EX107 Request for transcription of Court or Tribunal proceedings

Transcription

1 EX107 Request for transcription of or Tribunal proceedings Please refer to the Guidance tes (EX107GN) before completing this form. If completing this form by hand please use BLOCK CAPITAL letters. Once completed, send this form to the relevant court or tribunal. You can find the address of the court or tribunal at: Part A: Your details A1. Your name A2. Your organisation/company name (if applicable) A3. Your involvement in the case Party Party's legal representative involvement Other (please specify) A4. Your reference (if applicable) A5. Your address Postcode A6. Your DX address (if applicable) A7. Your phone number EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 1

2 A8. Your address - we will use this address to send you the transcript If you are unable to accept the transcript by tick this box it will be posted to you at the address shown above. A9. Your preferred method of communication Phone Post Invoicing details A10. Purchase order no. (if available) A11. Is the invoice to be split? A12. Are your payment details (name, address etc.) the same as those above?, please use the payment details shown below Name Organisation/company name (if applicable) Address Postcode EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 2

3 Part B: Case details B1. Name of or Tribunal where proceedings/hearing took place B2. or Tribunal address Postcode B1. The name of the specific or Tribunal which heard the case e.g. name of Crown ; name of County ; name of Family Hearing Centre; of Appeal Civil Division; of Appeal Criminal Division; High, Queens Bench Division; High, Chancery Division; High, Family Division. B3. Names of parties in the case B4. Names of Barrister/Solicitor representing the parties B5. or Tribunal Case reference number B6. Was a Reporting Restriction imposed?, details of the restriction are as follows: Don't know B7. Was the case heard in private (ex-parte)? Don't know B5. The case number may be found on / Tribunal documents or on the / Tribunal list which was published to show when and where the case would be heard B6. a Reporting Restriction is an order made by a court or tribunal prohibiting publication of case details. B7. See page 1 of the guidance notes for more details. EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 3

4 Part C: Details of the transcript(s) you want to order C1. C2. Date of proceedings/hearing or hearing room number Start time End time C1. Give the approximate times when the hearing or the relevant part of the proceedings started and ended. C3. What is the name of the Judge/Master who heard the case? C4. What type of Transcription do you need? C4. Refer to the guidance notes for the type of transcripts you can order - see Table A. C5. Did a Judge/Master order that this transcript be paid for at public expense?, the order was made on or attach a copy of the order Date of order Don't know C6. Do you want a new transcript or a copy of an existing transcript? New transcript Copy of an existing transcript - number of copies required C7. Which Service Level Band do you require? Overnight With 48 hours Within 3 working days With 7 working days Within 12 working days C7. For more information on Service Level Band's please read the guidance notes - Table B1 and B2. C8. Do you want an estimate of how much this will cost? C9. Is the original transcript in Welsh?, do you need an English Translation? C10. What is your reason for requesting this transcript? C10. Please provide a general reason why the transcript is being requested. EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 4

5 C11. Is this transcript required urgently? C11. If the transcript is required for a future, and the reason for the urgency is hearing and the date of that hearing has been fixed please give details of the hearing for which it is required and the date of that hearing. C12. Was this a telephone hearing? The name of the Service Provider is The billing number is C13. Which transcription company have you chosen to do the work? Auscript The Transcription Agency Marten Walsh Cherer Ubiqus Opus 2 International Ltd DTI C13. If you want a transcript of proceedings in a Crown, you can only use the company allocated to that court - see Annex A in the guidance notes for details. If you need to order another transcript for this case, please click the button below. Order another transcript EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 5

6 Part D: Declaration I declare that I have read and accept the terms and conditions listed below. I understand that I am responsible for paying all the costs associated with transcription directly to the transcription company save where a court or tribunal has ordered that the transcript be provided at public expense. Please read the declaration carefully and understand that by signing the request you are obliged to pay for any transcript you request. 1. Transcripts and copies are provided subject to the relevant procedure rules contained within the service specification agreed by the Ministry of Justice and the Transcription Supplier. 2. All queries relating to orders placed must be raised initially with the Transcription Company supplying the transcript. 3. If, prior to completion of an order, an additional authorised request for the same transcription is received, the total cost will be divided equally between all of those who have submitted an order. The total cost will comprise one transcript fee together with the cost of additional copies. 4. You should contact the chosen provider for terms of payment. You may be requested to make payment in advance. 5. By signing this form, you are obliged to pay if a transcript is produced. Signature Date EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 6

7 Part E: For completion by /Tribunal staff only E1. Can this requester order this transcript? (if appropriate refer to a judge for permission) - tell the requester that permission has been refused E2. Is this a duplicate request for a transcript?, the name of the transcript company that produced the original transcript is E3. Name of Judge/Person giving permission where applicable E4. Should the transcript be returned to the for approval by a judge prior to release?, and the reason why the judge must approve the transcript is Specify any other conditions attached E5. Are there any reporting restrictions in place in relation to this case/ proceedings to be transcribed?, and the restrictions are as follows: EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 7

8 E6. Does any transcript request relate to proceedings which were held in private?, and details of the proceedings are below E7. Is there an order for supply at public expense in relation to any of the transcripts requested? Purchase order number Cost Centre Operating unit E8. Does the order relate to a telephone hearing? Name of service provider Billing no. E9. Has the requester indicated that this order is urgent?, please give further details EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 8

9 Name Date Once this transcript request is ready to proceed, send this form together with the relevant audio recording held by the to the Transcription supplier named by the requestor or allocated by the. If it is a Crown case and the recording is held on DARTS then only send the form to the Transcription supplier. Transcripts at public expense for Civil, Family and Tribunal cases must be sent to the supplier offering best value for money for the service level requested however a Crown case where the recording is held on DARTS must be sent to the relevant supplier for that region. If this was a case where supplier personnel attended the hearing under the ATS contract the form and the audio should be sent to the ATS supplier whose personnel attended the hearing. EX107 - Request for transcription of or Tribunal proceedings (06.17) Page 9

10 EX107GN Guidance tes Request for Transcription of or Tribunal proceedings If you want a transcript of proceedings in any court or tribunal (except the of Appeal Criminal Division or the Administrative *), please complete form EX107. If you want to order a transcript for more than one case, please complete a separate form EX107 for each different case in which you re interested. Please note that not all Tribunals record proceedings so transcription services may not be available. Enquiries should be made to the relevant tribunal prior to completion of this form. EX107 can be sent digitally or by post to the court or tribunal. Contract details for the relevant venue can be obtained via Finder at For Civil and Family jurisdictions where you are selecting a transcription company, you are advised to talk with the transcription company before you complete form EX107. If an EX107 is requested by your chosen transcription company this should, where possible, be sent digitally using the addresses in Section 2a. You may send by post if you do not have an account. There may be occasions where a transcript you have requested via the EX107 may have already been produced for HMCTS. There may also be times where the court s authorised Transcription Company provided a stenographer or court logger to make a record of the proceedings. In these circumstances the court s authorised Transcription Company will provide the transcript and the court will tell you who to contact. Where a transcript is required of proceedings from which was held in private (ex-parte) authorisation will be required from a Judge. All transcripts of private proceedings will be produced by the authorised transcription company for the Sensitive Case Service, OPUS2. Due to the sensitive nature of these proceedings transcription will take place at the Secure Transcription Unit through an attendance based service. You are advised to consult with the relevant court prior to completion of the EX107 form. *If you want a transcript of a judgment given by the of Appeal Criminal Division or the Administrative (i.e. the judge s reasons for the decision), please complete form EX107 and or send it to the official transcribers. If you want a transcript of any other part of the proceedings, complete form EX107 and or send it to the. See Section 2d for the contact details for the authorised suppliers of of Appeal Criminal Division and Administrative transcripts. Please note, if the transcript you require is from a hearing of the of Appeal Criminal Division sitting at a regional Crown on circuit or from the Administrative sitting in the regions then you can choose any of the six suppliers to undertake the work and are not restricted to the authorised suppliers of of Appeal Criminal Division and Administrative transcripts. EX107GN - Guidance tes Request for Transcription of or Tribunal proceedings (06.17) Page 1

11 Table A Type of transcript Description and comments Jurisdiction Whole hearing Prosecution Opening of the Facts Mitigation Judge s Summing Up Transcript of the whole hearing from start to finish. For a hearing lasting a day or less, please supply the start and finish times. For a hearing lasting over a day, please supply the different dates and, if possible, the start and finish times for each day. Please note that if you request a transcript of a criminal trial, this will cover the Prosecution opening speech up to and including the verdict. The Prosecution s summary of the facts of the case following a guilty plea. Transcript of the defence barrister s speech to the judge putting forward factors on behalf of the defendant about the type of sentence which should be imposed. The judge s directions on law and summary of the evidence heard during trial to assist the jury in making their decision. Crime Crime Crime Crime Sentencing Remarks The judge s decision on sentencing and reasons for imposing the sentence. Crime Antecedents The defendant s background and previous offences. Crime Proceedings after Verdict Evidence Counsels Opening/ Closing Remarks Judgment Legal Argument(s) and Ruling Confiscation Ruling Other - provide details Transcript of proceedings and discussion after the jury has delivered its verdict. Please provide the name of the witness and if relevant state whether you want all the evidence or just evidence in chief/cross examination/re-examination. Please specify the name of the relevant barrister (or their role e.g. Prosecution) and whether you want the opening or closing speech(es). A formal decision and reasons given by the judge at the end of the proceedings in a Civil or Family case (or in the of Appeal Criminal Division). The submissions (argument) made to a Judge/Master by a legal representative or party on a specific issue during the proceedings and a transcript of the decision (ruling) given by the Judge/Master. Please indicate if you are seeking just the arguments or just the ruling. Transcript of the Ruling given by the Judge in a Confiscation hearing. For any other transcript request, describe the precise nature of the proceedings for which the request is being made. Include the start and finish times for the relevant part of the proceedings. Crime All All Civil, Family, CACD, Tribunal All All Page 2

12 Table B B1 Transcription Companies authorised to provide transcripts of Crown proceedings in the Regions Service Level Band Band 1 Band 2 Band 3 Band 4 Band 5 Band 6 Service Description Overnight (24 hours) 48 Hours 3 Working days 7 Working days 12 Working days Copy rate Ubiqus DTI Auscript Marten Walsh Cherer The Transcription Agency Opus 2 All prices on application to the individual transcription companies B2 Transcription Companies authorised to provide transcripts of proceedings other than in the Crown Service Level Band Service Description Ubiqus DTI Auscript Marten Walsh Cherer The Transcription Agency Opus 2 Band 2 48 Hours Band 5 12 Working days Band 6 Copy rate Any of the 6 Transcription Companies in Table B2 above can be used to provide a transcript in Civil, Family or Tribunal proceedings. Table B2 above shows the maximum cost charged by each of the six suppliers for the two standard service levels which are available. If you require the transcript at an alternative service level please contact the Transcription Company to agree the charge. The prices above shall apply where the transcript is delivered within the requested timescale (service level). If it takes the Transcription Company longer to deliver the transcript (i.e. they deliver a lower service level), the price payable will be the price applicable to the lower service level. Page 3

13 SECTION 2 Additional information for persons ordering transcript 2a) Contact details for authorised Transcription Companies Name Address Telephone/ Ubiqus UK Ltd 61 Southwark Street T London F SE1 0HL E legal@ubiqus.com DX Southwark 9 W DTI 165 Fleet Street T London E courttranscripts@dtiglobal.eu EC4A 2DY DX 414 LDE W Auscript Ltd Central T Suite 303 F Southampton Buildings E uk.clientservices@auscript.com London WC2A 1AL W Marten Walsh Cherer Ltd 1st Floor, Quality House T Quality F Chancery Lane E crown@martenwalshcherer.com London WC2A 1HP (for Crown ) E civil@martenwalshcherer.com (for Civil, Family and Tribunals) DX 410 LDE W The Transcription Agency High Street T (public) Hythe E court@thetranscriptionagency.com Kent CT21 5AT W Opus 2 International Ltd 5th Floor 5 New Street Square London EC4A 3BF Helpdesk T E criminal@opus2.digital (for Crown orders) E civil@opus2.digital (for all other orders) W Page 4

14 2b) Tracking the progress of your order 1. Authorised Transcription Companies are required to provide up to date tracking and order status information on your transcription. Details of the tracking system are available on the relevant Transcription Company s website or by using the contact details in the previous table. 2. Please note that, save for audio recordings in open court in the Crown, there will be a lead time of on average 10 working days for the staff to locate and send the audio recording to the transcription company. s will always try, where possible, to accommodate requests of an urgent nature. 3. Any requests for a transcript for a Judgment will need to be approved by the Judge therefore additional time will be required before the transcript can be released. 2c) Judgments of the of Appeal Civil Division Appeal Judgments are usually available free of charge online at 2d) Contact details for of Appeal Criminal Division and Administrative transcripts Name of Appeal Criminal Division Authorised Transcription Company for judgments DTI Criminal Appeal Office 165 Fleet Street Royal s of Justice London Strand EC4A 2DY London WC2A 2LL DX 414 LDE Contact details - for transcripts of proceedings other than judgments T T F E courttranscripts@dtiglobal.eu E criminalappealoffice.generaloffice@hmcts.x.gsi.gov.uk Administrative Opus 2 International Ltd 5th Floor 5 New Street Square London EC4A 3BF T E admin@opus2.digital Administrative Office Royal s of Justice Strand London WC2A 2LL T E administrativecourtoffice.generaloffice@hmcts.x.gsi.gov.uk 2e) Complaints about Transcription Companies All suppliers on the above list of authorised Transcription Companies are subject to a contract with the Ministry of Justice. Under the terms of that contract, providers are obliged to have a robust complaints procedure in place. If you wish to make a complaint relating to the provision of a transcript, including in relation to prices, billing, and quality of product or other technical issues this should be directed initially to the relevant Transcription Company. If you wish to make a complaint relating to the response or conduct of the Transcription Company further information can be found on GOV.UK. Page 5

15 Annex A list of Crown s and the region to which they belong London Midlands South West & Wales rth West South East rth East Ubiqus DTI The Transcription Agency Blackfriars Crown Central Criminal Croydon Crown Harrow Crown Inner London Crown Isleworth Crown Kingston Upon Thames Crown Snaresbrook Crown Southwark Crown Wood Green Crown Woolwich Crown Birmingham Crown Coventry Combined - Crown Derby Combined Centre - Crown Hereford Crown Leicester Crown Lincoln Crown rthampton Combined - Crown ttingham Crown Shrewsbury Crown Stafford Combined - Crown Stoke On Trent Combined - Crown Warwick Combined - Crown Wolverhampton Combined - Crown Worcester Crown Bournemouth Crown Bristol Crown Exeter Crown Gloucester Crown Isle of Wight Combined Plymouth Combined - Crown Portsmouth Combined - Crown Salisbury Law s - Crown Southampton Crown Swindon Combined - Crown Taunton Combined - Crown Truro Combined - Crown Winchester Combined - Crown Caernarfon Crown Cardiff Crown Marten Walsh Cherer Bolton Combined - Crown Burnley Combined - Crown Carlisle Combined - Crown Chester Crown Lancaster Crown Liverpool Crown Manchester Crown (Crown Square) Manchester Crown (Minshull) Preston Crown (Sessions House) Warrington Crown Barrow-in-Furness (Satellite for Carlisle Crown ) Auscript Amersham Law s - Crown (Satellite of Aylesbury Crown ) Aylesbury Crown Basildon Combined - Crown Bury St. Edmunds Crown Cambridge Crown Canterbury Combined - Crown Chelmsford Crown Chichester Combined - Crown Guildford Crown Ipswich Crown Kings Lynn Crown (satellite of rwich Crown ) Lewes Combined Centre - Crown Luton Crown Maidstone Combined - Crown rwich Combined - Crown Oxford Combined Centre - Crown Opus2 Bradford Combined - Crown Doncaster Crown Durham Crown Great Grimsby Crown Kingston-upon- Hull Crown Newcastle Combined - Crown Leeds Crown Sheffield Crown Teesside Combined - Crown York Crown Page 6

16 London Midlands South West & Wales rth West South East rth East Ubiqus DTI The Transcription Agency Merthyr Tydfil Combined - Crown Marten Walsh Cherer Auscript Peterborough Combined - Crown Mold Crown Reading Crown Newport (South Wales) Crown Swansea Crown Southend Crown St Albans Crown Opus2 Page 7