2014 General Local Election. Information Package for Elector Organizations

Transcription

1 2014 General Local Election Information Package for Elector Organizations Introduction Quick Reference Guide to Election Forms for Elector Organizations Candidate Endorsements Endorsement Package Forms o E1 - Elector Organization Cover Sheet and Checklist o E2 - Endorsement Documents o E3 - Endorsement Documents: Declaration of Elector Organization Authorized Principal Official o E4 - Consent of the Elector Organization Responsible Principal Official(s) o E5 - Other Information Provided by Elector Organization o E6 - Appointment of Elector Organization Financial Agent Reference Materials Elector Organization Guide to Local Government Elections in BC Guide to Local Elections Campaign Financing in BC Local Government Act (excerpts) Local Elections Campaign Financing Act Ministry of Transportation - Election Signs District of Tofino Sign Control Bylaw Campaign Financing Disclosure Statements Contacts Chief Election Officer Deputy Chief Election Officer Jane Armstrong Joanne Flash (T) ext. 57 (T) ext. 21 (F) (F) (E) jarmstrong@tofino.ca (E) joanne@tofino.ca

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3 QUICK REFERENCE GUIDE TO ELECTION FORMS 2014 GENERAL LOCAL ELECTION Name of Form Mandatory/ Optional Deadlines for Filing or Submission * E1 - Elector Organization Cover Sheet and Checklist Form Mandatory Must be filed with Endorsement Documents between 9:00 am September 30 and 4:00 pm October 10, 2014 E2 - Elector Organization Endorsement Documents Mandatory for all elector organizations. Must be filed between 9:00 am September 30 and 4:00 pm October 10, 2014 E3 Elector Organization Endorsement Documents: Declaration of Elector Organization Authorized Principal Official Mandatory Must be filed between 9:00 am September 30 and 4:00 pm October 10, 2014 E4 Consent of the Elector Organization Responsible Principal Official(s) Mandatory Must be filed with Endorsement Documents between 9:00 am September 30 and 4:00 pm October 10, 2014 E5 Other Information Provided by Elector Organization E6 Appointment of Elector Organization Financial Agent Mandatory Changes must be forwarded to: Chief Election Officer before declaration of election results Elections BC after declaration of election results Mandatory Must be filed with Endorsement Documents between 9:00 am September 30 and 4:00 pm October 10, 2014 Must be filed with Endorsement Documents between 9:00 am September 30 and 4:00 pm October 10, 2014 * All forms must be submitted to Tofino s Chief Election Officer during the nomination period, Municipal Office, 121 3rd Street, Tofino, BC, V0R 2Z0 ( ext 21 or 31). All forms are available on our website at

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5 Form No. 3-2 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE Use the Elector Organization Cover Sheet and Checklist Form E1 to ensure that the Elector Organization Endorsement Package is complete and meets the legislative requirements of the Local Government Act, Local Elections Campaign Financing Act, Financial Disclosure Act and/or Vancouver Charter. The Elector Organization Endorsement Package Cover Sheet and Checklist Form E1 serve as a guide to the forms that must be submitted by the Elector Organization Authorized Principal Official to the local Chief Election Officer as part of the Candidate endorsement process. Ensure that, for each item checked off on the Checklist Form E1 (Section B), the relevant form is completed and attached. The Elector Organization Cover Sheet and Checklist Form E1 are for the local Chief Election Officer s reference only and do not constitute part of the Elector Organization Endorsement Package. Completing only the Elector Organization Cover Sheet and Checklist Form E1 does not constitute completion of the Elector Organization Endorsement Package, nor does it satisfy the legislative requirements set out in the Local Government Act, Local Elections Campaign Financing Act, Financial Disclosure Act and/or Vancouver Charter. COMPLETION INSTRUCTIONS: 1. Record the Elector Organization Authorized Principal Official s full name. 2. Record the endorsing Elector Organization s name. 3. Use section B of the Cover Sheet and Checklist Form E1 to identify which forms have been completed and are included in the Elector Organization Endorsement Package. 4. Return the completed package to the local Chief Election Officer. As per Local Elections Campaign Financing Act requirements, the following forms will be forwarded to Elections BC by the local Chief Election Officer: E4 Consent of Elector Organization Responsible Principal Official(s) E5 Other Information Provided by Elector Organization; and, E6 Appointment of Elector Organization Financial Agent. After election results have been declared, please send any changes to these documents to: Elections BC PO Box 9275 Stn Prov Govt Victoria BC V8W 9J6 Toll-free fax: electoral.finance@elections.bc.ca

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7 Instructions for Completing Fillable PDF Forms PLEASE DO NOT ATTEMPT TO COMPLETE THIS FORM ON THE WEBSITE. IN ORDER TO COMPLETE FILLABLE PDF DOCUMENTS YOU NEED TO HAVE ADOBE READER INSTALLED ON YOUR COMPUTER (available as a free download). 1. Ensure Adobe Reader is installed on your computer 2. Before completing this form, save it on your computer 3. Note the location of the saved file 4. Open the newly saved blank form 5. Enter all required information 6. Save the form with your completed information

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9 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E1 Elector Organization Cover Sheet and Checklist Form PLEASE PRINT IN BLOCK LETTERS SECTION A ENDORSING ELECTOR ORGANIZATION S NAME GENERAL VOTING DAY SECTION B This Elector Organization Endorsement Package includes the following completed forms, appointments, consents and declarations: E2 Elector Organization Endorsement Documents E3 Elector Organization Endorsement Documents: Declaration of Elector Organization Authorized Principal Official E4 Consent of the Elector Organization Responsible Principal Official(s) E5 Other Information Provided by Elector Organization E6 Appointment of Elector Organization Financial Agent Disclaimer: All attempts have been made to ensure the accuracy of the forms contained in the Candidate Nomination Package however the forms are not a substitute for provincial legislation and/or regulations. Please refer directly to the latest consolidation of provincial statutes at BC Laws ( for applicable election-related provisions and requirements. ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E1 Page 1 of 1

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11 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E2 Elector Organization Endorsement Documents PLEASE PRINT IN BLOCK LETTERS ELECTOR ORGANIZATION S LEGAL NAME (IF APPLICABLE) USUAL NAME IF DIFFERENT FROM LEGAL NAME OR NO LEGAL NAME ABBREVIATION/ACRONYMS USED BY THE ELECTOR ORGANIZATION NAME, ABBREVIATION OR ACRONYM TO BE INCLUDED ON THE BALLOT MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) CITY/TOWN POSTAL CODE Please see over for additional space attach additional endorsement sheets as necessary. ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E2 Page 1 of 2 This form is available for public inspection

12 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E2 Page 2 of 2 This form is available for public inspection

13 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E3 Elector Organization Endorsement Documents: Declaration of Elector Organization Authorized Principal Official PLEASE PRINT IN BLOCK LETTERS ELECTOR ORGANIZATION S NAME As Authorized Principal Official for the above named Elector Organization, I do solemnly declare that to the best of my knowledge and belief: 1. The above named Elector Organization has at least 50 members who are electors of the municipality or regional district for which the election is being held. 2. The above named Elector Organization is not disqualified from endorsing candidate(s). 3. The Elector Organization is aware of and understands the requirements and restrictions of the Local Elections Campaign Financing Act that apply to the above named Elector Organization and that the Elector Organization intends to fully comply with those requirements and restrictions. 4. I am authorized to make the solemn declaration on behalf of the above named Elector Organization. 5. That this endorsement applies to the candidate(s) named on Form E2 Elector Organization Endorsement Documents. AUTHORIZED PRINCIPAL OFFICIAL S SIGNATURE DECLARED BEFORE ME: CHIEF ELECTION OFFICER OR COMMISSIONER FOR TAKING AFFIDAVITS FOR BRITISH COLUMBIA AT: (LOCATION) DATE: (YYYY / MM / DD) ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E3 Page 1 of 1 This form is available for public inspection

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15 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E4 Consent of Elector Organization Responsible Principal Official(s) PLEASE PRINT IN BLOCK LETTERS ELECTOR ORGANIZATION S NAME I hereby consent to act as the Authorized Principal Official and a Responsible Principal Official for the above named Elector Organization for the: GENERAL VOTING DATE: (YYYY / MM / DD) General Local Election By-election AUTHORIZED/RESPONSIBLE PRINCIPAL OFFICIAL S LAST NAME FIRST NAME MIDDLE NAME(S) MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) CITY/TOWN POSTAL CODE ADDRESS FOR SERVICE (STREET ADDRESS OR ADDRESS) CITY/TOWN POSTAL CODE TELEPHONE NUMBER ADDRESS (IF AVAILABLE) Additional Addresses for Service Information MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) IF WAS PROVIDED AS ADDRESS FOR SERVICE CITY/TOWN POSTAL CODE OPTIONAL FAX NUMBER ADDRESS IF MAILING ADDRESS WAS PROVIDED AS ADDRESS FOR SERVICE AUTHORIZED/RESPONSIBLE PRINCIPAL OFFICIAL S SIGNATURE DATE: (YYYY / MM / DD) ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E4 Page 1 of 2 The form will be provided to Elections BC

16 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E4 Consent of Elector Organization Responsible Principal Official(s) PLEASE PRINT IN BLOCK LETTERS I hereby consent to act as a Responsible Principal Official for the above named Elector Organization for the: GENERAL VOTING DATE: (YYYY / MM / DD) General Local Election By-election RESPONSIBLE PRINCIPAL OFFICIAL S LAST NAME FIRST NAME MIDDLE NAME(S) MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) CITY/TOWN POSTAL CODE ADDRESS FOR SERVICE (STREET ADDRESS OR ADDRESS) CITY/TOWN POSTAL CODE Additional Addresses for Service Information MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) IF WAS PROVIDED AS ADDRESS FOR SERVICE CITY/TOWN POSTAL CODE OPTIONAL FAX NUMBER ADDRESS IF MAILING ADDRESS WAS PROVIDED AS ADDRESS FOR SERVICE RESPONSIBLE PRINCIPAL OFFICIAL S SIGNATURE DATE: (YYYY / MM / DD) If additional Responsible Principal Officials consent to act for the above named Elector Organization please attach additional sheets as necessary. ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E4 Page 2 of 2 The form will be provided to Elections BC

17 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E5 Other Information Provided by Elector Organization PLEASE PRINT IN BLOCK LETTER JURISDICTION NAME (E.G. MUNICIPALITY, REGIONAL DISTRICT ELECTORAL AREA) ELECTOR ORGANIZATION S LEGAL NAME (IF APPLICABLE) USUAL NAME IF DIFFERENT FROM LEGAL NAME OR NO LEGAL NAME ABBREVIATION/ACRONYMS USED BY THE ELECTOR ORGANIZATION NAME, ABBREVIATION OR ACRONYM TO BE INCLUDED ON THE BALLOT MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) CITY/TOWN POSTAL CODE ADDRESS FOR SERVICE (STREET ADDRESS OR ADDRESS) CITY/TOWN POSTAL CODE TELEPHONE NUMBER ADDRESS (IF AVAILABLE) Additional Addresses for Service Information MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) IF WAS PROVIDED AS ADDRESS FOR SERVICE CITY/TOWN POSTAL CODE OPTIONAL FAX NUMBER ADDRESS IF MAILING ADDRESS WAS PROVIDED AS ADDRESS FOR SERVICE Endorsed Candidate(s): Please see over for additional space and attach additional endorsement sheets as necessary. ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E5 Page 1 of 2 The form will be provided to Elections BC

18 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE ORIGINAL Local Jurisdiction PLEASE KEEP A COPY FOR YOUR RECORDS E5 Page 2 of 2 The form will be provided to Elections BC

19 ELECTOR ORGANIZATION ENDORSEMENT PACKAGE E6 Appointment of Elector Organization Financial Agent PLEASE PRINT IN BLOCK LETTERS ELECTOR ORGANIZATION S NAME FINANCIAL AGENT S LAST NAME FIRST NAME MIDDLE NAME(S) is hereby appointed as the Financial Agent for the above named Elector Organization for the: GENERAL VOTING DATE: (YYYY / MM / DD) General Local Election MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) CITY/TOWN POSTAL CODE By-election TELEPHONE NUMBER ADDRESS (IF AVAILABLE) EFFECTIVE DATE OF APPOINTMENT: (YYYY / MM / DD) AUTHORIZED PRINCIPAL OFFICIAL S SIGNATURE DATE: (YYYY / MM / DD) I hereby consent to act as the Financial Agent for the above named elector organization for the: GENERAL VOTING DATE: (YYYY / MM / DD) FINANCIAL AGENT ADDRESS FOR SERVICE (STREET ADDRESS OR ADDRESS) CITY/TOWN General Local Election POSTAL CODE By-election Additional Addresses for Service Information MAILING ADDRESS (STREET ADDRESS/PO BOX NUMBER) IF WAS PROVIDED AS ADDRESS FOR SERVICE CITY/TOWN POSTAL CODE OPTIONAL FAX NUMBER ADDRESS IF MAILING ADDRESS WAS PROVIDED AS ADDRESS FOR SERVICE FINANCIAL AGENT S SIGNATURE DATE: (YYYY / MM / DD) ORIGINAL For elector organization s records PROVIDE A COPY TO THE LOCAL JURISDICTION E6 Page 1 of 1 The form will be provided to Elections BC

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21 REFERENCE MATERIALS Ministry of Community, Sport & Cultural Development website: Elector Organization Guide to Local Government Elections in B.C. Guide to Supporting a Candidate for Local Government Elections Candidate's Guide to Local Government Elections in B.C. Local Elections in B.C.: What Every Candidate Needs to Know Voter's Guide to Local Elections in B.C. Elections BC: Guide to Local Elections Campaign Financing in B.C. Third Party Sponsor Guide to Local Elections in B.C. Local Government Act Part 3 Electors & Elections: /Local%20Government%20Act%20[RSBC%201996]%20c.%20323/00_Act/96323_04.xml#part3 Local Elections Campaign Financing Act: Ministry of Transportation Election Signs: District of Tofino Sign Control Bylaw:

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23 CAMPAIGN FINANCING DISCLOSURE STATEMENT Elector organizations must file a disclosure statement with Elections BC by Friday, February 13, You may file your disclosure statement up to 120 days after general voting day (by Monday, March 16, 2015); however, you will be subject to a $500 late filing fee. Your elector organization disclosure statement must include a full accounting of your campaign contributions, election expenses, and any monetary transfers between campaign accounts. Your disclosure statement will be published online by Elections BC following the filing deadline. You may be subject to severe penalties if you do not file a disclosure statement. For all inquiries related to Campaign Financing Disclosure Statements, please contact: Elections BC Phone: Toll-free: / TTY electoral.finance@elections.bc.ca