m. Baraboo Business Improvement District (BID) - Business Development Committee Meeting June 15, 2017 Members Present: Lacey. Steffes, Nicole Marklein Bacher, Michael. Zolper, Laura Stanek. Members Absent: F. Kruse Also Attending: E. Geick Call to Order: Lacey Steffes presided over the meeting held at th Ave., Baraboo and called to order at 12:00 pm and noted compliance with the Open Meeting Law. Meeting Minutes: There was not quorum at the May 5, It was noted that a correction should include Bacher attending the meeting and Stanek was absent. Agenda: Moved by Zolper, seconded by Bacher, and unanimously carried to approve the agenda as published. 11

12 City of Baraboo Council Minutes June 27, 2017 Volume 41 Page #325 New Business: 1. Review Pop Up Shop Project plan and financials. Steffes presented an outline of the budget and information on sponsers for the project. Following discussion a motion was made by Bacher and seconded by Zolper to approve of the project plan and budget. The motion was unanimously approved. 2. Approve Pop UP Shop plan and financing. A motion was made by Zolper and seconded by Stanek to recommend to the BID Board the use of $1,200 for the Pop Up Shop project. The motion was unanimously approved. Adjournment: Moved bybacher, seconded by Zolper, and unanimously carried to adjourn at 12:30 PM. Copies of these meeting minutes are on file in the Clerk's office: UW Campus Comm Park & Recreation Comm Police & Fire Comm Bicycle Route Sub-Comt , Board of Review Public Art Assn BID Board Plan Commission ADJOURNMENT Moved by Kolb, seconded by Wedekind, and carried on voice vote, that the meeting adjourn. Cheryl M. Giese, Clerk-Finance Director 12

13 CA - 1 RESOLUTION NO Dated: July 11, 2017 The City of Baraboo, Wisconsin Background: Fiscal Note: (Check one) [ ] Not Required Comments [ ] Budgeted Expenditure [ ] Not Budgeted Resolved, by the Common Council of the City of Baraboo, Sauk County, Wisconsin: THAT the Accounts Payable, in the amount of $ as recommended for payment by the Finance/Personnel Committee, be allowed and ordered paid. Offered By: Consent Motion: Second: Approved by Mayor: Certified by City Clerk: P:\Council\Resolutions\ Claims.docx 13

14 CA - 2 RESOLUTION NO Dated: July 11, 2017 The City of Baraboo, Wisconsin Background: The Audited 2016 financial statements will be explained by the City s auditors during the Council meeting. The report was previously distributed to the Council. Fiscal Note: (check one) [ x ] Not Required [ ] Budgeted Expenditure [ ] Not Budgeted Comments Resolved, by the Common Council of the City of Baraboo, Sauk County, Wisconsin: That the audited financial statements for 2016 as prepared by Baker Tilly Virchow Krause LLP are hereby accepted. Offered by: Finance/Personnel Approved: Motion: Second: Attest: P:\Council\Resolutions\ Finan State.doc 14

15 CA - 3 RESOLUTION NO Dated: July 11, 2017 Background: The City of Baraboo, Wisconsin Fiscal Note: (Check one) [ x ] Not Required [ ] Budgeted Expenditure [ ] Not Budgeted Comments Resolved, by the Common Council of the City of Baraboo, confirms the Mayor s appointments as follows: THAT, Bekah Stelling be appointed to the Baraboo Public Library Board serving until June 30, THAT, Forrest Hartmann will fill the unexpired term of Jeff Thelen on the Zoning Board of Appeals. Offered By: Consent Approved by Mayor: Motion: Second: Certified by City Clerk: P:\Council\Resolutions\ Library Appointment.docx 15

16 NBR - 1 RESOLUTION NO Dated: July 11, 2017 The City of Baraboo, Wisconsin Background: The City has budgeted for the installation of new sidewalk as directed by the Public Safety Committee, where none previously existed, as follows: o Jefferson Street (between 3 rd & 4 th Streets) approximately 650 sq ft. o Jefferson Street (between 7 th & 8 th Street) approximately 720 sq ft. o 6 th Street (between Camp & Wheeler Streets) approximately 2,225 sq ft. o 10 th Street (between Ash & Oak Streets) approximately 1,470 sq ft. o Park Street (between 2 nd & 4 th Avenues) approximately 3,070 sq ft. o Park Street (between 5 th Avenue & Zoo Lane) approximately 1,750 sq ft. o Park Street (between 8 th & 9 th Avenues) approximately 950 sq ft. The City s policies dictate that the cost of new sidewalk be assessed against abutting properties. The following Resolution is the final step in the statutory process to assess the cost of these new improvements against the affected properties. Fiscal Note: ( one) [ ] Not Required [ x ] Budgeted Expenditure [ ] Not Budgeted Comments FINAL RESOLUTION AUTHORIZING PUBLIC IMPROVEMENT AND LEVYING SPECIAL ASSESSMENTS AGAINST BENEFITTED PROPERTY IN BARABOO, WISCONSIN WHEREAS, the governing body of Baraboo, Wisconsin, held a public hearing in the Council Chambers of the City Hall at th Street, Baraboo, WI at 7:00 p.m. on the 11 th day of July 2017, for the purpose of hearing all interested persons concerning the Preliminary Resolution and report of the City Engineer and final assessments against benefited properties on the proposed public improvements consisting of installation of curb and gutter and heard all persons who desired to speak at the hearing. The property to be assessed lies within the following described assessment district: ASSESSMENT DISTRICTS New Sidewalk That property on: Jefferson Street (between 3 rd & 4 th Streets) approximately 650 sq ft. Jefferson Street (between 7 th & 8 th Street) approximately 720 sq ft. 6 th Street (between Camp & Wheeler Streets) approximately 2,225 sq ft. 10 th Street (between Ash & Oak Streets) approximately 1,470 sq ft. Park Street (between 2 nd & 4 th Avenues) approximately 3,070 sq ft. Park Street (between 5 th Avenue & Zoo Lane) approximately 1,750 sq ft. Park Street (between 8 th & 9 th Avenues) approximately 950 sq ft. NOW, THEREFORE, BE IT RESOLVED, the City of Baraboo, Wisconsin, determines as follows: 1. The Report of the City Engineer, a copy of which is on file in the office of the City Engineer is incorporated herein by reference as if fully set forth herein, and the plans and specifications and assessments set forth therein are adopted and approved. P:\Council\Resolutions\ Final Reso 2017 Sidewalk Construct.doc 16

17 2. The City Engineer has advertised for bids and will supervise the construction of the improvements in accordance with the report hereby adopted. 3. Payment for the improvements shall be made by assessing 100% of the final construction cost to the property benefited as indicated in the report. 4. Assessments shown on the report represent an exercise of the police power and have been determined on a reasonable basis and are hereby confirmed. 5. Assessments for all projects included in the report are hereby combined as a single assessment but any interested property owner may object to each assessment separately or all assessments jointly for any purpose. 6. The assessments shall be paid to the City Treasurer in full within 30 days from the date of invoice, except that the following payment options are available: Pay in full within 30 days to avoid interest charges. 3-year installment agreement for assessments between $500 and $1,000. Pay 1/3 down within 30 days of date of invoice and sign an installment agreement. For sidewalk projects completed in conjunction with street reconstruction, the interest rate will be the prime lending rate at the time of the agreement plus 1½%. For sidewalk projects completed independent of street reconstruction, the interest rate will be the prime lending rate at the time of the agreement. Interest is charged starting 30 days after the invoice date and future installments will be entered on the tax roll for collection. 5-year installment agreement for assessments between $1,000 and $5,000. Pay 1/5 th down within 30 days of date of invoice and sign an installment agreement. For sidewalk projects completed in conjunction with street reconstruction, the interest rate will be the prime lending rate at the time of the agreement plus 1½%. For sidewalk projects completed independent of street reconstruction, the interest rate will be the prime lending rate at the time of the agreement. Interest is charged starting 30 days after the invoice date and future installments will be entered on the tax roll for collection. 7-year installment agreement for assessments between $5,000 and $9,999. Pay 1/7 th down within 30 days of date of invoice and sign an installment agreement. For sidewalk projects completed in conjunction with street reconstruction, the interest rate will be the prime lending rate at the time of the agreement plus 1½%. For sidewalk projects completed independent of street reconstruction, the interest rate will be the prime lending rate at the time of the agreement. Interest is charged starting 30 days after the invoice date and future installments will be entered on the tax roll for collection. 10-year installment agreement for assessments over $10,000. Pay 1/10 th down within 30 days of date of invoice and sign an installment agreement. For sidewalk projects completed in conjunction with street reconstruction, the interest rate will be the prime lending rate at the time of the agreement plus 1½%. For sidewalk projects completed independent of street reconstruction, the interest rate will be the prime lending rate at the time of the agreement. Interest is charged starting 30 days after the invoice date and future installments will be entered on the tax roll for collection. Financial Hardship. A property owner who has a household income which is 80% or less of the medium income in Sauk County based upon the current published figures shall be P:\Council\Resolutions\ Final Reso 2017 Sidewalk Construct.doc 17

18 eligible to repay the City for the assessment at the rate of $100 per year plus annual interest of 1% until paid. The Community Development Authority staff shall verify low-income eligibility and shall make a recommendation as to such eligibility to the City Council. If there is an outstanding balance at the time of sale of the property, the remaining balance shall become due. A property owner requesting financial hardship eligibility shall submit a copy of their current year State of Wisconsin tax return if filed, or otherwise show proof of annual household income. Balance on Tax Roll. If the property owner does not pay in full within 30 days from the invoice date or qualify for an installment plan, the entire balance will be placed on the next tax roll for collection with interest added at 1% per month. In all cases, the deferral of payment shall be become immediately due and payable to the City, without notice, if the property owner defaults in the payment of any installment for a period of 30 days following the specified due date thereof, or if the property owner shall transfer, sell or convey any legal or equitable interest in the lot or parcel subject to the special tax herein. If all or any part of any installment payment is not made in accordance with the terms of this resolution, the entire unpaid principal balance, together with the accrued interest thereon, shall at the City s option shall be deemed to be delinquent and said amount shall be extended upon the current or next tax roll as a delinquent special tax against the subject lot or parcel of land and immediately upon being placed on the tax roll as a delinquent special tax, interest shall accrue thereon at the then existing rate for delinquent taxes and all proceedings in relation to the collection, return and sale of property for delinquent real estate taxes shall apply to such special packs. 7. The City Clerk shall publish this Resolution as a Class 1 notice under ch. 985, Stats., in the assessment district and mail a copy of this Resolution and a statement of the final assessment against the benefited property together with notice of installment payment privileges to every property owner whose name appears on the assessment roll whose post office address is known or can with reasonable diligence be ascertained. Dated Published Signed Michael Palm, Mayor Attest Cheryl M. Giese, City Clerk Offered by: Public Safety Committee Approved: Motion: Second: Attest: P:\Council\Resolutions\ Final Reso 2017 Sidewalk Construct.doc 18

19 NBR - 2 RESOLUTION NO Dated: July 11, 2017 The City of Baraboo, Wisconsin Background The Baraboo Public Art Association (BPAA), a 501(c)3 entity, and the City of Baraboo would like to partner together to commission a public work of art from artist Will Turnbull. The art will consist of a large elephant sculpture made of metal and filled with local quartzite that will be placed at Myron Park. BPAA will be responsible for: (a) entering into the contract with the artist for the commission of the art, (b) overseeing the contract and ensuring compliance with the contract, and (c) paying the artist. In exchange, the City will donate and install the concrete base for the sculpture and will donate additional services for mounting bases for up to two (2) more elephants or other animals at a future date. Once the art is installed, the art will become the property of the City. Note: ( one) [ ] Not Required [ ] Budgeted Expenditure [ ] Not Budgeted Comments: Resolved, by the Common Council of the City of Baraboo, Sauk County, Wisconsin: WHEREAS the City acknowledges the many benefits public works of art brings to the community; and WHEREAS the City desires to work together with the Baraboo Public Art Association (BPAA) to bring to the City a public work of art created by artist Will Turnbull consisting of an elephant sculpture made out of metal and local quartzite; and WHERAS the BPAA will be responsible for contracting with the artist and paying the artist for the elephant sculpture; and WHEREAS upon receipt of the structure, BPAA will donate the sculpture to the City with the intent that the sculpture will be placed in Myron Park; and WHEREAS the City agrees to donate and install the concrete base for the sculpture with said donation to occur at the time BPAA enters into a contract with the Artist; and WHEREAS the City agrees to donate additional services for mounting bases for up to two (2) more elephant (or other animal) sculptures at a future date and in an amount to be determined by the City, upon approval by the Common Council; NOW THEREFORE be it resolved by the Common Council of the City of Baraboo, Sauk County, Wisconsin: The Common Council approves the agreement between the City of Baraboo and the Baraboo Public Art Association for the purpose of commissioning the above described public work of art. Offered by: Finance Committee Motion: Second: Approved: Attest: P:\Council\Resolutions\ Elephant sculptures.docx 19

20 CO O P ER A T IO N A GR EEM EN T BET W EEN T HECIT Y O FBA R A BO O A N D T HEBA R A BO O P U BL IC A R T A S S O CIA T IO N FO R T HEDES IGN A N D IN S T A L L A T IO N O F EL EP HA N T S CU L P T U R ES IN M YR O N P A R K DRAFT #2 6/27/17 T HIS CO O P ER A T IO N AGR EEM EN T ( A greem ent )isenteredintoonthis day of,2017, by and betw een the City ofbaraboo,am unicipalbody,created and existing underthe law softhe state ofw isconsin,w itham ailingaddressof1354ths treet,baraboo,w I53913 ( City ),andthebaraboop ublic Art Association,aprivate 501(c)(3)entity,w ith am ailing addressof135 4th S treet,baraboo,w I53913 ( BP A A ). T hecity and BP AA m ay besingularly referred tohereinasaparty orjointly astheparties. W HER EA S,thepartiesacknow ledgethem any benefitspublicw orksofartbringstoacom m unity, includingasenseofcom m unity pride,increasedtourism,andeconom icdevelopm entbenefits;and W HER EA S,thepartiesdesiretow orktogethertobringpublicw orksofarttothecity ofbaraboo thatm ightnototherw isebepossiblew ithoutteam w orkbetw eentheparties;and W HER EA S,BP AA haselectedtocom m issionapublicw orkofartfrom artistw ilt urnbu l( Artist ) consistingofelephantsculpture(s)m adeoutofm etalandlocalquartzitethatw ilbeplacedinm yronp ark ( artproject );and W HER EA S,theCitysupportsBP AA scom m issionoftheartprojectandw ildonatem oneytobp AA tohelpfund theartproject;and W HER EA S,afterthecom pletionoftheartproject,bp AA shaldonatetheartprojecttothecity. N O W,T HER EFO R E,fortheconsiderationcontainedherein,itisagreedbetw eenthecityandbp AA asfolow s: 1. BP AA'sDutiesand R esponsibilities. BP AA shalbe responsible forthe adm inistration ofthe art projectincluding,butnotlim itedto: a. P rom otionalactivity done at BP AA'sdiscretion to get the w ord out about the art project and toraisefundsfortheartproject; b. M anagealfundsraised fortheartprojectand pay fortheartproject; c. Enterinto acontractw ith the Artistw ho w ildesign,build and deliverthe artprojectto the City ofbaraboo,and w orkw ith the Artistto ensure the Artistiscom pliantw ith the term sof said contract; d. W orkw iththecity toinstalthecom pleted artproject; e. Donate the art project to the City upon receipt ofthe art project orany portion ofthe art project(i.e.,donateeachcom pletedelephantsculpturetothecity);and f. Ensurecurrentandongoingcom pliancew ithalapplicablelocal,stateandfederallaw s,rules and regulations. CooperationAgreem ent City ofbarabooandbp AA ElephantS culptures P age1 of3 20

21 2. City sdutiesand R esponsibilities. T he City shalw ork w ith BP AA in any reasonable capacity requested by BP AA tohelpacquiretheartprojectincluding,butnotlim itedto: i. P rom otionalactivity done at the City sdiscretion to get the w ord out about the art project and encourage fundraising forthe benefit ofbp AA to purchase the art project; and i. Donate and instalthe concrete base forthe elephant(s)w ith said donation to occurat thetim ebp AA entersintoacontractw iththeartist;and i. Donateadditionalservicesform ountingbasesforuptotw o(2)m oreelephantsorother anim alsatafuture date and in an am ountto be determ ined by the City,upon approval by thecom m oncouncil,pursuanttotheterm softhisagreem ent;and iv. P rovideadviceand technicalassistancetobp AA toacquiretheartproject;and v. Instalthe artprojecton publicproperty,w ith alreasonable effortsm ade by the City to instaltheartprojectinm yronp ark,w ithsaid placem entand lengthofplacem entleftto thefinaldeterm inationofthecity;and vi. Carefor,m aintainand insuretheartprojectonceitisdonated tothecity. 3. T erm. T hisagreem ent shalcom m ence on the date first indicated above ( com m encem ent date ).T heagreem entshalexpirethree(3)calendaryeasrfrom thecom m encem entdateunless BP AA hasentered into acontract w ith the Artist ( expiration date ). BP AA shalm ake al reasonable effortsto ensure that acontract hasbeen entered into w ith the Artist before the expirationdate. 4. Indem nification.eachparty shalindem nify,defend,and hold theotherparty harm lessfrom and againstany and alclaim s,actions,suits,dem ands,assessm ents,orjudgm entsasserted,and any and allosses,liabilities,dam ages,costs,and expenses(including,w ithoutlim itation,attorney s fees,accountingfees,and investigationcoststotheextentperm itted by law )aleged orincurred arisingoutoforrelatingtoany operations,acts,orom issionsoftheindem nifyingparty orany of itsofficers,em ployees,agents,authorized volunteersand inviteesin the exercise of the indem nifying party'srightsor the perform ance or observance of the indem nifying party's obligationsunderthisagreem ent.p rom pt notice m ust be given ofany claim,and the City w il havecontrolofany defenseorsettlem ent. 5. Insurance.T hecityshalm aintainadequateinsuranceforthedurationofthisagreem enttocover any claim sfiledagainstthepartiesasitrelatestothisagreem ent. 6. Am endm ents.any change,am endm ent oraddendum to thisagreem ent requiresthe w ritten approvalof the partieshereto and shalbe incorporated herein asan am endm ent to this Agreem ent. 7. Disputes.IntheeventofadisputerelatingtothisAgreem ent,thepartiesagreetotry andresolve the dispute betw een them selvesforam inim um ofthirty (30)calendardayspriorto taking any otherlegalaction. (S IGN AT U R EP A GET O FO L L O W ) CooperationAgreem ent City ofbarabooandbp AA ElephantS culptures P age2 of3 21

22 BA R ABO O P U BL IC A R T S A S S O CIAT IO N W itnesss ignature: By: W itnessp rint: W itnesss ignature: By: W itnessp rint: CIT Y O FBA R ABO O W itnesss ignature: By: W itnessp rint: M ichaelp alm,m ayor W itnesss ignature: By: W itnessp rint: CherylGiese,City Clerk P :\Adm inistration\attorney\agreem entsandcontracts\elephants culptureagreem ent Draft docx CooperationAgreem ent City ofbarabooandbp AA ElephantS culptures P age3 of3 22

23 NBO-1 The City of Baraboo, Wisconsin Background: Town of Baraboo residents Nicholas Gene Anstett, Nicole Rene Anstett and Paul S. Young, have requested their property located at S4845 Monroe Street, Baraboo, WI and S3239A Sand Road, Baraboo, WI 53913, respectively, be annexed by the City of Baraboo thereby making certain lands in the Town of Baraboo become a part of the City of Baraboo. On June 20, 2017, the City Plan Commission reviewed the proposed annexation and zoning thereof and recommends the adoption of this ordinance. Fiscal Note: (check one) [x ] Not Required [ ] Budgeted Expenditure [ ] Not Budgeted Comments: An Ordinance amending 1.49(2), 8.01(3), and 17.18(4)(b) of the Municipal Code of the City of Baraboo thereby annexing certain lands in the Town of Baraboo to the City of Baraboo pursuant to a petition for annexation filed by Nicholas Gene Anstett, Nicole Rene Anstett and Paul S. Young and permanently zoning the subject lands, S4845 Monroe Street, Baraboo, WI and S3239A Sand Road, Baraboo, WI 53913, upon annexation as R1-A, Single Family Residential, County Supervisory District 14. THE COMMON COUNCIL OF THE CITY OF BARABOO, WISCONSIN, DO ORDAIN AS FOLLOWS: WHEREAS, a petition for direct annexation by unanimous consent, together with a scale map, attached, has been presented to the Common Council requesting annexation of the territory described below to the City of Baraboo from the Town of Baraboo and it having been represented to the City in a sworn affidavit that the petition has been signed by the owners of all the lands and area and assessed value within the territory to be annexed, and by all the electors residing in the territory to be annexed and that said territory lies contiguous to the City of Baraboo, and that the petition has been filed with the City Clerk of the City of Baraboo and the petition further requests that said parcel be permanently zoned as R1-A, Single Family Residential, District 14, and the Plan Commission has reviewed the proposed annexation and zoning thereof and recommends the adoption of this ordinance, and, pursuant to , Wis. Stat., the City Clerk has filed with the Wisconsin Department of Administration a copy of the petition for direct annexation, the scale map, and the legal description of the territory to be annexed, together with other pertinent information, and the Department of Administration has found that the annexation is in the public interest, and the Common Council has reviewed the advice of the Department of Administration and the Common Council accepts the petition as sufficient and hereby determines that the said annexation proceedings herein meet the requirements of the Wisconsin Statutes, and WHEREAS, in the 2009 City of Baraboo Comprehensive Master Plan, the territory proposed to be annexed is designated as suitable for R1-A development and said lands are presently being used for single family residential purposes, and WHEREAS, the territory proposed for annexation and zoning as R1-A is well-suited and being used for single family residential purposes, and said territory is reasonably suitable and adaptable to the City s need for single family residential development and said lands are suitable for the extension of police, fire, sewer, water, and other services, and WHEREAS, satisfactory, adequate, and safe municipal water and municipal sanitary sewer facilities are reasonably acceptable and available for extension to serve the territory proposed for annexation, and the proposed territory to be annexed is within the sanitary sewer growth area in 23