INVITATION OF TENDER BIDS WATER TANKS

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1 TENDER NO. : MGI/DIF/09/ /02 INVITATION OF TENDER BIDS FOR SUPPLY OF 2000 LITRES HDPE RAIN WATER TANKS MAHATMA GANDHI INSTITUTE OF RURAL ENERGY & DEVELOPMENT Sri Rampuraa Cross, Jakkur, Bengaluru (RURAL DEVELOPMENT & PANCHAYAT RAJ DEPT., GoK) NOVEMBER

2 TENDER NOTICE Established vendors with proven track record and experience in the supply of HDPE Rain Water Tanks are invited to submit their most competitive bids on or before at 05:00PM. The bids are to be sent in a sealed envelope super-scribing the Tender No and name of the item clearly on the envelope addressed to The Executive Director, MGIRED, Srirampura Cross, Jakkur, Bengaluru or the tenders can be dropped in the drop box kept at MGIRED Admin Block. The tenders both Technical and Commercial (Financial) bids have to be submitted in separate envelopes. The tender documents can be downloaded from tenders page of MGIRED website : Detailed Tender schedule is as below: Sl. No. Tender Schedule Date Time 1 Downloading start date from tenders page of MGIRED website : PM 2 Last date for submission of tender documents PM 3 Technical Bid Opening in MGIRED Office PM 4 Financial Bid Opening in MGIRED Office PM Executive Director, MGIRED reserves the right to reject any/all offers without assigning any reasons thereof. Executive Director MGIRED, Bengaluru 2

3 I. GENERAL TERMS AND CONDITIONS (GTC): 1. Validity: The tender shall be valid for 90 days from the date of opening of the quotation. 2. Clarification of bids: During opening or evaluation, the purchaser may at its discretion, seek the required clarification from the bidders. However, no change in prices or substance of the bid shall be sought, offered or permitted. If the bid is not substantially responsive, it will be rejected by the Purchaser and may not subsequently be made responsive by the Bidder by correction of the non-conformity. Unsigned communication / bids will not be accepted and will be rejected summarily. 3. EMD: EMD of Rs.10000/- shall be submitted along with the offer in the form of Demand Draft obtained from any Nationalized Bank, in favor of Executive Director, MGIRED, Bengaluru. No interest will be paid on the EMD. The EMD will be forfeited, if the supplier withdraws his tender during the validity period of the bid. Offer without EMD will be rejected summarily. 4. Prices: The prices quoted shall be on FOR Destination basis, i.e the price shall include installation & commissioning, Standard Warranty period of minimum ONE year, packaging, forwarding, freight and all taxes & duties, insurance, etc. However the quote should indicate the basic price, discount, other duties/taxes and levies separately. 5. Payment: Payment in the form of Cheque/DD/RTGS will be made only on the receipt of material in good condition and proper against the Performa invoice and guarantee and warrantee statements. 6. Evaluation: Evaluation of the Bids shall be made strictly in terms of provisions and criteria disclosed in the bidding document for the quantities including optional items mentioned in the bid. However, the MGIRED reserves the right whether to purchase the optional items along with the main equipment or not. Not withstanding the above, the Purchaser reserves the right to accept or reject any quotation, cancel the bidding process and reject all quotations at any time prior to the award of the contract. Also, the Executive Director reserves the right to cancel the purchase order if the firm fails to comply with the delivery schedules without any notice and bid security/emd in any form will be forfeited. 7. Training: Training (if required) shall be provided by the supplier on free of cost. 3

4 8. Delivery period: The ordered item shall be delivered as per the schedule from the date of receipt of Purchase Order or on mutually accepted date, terms & conditions. 9. Liquidated Damages: The MGIRED reserves the right to impose LD clause if the supplier fails to perform the contract within the specified period and can even terminate the contract on the whole or in parts thereof. 10. Inspection and tests: The MGIRED reserves the right to inspect, test and where necessary, reject the Goods after the Goods arrival at site in no way be limited or waived by reason of the Goods having previously been inspected, tested and passed by the purchaser prior to the goods shipment. The inspection and test certificates shall accompany the goods/invoice. The infrastructure facilities to install and operate the equipment shall be declared in the bidding documents. 11. Certification: Manufacturer should certify that the supplied goods/items etc is also manufactured using same/similar material, design, and process as that of the certified goods/items. In case of dealer, a certification copy from the manufacturer mentioning the fact said above must be submitted. 12. Defective material: The defective material/samples from the premises of MGIRED will be lifted at the entire cost & risk of the firm and the defective material will be lying at their own risk and cost. 13. Manuals and drawings: The supplier shall supply operation and maintenance manuals together with drawings of the equipment to enable the MGIRED to operate, maintain, adjust and repair all parts of the equipment as stated in the specifications wherever necessary. 14. Delivery and Documents: Upon delivery of goods, the supplier shall notify the purchaser and Insurance Company by fax/ /letter the full details of the shipment like contract No., description of the goods, quantity and name of the consignee etc. Also, the supplier shall mail copies of the documents like, Supplier Invoice, Packing list, Insurance certificate and inspection certificate issued by the concerned agency/factory, etc. 15. Corrupt or Fraudulent Practices: The bidders shall observe the highest standard of ethics during the whole transaction. Contrary to the above the offer will be rejected for award of contract and firms will be declared as ineligible even for further period as deemed fit by the MGIRED. 16. Jurisdiction: Any matter, dispute or reference between the parties (supplier and purchaser) arising of this agreement or contract shall be within jurisdiction of court of Bengaluru only. 4

5 17. Indexing the bid documents: All pages of the bid documents shall be numbered and the first page shall be the table of contents and the last page shall be the declaration certificate. 18. Details of Annexure: The following Annexure has to be submitted along with bid, failing which bid will be rejected summarily Sl. No. Annexure Details 01 I Table of content 02 II Certificate of pages 03 III Format for financial bid 04 IV Format for declaration 05 V Annexure to be answered 06 VI Supply schedule 07 VII Format for EMD 08 VIII General particulars 19. Additional quantity: If more quantities then indicated in this tender required bidder shall be ready to supply the same at the same cost over 6 months. 20. Warranty: HDPE Rain Water Tanks shall carry a warranty of 2 years. 21. Bank details of Bidder: Bidder has to furnish the bank details such has Bank name, Account No., Branch Name, IFSC Code, etc., 22. Bank details of MGIRED: Executive Director, MGIRED, Bengaluru, VIjaya Bank, Byatarayanapura Branch, Bengaluru A/c No , IFSC code VIJB In addition, the Special Terms and Conditions (if mentioned along with the specifications of the item) shall supplement these General Conditions of Contract. Where there is a conflict, the provisions mentioned in the STC shall prevail over these GTC. Please note that the MGIRED reserves the right to accept or reject any bid and to annul the bidding process or reject all bids at any time prior to the award of contract, without thereby incurring any liability to the affected bidder or bidders. Date & Seal Name & Signature of the Competent Authority of the firm 5

6 II. SPECIAL TERMS AND CONDITIONS (STC) PART-I Sl.No.01 to 02 No change Sl.No. 03 EMD of Rs.10000/- have to be paid along with bid document by the successful bidder. Sl.No. 04to 22 No change Sl.No.23 Money transaction has to be in favor of Executive Director, MGIRED, Bengaluru through DD. Sl. No. PART-II QUALIFICATION CRITERIA Description 1 Bidder should be approved by GoI/GoK, having design, manufacturing facilities in India (Copy to be submitted). 2 Bidder must be an Indian Manufacturing company with a reputation. 3 Bidder shall submit the test certificates from an accredited test centers with repute. 4 Bidder should submit a copy of ISO certification for manufacturing facilities from where the items will originate. 5 Bidder should have valid GST No (enclose evidence) 6 Bidder may furnish reference list of customers, with full contact details to whom HDPE Rain Water Tanks have been supplied in the past last 2 years at least. 7 Performance certificate from the customer for satisfactory performance of the HDPE Rain Water Tanks supplied to them. 8 MGIRED has the right to verify the information provided by vendor. In case the information provided by vendor is found to be false/ incorrect, the offer shall be rejected. 9 Bidder may be in core business of manufacturing HDPE Rain Water Tanks with substantial annual turnover. Copy of Audited financial statements for last three years to be enclosed in the prescribed proforma. OR An authorized dealer with appropriate documentation fulfilling the above can also submit the bid. Vendor to Specify details 6

7 III. SPECIFICATIONS FOR HDPE RAIN WATER TANKS 1. Technical Specifications Sl. No. Specifications Quantity required 1 Double layer High Density Polyethylene (HDPE) Cylendrical Vertical Water Storage Tanks for Nos litres capacity ISI marked, conforming to IS:12701:1996 with latest ammendments / ISO certified company [ISO:9001:2008] 2. Warranty: a. HDPE Rain Water Tanks shall carry a warranty of minimum 2 years. 7

8 Annexure-I (To be enclosed as page -01) Table of Contents Sl. No. Description Page No 1 Certificate regarding page Numbering 02 2 Registration and Tax clearance certificate of the supplier issued by the competent authority 3 GST Number with percentage without any concession 4 Make and Model number of the item together with Technical Literature/Brochures/Catalogues for the item quoted and list of Clientile. 5 Financial Bid in a separate envelope. The envelope shall be sealed and titled as Financial Bid for HDPE RAIN WATER TANKS (mention the name of the item) and shall carry the name and address of the firm. As per the format given. 6 Annual Turnover of the firm as per the format given 7 Warranty & guaranty certificate(ref 12 & 21) 8 Declaration Certificate (Shall be the last page) 8

9 Annexure-II CERTIFICATE Certified that this bid document is carrying pages (in figures and words) and each page is numbered. Date: Sig. of the tenderer with seal 9

10 Annexure-III (Format for financial bid) FINANCIAL BID Name and Description of the Item: Basic Price Discount Packing & Forwarding Freight GST Insurance Any other cost* Total Amount for qty ONE (inclusive of all) in INR Figures and words** (1) (2) (3) (4) (5) (6) (7) (8) ** Rupees Gross Total (Inclusive of all): (Qty X Price for each one): in Figures: Rs. In words: Rupees Date and seal Name & Sig. of the competent authority of the Firm 10

11 Annexure-IV DECLARATION (To be furnished by the supplier on company s Letter Head) I/we hereby solemnly declare and affirm that the above documentary evidence/declarations are true and correct to the best of my/our knowledge and beliefs. No part of it is false and nothing has been concealed therein. Date and seal Name & Sig. of the competent authority of the Firm 11

12 Annexure-V (Invariably respond to all the following parameters/aspects. Do not delete or add any parameter from/to the list.) Sl. Parameter No. 1 Whether agreeable to all the terms and conditions expressed by MGIRED? 2 Whether agreeable to the payment terms and conditions of MGIRED? 3 Whether agreeable to warranty for 2 years from the date of supply and installation? 4 Whether agreeable to supply as per the specifications of MGIRED? 5 Whether agreeable to furnish list of the entire service network to MGIRED? 6 Whether agreeable to supply more quantities than indicated in this tender in case of need at any point of time, during period of contract. Remarks Yes / No Yes / No Yes / No Yes / No Yes / No Yes / No We have read and understood all the terms & conditions stipulated by the MGIRED in this tender and do here by agree to each and every item indicated therein. We understand that MGIRED reserves the right to accept or reject any or all bids without assigning any reason whatsoever thereof. Dated this day of

13 Annexure-VI Schedule for Supply of 20 HDPE Rain Water Tanks to Site Sl. No. Description Quantity Site of delivery 1 HDPE Rain Water Tanks as per specification mentioned 20 Inturayanahalli, Vallur Gram Panchayath, Pavagada, Tumkur (40 kms from Pavagada) Scheduled delivery Two weeks from the receipt of awarding contract. (Exact date will be intimated in the Work Order) Rate (INR) Total Amount (INR) 13

14 Annexure-VII DETAILS OF EARNEST MONEY DEPOSIT ATTACHED Sl. No. Description 1 Earnest Money Deposit Earnest Money Deposit of Rs /- paid in the form of DD drawn in favor of Executive Director, MGIRED payable at Bengaluru. DD No. Date.. 14

15 Annexure-VIII Schedule of General Particulars Bidder shall furnish the following particulars with his bid 1.0 Name of the Company: 2.0 Address: 3.0 Year of Establishment under quoted Name: 4.0 Telegraphical Address: 5.0 Type of Organisation: Proprietor /Partnership/Pvt.Ltd./ 6.0 Name and designation of Officer of Bidder to whom all reference shall be made for expeditious technical coordination 7.0 Place of manufacture: (give equipment-wise list) 8.0 Current registration No. with D.G.S & D: 9.0 Details of service facilities available: 10.0 Bidder s proposal No. & Date: 11.0 Product manufactured based on Yes/No indigenous know-how 13.0 Brand Name of product offered Public Ltd./Government Signature Designation, Company Company seal.... Date 15

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