COMCEC Funded Projects
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1 I n t r o d u c i n g : COMCEC Funded Projects COMCEC DENIZ GOLE COMCEC COORDINATION OFFICE PCM GROUP June 4 th, 2014 / Ankara, Turkey
2 CONTENT OF THE TRAINING JUNE 4 TH (Afternoon Session) I. Stages of the PCM IDENTIFICATION and FORMULATION SUBMISSION and APPRAISAL IMPLEMENTATION AND PAYMENTS MONITORING AND EVALUATION II. Workshop on Preliminary Project Design (5-6 Groups) JUNE 5 TH (Morning Session) III. Powerpoint Presentations of Preliminary Project Design and Evaluations by Trainers IV. Discussions Session: Lessons Learnt and Expectations from WG Focal Points LESSONS LEARNT PRESENTATION BY CCO SUGGESTIONS AND COMMENTS BY WG FOCAL POINTS
3 Purpose of the
4 1. Purpose of the Training The purpose is to illustrate; Ø the principles and basics of PCM, Ø key activities to be undertaken at each stage in order to assist Member Countries in project preparation efforts.
5 1. Purpose of the Training (con t) During the training, government officials will be guided and informed on the Ø identification of projects in line with COMCEC PCM Procedures Ø submission of projects to the COMCEC Coordination Office (CCO) Ø implementation of project activities and entitlement for financing Ø monitoring and evaluation of project activities
6 IDENTIFICATION FORMULATION IMPLEMENTATION EVALUATION 1I. About Project Cycle Management SUBMISSION APPRAISAL FINANCING MONITORING
7 1I. About Project Cycle Management Ø The PCM is a methodology through which projects are planned and carried out in a sequence. Ø It facilitates transforming ideas into reality. Ø It provides a structure so that vital decisions can be made and critical actions can be taken during the life time of a project.
8 1I. About Project Cycle Management (con t) Why PCM? problems: Ø Unclear strategic framework Ø Supply driven projects Ø Poor analysis of situation Ø Activity-oriented planning Ø Non-verifiable impact Ø Disbursement pressure Ø Short-term vision Ø Imprecise project documents pcm: Sectoral approach Demand driven solutions Improved analysis Objective-oriented planning Verifiable impact Emphasis on quality Focus on sustainability Standardized formats
9 1I. About Project Cycle Management (con t) PCM Principles Ø Structured and Informed Decision Making (Stages of the Cycle) Ø Involvement of Stakeholders in Decision Making (Client Orientation) Ø Comprehensive and Consistent Analysis (Logframe Planning) Ø Mechanisms of Continued Flow of Benefits (Sustainability) Ø Standardized Documentation (Integrated Approach)
10 1II. Stages of the PCM
11 1II. Stages of the PCM IDEA Evaluation 6 Identification and Formulation STEPS Monitoring Implementation and Financing Submission and Appraisal
12 1II. Stages of the PCM IDENTIFICATION and FORMULATION
13 1II. Stages of the PCM (con t) IDENTIFICATION and FORMULATION Ø Analysis of the problems faced Ø Identification of options to address the problems Ø Evaluation of project idea s relevance to problems and options Ø Development of project idea into operational project plans/proposals Ø Activities Ø Work Plan Ø Budget Ø Assessment of feasibility for COMCEC PCM
14 1II. Stages of the PCM (con t) Ø Assessment of feasibility for COMCEC PCM Indicative Grant Limits and Co-Finance Rates for COMCEC Projects* Project Owner Project Budget Lower Limit (USD) Project Budget Upper Limit (USD) Minimum Co-Finance Rates by the PO CCO Grant Limits (USD) Member Countries % OIC Institutions % * subject to modification by the CCO
15 1II. Stages of the PCM (con t) Ø Assessment of feasibility for COMCEC PCM Project Selection Criteria (Eligibility) Compliance with Strategy s Principles Enhancing Mobility Strengthening Solidarity Improving Governance Targeting Strategic Objectives of the Strategy Focusing on Output Areas Pursuing Multilateral Cooperation Among COMCEC Member Countries Eradicating extreme poverty and hunger in the member countries (Poverty Alleviation) Aid Effectiveness Productive Capacity of the Poor Effective Utilization of Financial Resources Monitoring Poverty Projects aiming at addressing at least three countries needs and/or area of interest
16 1II. Stages of the PCM (con t) Ø Assessment of feasibility for COMCEC PCM Nature of Projects Technical Cooperation and Capacity Building
17 1II. Stages of the PCM (con t) Ø Assessment of feasibility for COMCEC PCM Nature of Projects Research and Analytical Studies Strategies Guides Road Maps Study visits Trainings Exchange programs among officials Needs Assessments and Impact Analysis Visibility/Publicity/Promotional Activities (Press release, web page, introductory meeting etc.) Conferences Workshops
18 1II. Stages of the PCM (con t) Ø Assessment of feasibility for COMCEC PCM Maximum three project proposals for each cooperation area
19 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL
20 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL Ø Submission of project proposal to the Funding Agency by the Project Owner Ø Examination of the proposal by the Funding Agency (Appraisal) Ø Formalization of implementation and financing modalities in a legal document which sets out both sides responsibilities
21 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL Who can submit projects? Ø Member Countries (relevant ministries and other public institutions) registered to the Working Groups Ø OIC Institutions (operating in the field of economic and commercial cooperation)
22 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL Distribution of Roles Member Countries OIC Institutions (Project Owner) Project Submission& Implementation Project Submission Project Approval CCO Program Management Project Reporting Program Reporting Financing The Intermediary Bank Project Monitoring& Financing Program Budget&Final Project List
23 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL Application Process Call for Project Proposals in September 2014 Submission of preliminary project fiche
24 Submission of preliminary project fiche
25 What We Need In the Preliminary Submission? Ø Basic Information (Project Title, Cooperation Area, Contact Person and Responsible Authority etc.) Ø Budget (estimated) Ø Duration (max. 9 months) Ø Location(s) Ø Project Summary (max. 200 words) Ø Relevance to COMCEC Strategy
26 Online Submission --> pcm.comcec.org
27 Online Submission --> pcm.comcec.org
28 Online Submission --> pcm.comcec.org Reference Documents User Identification
29 Online Submission --> pcm.comcec.org User-Friendly Interface
30 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL Application Process Call for Project Proposals in September 2014 Submission of preliminary project fiche Declaration of the short list Submission of detailed project fiche
31 Submission of detailed project fiche
32 What We Need In the Final Submission? Ø Target Group Ø Contribution to COMCEC Multilateral Cooperation Ø Overall Objective, Project Purpose, Expected Results Ø Detailed Activities Ø Work Plan Ø Detailed Budget Ø Minimum Two CVs for Each Project Personnel Position
33 1II. Stages of the PCM (con t) SUBMISSION and APPRAISAL Application Process Call for Project Proposals in September 2014 Submission of preliminary project fiche Declaration of the short list Submission of detailed project fiche Begining of the Project Implementation Period Signature of the operational agreement Submission of the final list to the Bank Detailed appraisal and declaration of the final list
34 Reference Documents Program Implementation Guidelines (2014 Edition) Project Fiche and Logical Framework (online access at project.comcec.org) Visibility Manual
35 more info: pcm.comcec.org COMCEC DENIZ GOLE COMCEC COORDINATION OFFICE PCM GROUP June 4 th, 2014 / Ankara, Turkey
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