AGENDA ITEM # 7B. AGENDA ITEM EXECUTIVE SUMMARY Village Board Meeting December 11, 2017

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AGENDA ITEM # 7B AGENDA ITEM EXECUTIVE SUMMARY Village Board Meeting December 11, 2017 Item Title: Staff Contact: Contract Award DiMeo Brothers, Inc. Victor C.

1 AGENDA ITEM # 7B AGENDA ITEM EXECUTIVE SUMMARY Village Board Meeting December 11, 2017 Item Title: Staff Contact: Contract Award DiMeo Brothers, Inc. Victor C. Ramirez, Public Works Director VILLAGE BOARD ACTION Adopt a Resolution authorizing the Village Administrator to sign a Notice of Award to DiMeo Brothers, Inc. and an Agreement with DiMeo Brothers, Inc. for the Jewel Ventura Lift Station Replacement and Spring Street Generator Relocation Project. Executive Summary: On August 31, 2017, the Village opened bids for the Jewel Ventura Upgrade Lift Station Replacement and Spring Street Generator Relocation Project. Bids were received from six contractors. The low bidder was DiMeo Brothers, Inc. for $2,387, DiMeo Brothers, Inc., Inc. was deemed the lowest, responsive, and responsible bidder. On October 23, 2017, the Village Board approved a Resolution authorizing the Village Administrator to sign a Letter of Intent to Award to the contractor. On December 4, 2017 we received the approved loan documents from the IEPA confirming the loan amount of $2,671, RHMG Engineers, Inc. and staff recommend that the bid be accepted, the Notice of Award issued, and the Agreement approved. The Agreement is in the IEPA approved format required for loan funded projects and was part of the bid specifications. Implications: Is this item budgeted? Yes. There are sufficient funds in the Water and Sewer Capital Fund for this project. The IEPA loan amount is: $2,671, Design Engineering $115, Construction Engineering $127, Bidding $3, Construction $2,354, Contingency $70, Any other implications to be considered? None. 1

2 Attachments: Notice to Award Letter Agreement with DiMeo Brothers, Inc. Resolution authorizing Administrator to sign Notice to Award and DiMeo Agreement 2

3 RESOLUTION NO A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTICE OF AWARD TO DIMEO BROTHERS, INC. AND AN AGREEMENT WITH DIMEO BROTHERS, INC. FOR THE JEWEL VENTURA LIFT STATION REPLACMENT AND SPRING STREET GENERATOR RELOCATION PROJECT WHEREAS, the corporate authorities of the Village of Roselle deem it in the best interests of the Village to award a contract to and sign an Agreement with DiMeo Brothers, Inc., 720 Richard Lane, Elk Grove Village, IL for the Jewel Ventura Upgrade Lift Station Replacement and Spring Street Generator Relocation Project; and WHEREAS on October 23, 2017 the Village Board approved a Letter of Intent to Award to DiMeo Brothers, Inc. for the Jewel Ventura Upgrade Lift Station Replacement and Spring Street Generator Relocation Project; and WHEREAS, the Village included this project as part of the Wastewater Facilities Master Plan and IEPA Loan Facility Plan; and WHEREAS, the project scope involves the replacement of the Jewel Lift Station, the removal of the Ventura Lift Station, the installation of gravity sewer, and the relocation of the Ventura Generator to the Devlin Wastewater Treatment Facility to serve the Spring Street Lift Station; and WHEREAS, the Village has secured prices through a competitive bidding process; and WHEREAS, this project is funded through the IEPA state revolving low interest loan program; and WHEREAS, both parties agree to the terms and conditions set forth in the proposal and agreement for the Jewel Ventura Upgrade Lift Station Replacement and Spring Street Generator Relocation Project as described in Exhibit B; and NOW, THEREFORE, be it resolved by the Mayor and Board of Trustees of the Village of Roselle that: 1. The Village Administrator is hereby authorized and directed to sign the Notice of Award to DiMeo Brothers, Inc. attached hereto and incorporated herein as fully set forth as Exhibit A: and 2. The Village Administrator is hereby authorized to sign the Agreement for the Jewel Ventura Lift Station Replacement and Spring Street Generator Relocation Project between the Village of Roselle and DiMeo Brothers, Inc. which is attached hereto and incorporated herein as fully set forth as Exhibit B.

4 ADOPTED this 11th day of December, 2017 AYES: NAYS: ABSTAIN: ABSENT: ATTEST: Andrew J. Maglio, Mayor Patricia Burns, Village Clerk

5 SECTION NOTICE OF AWARD VILLAGE OF ROSELLE JEWEL-VENTURA LIFT STATION REPLACEMENT To: Mr. Mark DiMeo President DiMeo Brothers, Inc. 720 Richard Lane Elk Grove Village, IL PROJECT Description: Jewel-Ventura Lift Station Replacement and Sewer The OWNER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated July 17, 2017 and Information for Bidders. You are hereby notified that your BID has been accepted for items in the amount of $2,387, You are required by the Information for Bidders to execute the Agreement and furnish the required CONTRACTOR s Performance BOND, Payment BOND and certificates of insurance within ten (10) calendar days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said BONDS within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER s acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this 11th day of December, VILLAGE OF ROSELLE By: Jeffrey D. O Dell ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by DiMeo Brothers, Inc., this the day of December, 2017 By: Title: Title: Village Administrator END OF SECTION RHMG ENGINEERS, INC. NOTICE OF AWARD PROJECT NO

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SECTION 00500 AGREEMENT FORM VILLAGE OF ROSELLE JEWEL-VENTURA LIFT STATION REPLACEMENT 1. GENERAL 1.

7 SECTION AGREEMENT FORM VILLAGE OF ROSELLE JEWEL-VENTURA LIFT STATION REPLACEMENT 1. GENERAL 1.01 THIS AGREEMENT, made this day of, 2017, by and between the Village of Roselle hereinafter called the Owner and DiMeo Brothers, Inc. doing business as a corporation and hereinafter called the Contractor The Owner and Contractor agree as follows: A. Contract Documents 1. The Contract Documents consist of this Agreement; the Conditions of the Contract and Specifications as listed in the Index to the Contract Documents and Specifications; the Drawings as listed in the Index to the Drawings; all Addenda issued prior to and all Change orders issued after execution of this Agreement. These form the Contract and all are as fully a part of the Contract as if attached to this Agreement or repeated herein. 2. Where the Contract Documents are inconsistent with this Agreement the Contract Documents shall control. Where the Contractor cannot determine whether the Contract Documents or this Agreement are inconsistent, or where the Contractor believes there are inconsistencies or ambiguities within the Contract Documents themselves they shall confer with the Engineer to resolve the inconsistency or ambiguity. B. Scope of Work 1. The Contractor shall perform all work required by the Contract Documents for the Jewel-Ventura Lift Station Replacement and Sewer. C. Contract Time 1. The Contractor shall begin work within l0 days after the issuance of a written Notice to Proceed and shall substantially complete the work as defined in the General Conditions within 270 calendar days commencing from issuance of the Notice to Proceed. Final completion shall be within 330 days commencing from the issuance of the Notice to Proceed. RHMG ENGINEERS, INC. AGREEMENT FORM PROJECT NO

8 D. Contract Price 1. The Owner will pay the Contractor in current funds for the performance of the approved Work, subject to additions and deductions by Change Order, the Total Contract Price of Two Million Three Hundred Eighty Seven Thousand Four Hundred Sixty Six Dollars and Zero Cents ($2,387,466.00). E. Liquidated Damages and Incentives The Owner and Contractor recognize that time is of the essence for this Construction Agreement and that Owner will suffer financial loss if the work is not completed within the Contract Time. Liquidated damages and incentives are as defined in Specification Section Supplementary Conditions. F. Payments 1. The Owner will make payments as provided in the General Conditions and Supplementary Conditions. G. Nondiscrimination Clause 1. The Contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the Contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. H. Engineer/Architect 1. The Project has been designed by RHMG Engineers, Inc. The Owner's representative during Construction is referred to in the Documents as the E/A or Engineer, whose authority is defined in the General Conditions and Supplementary Conditions. RHMG ENGINEERS, INC. AGREEMENT FORM PROJECT NO

9 1.03 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. (SEAL) Contractor: DiMeo Brothers,Inc. By Attest (SEAL) Title Owner: Village of Roselle By Attest Title END OF SECTION RHMG ENGINEERS, INC. AGREEMENT FORM PROJECT NO

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLYWOOD, FLORIDA, AUTHORIZING THE

RESOLUTION NO.,/ - G7? 0/ 6, - 9 v- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLYWOOD, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE ATTACHED CONTRACT BETWEEN WEST CONSTRUCTION,