BYLAWS ARTICLE II. Objects

Transcription

1 BYLAWS ARTICLE I. Name The name of the organization shall be THE KENTUCKY SOCIETY, NATIONAL SOCIETY OF THE DAUGHTERS OF THE AMERICAN REVOLUTION, hereinafter referred to as the Kentucky Society, State Society or KSDAR, with the State Headquarters located at Duncan Tavern Historic Center, Paris, Kentucky. ARTICLE II. Objects The objects of this organization shall be: 1. To perpetuate the memory and spirit of the men and women who achieved American Independence by the acquisition and protection of historical spots and erection of monuments, by the encouragement of historical research in relation to the American Revolution and the publication of the results; by the preservation of documents and relics, and of the records of the individual services of the Revolutionary soldiers and patriots; and by the promotion of celebrations of all patriotic anniversaries. 2. To carry out the injunction of Washington in his farewell address to the American people, "to promote, as an object of primary importance, institutions for the general diffusion of knowledge," thus developing an enlightened public opinion, and affording to young and old such advantages as shall develop in them the largest capacity for performing the duties of American citizens. 3. To cherish, maintain and extend the institutions of American freedom, to foster true patriotism and love of country, and to aid in securing for mankind all the blessings of liberty. ARTICLE III. Members Section 1. Membership The membership of this organization shall consist of the Chapters of the National Society of the Daughters of the American Revolution in the Commonwealth of Kentucky. Section 2. The State Recording Secretary shall enroll a chapter newly confirmed by the National Society as a member of the Kentucky Society upon receipt of the following information from the chapter; name of chapter, the date of its organization, the names of the officers and of its members. Section 3. Eligibility Any woman is eligible for membership in the National Society of the Daughters of the American Revolution who is not less than eighteen years of age, and who is lineally descended from a man or woman who with unfailing loyalty to the cause of American Independence, served as a sailor, or a soldier or civil officer in one of the several Colonies or States, or in the United Colonies or states, or as a recognized patriot, or rendered material aid thereto, provided the applicant is personally acceptable to the chapter. ARTICLE IV. Officers Section 1. The officers of the Kentucky Society shall be a State Regent, a State Vice Regent, a State Chaplain, a State Recording Secretary, a State Corresponding Secretary, a State Organizing Secretary, a State Treasurer, a State Registrar, a State

2 Historian, a State Librarian and a Curator. (NSDAR ByLaws, ART. XV, States. Section 5.) Section 2. To be eligible for any state office; a member shall have held at least one term as a chapter officer, district director, or state chairman, and also held membership in a chapter or chapters within the state for at least five consecutive years immediately prior to her election. To be eligible for the office of State Regent or State Vice Regent, the member shall have held membership in a chapter within Kentucky for at least five (5) years prior to her election, shall have not served a previous term as State Regent or State Vice Regent, respectively, and shall have served a term as chapter regent. (NSDAR Bylaws, ARTICLE XV, States. Section 6.) No state officer shall be eligible to two consecutive terms in the same office. A maximum of three current state officers may run for office, but only one may serve in a position other than state regent or state vice-regent. A member who has served more than one half of a term in a state office shall be deemed to have served a term in that office. Section 3. In recognition of valuable service to the State Society, a member who has served as State Regent may, upon her retirement from office, be elected Honorary State Regent for life. Election may be by voice vote. Honorary office shall entitle the holder to a vote at the State Conference. ARTICLE V. Nominations and Elections Section 1. Candidates for any executive office of the State Society may be announced only after the adjournment of the Continental Congress preceding the State Conference at which the election for those officers is to be held. Section 2. Nominations of candidates for all State Offices shall be made at the State Conference every third year. Nominations shall be made from the floor, and the consent of the nominee shall be obtained. Section 3. The officers of the Kentucky Society shall be elected by ballot every third year at the State Conference. A majority vote of the voting members shall elect. No State Regent or State Vice Regent shall be elected who is not an actual voting resident of the Commonwealth of Kentucky. If only one candidate is nominated for an office, then each district shall be represented on the Executive Committee whenever possible. Should more than one candidate seek an office, the one who receives the most votes shall be elected, regardless of district representation. Section 4. The officers of the Kentucky Society shall hold office for three years or until their successors are elected. Their term of office shall begin at the close of the Continental Congress at which the election of the State Regent and the State Vice Regent are confirmed. Any action taken by an officer-elect between the time of her election at State Conference and her confirmation at Continental Congress shall be deemed to be ratified by her confirmation at Continental Congress. Section 5. Vacancies. If the office of the State Regent becomes vacant, the Vice Regent shall become State Regent automatically provided she has been confirmed as State Vice Regent. (NSDAR Bylaws, ART. XV. States. Section 7.) Vacancies in other state offices shall be filled by the Executive Committee until the next meeting of the State Board of Management or State Conference, whichever shall come first, when the Board or Conference shall fill the vacancy for the un-expired term.

3 Section 6. State Regent / State Vice Regent. On the election of the State Regent and the State Vice Regent, a certified statement of their election signed by the presiding officer and the State Recording Secretary shall be sent immediately to the Organizing Secretary General. Section 7. Vice President General. A candidate for the office of the Vice President General shall have been endorsed for the office by a majority vote by ballot at a state conference of the state in which she holds membership. The motion for.endorsement shall designate the specific Continental Congress at which she desires to be a candidate for election and shall be made not more than fifteen months in advance of the Congress designated. The name and address of the candidate endorsed by a state conference for the office of Vice President General shall be certified by the candidate and by the State Recording Secretary and forwarded to the Recording Secretary General by April 1 preceding the Continental Congress. (NSDAR Bylaws ART. VI. Nominations and Elections. Section 2.) ARTICLE VI. Duties of Officers Section 1. The State Officers shall perform the duties prescribed by these Bylaws, the Bylaws of the National Society and by parliamentary authority adopted by the National Society. Section 2. A. The State Regent shall preside at all meetings of the State Society, the State Conference, the State Board of Management, and the Executive Committee. She shall set the time and place for these meetings, and may direct that the executive committee votes be made by in lieu of a meeting. She shall be the Chief Executive Officer and shall have general supervision of the affairs of the State Organization. She shall appoint all committees and shall be a member of all committees. She shall perform such other duties as the National Society might require. B. The State Regent shall appoint a Parliamentarian and or employ the services of a Parliamentarian, PRP, as needed. The Parliamentarian shall advise the presiding officer on points of parliamentary laws; advise the state organization, Board of Management, Executive Committee and chapters when requested; and maintain a file of current bylaws. Section 3. The State Vice Regent shall, in the absence or inability of the State Regent, perform the duties of that office. She shall serve on the Finance Committee and shall perform such duties as may be requested by the State Regent. She shall be responsible for planning any event hosted by the Kentucky Society at Continental Congress and shall consult with the State Regent in planning same. She shall preside over the DAR Summer Workshops and shall, with the State Regent s approval, set the time and place for DAR Summer workshops and coordinate the schedule. She shall work with all district directors encouraging growth and DAR training in each district. Section 4. The State Chaplain shall conduct such religious services as occasion may require and shall hold a memorial service at each annual state conference. Section 5. The State Recording Secretary shall keep a record of the proceedings of the meetings of the State Organization, the State Board of Management and the Executive Committee. She shall notify State Officers, Committee chairmen, and Chapters of votes and proceedings of these meetings affecting their duties. She shall have custody of the records and all papers of the State Society not otherwise provided for; she shall keep a

4 list of all Kentucky Chapters. In the absence of the State Regent and Vice Regent, she shall call the meetings to order and preside until a Chairman pro-tem is elected. She shall authenticate all acts and orders of the State Society. She shall send a copy of the record of all meetings of the State Society to the State Regent. Assisted by a committee of three appointed by the State Regent, the Recording Secretary shall prepare and have published the yearbook and proceedings of the Kentucky Society DAR. She shall have printed a copy for each Honorary State Regent, each State Officer, the Organizing Secretary General, the number requested by the State Regent for her personal use and as many others as have been ordered. The State Regent shall appoint a State Chairman who will solicit and receive orders for the sale of the yearbook. Section 6. The State Corresponding Secretary shall send out notices of meetings and shall conduct such correspondence as directed by the State Conference, the State Regent, The State Board of Management and the Executive Committee. She shall receive from the chapters the consolidated reports and distribute to the appropriate State Officers and Chairmen. She shall prepare and maintain a current state directory and shall receive address changes and corrections for the state directory. Section 7. The State Organizing Secretary shall, with the State Regent, have supervision of the organization of new chapters and in conjunction with appropriate state officers and chairmen shall provide the necessary assistance to chapters weakened by loss of membership or lack of officers. She shall assist the duly appointed Organizing Regents in complying with the instructions sent by the Organizing Secretary General. She shall consult with District Directors and Chapter Regents in making a survey of prospective areas for new chapters. Section 8 A. The State Treasurer shall have charge of all funds and securities of the Kentucky Society, NSDAR. She shall receive all monies due the State Society and shall promptly deposit same in such banks or banking institutions in the State of Kentucky which the State Executive Committee shall approve, provided they be placed only in institutions covered by the Federal Deposit Insurance Corporation, and the amount in any one institution shall not exceed the maximum amount of the insurance coverage. All such funds shall be deposited to the credit of the Kentucky Society, NSDAR. B. She shall receive all State Dues. She shall accept contributions from chapters for projects and funds of the National Society and State Society and shall disburse these funds as directed by the chapter and in accordance with the directives of the Treasurer General. C. She shall receive monthly bank statements from all Duncan Tavern accounts and a monthly reconciliation statement from the Duncan Tavern Treasurer. She shall deposit the portion of the annual dues allocated for the Duncan Tavern Trust Fund directly into said account. D. She shall maintain as restricted accounts all moneys belonging to the clubs approved by the Kentucky Society. She shall make disbursements from the said club accounts upon written authorization by the appropriate club officer(s). All money held in club or

5 committee accounts must appear as a line item on the annual report to the Treasurer General and the State Conference. E. She shall keep an accurate and complete account of all receipts and disbursements and her accounts shall be at all times open to the inspection of the Executive Committee, State Board of Management and State Conference. F. She shall keep an accurate record of contributions from each chapter and shall include the same in her annual report to be printed in the State Yearbook. She shall render a report to the State Board of Management at its regular meetings and such additional reports as the State or National Society may require. As an aid to chapter treasurers, she shall annually prepare an extensive informational packet for distribution at the summer workshops. G. She shall be bonded by the State Society in the amount for which she is responsible for the faithful discharge of her duties. H. All monies to be disbursed from the General Fund shall be in accordance with the budget prepared by the Finance Committee and duly adopted by the State Board of Management or the State Conference. The signature of the State Treasurer alone shall be sufficient to disburse budgeted expenses. All disbursements not covered by the approved budget and amounting to $ or more shall require the approval of the Executive Committee. Any lesser amount of disbursements not covered by the approved budget shall require the endorsement of the State Regent. I. In the case of inability of the State Treasurer to serve, the State Regent is empowered to sign checks for payment of bills duly authorized. The State Regent may temporarily designate another Executive Officer to sign checks when the State Treasurer is unable to serve. J.Prior to each State Conference, an outside independent auditor shall audit the accounts of the State Treasurer. The KSDAR Executive Committee shall approve the independent auditor. For this purpose the account of the State Treasurer shall be closed annually on December 31. K.She shall ensure proper IRS reporting by the chapters and the State Society, including all clubs and committees under its jurisdiction, and shall, upon approval by the Executive Committee, engage the services of a qualified tax professional to assist in filing the State Society IRS report. L. All records, securities and monies shall be delivered to her successor in office not later than 30 days following the expiration of her term in office unless an extension is granted by the Executive Committee for extenuating circumstances. Section 9. State Registrar shall monitor emembership and offer assistance to chapters with pre-verification letters and letters requesting additional information. She shall work

6 to provide training in current application preparation techniques and other educational opportunities to chapter registrars. She shall keep records of all state officers and national officers, past and present, representing the Kentucky Society. She shall be notified by the chapters of all changes in records of membership as they occur. She shall supply a report of newly admitted members as well as a necrology report to the Circulation Manager of the Kentucky DAR NEWS. Section 10. The State Historian shall stimulate interest in the history of Kentucky and shall direct such historical work as may be required by the State organization or suggested by the National Society. She shall compile the annual report of the State organization for the Reporter General of the Smithsonian Institution. Whenever possible she shall attend such celebrations of historical events in the State of Kentucky as may pertain especially to the period of the American Revolution. She shall maintain a list of graves marked by the KSDAR chapters and shall provide a copy of said markings to be placed in the yearbook. Section 11. The State Librarian shall have oversight of the John Fox Jr. Genealogical Library located at Duncan Tavern Historical Center and shall work closely with the Librarian of the John Fox Jr., Genealogical Library and the Library Committee, of which she shall be a voting member. She shall have charge of the collection or purchase of books for presentation to the Daughters of the American Revolution Library in Washington and for such other purposes as the State organization may direct. Section 12. The State Curator shall have oversight of the work of the Duncan Tavern Committee in regards to the museum collection and the archives of the State Society. She shall receive and be responsible for all gifts, providing they are acceptable to the Duncan Tavern Executive Committee, if applicable, and the State Executive Committee. By January 1 of each year, all committees and persons holding property owned by or held on the property of the KSDAR, including the Duncan Tavern Committee, shall provide the Curator with a list of all items then owned or held by them for the benefit of the KSDAR. The Curator shall be custodian of the Insignia and flags belonging to the State Society, and shall oversee the storage of other properties belonging to the State Society. The Curator shall make arrangements for the set up of all Board of Management meetings. ARTICLE VII. State Conference Section 1. The annual meeting of the State Organization which shall be known as the State Conference, shall be held each year by June 30, unless otherwise ordered by the State Board of Management and shall be for the purpose of electing officers, of receiving reports of officers, the State Board of Management, Chapter Regents and committees and for any other business that may arise. The State Regent shall fix the time and place of the annual meeting. Section 2. The voting members for State Meetings shall be: A. elected state officers and district directors as provided in these bylaws; B. national officers, honorary state officers, and honorary state regents whose membership is within the state; C. the Chapter Regent or in her absence the First Vice Regent or her alternate; and D. the elected delegates or alternates of each chapter of the state entitled to representation at

7 the Continental Congress or special meeting of the National Society. (NSDAR Bylaws ART. XV. Section 2(b) and Section 3.) Section 3. Delegates and alternates to the State Conference shall be elected by their respective Chapters, their representation to conform to the Bylaws of the National Society, Article VIII, Sec. 2 and 3, except that the representation shall be increased. Chapters with members numbering from twelve to forty-nine shall be represented by the Regent, one delegate and four alternates. Chapters with members numbering from fifty to one hundred ninety-nine shall be represented by the Regent, two delegates and six alternates. Chapters numbering two hundred and upwards shall be represented by the Regent, four delegates, and ten alternates. The representation shall be on the basis of membership of the Chapters on December 1. Chapter Regents are authorized to fill vacancies in their delegations at the State Conference from duly elected alternates in the order designated by the Chapter. A list of the delegates and alternates to the State Conference shall be sent to the State Regent and to the Chairman of the Committee on Credentials for the State Conference with a postmark no later than February 1. A member holding two or more offices each carrying a vote at an annual state conference shall be limited to vote only in one of the offices held by said member. Section 4. Special meetings of the State Conference may be called by the State Regent and shall be called upon the written request of ten chapters. At least fifteen days notice shall be given. The business to be transacted at any special meeting shall be limited to that mentioned in the call. The delegates and alternated elected for the annual meeting of the State Conference shall be the delegates and alternates for any special meeting of the State Conference of the following year. Representatives from twelve chapters shall constitute a quorum of a special meeting. Section 5. All pages for the State Conference shall possess the qualifications necessary to serve the Conference efficiently. All pages to State Conference shall be young women, 14 to 40 years of age, shall wear white dresses, white shoes, white gloves, and shall be recommended by Chapters, with their names and addresses sent to the State Regent. Section 6. Twenty-five (25) voting members, representing not less than twelve (12) chapters, shall constitute a quorum at any meeting of the State Conference. Section 7. Any resolution to be presented to the Continental Congress in the name of the State Organization shall first have been approved by a majority vote of the State Conference or by a three-fourths vote at a meeting of the State Board of Management. Section 8. Hostess chapters for the annual State Conference shall pay part of the Conference expenses according to the number of its membership, to wit: 12 to 25 members $10.00 per chapter 26 to 50 members $15.00 per chapter 51 to 100 members $20.00 per chapter 100 to 150 members $25.00 per chapter 151 to 200 members $30.00 per chapter 201 & over members $35.00 per chapter Section 9. State Conference and State Board of Management meetings shall be held in the central portion of the state. ARTICLE VIII. State Board of Management

8 Section 1. A. The State Board of Management shall consist of the State Officers, the District Directors, KSDAR members serving as National Officers, and the Chapter Regents. In the absence of a Chapter Regent, the Chapter First Vice Regent may serve as her alternate. B. In order that the aims and activities of the National Society may be presented to the State Board of Management, and through them to the Chapters, all State Chairmen of Committees are invited and expected to attend all Board meetings, but only members of the Board listed in Section 1 A of this article may make or second a motion, or cast a vote. Section 2. The State Board of Management shall have all power and authority over the affairs of the state organization during the interim between meetings of the state society except that of modifying any action taken by a regular or special meeting of the State Conference provided that no debt or liability shall be incurred in excess of the regular income of the Society. Section 3. The State Board of Management shall hold a regular meeting in the fall following the October National Board of Management meeting. It may meet whenever called by the State Regent or upon written request of at least fifteen members of the board. A minimum of 20 days notice shall be given as to the time and place of such meeting. Section 4. Seven members of the board shall constitute a quorum. ARTICLE IX. Executive Committee Section 1. The State Officers shall constitute the Executive Committee. Section 2. The Executive Committee shall meet at the call of the State Regent or upon written request of three of its members, and members may vote by at the direction of the State Regent. It shall make a complete report each meeting of the State Board of Management. Section 3. The State Board of Management may authorize the Committee to perform such specific duties between its meetings as the Board may from time to time deem advisable. The State Regent may consult the Executive Committee in emergencies requiring attention between meetings of the State Board of Management. Section 4. The Executive Committee shall approve the hiring of a Certified Public Accountant or other tax professional for the annual IRS report and/or any external review or audit that is deemed necessary. Section 5. Quorum. A majority of the members of the Executive Committee shall constitute a quorum. ARTICLE X. Fees and Dues Section 1. The fiscal year shall be consistent with that of the National Society, a calendar year from January 1 through December 31. Section 2. A. The Annual State dues of a chapter member shall be fifteen dollars, payable in advance on or before the first day of December. On January 1, the State Treasurer shall notify chapters in arrears for dues. No chapter whose dues are unpaid shall be represented in the State Conference. The fifteen dollars ($15.00) shall be allocated as follows: eleven dollars ($11.00) to the general fund; three dollars ($3.00) to Duncan Tavern; and one dollar ($1.00) to the Duncan Tavern Trust Fund.

9 B. State dues for a new member shall be forwarded to the State Treasurer immediately upon receipt of notice of acceptance from the National Society except in the case of members of a newly organized Chapter whose members are exempt from State dues the year the chapter is confirmed. C. The annual National dues of a chapter member as set by the National Society shall be sent by the Chapter treasurer to the Treasurer General before the first day of December for the succeeding calendar year. D. The dues of a member admitted or reinstated on or after July 5 shall be credited for the next succeeding calendar year. Section 3. Upon submission of official expense receipts and mileage to the State Treasurer, the State Regent shall receive an amount set by the Society Standing Rules toward her official expenses each year of her term of office, one-half to be paid October 1 and one-half March 1. The amount allocated to the State Regent may be increased by vote of the State Conference when it becomes necessary, but such an increase shall not exceed 5% of the prior year s approved amount. Section 4. Chapters failing to keep addresses corrected in e-membership may be assessed an amount equal to the amount of postage and return postage from the KSDAR Newsletter (Patriot Express). ARTICLE XI. Committees Section 1. The State Regent shall appoint all State Chairmen and Committees. She shall be a member of all committees as the State Organization shall authorize or as the National Society shall require. Section 2. No member shall serve more than two consecutive terms as the chairman or vice chairman of the same committee or sub-committee unless a one term extension is granted by the State Board of Management or the State Conference. Section 3. A Finance Committee composed of the State Vice Regent, the State Treasurer, the State Recording Secretary, and five members to be appointed by the State Regent shall consider requests for budget appropriations, prepare an annual budget, and shall submit its recommended budget for the next fiscal year at the fall meeting of the State Board of Management. The Committee shall supervise expenditures within the budget as adopted by the State Board of Management and shall report at each meeting of the Board of Management or State Conference. Section 4. The State Regent shall appoint a Bylaws committee composed of one Honorary State Regent and five members. The Bylaws Committee shall review the state bylaws for compliance with NSDAR bylaws; submit any necessary amendments to the Board of Management and/or the Executive Committee prior to the State Conference; edit and correlate proposed amendments from chapters or the Board of Management before notice is given; and send the notice of proposed amendments to all chapter regents 30 days prior to the conference. Section 5. The State Regent shall appoint a Standing Rules Committee composed of one Honorary State Regent and three members. Section 6. Duncan Tavern - Duncan Tavern Historic Center, the State headquarters of the Kentucky Society shall be managed and maintained under the supervision of the Duncan Tavern Committee and the Duncan Tavern Executive Committee as defined in Section 6B.

10 A. The Duncan Tavern Committee shall consist of the State Officers, District Directors, Duncan Tavern Executive Committee Officers, the Honorary State Regents of the Kentucky Society residing in Kentucky, the regent of the Jemima Johnson Chapter, the former chairmen of the Duncan Tavern Committee, and members who have served over 25 years on the Duncan Tavern Committee. The Duncan Tavern Committee shall not exceed 30 members, excluding the State Officers, District Directors, and 25 year members. The Duncan Tavern Committee shall have the responsibility for development of the Duncan Tavern yearly budget and should submit suggestions on long term financial considerations to the Long Range Planning Committee. B. The Duncan Tavern Executive Committee shall consist of the Duncan Tavern Committee Officers, the State Officers, and past chairmen of the Duncan Tavern Committee. The Duncan Tavern Executive Committee shall constitute the decision making body responsible for carrying out the day-to-day management of the Duncan Tavern, ensuring proper expenditure of items within its approved budget, and supervision of fundraising activities. C. The officers of the Duncan Tavern Committee shall be a Chairman, a Vice Chairman, a Treasurer, a Recording Secretary, a Corresponding Secretary, a Curator, a Registrar, the Librarian of the John Fox Jr. Genealogical Library, and a Chaplain. The State Regent, at her discretion, shall also have the authority, but not the obligation, to appoint Co-Chairmen of the Duncan Tavern Committee, the duties being divided between the co-chairmen by the directive of the State Executive Committee. D. The State Regent shall appoint all sub-committee chairmen and officers who will serve on the Duncan Tavern Committee and Duncan Tavern Executive Committee. The Duncan Tavern Committee Chairman shall submit recommendations to the State Regent to assist her in making these appointments. E. The Duncan Tavern Executive Committee shall be responsible for the promotion of an annual fund-raising project, the proceeds to be used as determined by the Duncan Tavern Executive Committee. F. The Duncan Tavern Executive Committee shall have the duty to receive and disburse all money contributed to the Duncan Tavern Historic Center consistent with its approved annual budget submitted to the State Conference. All money contributed to the Duncan Tavern Trust Fund, however, shall be deposited with that Fund in a designated FDIC depository and held there subject only to the vote of the State Conference or the State Board of Management. All other funds, including the interest from the Duncan Tavern Trust Fund, may be used consistent with its annual budget and the lawful directives of the State Board of Management at the discretion of the Duncan Tavern Executive Committee which shall render an accounting thereof to the State Board of Management at each of its meetings and to the State Conference in order that the Kentucky Society may at all times be informed. All proposed expenditures over $500 must be approved by the Duncan Tavern Executive Committee, except in an emergency in which the Committee cannot meet in a timely way to address the emergency; the Duncan Tavern Chairman may expend a greater amount with the approval of the State Regent. The contract for employment of any person shall be negotiated by the State Regent after consulting with the Duncan Tavern Executive Committee. Such contract must be approved by the State Executive Committee. All bank accounts shall be maintained

11 under the signature authority of the State Regent and State Treasurer, either of which may endorse appropriate financial documents. G. The Duncan Tavern Committee shall adopt standing rules for this committee subject to the approval of the State Executive Committee, the State Board of Management or the State Conference. Section 7. Quorum. A quorum of each committee shall be a majority of the committee members, except the Duncan Tavern Executive Committee quorum shall be eight (8) members. ARTICLE XII. Districts Section 1. The Chapters shall be divided into six geographically arranged districts, each district being under the supervision of a District Director, who shall be elected at the time, place, and in the manner of electing State Officers. No District Director shall be eligible to serve two (2) consecutive terms. If a vacancy should occur in the position of District Director, the office shall be filled by the State Regent to complete the un-expired term. Section 2. The District Directors' duties shall be to assist the State Vice Regent in planning for the DAR summer workshops, to visit the chapters in her district as soon after the election as possible; to assist Chapter Regents in her district in any way needed and advisable; to assist the Organizing Secretary in the promotion of new chapters. Section 3. District Directors shall be members of and have a vote on the State Board of Management. ARTICLE XIII. Chapters Section 1. All chapter officers must be elected by the chapter membership in accordance with the National and Chapter bylaws. The results of the election must be reported immediately by the outgoing chapter regent to the Organizing Secretary General, to all state officers and to the district director on forms provided by the national society. Section 2. The Chapter Regent shall send a report of the year's work to the State Regent, the State Recording Secretary, and the District Director by the deadline that shall be established by the Executive Committee. ARTICLE XIV. Parliamentary Authority Section 1. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern this organization in all cases in which they are not inconsistent with these Bylaws and with the Bylaws of the National Society, DAR. Section 2. The State Conference may, by a two-thirds vote, adopt such additional rules of order as it may deem advisable for any meeting of the Conference, provided they are not in conflict with the State and National Bylaws. Section 3. The Kentucky Society shall, by a majority vote, adopt Standing Rules to administer the work of KDSAR and its chapters. These rules can be amended at any meeting of the Board of Management or the State Conference. Previous notice is not necessary.

12 ARTICLE XV. Amendment to Bylaws Section 1. These bylaws may be amended by a two-thirds vote at any annual meeting of the State Conference, provided that a copy of the proposed amendment has been sent to all chapters of the State Society at least thirty days before the annual meeting, and provided further that the amendment has been proposed by the State Board of Management, or by a Chapter of the State Society or by a committee-authorized by the State Conference. In case an amendment is proposed by a Chapter, it shall be endorsed by at least one other chapter, except that no general revisions and no amendments pertaining to the number, term, or eligibility of State Officers may be proposed in a year of the election of Executive Officers. Section 2. Unless otherwise provided prior to its adoption or in the motion to adopt, an amendment to the Bylaws shall take effect at the close of the State Conference at which it is adopted. ARTICLE XVI. Conflict of Interest Policy The KSDAR Conflict of Interest policy as adopted via vote of the Executive Committee on January 29, 2012, and is incorporated by reference as if it were set forth in its entirety herein. ARTICLE XVII Dissolution Although the period of duration of the state organization is perpetual, if for any reason the state organization is to be dissolved or otherwise terminated, no part of the property of the state organization or any of the proceeds shall be distributed to or inure to the benefit of any of the officers or members of the state organization. Upon the dissolution of the state organization, assets shall be distributed by the Board of Management and/or the Executive Committee to and only to the National Society Daughters of the American Revolution. Any such assets not so disposed of shall be disposed of by the local United States District Court, exclusively to such organization or organizations as said Court shall determine, which are organized and operated within the meaning of section 501 (c)(3), with purposed and objectives consistent with those of the state organization. Bylaws amended State Conference, March 2000 Bylaws incorporated changes as recommended by National Parliamentarian, Bylaws incorporated changes as recommended by National Parliamentarian, Bylaws amended State Conference, April 2005 Bylaws amended State Conference, April 2009 Bylaws amended State Conference, March 2010 Bylaws amended State Conference, March 2012 Bylaws amended State Conference, April 2013 Bylaws amended State Conference, March 2015 Bylaws amended State Conference, April 2016