SAUDI ARABIAN BUSINESS VISA

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1 SAUDI ARABIAN BUSINESS VISA THANK YOU FOR CHOOSING VISA FIRST TO PROCESS YOUR VISA APPLICATION. THIS IS YOUR VISA FIRST APPLICATION PACK WHICH CONTAINS: INFORMATION ON THE DOCUMENTS YOU WILL NEED TO PROVIDE IN ORDER TO OBTAIN A VISA ORDER FORM VISA APPLICATION FORM Please make sure to read all information provided carefully. Once you have gathered all required documents please print off, fill out and sign the application form provided. Please then send the completed form and the required documents to our address, which is outlined below. We strongly recommend that you use registered post, as you will be sending your passport. If you have any further questions please do not hesitate to contact us. You can contact us by: info@visafirst.com +44(0) from the UK +353(0) from Ireland 1

2 SAUDI ARABIAN BUSINESS VISA WHAT DO I NEED TO APPLY FOR MY SAUDI ARABIAN BUSINESS VISA? BUSINESS VISA: Passport, valid for 6 months with 3 blank pages (2 of which face each other). The passport must not contain any Israeli stamps. Completed application form. 2 colour passport photos, taken against a white background within the past 6 months. Letter of invitation from the Saudi Arabian Ministry of Foreign Affairs (copy acceptable). Original letter from UK registered company which must - *be on company letterheaded paper, *be stamped, dated and signed by the head of department (letters signed by the applicant will not be accepted) *state the company s registration number and the applicant s job title *state the applicant s name, passport no., nationality, and invitation number *state the reason(s) for travel and proposed travel dates *confirm financial responsibility for the applicant, and *be stamped by a UK Chamber of Commerce. (Template attached) Copy of inviting Saudi Arabian company s registration certificate Completed Medical Insurance Information Form. Completed Declaration Form. *Please note that medical insurance provided by a Saudi approved company has recently been added as a requirement for all Saudi business visa applications. The fee for this is normally in addition to the fees above, but may vary with each individual applicant. *The Saudi Embassy now requires the UK company letter to be stamped by a UK Chamber of Commerce. We can arrange this with the London Chamber of Commerce for an additional fee. For the first letter only, the company will need to complete their registration form and return it to us. All candidates with approved visa applications will be invited to attend a finger print ID procedure. After the procedure has taken place (once the bio-data information has been collected), the passport with the approved visa will be released. Where should I send my documents? Visa First, 3rd Floor, 9 White Lion Street, London N1 9PD, UK. How long does the visa take to be organised? The standard period for a visa to be issued is 5 working days. How long is the visa valid for? The duration of the stay must be approved by the Chamber of Commerce in Saudi Arabia. It usually must not exceed 3 months. Where can I direct my questions? You can contact any of the Visa First officials at Please scroll down to the next page for information on the application fees. 2

3 SAUDI ARABIAN BUSINESS VISA ORDER FORM First Name: Surname: Date of Birth: DAY / MONTH / YEAR Estimated Date of Departure:DAY / MONTH / YEAR Home Phone: Mobile: Address (to return passport to): FOR BUSINESS VISA: How did you book your flight? (name of the website, travel agency) What is the name of hotel you are staying in? How did you book the hotel? (name of travel agency) Main city of stay? (where you will spend most of your time) Name of the company you are working for? What is your occupation? Name of HR Manager in your company: Name and telephone number of staff member in your company that organises travel for staff: Accounts Contact: Where possible please provide the name of the person in your accounts team that manages payments: 3

4 SAUDI ARABIAN BUSINESS VISA POSTAGE DETAILS How would you like your passport and visa returned to you? Note: If you do not select an option below, we will hold your passport in our offices for self pick-up unless you advise in writing of an alternative preferred option. Registered post (UK only)* delivery, including handling fee (delivered within 48 hours) Courier options: To United Kingdom (1-2 working days) 35 To Europe EU (1-3 working days) 45 Self-pick up Personal courier * The above services are available only within UK. For more information on Courier options please contact Visa First Help Desk on VISA OPTIONS: Business, Single Entry / Multiple 6 month Business, Multiple entry 1 year- 2 year Chamber of Commerce Legalization NB: The fees listed above apply to British Passport holders only. If you hold a passport from another country, please contact the Visa First Help Desk to confirm the visa fee that will apply for you. Please note, Embassy fee is set by the Embassies themselves and Visa First has no control over it. Usually, the Embassy fee varies according to Embassy, applicant s nationality, type and duration of visa. The prices given here consist of Visa First handling fee and Embassy fee. They are for one person, inclusive of VAT and are an estimate only. Please note that, additional fees may apply. These are dependant on the way you want to receive your passport, exchange rate changes, changes in the Embassy fees etc. In the event that in your case an additional fee is due we will contact you to organize the payment in the most convenient way for you. 4

5 SAUDI ARABIAN BUSINESS VISA TERMS AND CONDITIONS Visa First reserves the right to return any passport without the requested visa if the passport and/or the documents provided do not comply with the requirements or if there is insufficient time to process the visa. Please note that, other documents may be requested at the discretion of the embassy. The provided processing time is given as a general guidelines - actual waiting times may vary. The visa fee is non-refundable even in the event that your application is delayed or rejected. Passports are required for the entire processing time. In the event of loss or damage to any passport or documents received, Visa First liability will be limited to the actual value of the passport/document. Visa First accepts no liability for consequential loss. You must travel with the same passport you hold at time of completing this application. If you obtain a new passport after your visa has been issued, please contact Visa First Help Desk for advice. In this case Reallocation fees may apply. Visa First advises against purchasing restricted or inflexible tickets prior to visa issuance. Processing times shown on this application are standard processing times. While Visa First makes every effort to ensure that visas are processed according to advertised timelines, Visa First does not accept any claims for delays caused by postal strikes or delayed post handling by postal companies or embassies which are outside of our control. Please confirm that by engaging the services of VisaFirst, you agree to our terms and conditions listed above, which you can view at Signature of applicant: 5

6 SAUDI ARABIAN BUSINESS VISA PAYMENT DETAILS Method of payment: Credit Card Postal Order Bank Draft Type of Credit Card: Visa Master Laser Maestro/Solo Name of Card Holder: Card Number: Card Expiry Date: MONTH YEAR SECURITY CODE Registered Card Address: Mailing Address: /If different/ If you are paying by credit card simply fill out your credit card details and return this application to us. All postal order and bank draft payments should be returned with this application to one of the following addresses: VISA FIRST VISA FIRST 14 St. Stephen s Green 3rd Floor Dublin 2 9 White Lion Street Ireland London N1 9PD United Kingdom Fax: Fax : NB: Please make postal order and bank draft payments payable to InterPay Ltd. For all payments made by a credit or debit card there is a 3% transaction fee. Signature of Card Holder: Date: Cancellation fees apply. 6

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8 Date: Dear Sir, Sub: Issuance of Commercial Multiple Visa The company under registration number granted for their companies employee: Name of employee Passport Number Nationality Job Title Start Date at company Host Company Name Host Company Address Reasons for Travel Duration of Visit Travel Date Type of Visa Number of Visits Invitation Number The Royal Embassy of Kingdom of Saudi Arabia Consular Section Charles Street, W1 London United Kingdom The company assumes the responsibility of the employee during his stay in the kingdom. Kind Regards, C o m p a n y N a m e Company registration number in UK T h e c o m p a n y a c t i v i t i e s registered in Britain and its activities requests a visa to be SAMPLE LETTER Signature: Print Name: Position: 7

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11 Certificates of Origin Online CERTIFICATE OF ORIGIN RULES To be given by an applicant when first applying for Certificates or Origin or certification of international trade documents and to be renewed annually. In consideration of London Chamber of Commerce from time to time granting or certifying Certificate of Origin or other documents I/we hereby agree to accept and be bound by the Standard Rules for the issue of Certificates of Origin, etc in force at the time of certification, of which I/we confirm having received a copy. Further that I/we will at all times keep the issuing body and its officials indemnified against any claims or demands whatsoever which may at any time be made against them, or any of them by reason of any fault, defect, omission or inaccuracy in the content of the Certificates or other documents, or in the manner of their issue, this indemnity being subject to all statutory provisions to the contrary. In the event of requests which stem from a legitimate enquiry from someone in possession of statutory authority e.g. Police, HM Revenue & Customs or officials acting with authority of a Court Order, I/we hereby permit the Issuing Body to allow direct access, under the power of statutory authority, to such commercial information as may be required as part of the enquiry. Date: Authorised Signature: Type of Company: Company Name: Address line 1: Address line 2: City / Town: County / Postal Code (& Country if not UK): Main co. tel: DATED THIS.. DAY OF..... YEAR. SIGNATURE. PROPRIETOR, PARTNER, DIRECTOR OR COMPANY SECRETARY (Delete as appropriate) Print name Name, address, telephone number & business of company or firm: Type of Company: Exporter FORMAL UNDERTAKING Forwarder/Shipping Agent (Print or type full name of Company or Firm) (Print or type full address of Company or Firm including Postal Code and Country) (Telephone number of Company) Note: Please give specimen signatures of authorised signatories overleaf completed form (pages 1 & 2) to: formalundertaking@londonchamber.co.uk London London London London London London London London London Alternatively form can be posted to: Mail original of pages 1 and 2 to: London Chamber of Commerce Attn: Export Documents 33 Queen Street, London EC4R 1AP

12 Page two must be completed London Chamber of Commerce I/We give below the name, specimen signature and designation of each person authorised to sign certificates on my/our behalf and will keep the Chamber informed of any changes of any personnel which may arise. Primary Contact Authorised Official: This signature will be used on all online applications. The Primary Contact may set up (& deactivate) other users on the online certification system. Title: First & Last Name of Primary Contact: Job Title: Direct Tel & Fax of Primary Contact: Address of Primary Contact: Mr Ms Mrs Miss.. (Print / type full name of primary contact. Must be completed even if Primary Contact is same as Authorising Official from page one) Job Title.. Tel: Fax: Address: Primary contact must sign their name fully within the box to right. If Primary Contact person is same as Authorising Official from page one, that person signs on page one and also signs here. Please use black ink and sign completely within the box. Other Authorised Officials: If no other signers are authorised, please enter N/A on the first line. NAME OF AUTHORISED SIGNATORY JOB TITLE SPECIMEN SIGNATURE_ London London London London London London London London London completed form (pages 1 & 2) to: formalundertaking@londonchamber.co.uk Alternatively form can be posted to: Mail original of pages 1 and 2 to: London Chamber of Commerce Attn: Export Documents 33 Queen Street, London EC4R 1AP

13 Standard Rules page 1/3 Standard Rules to be Observed by Applicants for the Issue of Certificates of Origin or for the Certification of International Trade Documents The London Chamber of Commerce is an issuing authority authorised by Her Majesty s Government under EC Regulation No 2454/93 for granting or certifying officially prescribed Certificates of Origin, which operates in this regard under the guidance and conditions of British Chambers of Commerce. The following rules (hereinafter referred to as the Standard Rules ) have been designed to render as simple and as equitable as possible the procedure and formalities connected with the issue of Certificates of Origin and the Certification of international trade documents, and to secure uniformity of practice as between all issuing bodies. The issuing body, as an authorised issuing authority, has undertaken to enforce the Standard Rules and any alteration or modification thereof as may from time to time be approved by British Chambers of Commerce. Before Certification by the issuing body of any documents it is a condition that each applicant shall give, in writing, an undertaking to conform with, and bound by, the Standard Rules operative at the time of Certification. R U L E 1 Certificates of Origin a) Certificates of Origin presented for certification to the issuing body must be on the official forms which have been obtained from the issuing body. Each Certificate, Copy Certificate and Application form must, in all respects, comply with the requirements of the authority whose Certificate is to be issued and must be prepared and completed in accordance with any regulations, rules and instructions published by that authority and with any instructions, rules or notes on the forms. b) A copy of the export invoice in respect of the goods described in the Certificate of Origin must be produced with the Certificate. c) The goods must be described according to their commercial description which must be the same as appears in the export invoice. If the space reserved in the Certificate for the description of the goods is insufficient the applicant must:- either use two or more Certificate forms according to the space required; in this event the official number of the second and any further Certificate forms used must be deleted and the number of the first form used must be inserted in its place; each form should be noted with the number of Certificate forms which in total comprise the Certificate of Origin (eg. Page 1 of 3 pages, Page 2 of 3 Pages etc); or Insert a general description of the goods and wording As per invoice No... dated... If there is any further doubt or confusion, you should speak to the Chamber. Export Invoices and Other Documents d) An applicant may request the certification of an invoice bearing a declaration o f origin or other declaration as specified by the requirements of a particular country. Issuing bodies may certify the number of invoices as required by that country or to meet reasonable commercial needs. Other documents such as packing lists, exporters declarations and other export related documents may also be certified by an issuing body.

14 Standard Rules page 2/3 e) All documents presented for certification must be signed in accordance with Rule 3. f) The issuing body will certify the authenticity of the signature on the documents presented for certification. g) A copy of each document submitted to the issuing body for certification must be supplied for retention by the issuing body and must bear the signature of the person who signed the original declaration. R U L E 2 It is the responsibility of the applicant to make the appropriate declaration of origin of any goods which are the subject of an application for a Certificate of Origin. The origin of the goods must be determined in accordance with the terms of the relevant Regulations of the European Community. In order that the issuing body may be satisfied as to the accuracy of the declaration the following conditions must be met:- a) An applicant is to make available for examination by the issuing body, when required, his books and records. The issuing body shall have the right also to inspect the goods and to make any enquiries from other firms or organisations stated by the applicant to have been involved in manufacturing, applying any process to, or supplying the goods. Additionally, the issuing body have the right to make any further enquiries it deems necessary. b) Where the goods have been manufactured or processed by the applicant he must declare, or otherwise detail the processes performed by him, on the reverse of the application form in accordance with the requirements of the certifying authority. c) If the goods were not manufactured by the applicant, the name and address of the manufacturer must be stated on the reverse of the application. When requested by the issuing body the applicant must provide a copy of the manufactures or suppliers invoice bearing a signed declaration as to the origin of the goods.. d) In cases of re-exportation the applicant must produce evidence to identify the re-exported goods with the goods previously imported and support his declaration of origin by producing :- i. a Certificate of Origin of a responsible body in the country of export, or ii. iii. iv. a copy of the invoice from the manufacture, or a declaration by the actual producer or manufacturer of the goods, or a copy of the import entry against which the goods were cleared by H.M. Revenue & Customs, or v. proof of origin as required by the issuing body. e) The applicant must provide any further information the issuing body deems necessary.

15 Standard Rules page 2/3 R U L E 3 All applications for Certificates of Origin, all declarations made in connection with such applications and all declarations on invoices or on other documents for which certification is sought must be signed by principals, i.e.:- a) in the case of a sole trader, by the proprietor himself; b) in the case of a partnership, by a partner of the firm; c) in the case of a corporate body, by a director or the Company Secretary; Alternatively, declarations etc may be signed by a duly authorised official or agent of a sole trader, firm or corporate body. In the case of officials, a letter of authority signed by the Proprietor, a Partner of the firm, or a Director or the Company Secretary of the corporate body, together with a specimen signature of the person concerned, must be deposited with the issuing body (this is in the form of the Formal Undertaking combined with the list of authorised signatories). In the case of an agent such as a shipping or forwarding agent, the issuing body can proceed with the application on the basis of the applicant's Formal Undertaking, but if there is any doubt whether the agent has the necessary authority, written authorisation from the agent's principal should be requested. R U L E 4 If, at any time, any declarations made by an applicant or anyone providing supporting evidence should be called in question by any authority and the applicant does not, within seven days after being notified by the issuing body, satisfy the issuing body that the declaration or evidence was authentic, the issuing body shall be at liberty to communicate particulars of the case to the appropriate authorities. R U L E 5 The Standard Rules may from time to time be altered, amended or replaced by new Rules approved by British Chambers of Commerce. Any such modification, alteration or replacement, and the date from which such shall be effective, will be made known to applicants by the issuing body in writing. From the date on which any such modification, alteration or replacement of the Rules takes effect, applicants will be deemed to have had notice of it and be bound thereby. R U L E 6 Notwithstanding anything contained in the foregoing Rules, the issuing body reserves to itself the right, at any time and without indicating any reason whatsoever, to refuse to verify or certify Certificates of Origin or invoices (or other documents) which may be presented to it for verification or certification. ~

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