2-1 determine whether the public record involved is under the Mississippi Public Records Act of 1983 or available to the applicant;
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1 Descriptor Term REQUEST FOR INFORMATION/PUBLIC RECORDS PAGE 1 OF 4 Descriptor Code KBAA KBA Issue Date 10/27/ /26/2010 The Mississippi Public Records Act of 1983 (hereinafter referred to as the Act) declares all public records of a public body to be public property available to any person for inspection, copying or mechanical reproduction in accordance with reasonable procedures concerning the cost, time, place, and method of access subject, however, to the exemptions and exceptions listed in the Act. The procedures below are set forth with reference to making non-exempt public records thereof available to all interested persons: 1 Any party desiring to inspect, copy or otherwise reproduce a public record of the school district shall file with the Superintendent of Education written application thereof, signed by the applicant, and showing applicant s telephone number and mailing address on a form prescribed by or acceptable to the governing authority of the district, and deposit $10.00 to cover or apply, as the case may be, to the cost involved in handling and honoring the application. 2 - The said application shall be considered by a member of the school district administrative staff designated by the school district governing authority or the Superintendent of Education, who shall within five (5) days after the filing of the application 2-1 determine whether the public record involved is under the Mississippi Public Records Act of 1983 or available to the applicant; 2-2 advise the applicant in writing of such determination and (a) if not exempt, provide a good faith estimate of the expense involved in searching, reviewing, and/or duplicating and, if applicable, mailing copies of the requested public records based on the following charges: (i) (ii) (iii) $5.00 per hour for time actually spent searching, reviewing, and/or duplicating the requested material; $0.25 per sheet involved, except the first 3 sheets, which will be provided without charge; The actual cost of mailing; and (b) advise the applicant that the public record involved will be made available for inspection and copying or that reproductions thereof will be provided to the applicant during regular office hours within (7) seven working days from the date of this request. The expenses set out in section (a) above shall be paid in advance of compliance with this request.
2 Descriptor Term REQUEST for INFORMATION/PUBLIC RECORDS PAGE 2 of 4 Descriptor Code KBAA KBA Issue Date 10/27/ /26/ (c) In the event the District is unable to produce the records requested by the 7 th working day after the request is made, a written explanation will be provided to the person making the request stating that he/she will be produced and setting forth why the records cannot be produced within the 7-day period. Unless there is a mutual agreement between the District and the person requesting, in no event shall this extension be more than 14 working days from the receipt of the original request If the requested record is exempt, the District will refund $5.00 of the deposit made by applicant and advise applicant of the reason for the determination and that under the Act the applicant has the right to seek determination as to whether the public record involved is exempt from the Chancery Court. 3 Notwithstanding the foregoing, no deposit or charge shall be required of persons over the age of 62 years who seek their own age verification from school district records.
3 Descriptor Term REQUEST for INFORMATION/PUBLIC RECORDS PAGE 3 of 4 Descriptor Code KBAA KBA Issue Date 10/27/ /26/2010 Date of Request Name of Person Making Request Address Brookhaven School District P. O. Box 540 Brookhaven, MS Request for Access to Records Phone # I hereby request the following information maintained by the Brookhaven School District: Requests shall be specific enough to allow school district employees to identify and retrieve records requested. My request is to [Check appropriate item(s)] 1. Review the records listed above. 2. Receive photocopies of records listed above. 3. Have copies of the records mailed to the address listed above. I understand that appropriate charges for searching, copying, and/or mailing shall be paid in full prior to the granting of this request. Signature of Person Making Request:
4 Descriptor Term REQUEST for INFORMATION/PUBLIC RECORDS PAGE 4 of 4 Descriptor Code KBAA KBA Issue Date 10/27/ /26/2010 Brookhaven School District P. O. Box 540 Brookhaven, MS Denial for Request for Access to Records The Brookhaven School District has received a request from Name Address to review and/or copy records alleged to be maintained by this district. The records listed in the request were The Brookhaven School District respectfully denies this request for following reason(s): 1. *Records exempted from Open Records Act 2. Records not maintained in the district 3. *Records contain materials exempted from the Act 4. Records not identified with sufficient specificity to retrieve. Please submit another request with additional information. Signature of District Official: Date: A copy of this denial shall be kept on file in the office of the Superintendent for a period of three (3) years from the date shown above. *You have the right to challenge the Boards determination as to exemption by action in the Chancery Court as provided by the Mississippi Open Records Act of 1983.
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