न वद स चन स टव यर ट न ल ज प क स ऑफ़ इ डय च नई

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Theodore Parks
5 years ago
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1 न वद स चन स टव यर ट न ल ज प क स ऑफ़ इ डय च नई I न वद आम ण अ धक र, धकरण पदन म और पत II A. उपकरण / क म क न म B. न प दन क थ न नद शक, एसट प आई स य 5, त सर म जल, र ज व ग ध सल ई, त र म ण, च नई व बस इट: क ज क प न भर वन क अन ब ध एसट प आई, च नई I III न वद द त व ज क न वद द त व ज दन क स उपल धत क जगह तक, क य दवस म, a.m. स 4.00 p.m. क ब च, और न वद त करन क लए ऊपर उ ल खत पत स त कय ज सकत ह I नयत त र ख न वद त त करन क नयत नयत त र ख : IV दन क, समय, और जगह समय : 3.00 P.M. V जगह : उपय त त भ एक न वद ख लन क जगह, नयत त र ख : दन क,और समय समय : 3.30 P.M. जगह : उपय त त भ एक VI. न वद आम ण धक र व र न द ट क ई भ अ य मह वप ण म पद ड: नयत त र ख और समय क ब द त न वद क सरसर त र पर ख रज कर दय ज एग. एसट प आई क ज क प न भर वन क अन ब ध क लए, त ठत फम य स गठन य क पन स म हरब द न वद ए आम त करत ह I ब ल ब ल द त व र ब द कय ज न च हए I न वद म न वद स य STPIC/PUR/010/ /016 दन क और न वद क न म उप र ल खत कय ज न च हए इ छ क उपय त ब ल द त, ब ल द त व ज़ क एक त ल प, एसट प आई, 5, त सर म जल, र ज व ग ध सल ई, त र म ण, च नई स त कर सकत ह नद शक एस ट प आई, च नई Page 1 of 7

2 Ref No: STPIC/PUR/010/ /016 Date: Notice Inviting Tender Sub: Tender for Refilling Cartridges and changing the drum under rate contract at STPI-Chennai reg. Software Technology Parks of India - Chennai, an autonomous society under, Ministry of Communications & Information Technology Department of Electronics & Information Technology, Govt. of India, invites sealed tenders towards Refilling Cartridges and changing the drum under rate contract at STPI-Chennai under single bid system as per the terms and conditions specified below. Duly completed bid with relevant enclosures in a sealed cover as detailed in procedure should be submitted on or before date: by 3.00 PM 1. ELIGIBILITY CRITERIA: The bidder should have experience in similar work with Central/State/PSU/ Private Company office during the past two year. Definition of Similar work: Refilling Cartridges and changing the drum to any central/state Govt. offices /PSU / private organizations / units under a single order/ contract. Documentary proof for the above shall be produced along with the offer. 2. SCOPE OF WORK: The scope of work involves the refilling of cartridges and refilling of drums. The empty cartridges shall be received from STPI-Chennai and refilled with standard quality of cartridges /toner powder. The delivery should be within one week. The details of the cartridges are detailed below: a) 12A Cartridge b) 36A Cartridge c) Samsung 4073 Cartridge (Multicolor) d) Samsung 1053 Cartridge e) Samsung2010 Cartridge f) Refilling of HP 702 Cartridge g) Refilling of HP 17 Cartridge (Tricolor) h) Refilling of HP 15 Cartridge (Black) 3. SUBMISSION OF BIDS: (a) The contractor shall submit his tender only after carefully examining the whole of the tender documents and the conditions of tender and of contract, scope of work etc. All the documents submitted (whether original or photocopy) in the bid must be legible & self attested. (b) Bids should be kept in one sealed cover and super scribed as Page 2 of 7

3 Tender No:STPIC/PUR/010/ /016, dated: & Name of Tender Refilling Cartridges and changing the drum under rate contract at STPI-Chennai and addressed to The Director Software Technology Parks of India No: 05, III Floor, Rajiv Gandhi Salai, Taramani, Chennai (c) If the cover is not sealed and marked properly as above, STPI will not take any responsibility for its misplacement, premature opening etc. The Envelope should be dropped in the Tender Box of the STPI-Chennai at Reception in the above address latest by 3.00 PM on (d) The bidder shall give the total composite price inclusive of all levies and taxes. The offer shall be in Indian Rupees only. Rates shall be quoted in words and figures. The amount to be worked out to whole number without fractions. 4. CONTENTS OF THE BIDS: The bidder in this regard should submit the following documents:- 4.1 Copies of documentary evidence of having an experience of similar work with Central/State/PSU/ Private Company during the past two years under single contract mentioned in the clause 1, (Eligibility criteria), 4.2 Copies of the following documents to be enclosed: i. Copy of the PAN Card, ii. Copy of Sales & Service tax registration certificate/tin/vat, iii. Copy of Registration / Incorporation of the firm/company, 4.3 Complete set of tender documents duly signed and affixing the office seal 4.4 Any other related documents. The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and may result in rejection of the bid. 5. SITE VISIT: Bidders are advised to inspect, examine the site / equipments and its surrounding and satisfy themselves before submitting their tenders. A tenderer shall be deemed to have full knowledge of the site / equipments whether he inspects it or not and no extra charges consequent on misunderstanding or otherwise shall be allowed. 6. GENERALTERMS & CONDITIONS: A. Period: The period of contract is one year. After the expiry of the contract period, the service need not be continued taking it as deemed extension of period. Page 3 of 7

4 B. Renewal: If the performance of the supply of the refilling of cartridges is satisfactory, it will be renewed for another one year with necessary extension. C. Bid Validity: Bid shall remain valid for 120 days from the date of bid opening prescribed by STPI. D. Delivery/ Execution of order: The refilled cartridges should be delivered within 10 days from the date of collecting the empty cartridges at the following location:- Software Technology Parks of India, No. 5, Rajiv Gandhi Salai, III Floor, Taramani, Chennai E. Payment: (i) No advance payment will be made. Payment will be released within 15 days against the bill/invoice raised after the completion of each month. (ii) Income tax etc, if applicable, will be deducted at the prevailing rate. F. Liquidity Damages: Purchases/Contracts are subjected to Liquidity Damages. Decision of STPI will be final and binding. The following liquidity damages are levied if there is a delay in the delivery schedule defined in the work Order: 0.5% for one week and maximum up to 10% of ordered value. STPI is entitled to withhold payments due to the contractor, in case of dispute of claim still it is resolved. G. Agreement: The notice inviting tenders, conditions of the tender and the duly completed form of the tender will form part of the agreement to be executed by the successful contractor with STPI on non-judicial stamp paper of Rs.100/-. H. Others: a) Tenders should be free from correction and erasures. Corrections if any should be attested, b) Any bid received after the due date and time shall be rejected, c) The rate/value of Excise duty and Service Tax / VAT prevalent on the date of tender, should be clearly indicated in the tender itself, if it s not mentioned; it should be treated as inclusive, d) More than one bid shall not be accepted from one party, e) Conditional bids will not be accepted. 7. OPENING OF BIDS: 7.1 Bids will be opened on at 3.30 PM in our Office located at No.5, Third floor, Rajiv Gandhi Salai, Taramani, Chennai All the bidders are requested to be present for the bid opening. Bid Opening Register will be maintained and the bidders who are present need to sign the register. Page 4 of 7

5 8. STPI'S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS: STPI reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the bidder or bidders. STPI reserves the right to receive and, if it thinks fit, to consider and accept a noncomplaint proposal. The acceptance or rejection of a non-complaint proposal is entirely a matter for STPI in its absolute discretion. Any deviations / irrelevant specifications in this tender will not be accepted. Final decision of accepting or rejecting any/all bid(s) will be at the discretion of STPI. 9. CLARIFICATION OF BID DOCUMENTS BY STPI: To assist in the examination, evaluation and comparison of bids the STPI may, at its discretion ask the bidder for the clarification of its bid. The request for clarification and the response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained after opening of the tender. 10. PLACEMENT OF ORDER: STPI shall consider placement of order on the bidder whose offer has been found technically and financially acceptable. STPI has full rights to place order on fully or partially. 11. CANCELLATION OF PURCHASE/WORK ORDER: STPI reserves the right to terminate the contract, with one month notice, if the services are found dissatisfactory or in case of violation of any of the terms of the contract. STPI reserves the right to disqualify the supplier for a suitable period who habitually failed to take up the contract. STPI reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient reasonable grounds. 12. ARBITRATION: If, a dispute arises out of or in connection with this contract, or in respect of any defined legal relationship associated therewith or derived there from, the parties agree to submit that dispute to arbitration under the ICADR arbitration rule, 1996.The venue of the arbitration shall be at Chennai. The language of the arbitration proceedings shall be in English. The authority to appoint the Arbitrator(s) shall be the International Centre for Alternative Dispute Resolution (ICADR). The International Centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Arbitration Rules, DETAILS OF THE COMPANY: a) Name, address & Contact No. of the Company: Page 5 of 7

6 b) Proof of similar work as per the terms mentioned in eligibility criteria to be enclosed: (Please enclose proof of the same): Sl. No. Contract period Name of the client with the address and contact number Contract Value Proof submitted 1) Yes/No c) The firm must register the following (Copies to be enclosed): Sl. No. Particulars Reg. No & date Proof submitted Mention the registration numbers of: a) Certificate of Reg. No. b) Service Tax / Sales Tax / TIN / VST Regn. No. c) PAN No. d) Complete set of tender documents, self attested. 14. FINANCIAL DETAILS: Rate shall be inclusive of transports and all other overheads. A. Refilling of Cartridges: Yes/No Yes/No Yes/ No S. No Particulars Rate in ` *Taxes in ` Total in ` 1 12A Cartridge 2 36A Cartridge 3 Samsung 4073 Cartridge (Multicolor) 4 Samsung 1053 Cartridge 5 Samsung2010 Cartridge 6 Refilling of HP 702 Cartridge 7 Refilling of HP 17 Cartridge (Tricolor) 8 Refilling of HP 15 Cartridge (Black) 9 Total 10 Total Rupees in words *If taxes are not mentioned, the rates shall be treated as inclusive of taxes. Page 6 of 7

7 B. Changing of Drums: S. No Particulars Rate in ` **Taxes in ` Total in ` 1 12A Cartridge 2 36A Cartridge 3 Samsung 4073 Cartridge (Multicolor) 4 Samsung 1053 Cartridge 5 Samsung2010 Cartridge 6 Refilling of HP 702 Cartridge 7 Refilling of HP 17 Cartridge (Tricolor) 8 Refilling of HP 15 Cartridge (Black) 9 Total 10 Total Rupees in words ** If taxes are not mentioned, the rates shall be treated as inclusive of taxes. I certify that all the terms and conditions of the tender documents are acceptable to us. Date : Place: Signature of the authorized person Name: Designation: Company Seal: Page 7 of 7

नवद स चन स टव यर ट न ल ज प कस ऑफ़ इ डय च नई

नवद स चन स टव यर ट न ल ज प कस ऑफ़ इ डय च नई I नवद आम #ण अ&धक र(, * &धकरण नद शक, एसट(प आई पदन म और पत स /य 5, त सर( म जल, र ज व ग ध सल ई, त र म3ण, च नई 600 113. व बस इट: www.chennai.stpi.in II A. उपकरण /