TOGO CRISIS REGIONAL EMOP Assistance to IDPs in Togo and refugees in Benin and Ghana

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1 EMERGENCY OPERATION TOGO CRISIS REGIONAL EMOP Assistance to IDPs in Togo and refugees in Benin and Ghana Total number of beneficiaries 66,500 Duration of the operation 6 months (1 July 31 December 2005) Total food requirements (MT) 5,234 mt Total food cost (USD) $ 1,351,678 Total cost to WFP (USD) $ 3,018,521 Executive summary 1 The political crisis following the elections in Togo resulted in internal and crossborder population displacements to Benin (21,000) and Ghana (17,000). This situation has generated food insecurity not only for those that are displaced, but also for the host communities. All refugees that have crossed into Ghana have settled in with host communities. This is also the case for the IDPs in Togo (10,000). Only onethird of the refugees in Benin are in camps, the remaining twothirds have moved in with host communities. 2 The joint needs assessments carried out with UNHCR, UNICEF, FAO, NGO partners and government counterparts in Togo, Benin and Ghana confirmed that the crisis has been generating food insecurity not only for refugees and IDPs, but also for host communities. WFP programme interventions are therefore tailored along these lines: general distribution to refugees in camps and limited general distributions to refugees / IDPs living with host communities, followed by a shift towards targeted selfreliance interventions (such as foodforwork and emergency schoolfeeding). In addition, supplementary feeding for moderately malnourished children and MCH activities for pregnant and nursing mothers will be carried out in complement to the general ration. In Benin and Ghana, WFP food assistance will be handled by UNHCR through their implementing partners (Caritas and Red Cross in Benin and Catholic Relief Services in Ghana). 3 WFP, in partnership with UNICEF and UNHCR, is committed to take appropriate measures to create and maintain an environment that prevents sexual exploitation and abuse. Programme interventions will be carried in the spirit of the guidelines prepared by the IASC reference group on gender and humanitarian assistance and in line with WFP s corporate Enhanced Commitments for Women. 4 At a cost of $ 3,018,521, the operation will assist 66,500 beneficiaries (see table 1 on page 9) with a total tonnage of 5,234 mt for a period of 6 months (1 July to 31 December 2005). The Executive Director approves the proposed Regional Emergency Operation ( ) for Togo, Benin and Ghana. BACKGROUND AND RATIONALE FOR PROVIDING ASSISTANCE 1

2 5 After 38 years of power, the death of late President Eyadema plunged the country into a succession crisis. On 5 February, hours after the official announcement of Eyadema s death, the Togolese army appointed his son (Faure Gnassingbe) as the Head of State. The international community s reaction was very firm and insisted on a return to constitutional legality. Further to international pressure, on 25 February Faure Gnassingbe stepped down and decided to run as candidate for the 24 April elections. 6 On 26 April, Faure Gnassingbe was declared winner of the presidential elections. Disputes over the elections resulted in violent clashes, which in turn, generated immediate internal (10,000) and crossborder population displacements to Ghana (17,000) and Benin (21,000). 7 These populations movements have had consequences not only on the food security situation of the refugees and IDPs themselves, but also on the host communities. Joint UNHCR / UNICEF / WFP assessment missions were carried out in Ghana and Benin to evaluate the degree of vulnerability, especially with regards to food insecurity. A similar joint FAO / UNICEF / WFP assessment mission took place in Togo. 8 In Ghana, all of the 17,000 refugees have moved in with host communities. Onethird has moved into the northern and central districts of the Volta region and twothirds in the southern districts (mostly in the border town of Aflao). In Benin, the situation is slightly different: onethird of the refugees (8,000) have moved to camps (Comé and Agamé southwest, close to Togo border) and twothirds (13,000) with host communities. The presence of refugees puts additional pressure on the local resources and social/physical infrastructures of communities surrounding the camps and on the host communities where the refugees have moved. This is also the case for the IDPs in Togo, who are concentrated mainly in Maritime, Plateaux and Centrale regions, as well as in Lomé. WFP s intervention will therefore be tailored not only to refugees and IDPs, but also in support of surrounding and host communities. GOVERNMENTS POLICIES AND ACTIONS Benin 9 From the onset of the crisis, the Government of Benin (GOB) recognized the gravity of the situation and opened its borders to the Togolese refugees. In line with the UN convention on refugees and asylum seekers, the GOB provided accommodation and protection. 10 The Government embarked on a series of measures to reinforce the National Commission for assistance to refugees (CNAR), under the umbrella of the civil protection division of the Ministry of Home Affairs. The CNAR is the direct counterpart in the GOB that coordinates all refugeerelated issues. 11Since the early stages of the Togo crisis, the GOB was has been very proactive in coordinating all aspects related to links with partners, security issues, site allocations and camp management (shelter, food, water, sanitation and health). They have mobilized army trucks for the transport of refugees, from the transit camp / entry point of Hillacondji to 2

3 camps in Comè and Agamé. They also provided machinery to assist in site clearing for the establishment of camps and made a onetime contribution of food and non food items to refugees in Agamé and Comè camps. 12 Coordinated by the GOB, a sixmonth UN Flash Appeal for Benin was launched. Requirements amount to USD 4.9 million and assistance to 20,000 Togolese refugees is planned from May to October Participating agencies to the Flash Appeal include: UNHCR, UNICEF, WFP, WHO and UNFPA. Ghana 13 The government of Ghana has continued to address the complexities of the Togo crisis and is actively working at all levels to ensure the needs of the refugees and the host communities are met. Current government policy on the Togo crisis is to have refugees in host families/communities without a ration card system or any other means of identification for the refugees. This situation is expected to remain unless conditions in Togo deteriorate to the point where more people flood across the border forcing the government to set up tents. 14 Despite this, government agencies are registering the refugees through the Ghana Immigration Service and assistance is provided by local government structures including the national disaster management organisation (NADMO) which was established to provide relief and humanitarian assistance to affected populations and victims. Togo 15 The Government of Togo (GOT) also acknowledged very quickly the humanitarian implications of the crisis and has been instrumental in supporting the joint needs assessment mission carried out in May. The GOT sent an official request for food assistance to WFP and they stand prepared to work with the UNCT to respond to the needs of IDPs. The GOT has drawn resources from its strategic grain reserve to cover immediate needs and has asked WFP to step in and take over food assistance. Our country office (CO) in Benin has linked up with the Government and with partners on the ground in Togo. EMERGENCY PREPAREDNESS AND CONTINGENCY PLANNING 16 Preparedness efforts in terms of contingency planning were completed before the outbreak of the crisis. This allowed the Country Offices and the UN Country Team (UNCT) to put in gear a swift response to the crisis. IREMOPs (for a value of $1.4 million) were launched immediately in the three concerned countries and operations started on 5 May Contingency planning efforts and the three IREMOPs paved the way to the elaboration of this regional EMOP. 17 WFP elaborated and participated in the following contingency planning efforts: 1) Ghana: WFPspecific and interagency contingency plans 2) Benin: WFPspecific and interagency contingency plans 3) Togo: Interagency contingency plans 3

4 18 In addition, a WFP mission took place in Togo during the first week of April 2005, the aim of which was to touch base with the UN team on the ground and possible partners in view of an upcoming emergency. This was a crucial step, as WFP did not have a Representation in Togo. 19 In West Africa, WFP has been carrying out regional programming as the basis for its strategy for many of its operations (e.g. West Africa Coastal PRRO, Côte d Ivoire crisis PRRO, Air Service SO). WFP offers regional responses to issues that have regional implications. It has therefore been decided that the best way to address the Togo crisis is to also launch a regional operation covering Togo, Benin and Ghana. This gives WFP the flexibility to quickly shift resources from one country to another as needs arise. It acts as an important contingency instrument to respond swiftly and effectively to emerging needs. This regional operation will be managed by a coordination unit to be based in Cotonou. 20 In order to reinforce the response and preparedness capacity, WFP also built into its regional operation a contingency provision of 333 mt (approximately 6 percent of its total tonnage), in order to be able to respond to unexpected needs. EMERGENCY NEEDS ASSESSMENTS 21 Because thorough emergency preparedness efforts were carried out prior to the crisis, it became easier to plan ahead for possible needs assessments. Thanks to the capacity that has been built within the Regional Bureau with ECHO grants, it was possible to deploy immediately two needs assessment officers to Ghana, Benin and Togo. Joint UNHCR / UNICEF / WFP assessment missions were carried out in Ghana and Benin, the aim of which was to determine the needs for refugees in camps and evaluate the degree of vulnerability to food insecurity in areas where the refugees settled with host communities. A similar joint FAO / UNICEF / WFP assessment mission took place in Togo in areas where the IDPs have settled with host communities. This was very crucial for Togo, again for the simple reason that WFP did not have a Representation in the country. The findings of these assessments have become the steppingstone for the elaboration of this EMOP. In addition to these programme needs assessments, security and ICT missions were fielded to help the country offices (COs) upgrade their capacities in order to have the adequate tools to operate throughout the emergency. OBJECTIVES OF WFP ASSISTANCE Overall Goal and Objectives 22 The overall goal of this EMOP is to contribute to household food security through food aid interventions that preserve human and productive assets and that encourage recovery prospects of vulnerable people who have suffered as a result of the crisis in Togo. 4

5 23 The immediate objectives and corresponding strategic priorities 1 of this regional EMOP are to: Save lives of crisisaffected people (SP1); Prevent a deterioration of the nutritional status of IDPs and refugees (SP3); Support access to primary education for refugees and local population in Benin (SP4); Preserve / reinforce assets and promote selfreliance of host communities and refugees living with them (SP3). FOOD AID STRATEGY 24 As already indicated, population displacements have generated food insecurity not only for refugees and IDPs themselves, but also for host communities. All of the refugees and IDPs have moved in with host communities, except in Benin where approximately onethird (8,000) of the refugees live in camps. Therefore, WFP s intervention needs to be tailored not only to refugees and IDPs, but also in support of surrounding and host communities. 25 The different needs assessments carried out with UNHCR / UNICEF / FAO indicate that refugees and IDPs, in their first phase of displacement (including those in host communities), have been found to be completely dependent on external food assistance for their daily subsistence. Hence, an initial general distribution to all refugees and IDPs is necessary to address their vulnerability to food insecurity, but also to alleviate the additional burden and pressure exerted on the already scarce resources available to host communities. However, in order to avoid longerterm dependence on food assistance and as an exit strategy, it is proposed to phase out of general distributions as soon as it is possible and introduce selfreliance food aid programmes to both refugees, IDPs and host communities. As the presence of refugees and IDPs will also exert pressure on social and physical infrastructures of host communities, the humanitarian community s programmes need to be geared towards support and reinforcement of the social structures (health, education, sanitation). WFP s intervention will therefore be tailored along these lines, including asset preservation / creation and emergency schoolfeeding (ESF) for both the displaced and host communities. Benin 26 Interventions in Benin are carried out in different phases. The first one being shortterm temporary food assistance in the transit of Hillacondji (southwest along the coast). Arriving refugees are registered by the Red Cross, while registration upon dispatch to the camps is carried out by UNHCR. From the transit centres, the refugees are either directed to a camp or they move in with host communities. 27 For the refugees in camps (8,000), the strategy is to assist them with a 2,100 kcal ration for the six months of the EMOP, as they are considered entirely reliant on external food assistance for their survival. During these six months, if there are indications that they have developed other partial means of coping with food insecurity, WFP / UNHCR / CARITAS may decide to reduce the general ration or switch to selfreliance interventions. 1 The summary logical framework matrix detailing the selected performance indicators according to the different expected results of the operation is presented in annex IV. 5

6 28 For the refugees living with host communities (13,000), the strategy will be different. They will initially be assisted for a period of two month with a general distribution. The assistance will then be switched to selfreliance interventions (FFW and ESF) for the remaining four months. A provision for supplementary feeding is also planned for moderately malnourished children under five. Host communities will indirectly benefit from the assistance given to refugees during the first two months, as these general distributions will alleviate some of the pressure exerted on their own food resources. It will hopefully help them sustain a precrisis livelihood level, as this will have increased their resilience to the shock of having refugees within their households. In addition, they will be direct recipients of food aid through the fourmonth self reliance programmes. Ghana 29 The main entry point for refugees in Ghana is Aflao (twothirds of the refugees). The other third have moved into the northern and central districts of the Volta region. All of the refugees (17,000) have moved in with host communities. No camps have been established. 30 The strategy for Ghana will be to hand out a general distribution to refugees until the end of the lean season and evaluate the situation as of September. If refugees have developed limited means of coping with food insecurity, the first two/three months distribution would be replaced by selfreliance interventions. If not, a general distribution may continue until the end of the EMOP, perhaps at a lower scale if the situation allows so. As is the case for Benin, host communities will indirectly benefit from the assistance given to refugees. They may also benefit directly if selfreliance programmes are implemented. Togo 31 The joint FAO / UNICEF / WFP assessment confirmed that the IDPs in Togo are concentrated mainly in Maritime, Plateaux and Centrale regions, as well as in Lomé. No camps have been established in Togo and all of the IDPs have moved in with host communities. The strategy for assistance is basically the same as for Ghana. WFP, though its partner OCDICaritas, will proceed with general distributions during the lean season and will then evaluate the situation. WFP will either continue with a general distribution (at a lower scale if the situation allows so) or with selfreliance activities. BENEFICIARIES Beneficiary profile and background 32 Refugee movements were first concentrated along the southern border of Benin and Togo, as well as close to the border with Ghana. As the situation unfolded, new groups of refugees progressively surfaced north of the official transit sites. Initially, a large part of the refugees were composed mainly of women and children. This proportion was gradually reduced when an increasing number of young men, fleeing repression, were registered. As of June 2005, more than 50 percent of the refugees are children (either in Benin or Ghana). 6

7 33 As already indicated, all of the refugees in Ghana have been welcomed in host families. This is also the case with twothirds of the refugees in Benin. The same generosity by the local populations was also offered during the previous crisis in 1992/93. Most of the refugees going to Ghana are from the same ethnic group as their hosts: the Ewe. They share a common language (with minor dialect variations) and the same traditions. In Benin, most refugees come from Lomé and Aneho (Maritime prefecture). Although it is difficult to assess the number of people that have gone back to Togo, most refugees have indicated that they would not feel safe to return to Togo unless the reconciliation process takes off and the Government is changed. In Togo, most IDPs are concentrated mainly in Maritime, Plateaux and Centrale regions, as well as in Lomé. Although the authorities have promised to reinforce protection for all Togolese citizens, the humanitarian community should not expect rapid return because of intimidation, repression, arbitrary arrests, abductions and torture on those who supported the opposition during the elections. 34 In general, the host communities in urban areas (Cotonou and Aflao) have more means to cope with the presence of refugees in their households. They have been able to provide food, cooking pots, utensils, clothes, water and shelter. In contrast, the host communities in rural areas have very little capacity to provide support to the refugees. Pressure on food reserves, sanitation facilities, health care services and provision of shelter is high, as the host communities coping mechanisms are very meager. The rural host communities that were interviewed all indicated that they would continue to welcome refugees, but that the increased pressure on their resources is creating intense stress, especially with regards to food. In the rural areas, the host communities livelihoods are obviously based on agriculture, with maize and cassava being the most important crops. In the concerned areas there are two crop seasons, August / September being the main one. Food consumption practices are basically the same for refugees and host communities: meals are based on a maize / sorghum paste or on cassava / cocoyam flour, to which banana plantain, red palm oil, vegetables (such as okra), spices and sometimes fish or meat are added. The logframe (annex 4) and related monitoring system will collect information and data on host populations, including those which relate to the implementation of FFW activities. Joint assessments and selection of beneficiaries / programme activities 35 This regional EMOP is based on joint assessments and consultations involving WFP and the governments of Benin, Ghana, Togo and as well as major partners in the field such as UNHCR, UNICEF, UNDP, FAO, UNFPA, WHO, CARITAS, CARE, Red Cross, CRS and national NGOs. The recommendations and agreed planning figures from the assessments and consultations are reflected in this EMOP. Each WFP country office has prepared a detailed implementation plan. As WFP does not have a presence in Togo, WFP Benin will pilot the implementation in that country. 1. General distributions 7

8 Refugees and IDPs will be assisted through a full general ration of 2,100 kcal a day. These beneficiaries include Togolese refugees in Benin and Ghana (respectively 21,000 and 17,000) and IDPs in Togo (10,000). Refugees living with host communities in Benin (13,000 people) will only receive full general rations during the first two months and will then be assisted under safetynets schemes. 2. Selective feeding programmes Supplementary feeding When cases of moderate malnutrition are diagnosed by nutritional / medical implementing partners, WFP will provide supplementary rations to the children (described in the nutrition section). Pregnant and lactating women The MCH programme will target pregnant and lactating women (in and around refugee camps) in order to prevent malnutrition of women and infants. The ration will be the same as for supplementary feeding. WFP made a provision for 2,000 beneficiaries for supplementary feeding and MCH programmes in Benin. 3. Safetynet programmes Emergency schoolfeeding (ESF) will enable 4,000 primary schoolchildren of host communities and refugees living with them in Benin to receive a daily food ration for four months. This will encourage parents to send their children to school and allow the latter to sustain a minimum level of daily nutritional intake. In turn, this will help attendance, retention and concentration of children in the classroom. As this EMOP is for six months, the assistance would only cover for part of the school year. However, it is planned to link up the ESF part of the EMOP with the regular school feeding development programme already in place in Bénin. The strategy will be to increase school feeding interventions, already carried out through the regular programme, in areas where there is a high concentration of refugees. Foodforwork (FFW) will assist host communities and refugees living with them in preserving / creating physical assets and social infrastructures such as roads, schools, health centers, on which additional pressure has been exerted by the presence of refugees. It is planned to assist 2,500 workers for four months (each worker receives a family rations for 5 people). TABLE 1 8

9 BENEFICIARY CASELOAD BY COUNTRY AND TYPE OF INTERVENTION Intervention type Benin Ghana Togo Contingency Total General distribution Refugees in camps 8,000 8,000 Refugees in host communities 13,000 17,000 30,000 IDPs 10,000 10,000 Contingency 10,000 10,000 Total General Distribution 21,000 17,000 10,000 10,000 58,000 Selective feeding programmes Supplementary feeding 2,000 2,000 Emergency School Feeding Emergency School Feeding 4,000 4,000 Foodforwork Foodforwork* 2,500 2,500 Total 29,500 17,000 10,000 10,000 66,500 * 2,500 is the number of workers receiving a family ration based on five people TABLE 2 FOOD REQUIREMENTS BY COUNTRY AND TYPE OF INTERVENTION (MT) Intervention type Benin Ghana Togo Contingency Total General distribution Refugees in camps Refugees in host communities 433 1,698 2,131 IDPs Contingency Total General Distribution 1,232 1, ,262 Selective feeding programmes Supplementary feeding Emergency School Feeding Emergency School Feeding Foodforwork Foodforwork Total 2,204 1, ,234 MODE OF IMPLEMENTATION, COORDINATION AND PARTNERSHIPS 9

10 36 Overall coordination for the operations in Benin and Ghana will be twofold. Strategic coordination for humanitarian programmes will be ensured by the UN Resident Coordinators who head the UNCTs (with adhoc support of OCHA Regional Bureau) and of course with the national Governments. As interventions in Ghana and Benin are clearly refugee related, the operational coordination will be ensured by UNHCR, who is also responsible for the distribution of WFP food in addition to providing assistance with regards to protection, shelter, nonfood items, water, sanitation, health and nutrition. Benin 37 With regards to implementation modalities related to general distribution for refugees, WFP will deliver food to UNHCR s extended points of delivery (EDPs). From these points, the food will be dispatched for distribution through its implementing partners, i.e. Caritas and the Red Cross. Distributions will be carried out twice a month. If the malnutrition rates require so, WFP will provide additional food to UNHCR to implement a supplementary feeding programme. Potential partners, with appropriate nutritional expertise, will be identified by UNHCR and WFP. 38 In addition to general distributions for refugees, WFP will carry out safety net programmes such as FFW and ESF. These programmes will be carried out after two months of general distribution for refugees outside of camps. A number of NGOs are in the process of being identified for these activities, which require very specific expertise. The main NGOs present in the country are Catholic Relief Services (CRS) and Caritas. Ghana 39 Food commodities will be handed over to UNHCR at the hand over points both in Adidome and Jasikan and distribution will be undertaken by the National Catholic Secretariat through volunteers of the catholic dioceses, with UNHCR providing the database on the beneficiaries, while Catholic Relief Services and National Catholic Secretariat will ensure proper reporting to WFP and UNHCR. A LOU to this effect has been finalised for the clear assignment of roles and responsibilities. The Catholic Relief Services will be responsible for the management of the two warehouses 40 Refugees hosted in families and communities in the northern and southern parts of the Volta region will be provided food assistance. Monthly food distributions will be undertaken to villages within 5 kilometre radius from established distribution points close to the largest concentrations of refugees. Villages outside the 5 kilometre radius will receive their rations through mobile distribution vans to be provided by the National Catholic Secretariat. Togo 41 As WFP does not have a CO in Togo, the operations will be managed from Cotonou by the Benin office. The programme and logistics staff based in Cotonou will travel to Togo on a regular basis to allow the operation to run smoothly and to ensure adequate links with the UNCT and implementing partners. FAO will offer office space for the WFP staff. FAO is launching an emergency intervention, the aim of which will be to provide seeds, tools and 10

11 other agricultural inputs for the affected populations. WFP, FAO and UNICEF will work very closely together in order to maximize the impact of their respective programmes. 42 The implementing partner for the WFP operations in Togo will be OCDI Caritas (Organisation de la Charité pour un Développement Intégral). This Catholic NGO has handled WFP distribution in the past, especially during the last crisis in 1992/93. ODCI has a solidly established network throughout the country and is by far the largest and most reliable NGO in the country. GENDER CONSIDERATIONS 43 WFP, in partnership with UNICEF and UNHCR, is committed to take appropriate measures in Togo, Ghana and Benin to create and maintain an environment that prevents sexual exploitation, abuse and domestic violence. Activities will be carried in the spirit of the guidelines prepared by the IASC reference group on gender and humanitarian assistance. 44 Concrete measures in achieving the commitments to women in this operation will include: Nutrition (ECW 1): Micronutrient fortified foods will be provided to expectant and nursing mothers through the MCH programme and to malnourished children through supplementary feeding. Asset creation (ECW 3): Asset creation under foodforwork will be based as much as possible on women s needs. Women will participate in the asset management and efforts will be made so that they become the main benefiter of the asset created. FFW activities will be designed in a way to encourage the participation of women. Relief food distribution (ECW 4): As much as it is possible, each household ration card for general distribution will be issued in a woman s name. In polygamous families, a separate ration card will be issued for each wife and their dependents. Information will be provided to beneficiaries about the amount and composition of the ration, so that it is clear that no one is to provide services or favours in exchange of receiving their food. Proper channels for reporting abuse linked to food distribution will be established. A tight postdistribution monitoring (PDM) system will be crucial in order to avoid any space for such sexual exploitation. Participation in decisionmaking (ECW 5): Women will be encouraged to be part of food distribution and assetcreation committees. WFP will work with partners that promote this approach. NUTRITIONAL CONSIDERATIONS AND FOOD BASKET 11

12 45 With regards to Benin and Ghana, in line with the Memorandum of Understanding (MOU), UNHCR is responsible for monitoring the nutritional status of refugees and the implementation of selective feeding programmes if the situation requires so. UNHCR will organize regular nutritional surveys and maintain an effective surveillance system for monitoring the status of refugees. The decision to implement selective feeding programmes will be taken jointly by UNHCR and WFP. Hence, the overall nutritional coordination will be carried out by UNHCR, with a very active involvement from WFP. With regards to Togo where we have an IDP situation, UNICEF will be responsible for nutritional coordination in close collaboration with WFP. It is not planned to carry out any selective feeding programmes in Togo. However if it were ever to become the case, WFP would be responsible for coordinating supplementary feeding and UNICEF therapeutic feeding (including the provision of therapeutic milk). General distributions 46 General distributions, for refugees who are entirely reliant on external food assistance for their survival, will receive a full ration with an energy level of 2,100 kcal/day (of which 10 12% comes from protein and at least 17% from fat). The daily ration is: 420 g cereals (maize meal) 50 g pulses 50 g CSB 30 g vegetable oil 5 g iodized salt 47 It is important that fortified blended food (corn soya blend CSB) is included in the general ration in order to ensure an intake of appropriate micronutrients in the refugees diet. Salt is also included to ensure iodine intake, as prevalence of goitre is high in subsaharan Africa. Nutritional interventions 48 In support and as a complement to the general ration, it may be necessary to launch a selective feeding programme in Bénin if the nutritional situation so requires. Supplementary feeding will target the moderately malnourished individuals (mostly children under five), i.e. those with weightforheight between 70% and 79% of the median. The ration to be applied has an energy level of 1,250 kcal/day and is composed of the following: 250 g CSB 25 g vegetable oil 20 g sugar 49 Supplementary feeding will be carried out in and around refugee camps. If the problem of malnutrition persists further to this intervention, one will need to find out whether the general ration has been applied adequately and whether there are important problems causing malnutrition other than lack of food. Assistance other than provision of food would then be key for maximizing the impact of WFP s food assistance. The ongoing mission carried out 12

13 by Médecins Sans Frontières (MSF), in and around refugee camps, will help refine the analysis of malnutrition, its size and nature. 50 In addition to supplementary feeding for moderately malnourished children under five (if necessary), a Mother and Child Health (MCH) programme will be carried out for pregnant and nursing women (in and around refugee camps) to help prevent malnutrition of women and infants. The ration will be the same as for supplementary feeding. Assistance to refugees and their host communities 51 Refugees moving in with host communities will increase the degree of vulnerability to food insecurity and will also put heavy pressure on the social and physical infrastructures of these communities. Hence, interventions will first and foremost have to be based on selfreliance, through programmes that support the social structures (health, education, sanitation) and the preservation / creation of physical infrastructures. These programmes will include foodforwork and schoolfeeding. 52 Foodforwork will assist host communities and refugees living with them in preserving / creating physical assets and social infrastructure such as roads, schools, health centers, on which the presence of refugees is exerting additional pressure. Foodforwork is a selftargeted intervention, which attracts food insecure individuals that wish to sustain a minimum level of food security within their households. This helps inject food assistance in an environment that has become much more vulnerable to food insecurity because of the presence of refugees. The foodforwork ration will be set high enough to sustain a minimum level of food security in the household, but low enough not to attract people from other already existing economic activities. The foodforwork family ration (5 people) will be: 2,000 g cereals 400 g pulses 125 g vegetable oil 53 Schoolfeeding will target vulnerable areas that have a high concentration of refugees and will give a daily food ration to both refugee and nonrefugee children. This will encourage parents to send their kids to school and allow children to sustain a minimum level of daily nutritional intake. In turn, this will help attendance, retention and concentration of children in the classroom. In order to encourage more parents to send their girls to school, it may be necessary to also give takehome rations to girls. The ration will be based on halfday attendance and will be as follows: 150 g cereals 30 g CSB 30 g pulses 10 g vegetable oil 5 g salt 13

14 TABLE 3 FOOD BASKET BY TYPE OF INTERVENTION (grams/day) Intervention type Cereals* Pulses CSB Vegoil Salt Sugar Refugees and IDPs Contingency (return) Supplementary feeding Emergency School Feeding Foodforwork** * Maize meal ** Family rations based on five people PERFORMANCE MONITORING 54 The proposed monitoring for this EMOP is based on standard RBM performance measurements and the system will be compliant with the efforts being presently carried out in setting up the common monitoring and evaluation approach (CMEA) by applying standardised data collection tools. It is expected that the data will fulfil the requirements for the SPR Separate planning matrixes, based on the logical framework approach, have been prepared by the Ghana and Benin COs. The operations in Togo will be handled by the Benin CO and therefore the M&E system of this country will measure the indicators for the implementation of activities in Togo. 55 The planning matrixes from the country offices have been consolidated in a master logframe (annex IV). Special attention will be given to variations in the price of commodities in and around places where the refugees are concentrated. 56 The main sources for the data collection will be food monitoring reports from WFP, UNHCR and implementing partners. In addition to the standard tracking of commodities from the port of entry to extended delivery points (EDPs) and final distribution points (FDPs), the main monitoring components will be food basket monitoring (FBM) and postdistribution monitoring (PDM). As a major part of the beneficiaries live in host communities, data collection will most certainly be a challenge. 57 Food basket monitoring (FBM) will concentrate on gathering standard beneficiary distribution data such as: Number and geographical distribution of beneficiaries (divided by sex and age classes) receiving WFP food rations. Gender aspects of the different activities, such as participation of women in planning and implementing food distribution and asset creation activities. Number and geographical distribution of moderately malnourished children rehabilitated. 14

15 Sample verification of distribution sites for the different activities to ensure that the commodity management meets WFP standards. 58 Post Distribution Monitoring (PDM) will go deeper into the effects of WFP assistance on beneficiaries and its performance. Focus group discussions and individual interviews of beneficiaries and host communities will be the main method for gathering information. The PDM will be carried out in collaboration with UNHCR, Caritas, Red Cross, CRS and respective government counterparts. The establishment of the standardized PDM will be carried out with support of the ODD Regional Bureau. It will collect specific data for all types of activities, such as: Utilisation of WFPdistributed food rations in refugees households and links with host communities. Information on host communities (monitoring the erosion coping mechanisms due to the presence of refugees). Information on the breakdown of beneficiaries (by sex, age, origin) between host communities and refugees in activities such as FFW, ESF and supplementary feeding / MCH. Admission and readmission rates of malnourished children in supplementary feeding activities. Market prices for staple food in and around where refugees are concentrated. Percentage of earnings spent on food by host families. NONFOOD INPUTS 59 In order to maximize the impact of WFP food assistance, the provision of nonfood items will be crucial. UNHCR is to provide shelter, bedding, cooking pots, utensils and buckets. It will also provide polytanks for the distribution of water. In addition to nonfood items, specific services (such as protection, sanitation, health) will be essential to complement food assistance given by WFP. 60 With regards to WFP activities, nonfood items have been budgeted in the ODOC, such as tools for foodforwork. Also, an ICT mission was fielded to Benin and Ghana to look at how to augment our capacities to meet the needs of this new operation. As WFP does not have an office in Togo, provision of equipment and items will also be needed, especially with regards to logistics capacities. They have been included in the budget. LOGISTICS ARRANGEMENTS 61 Although some commodities may be borrowed from incountry stocks of neighbouring COs, the entry point for all three countries will be the sea ports of Cotonou, Lome and Tema. In Benin and Ghana, WFP plans to implement food aid interventions in close collaboration with UNHCR. In Ghana, where there are no refugee camps, CRS will assist in distributing the food to wellidentified villages and border locations. To facilitate the operation, WFP will use its current warehouse in Tema as intermediate storage space but also open and jointly manage with UNHCR smaller warehouses in Addidome and Jasikan. In Benin, WFP will 15

16 supply food to camps under UNHCR management. Food will be delivered outside Cotonou, to Come, Lokossa and Save (Governmentmanaged refugee camp). In direct collaboration with Caritas, WFP will also undertake targeted distributions outside the camps to clearly identified villages and communities. In Togo, WFP will collaborate with its implementing partner OCDI. Through OCDI, the physical infrastructures of dioceses and parishes will be made available to WFP. Local staff and suitable warehouses at no costs are likely to be available in Atakpame, Kpalime, Aneho and if necessary in Dapaong (far north). The overall average LTSH costs are $ 93/Mt. SECURITY CONSIDERATIONS 62 A fulltime WFP security officer for the regional operation is not deemed necessary. However, it is proposed to factor into the budget field security missions that would be carried out by the regional security officer. Benin and Ghana, being in phase 0, the is a need to conform to the MOSS standards while putting in place the adequate capacities and procedures in case of a sudden shift to phase 1. Missions will continue to take place in Benin and Ghana, hence the importance to conform to the MOSS / MISTS phase 2/3 standards. All vehicles need to be equipped for phase 3, including HF / VHF tools and others. Staff will need to have access to adequate means of communications (such as portable VHF and SAT phones with GPS). Radio rooms need to be able to track field missions by HF; this implies having radio operators in place. RECOMMENDATION 63 This 6month Togo crisis Regional EMOP (1 July 31 December 2005) at a total cost of USD 3,018,521 (food cost of USD 1,351,678) is recommended for approval. Full budget and details of direct supports costs are found in annexes I and II. APPROVAL (signature and date) James Morris Executive Director, WFP Date: 16

17 Project Type: REG. EMOP Recipient Country: REGIONAL (ALL) Project Number: Duration (months): 6.0 Start Date: 01Jul2005 End Date: 31Dec2005 CHECK SUMMARIES Total US$ DIRECT OPERATIONAL COSTS (DOC) $ 2,430,622 DIRECT SUPPORT COSTS (DSC) $ 390,426 TOTAL WFP DIRECT COSTS $ 2,821,048 INDIRECT SUPPORT COSTS (ISC) 7% $ 197,473 TOTAL WFP COSTS $ 3,018,521 Cost Category Tonnage Value Commodity Maize ,743 Maizemeal 2, ,723 Pulses ,722 CSB ,000 Vegoil ,350 Salt 42 2,940 Sugar 7 4,200 Total Commodities 5,234 1,351,678 External Transport $ 451,307 ITSH $ 486,628 Overland $ LTSH $ 486,628 ODOC $ 141,009 1/ This format should also be used for Project Budget Plan Revisions. 2/ Please adapt your planning according to the Project Document (duration of the project). 3/ This worksheet includes total amount for all years. 4/ In the case of a Regional EMOP, this includes total amounts per country for all years. Different sets of this format have to be filled in per country. 5/ The ISC is indicated here to provide a picture of the overall WFP costs even though they are not Project Costs per se. The ISC rate may be amended by the Executive Board during the Project's life. REGIONAL SUMMARY

18 Project Type: REG. EMOP Recipient Country: TOGO Project Number: Duration (months): 6.0 Start Date: 01Jul2005 End Date: 31Dec2005 Total US$ DIRECT OPERATIONAL COSTS (DOC) $ 463,615 DIRECT SUPPORT COSTS (DSC) $ 97,038 TOTAL WFP DIRECT COSTS $ 560,653 INDIRECT SUPPORT COSTS (ISC) 7% $ 39,246 TOTAL WFP COSTS $ 599,899 Cost Category Tonnage Value Commodity Maize 189 $ 54,088 Maizemeal 567 $ 116,343 Pulses 90 $ 26,708 CSB 90 $ 22,500 Vegoil 54 $ 36,450 Salt 9 $ $ 0 $ 0 $ 0 $ Total Commodities 999 $ 256,719 External Transport $ 86,140 ITSH $ 92,881 Overland $ LTSH $ 92,881 ODOC $ 27,875 1/ This format should also be used for Project Budget Plan Revisions. 2/ Please adapt your planning according to the Project Document (duration of the project). 3/ This worksheet includes total amount for all years. 4/ In the case of a Regional EMOP, this includes total amounts per country for all years. Different sets of this format have to be filled in per country. 5/ The ISC is indicated here to provide a picture of the overall WFP costs even though they are not Project Costs per se. The ISC rate may be amended by the Executive Board during the Project's life. Summary TOGO

19 Project Type: REG. EMOP Recipient Country: GHANA Project Number: Duration (months): 6.0 Start Date: 01Jul2005 End Date: 31Dec2005 Total US$ DIRECT OPERATIONAL COSTS (DOC) $ 860,166 DIRECT SUPPORT COSTS (DSC) $ 97,888 TOTAL WFP DIRECT COSTS $ 958,054 INDIRECT SUPPORT COSTS (ISC) 7% $ 67,064 TOTAL WFP COSTS $ 1,025,118 Cost Category Tonnage Value Commodity Maize 353 $ 101,025 Maizemeal 1,058 $ 217,070 Pulses 168 $ 49,856 CSB 168 $ 42,000 Vegoil 101 $ 68,175 Salt 17 $ 1,190 0 $ 0 $ 0 $ 0 $ Total Commodities 1,865 $ 479,316 External Transport $ 160,639 ITSH $ 173,211 Overland $ LTSH $ 173,211 ODOC $ 47,000 1/ This format should also be used for Project Budget Plan Revisions. 2/ Please adapt your planning according to the Project Document (duration of the project). 3/ This worksheet includes total amount for all years. 4/ In the case of a Regional EMOP, this includes total amounts per country for all years. Different sets of this format have to be filled in per country. 5/ The ISC is indicated here to provide a picture of the overall WFP costs even though they are not Project Costs per se. The ISC rate may be amended by the Executive Board during the Project's life. Summary GHANA

20 Project Type: REG. EMOP Recipient Country: BENIN Project Number: Duration (months): 6.0 Start Date: 01Jul2005 End Date: 31Dec2005 Total US$ DIRECT OPERATIONAL COSTS (DOC) $ 1,106,840 DIRECT SUPPORT COSTS (DSC) $ 195,500 TOTAL WFP DIRECT COSTS $ 1,302,340 INDIRECT SUPPORT COSTS (ISC) 7% $ 91,164 TOTAL WFP COSTS $ 1,393,504 Cost Category Tonnage Value Commodity Maize 432 $ 123,630 Maizemeal 1,298 $ 266,311 Pulses 260 $ 77,158 CSB 230 $ 57,500 Vegoil 127 $ 85,725 Salt 16 $ 1,120 Sugar 7 $ 4,200 0 $ 0 $ 0 $ Total Commodities 2,370 $ 615,643 External Transport $ 204,528 ITSH $ 220,535 Overland $ LTSH $ 220,535 ODOC $ 66,134 1/ This format should also be used for Project Budget Plan Revisions. 2/ Please adapt your planning according to the Project Document (duration of the project). 3/ This worksheet includes total amount for all years. 4/ In the case of a Regional EMOP, this includes total amounts per country for all years. Different sets of this format have to be filled in per country. 5/ The ISC is indicated here to provide a picture of the overall WFP costs even though they are not Project Costs per se. The ISC rate may be amended by the Executive Board during the Project's life. Summary BENIN

21 Year 1 Year 2 TOTAL Cost per mt* Total Quantity Quantity Value Quantity Value Value Commodities (US$) (mt) (mt) (US$) (mt) (US$) (US$) Maize (LP) $ 54, $ $ 54,088 Maizemeal $ 116, $ $ 116,343 Pulses $ 26, $ $ 26,708 CSB $ 22, $ $ 22,500 Vegoil $ 36, $ $ 36,450 Salt $ $ $ 630 $ $ $ $ $ $ $ $ $ $ $ $ Total Commodities $ 256, $ $ 256,719 Total External Transport Overall Rate Year 1 Year 2 Year 3 TOTAL $ 86, $ $ 86, LTSH Year 1 Year 2 Year 3 TOTAL Port Operations Costs $ 33, $ $ $ 33, Landside Transport $ 26, $ $ $ 26, Air Transport $ $ $ $ Transhipment Point Costs $ 3, $ $ $ 3, EDP Operations Overall Rate $ 10, $ $ $ 10, Distribution Costs ITSH $ 17, $ $ $ 17, Other LTSH Costs OVERLAND $ $ $ Total LTSH $ 92,881 $ $ $ 92,881 DSC Year 1 Year 2 Year 3 TOTAL Total DSC $ 97,038 $ $ $ 97,038 ODOC Year 1 Year 2 Year 3 TOTAL Total ODOC $ 27,875 $ $ $ 27,875 * Cost Per MT : 25% of Cereals and all salt will be purhased localy Remarks: 1/ In the case of a Regional project, this format should also be completed for each country. 2/ Planned costs should be included for each year of the project. 3/ Enter a relevant transport rate. Com, Ext. Trans, LTSH TOGO

22 1411 Year 1 Year 2 TOTAL Cost per mt* Total Quantity Quantity Value Quantity Value Value Commodities (US$) (mt) (mt) (US$) (mt) (US$) (US$) Maize (LP) $ 101, $ $ 101,025 Maizemeal ,058 1, $ 217, $ $ 217,070 Pulses $ 49, $ $ 49,856 CSB $ 42, $ $ 42,000 Vegoil $ 68, $ $ 68,175 Salt $ 1, $ $ 1,190 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Commodities 1,865 1, , ,316 Total External Transport Overall Rate Year 1 Year 2 Year 3 TOTAL $ 160, $ $ $ 160,639 LTSH Year 1 Year 2 Year 3 TOTAL Port Operations Costs $ 63, $ $ $ 63, Landside Transport $ 49, $ $ $ 49, Air Transport $ $ $ $ Transhipment Point Costs $ 6, $ $ $ 6, EDP Operations Overall Rate $ 19, $ $ $ 19, Distribution Costs ITSH $ 33, $ $ $ 33, Other LTSH Costs OVERLAND $ $ $ $ Total LTSH $ 173,211 $ $ $ 173,211 DSC Overall Rate Year 1 Year 2 Year 3 TOTAL Total DSC $ 97,888 $ $ $ 97,888 ODOC Overall Rate Year 1 Year 2 Year 3 TOTAL Total ODOC $ 47,000 $ $ $ 47,000 * Cost Per MT : 25% of Cereals and all salt will be purhased localy Remarks: 1/ In the case of a Regional project, this format should also be completed for each country. 2/ Planned costs should be included for each year of the project. 3/ Enter a relevant transport rate. Com, Ext. Trans, LTSH GHANA

23 Year 1 Year 2 Year 3 TOTAL Cost per mt* Total Quantity Quantity Value Quantity Value Quantity Value Value Commodities (US$) (mt) (mt) (US$) (mt) (US$) (mt) (US$) (US$) Maize (LP) $ 123, $ $ $ 123,630 Maizemeal , $ 266, $ $ $ 266,311 Pulses $ 77, $ $ $ 77,158 CSB $ 57, $ $ $ 57,500 Vegoil $ 85, $ $ $ 85,725 Salt $ 1, $ $ $ 1,120 10,325 Sugar $ 4, $ $ $ 4,200 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Commodities 2,370 2, $ 615, $ $ $ 615,643 Total External Transport Overall Rate Year 1 Year 2 Year 3 TOTAL $ 204, $ $ $ 204,528 LTSH Year 1 Year 2 Year 3 TOTAL Port Operations Costs $ 80, $ $ $ 80, Landside Transport $ 63, $ $ $ 63, Air Transport $ $ $ $ Transhipment Point Costs $ 8, $ $ $ 8, EDP Operations Overall Rate $ 25, $ $ $ 25, Distribution Costs ITSH $ 42, $ $ $ 42, Other LTSH Costs OVERLAND $ $ $ Total LTSH $ 220,535 $ $ $ 220,535 DSC Year 1 Year 2 Year 3 TOTAL Total DSC $ 195,500 $ $ $ 195,500 ODOC Year 1 Year 2 Year 3 TOTAL Total ODOC $ 66,134 $ $ $ 66,134 * Cost Per MT : 25% of Cereals, and all salt and sugar will be purhased localy Remarks: 1/ In the case of a Regional project, this format should also be completed for each country. 2/ Planned costs should be included for each year of the project. 3/ Enter a relevant transport rate. Com, Ext. Trans, LTSH BENIN

24 OTHER DIRECT OPERATIONAL COSTS (BUDGET PLAN PRIORITY AREAS) TOTAL Gender Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs International Consultants (incl. Travel) National Consultants Temporary Assistance 11,970 11,970 11, UNVs NonWFP Staff Training 3,600 3,600 3, Travel Subtotal 15,570 15,570 15,570 Recurring Expenses Year 1 Recurring Expenses Rental of Facility Utilities General Office Supplies 3,420 3,420 3, Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Costs 2,000 2,000 2, Contracted Services Other Office Expenses 1,000 1,000 1,000 Subtotal 6,420 6,420 6,420 Equipment & Capital Costs Year 1 Equipment & Capital Costs Agricultural Tools and Equipment Kitchen & Canteen Material and Equipment Health Related Material and Equipment 1,400 1,400 1, School Related Material and Equipment Building Material Vehicles 23,610 23,610 23, TC/IT Equipment Other Tools, Material and Equipment Food Transformation Costs Subtotal 25,010 25,010 25,010 TOTAL OTHER DIRECT OPERATIONAL COSTS 47,000 47,000 47,000 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes 3/ The total in Column E41 is expected to tally with Column C41, as Total ODOC for the Project, for the Year. ODOC GHANA

25 OTHER DIRECT OPERATIONAL COSTS (BUDGET PLAN PRIORITY AREAS) TOTAL Gender Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs International Consultants (incl. Travel) National Consultants Temporary Assistance UNVs NonWFP Staff Training 3,875 3,875 3, Travel Subtotal 3,875 3,875 3,875 Recurring Expenses Year 1 Recurring Expenses Rental of Facility Utilities General Office Supplies 1,000 1, Communications and IT Services 1,000 1, Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Costs Contracted Services 20,000 20,000 20, Other Office Expenses Subtotal 22,000 20,000 22,000 Equipment & Capital Costs Year 1 Equipment & Capital Costs Agricultural Tools and Equipment Kitchen & Canteen Material and Equipment Health Related Material and Equipment School Related Material and Equipment Building Material Vehicles TC/IT Equipment Other Tools, Material and Equipment 2,000 2,000 2, Food Transformation Costs Subtotal 2,000 2,000 2,000 TOTAL OTHER DIRECT OPERATIONAL COSTS 27,875 25,875 27,875 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes 3/ The total in Column E41 is expected to tally with Column C41, as Total ODOC for the Project, for the Year. ODOC TOGO

26 OTHER DIRECT OPERATIONAL COSTS (BUDGET PLAN PRIORITY AREAS) TOTAL Gender Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs International Consultants (incl. Travel) National Consultants Temporary Assistance 6,000 6,000 6, UNVs NonWFP Staff Training 15,000 15,000 15, Travel Subtotal 21,000 21,000 21,000 Recurring Expenses Year 1 Recurring Expenses Rental of Facility Utilities General Office Supplies Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Costs Contracted Services 23,000 23,000 23, Other Office Expenses 5,134 5,134 5,134 Subtotal 28,134 28,134 28,134 Equipment & Capital Costs Year 1 Equipment & Capital Costs Agricultural Tools and Equipment 10,000 10,000 10, Kitchen & Canteen Material and Equipment Health Related Material and Equipment School Related Material and Equipment Building Material Vehicles TC/IT Equipment Other Tools, Material and Equipment 7,000 7,000 7, Food Transformation Costs Subtotal 17,000 17,000 17,000 TOTAL OTHER DIRECT OPERATIONAL COSTS 66,134 66,134 66,134 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes 3/ The total in Column E41 is expected to tally with Column C41, as Total ODOC for the Project, for the Year. ODOC BENIN

27 DIRECT SUPPORT COSTS (BUDGET PLAN PRIORITY AREAS) TOTAL Security Gender Monitoring and Evaluation Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs to 225 International Professional Staff to 234 International GS Staff National Professional Officers National GS Staff 20,340 20,340 20, Temporary Assistance 1,000 1,000 1, Overtime (in USD only) Incentives International Consultants National Consultants UNVs 20,000 20,000 20, Staff Duty Travel 14,644 14,644 14, Staff Training and Development Subtotal 55,984 55,984 55,984 Recurring Expenses Year 1 Recurring Expenses Rental of Facility Utilities General Office Supplies 2,554 2,554 2, Communications and IT Services 4,000 4,000 4, Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Cost 7,000 7,000 7, Other Office Expenses UN Organisations Services 2,500 2,500 2,500 Subtotal 17,054 17,054 17,054 Equipment & Capital Costs Year 1 Equipment & Capital Costs Vehicles 20,000 40,000 40, TC/IT Equipment, Furniture, Tools and Equipment 4,000 4,000 4,000 Subtotal 24,000 44,000 44,000 TOTAL DIRECT SUPPORT COSTS 97, , ,038 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country. 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes. 3/ The total in Column E41 is expected to tally with Column C41, as Total DSC for the Project, for the Year. DSC TOGO

28 DIRECT SUPPORT COSTS (BUDGET PLAN PRIORITY AREAS) TOTAL Security Gender Monitoring and Evaluation Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs to 225 International Professional Staff to 234 International GS Staff National Professional Officers 5,556 5,556 5, National GS Staff 26,322 26,322 26, Temporary Assistance Overtime (in USD only) Incentives International Consultants National Consultants 15,000 15,000 15, UNVs Staff Duty Travel 16,310 16,310 16, Staff Training and Development 1,500 1,500 1,500 Subtotal 65,188 65,188 65,188 Recurring Expenses Year 1 Recurring Expenses Rental of Facility Utilities General 1,000 1,000 1, Office Supplies 1,800 1,800 1, Communications and IT Services Insurance Equipment Repair and Maintenance Vehicle Maintenance and Running Cost 2,500 2,500 2, Other Office Expenses UN Organisations Services Subtotal 7,500 7,500 7,500 Equipment & Capital Costs Year 1 Equipment & Capital Costs Vehicles TC/IT Equipment, for SubOffice 23,200 23,200 23, Furniture, Tools and Equipment 2,000 2,000 2,000 Subtotal 25,200 25,200 25,200 TOTAL DIRECT SUPPORT COSTS 97,888 97,888 97,888 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country. 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes. 3/ The total in Column E41 is expected to tally with Column C41, as Total DSC for the Project, for the Year. DSC GHANA

29 DIRECT SUPPORT COSTS (BUDGET PLAN PRIORITY AREAS) TOTAL Security Gender Monitoring and Evaluation Non Attributed Staff and StaffRelated Costs Year 1 Staff and StaffRelated Costs to 225 International Professional Staff to 234 International GS Staff National Professional Officers National GS Staff 25,700 25,700 25, Temporary Assistance 6,000 6,000 6, Overtime (in USD only) 3,000 3,000 3, Incentives 2,000 2,000 2, International Consultants National Consultants UNVs Staff Duty Travel 37,068 37,068 37, Staff Training and Development Subtotal 73,768 73,768 73,768 Recurring Expenses Year 1 Recurring Expenses Rental of Facility 18,000 18,000 18, Utilities General 6,000 6,000 6, Office Supplies 6,232 6,232 6, Communications and IT Services 10,000 10,000 10, Insurance 2,000 2,000 2, Equipment Repair and Maintenance 6,000 6,000 6, Vehicle Maintenance and Running Cost 15,000 15,000 15, Other Office Expenses 3,000 3,000 3, UN Organisations Services 5,000 5,000 5,000 Subtotal 71,232 71,232 71,232 Equipment & Capital Costs Year 1 Equipment & Capital Costs Vehicles TC/IT Equipment, 43,500 43,500 43, Furniture, Tools and Equipment 7,000 7,000 7,000 Subtotal 50,500 50,500 50,500 TOTAL DIRECT SUPPORT COSTS 195, , ,500 1/ Planned costs should be included for each year of the project. In the case of a Regional project, this format should also be completed for each country. 2/ This table facilitates the breakdown of project costs by Priority area for statistical purposes. 3/ The total in Column E41 is expected to tally with Column C41, as Total DSC for the Project, for the Year DSC BENIN

30 I. Plan Overview WFP does not have an office in Togo; the costs detailed in the budget are to complement those of the neighbouring affected two Cos and to allow for the necessary monitoring visits from Benin and for Regional Support Staff. II. Direct Operational Costs It has been assumed that 25 percent of the Maize, and full quantity of Salt and pulses will be purchased regionally. III. Direct Support Costs A few national staff and the services of an UNV will be required in the period and a modest running/operating cost is to ensure y the coverage of the project wihthin pport/ Togo. monitor the project and a moss compliant 4X4 is being redeployed from the region to Togo for monitoring and cross border travels.this is being replaced by a sedan car in the donating CO IV. Other Direct Operational Costs Mainly contractual cost of Implementing Partners, related tools and equipment and the cost of orientation training for the service providers. V. Overall budget Justification The budget will provide the necessary infrastruture to cover the project within the Country and enable support and monitoring services to be provided by "regional" staff

31 I. Plan Overview Ghana's component, within the regional operation, is to efficiently respond to affected population in Ghana during six Months period Opening of Sub Office in the Regional Capital Ho to strengthen the operation and monitoring of operations. II. Direct Operational Costs The total caseload and rations calculations are found under sheet in the budget document. The total beneficiary Figures is 17,000 plus contingency of It has been assumed that 25 percent of the Maize, and full quantity of Salt will be purchased regionally III. Direct Support Costs Staff Cost and Staff related Costs: A NOA Programme will be recruited to Head The SubOffice in Ho to implement the IRA EMOP, as the CO Office is far from the Regional Capital The EMOP operation is in two main Zones, and to effectively monitor the distribution of Food, Two Programme Assistants and Two Field Monitors will be recruited. Three Drivers will be recruited to provide the required support to the professional staff, File Monitors bad Programme Assistants Professional and Service staff hired under the operation will not only assist in the implementation of the operation, but also serve to build the capacity of the Ghana CO to provide the necessary support to the other COs running IRAEMOP. Overtime (for driver), staff duty travel and training, are all necessary costs to support implementation, strengthen M&E. National Consultant will be hired locally to provide technical advice in term of procurement and logistics for the six month period. Recurring Expenses: This covers the related office operating costs in Ghana Country Office and the Sub Office. This will be necessary to support the new staff recruited to insure proper implementation of the IRA EMOP It is necessary that the office expand its operating capacity, not only to ensure efficient implementation of our own component of the Regional IRAEMOP, but also to be able to cater for staff from other COs, not only in case of missions, but also in case of evacuation due to upsurge of crisis in the Togo. Equipment & Capital Costs: As the implementation site (Volta Regions) is outside Accra and access may be difficult at times due to bad roads, a pick up is needed to ensure frequent and consistent monitoring of operations in the distribution points. This will be necessary to ensure proper food distribution and monitoring processes. Provision has been made for ICT equipment and furniture adequate and necessary to set up the Sub Office in the Regional Capital,Ho taking into consideration the Moss requirements. IV. Other Direct Operational Costs Temporal Assistant Allowance to be paid to 59 Volunteers from the parishes to assist in the six month distribution period. NonWFP Staff Training Refresher for Volunteers Recurring cost This covers the related Non WFP operating costs ( Stationery for the Volunteers and other related cost for Implementing partners) Equipment &Capital: Health related equipment for volunteer for the monitoring of operations and one 4X4 pick for the counterpart. V. Overall Budget Justification It is significant to note that Ghana, as other countries affected by this crisis, has mainly dealt with Dev projects and hence have limited infrastructure to deal with Emergencies. The level of the DSC/ODOC requested is to help to set up a Sub office,complete and to sustain the infrastructure already commenced upon under the current IRA. The level of the DSC/ODOC requested will also serve to build the general capacity of the office and implementing partners, to support other COs participating in the Regional IRAEMOP, which are more vulnerable to upsurges in the Togo conflict than Ghana. Budget Plan ExplantionGhana

32 I. Plan Overview Benin has hitherto been a Small CO with Dev portfolio and is currently faced with having to acommodate the Emergency situation and also be the main "operational" CO for the Regional Emop. II. Direct Operational Costs It has been assumed that 25 percent of the Maize, will be purchased locally together with 20 tonnes of oil and 7 tonnes of sugar. Salt will be purchased regionally External transport and LTSH rates are aligned to Benin CO. However if the EMOP will have to borrow commodities from other countries, there will be a need for budget revision at a later stage III. Direct Support Costs The additional staff will be needed to reinforce the CO Provision has been made for duty travel to accommodate ODD and ODDY support visits and Benin CO to travel to Togo. Rental of facility covers office extension to accommodate extra staff Provision has been made for the LAN/Electrical rewiring of the office an the replacement of regional stock of radio/and telecom. Equipment IV. Other Direct Operational Costs Mainly cost of Contractual of Implementing partners, related tools and equipment and the cost of orientation training for the service providers. V. Overall Budget justification The thrust of the budget is to strengthen and enable the Benin Office manage its emergency and act as the main operational CO for the regional operations. Budget Plan Explanations BENIN

33 ANNEX I PROJECT COST BREAKDOWN Quantity (mt) Average cost per ton Value (dollars) WFP costs A. Direct operational costs Commodity (mt) 1 Maize Maize meal Pulses Blended food (CSB) Vegetable oil Salt Sugar Total commodities External transport Total LTSH Other direct operational costs Total direct operational costs B. Direct support costs (see Annex II for details) Total direct support costs C. Indirect support costs Subtotal indirect support costs TOTAL WFP COSTS This is a notional food basket used for budgeting and approval purposes. The precise mix and actual quantities of commodities to be supplied to the project, as in all WFPassisted projects, may vary over time depending on the availability of commodities to WFP and domestically within the recipient country.

34 ANNEX II DIRECT SUPPORT REQUIREMENTS (dollars) Staff International Professional staff National Professional staff National General Service staff Temporary assistance Overtime Incentive (hazard pay and rest and recuperation) International consultants National consultants United Nations Volunteers Staff duty travel Staff training and development Subtotal Office expenses and other recurrent costs Rental of facility Utilities general Office supplies Communication and IT services Insurance Equipment repair and maintenance Vehicle maintenance and running cost Other office expenses Contributions to United Nations and related services Subtotal Equipment and other fixed costs Vehicles TC/IT equipment Furniture and equipment Subtotal TOTAL DIRECT SUPPORT COSTS

35 ANNEX III BENIN SubProject Number of Daily Ration Caseload Total Days (grams) (tons) GENERAL DISTRIBUTIONS Refugees in camps (2,100 kcal) Cereals , Pulses CSB Vegoil Salt 5 7 SubTotal 799 Refugees in host communities (2,100 kcal) Cereals , Pulses CSB Vegoil Salt 5 4 SubTotal 433 SELECTIVE FEEDING PROGRAMMES Supplementary feeding and MCH CSB , Vegoil 25 9 Sugar 20 7 SubTotal 106 SAFETY NETS Emergency schoolfeeding Cereals , Pulses CSB Vegoil 10 5 Salt 5 2 SubTotal 108 Selfreliance and community works (family ration 5 persons) Cereals 120 2,000 2, Pulses Vegoil Total commodities Cereals 1,604 Pulses 245 CSB 215 Vegoil 118 Salt 14 Sugar 7 GRAND TOTAL 2,204

36 ANNEX III GGHANA SubProject Number of Daily Ration Caseload Total Days (grams) (tons) GENERAL DISTRIBUTIONS Refugees in host communities (2,100 kcal) Cereals ,000 1,285 Pulses CSB Vegoil Salt 5 15 SubTotal 1,698 Total commodities Cereals 1,285 Pulses 153 CSB 153 Vegoil 92 Salt 15 GRAND TOTAL 1,698

37 ANNEX III TOGO SubProject Number of Daily Ration Caseload Total Days (grams) (tons) GENERAL RATION IDPs in host communities (2,100 kcal) Cereals , Pulses CSB Vegoil Salt 5 9 SubTotal 999 Total commodities Cereals 756 Pulses 90 CSB 90 Vegoil 54 Salt 9 GRAND TOTAL 999

38 ANNEX III CONTINGENCY PROVISION GENERAL RATION 2,100 kcal (full ration for contingency provision) Cereals , Pulses CSB Vegoil Salt 5 3 Total contingency 333

39 TOTAL COMMODITIES Cereals 3,898 Pulses 518 CSB 488 Vegoil 282 Salt 41 Sugar 7 TOTAL 5,234

40 Logical Framework Summary of Regional Togo crisis EMOP (Togo, Bénin, Ghana) ResultsHierarchy Performance Indicators Risks, Assumptions Impact level indicators Number of refugees received WFP food assistance during the time of the crisis in Togo divided by sex, age classes and country Impact The EMOP contributes to stabilize the actual situation and household food security of refugees, returnees, IDPs and affected host communities through food aid interventions. SP 1: Save lives of crisisaffected people who are critically food insecure Political development stabiles the situation in Togo and will allow the refugees and IDP s to return. Outcomes 1 Stabilised levels of malnutrition among crisisaffected populations benefiting from WFP assistance in Togo, Benin and Ghana. Outcome level indicators 1.1 Prevalence of acute moderate malnutrition among under5s beneficiaries (by gender) compared to baseline (W/H; H/A and W/A, if feasible) Political environment peaceful and stable Ration is accepted by beneficiaries Other basic needs are met (health, education, protection, etc) WFP logframe x EMOP E

41 Key Outputs Timely provision of food in sufficant quantity to highly food insecure refugees in Benin and Ghana and IDP s in Togo. Output level indicators % of mt tons distributed disaggregated by project category and commodity actual versus planned % of beneficiaries receiving WFP food assistance through each activity actual versus planned % of beneficiaries receiving a food basket covering the daily requirements (caloric, protein) actual versus planned % of women participating in Food Commities and their representation in leadership % of women receiving the food ration for their families (based on card holders) NOT LIKELY IN CASE OF GHANA/TOGO % of distributions occurring more than 7 days later than the planned date of distribution (pilot indicator) per planning period Disaggregating of beneficiary and participant indicators: by activity, age group, sex, and intervention site Adequate and timely resources are available Security and accessibility situation stable WFP logframe x EMOP E

42 NOTES: Activities:General Food Distribution Ghana: for refugees in host communities Benin: for refugees in Camps and host communities Togo: for IDP s Packages for Returnees Ghana Benin SP2: Protect livelihood and support rehabilitation of productive assets and enhance resilience to shocks ( Remark: All GFD activities targeted at refugees staying with the host communities fall all within this objective) Outcomes 2.1 The ability to meet the necessary food needs for refugees is increased. 2.2 The selfreliance for refugees is increased (FFWactivities, Benin) 2.3 The ability to access food to a precrisis level for the host population is restored. 2.4 The gender disparity in skills training is reduced in the WFPsupported activities Outcome level indicators Proportion of households depending on WFPassistance per intervention site and categories1 (complete, partially, no more) disaggr. by beneficiaries and host/resident population Proportion of expenditures devoted to food by beneficiary and host households Average number of meals of beneficiaries and host population Number of beneficiaries and persons from the host villages participating in FFW activities, disaggregated by sex and age groups Proportion of expenditures devoted to food by host families Number of meals per day enjoyed by host family Number of different food stuffs enjoyed by host families Ratio of men and women graduating from skills training activities by age group Political environment peaceful and stable Ration is accepted by beneficiaries Complementary assistance provided by other humanitarian actors in terms of nonfood inputs 1 Categories will be defined in M&E tools WFP logframe x EMOP E

43 Outputs 2.1 Timely provision of food in sufficient (not too little/not too much) quantity to food insecure refugees in Benin and Ghana and for IDPs in Togo. 2.2 Created assets in the categories: Infrastructure Agriculture Community works Self reliance Establishing systems for maintenance 2.3 Specified safety net activities in the operation specific logframes of the CO s. Notes: FFW activity in Benin Output level indicators % of mt tons distributed actual versus planned disaggregated by project category, commodity and targeted region % of beneficiaries receiving WFP food assistance actual versus planned % of participants in each activity beneficiaries receiving WFP food assistance through each activity actual versus planned % of beneficiaries receiving a food basket covering the daily requirements (caloric, protein) actual versus planned Relative monthly price of staples (maize, cassava, rice) compared to 5 year district/regional average for the distribution locations # of refugees/idp s selling food aid on the market, per month and per type of food item % of mt tons distributed actual versus planned disaggregated by project category, commodity and intervention site Number per type of created assets activities per time period % of refugees participating in assets creating activities actual versus planned % of participants participating in safety net activities actual versus planned Disaggregating of beneficiary and participant indicators: by activity, beneficiaries, participants from host communities, age group, sex and intervention site Cooperating partners available (technical expertise + resources/funds) to work in FFW related activities Beneficiary willingness to undertake FFW activities WFP logframe x EMOP E

44 SP3: Support the improved nutritional status of children, mothers and vulnerable people Outcomes 3.1 Stabilised level of child malnutrition in Camps and host communities in Benin Outputs 3.1 Timely provision of nutritious food for targeted children Notes: Supplementary Feeding only in Benin Outcome level indicators Prevalence of acute moderate malnutrition (W/H) among under5s (by gender) Output level indicators % of mt tons distributed commodities actual versus planned, disaggregated by commodity and intervention site % of micronutrientfortified food delivered commodity actual versus planned disaggregated by beneficiary type and intervention site # of malnourished children reached through foodsupported nutrition interventions disaggregated by age group, status of malnutrition and intervention site Political environment peaceful and stable Ration is accepted by beneficiaries Complementary assistance provided by other humanitarian actors in terms of nonfood inputs Other basic needs are met (health, hygiene etc.) Food is distributed through the Health Infrastructure within the countries and data are gathered in the feeding centres Cooperating Partners available (technical expertise + resources/funds) to work in selective feeding activities Micronutrientfortified food available WFP logframe x EMOP E

45 SP4: Support access to primary education and reduce gender disparity in access to education, particularly in conflictaffected areas Outcomes 4.1 Increased enrolment of children of refugees in WFPassisted primary schools in camps and host communities 4.2 Improved attendance of children of refugees in WFPassisted primary schools in camps and host communities 4.3 Reduced gender disparity between boys and girls of refugees in WFP assisted schools Outputs 4.1 Provision of food for primary schools in camps and host communities to enable access for children in the school age to education 4.2 School meals are prepared in primary schools in camps and in primary schools in host communities Outcome level indicators % of pupils enrolled in WFPassisted primary schools actual versus planned % of pupils of refugees enrolled in WFPassisted primary schools actual versus planned % of pupils in WFPassisted primary schools attending classes at least 75% during the planning period Ratio of boys and girls of refugees receiving food aid in WFP assisted schools, disaggregated per planning period Desegregation of pupils: by sex and intervention site Output level indicators % of mt tons distributed commodities actual versus planned, disaggregated by commodity and intervention site % of pupils (participants) in the school age receiving food aid in WFPassisted primary schools actual versus planned disaggregated by sex and intervention site % of beneficiaries actual versus planned disaggregated by age groups, sex and intervention site % of meals prepared in schools actual versus planned, disaggregated by intervention site and type Political environment peaceful and stable Ration is accepted by beneficiaries Complementary assistance provided by other humanitarian actors in terms of nonfood inputs Schools are functional in the targeted regions Access to beneficiary possible Timely contribution of funds and availability of commodities secured Schools can be organised in camps WFP logframe x EMOP E

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