Participation in ICESCR and CEDAW Reporting Processes:

Transcription

1 Participation in ICESCR and CEDAW Reporting Processes: Guidelines for Writing on Women s Economic, Social and Cultural Rights in Shadow/Alternative Reports (2010)

2 Participation in ICESCR and CEDAW Reporting Processes: Guidelines for Writing on Women s Economic, Social and Cultural Rights in Shadow/Alternative Reports (2010) INDEX 1. Introduction 2. State Party Reporting and Review Processes for ICESCR and CEDAW 2.1 State Reports 2.2 Pre session 2.3 Review Session 2.4 Concluding Observations 3. Processes for Preparing and Submitting a Shadow or Alternative Report 3.1 What is the difference between a shadow report and an alternative report? 3.2 What is the purpose of a shadow/alternative report? 3.3 What is the difference between a shadow/alternative report and a written statement? 3.4 Steps for preparing a shadow/alternative report 3.5 Funding considerations 4. Guidelines for Writing a Shadow/Alternative Report 4.1 CEDAW 4.2 ICESCR 5. NGO Interventions During and After the CEDAW and ESCR Committee Sessions: How and When to Lobby 5.1 NGO participation in the pre session 5.2 NGO participation in the review session 5.3 Disseminating and building on the Concluding Observations 5.4 Engaging the media 6. Resources

3 Introduction This guide has been jointly prepared by IWRAW Asia Pacific 1 and ESCR Net 2, based on IWRAW Asia Pacific s guidelines for preparing an alternative/shadow report to the CEDAW Committee. 3 This document is a practical guide for NGOs reporting on women s economic social and cultural rights within the reporting processes for the Convention on the Elimination of all forms of Discrimination Against Women (CEDAW) and the International Covenant on Economic, Social and Cultural Rights (ICESCR). 4 The main motivation of this guide is to encourage the participation of NGOs in the treaty body reporting process and use it as another tool to advance women s human rights and in particular, women s economic, social and cultural rights, at the national level. It also aims to bring about the greater recognition, protection and promotion of women s economic, social and cultural rights through the treaty body system at the international level. The treaty reporting process is about holding states accountable to their obligations under a treaty and NGOs have a role to play in participating in and monitoring that 1 International Women s Rights Action Watch Asia Pacific (IWRAW Asia Pacific) is an international women s human rights organization based in Malaysia that is committed to filling the gap between the promise of women's human rights embodied in human rights treaties, and their actual realization at the national level. This involves mobilizing women's groups at all levels to draw accountability from governments on the domestic application of human rights standards. This is done primarily through the lens of the Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) and other international human rights treaties. Established in 1993, IWRAW Asia Pacific currently works throughout South and Southeast Asia and over 100 countries globally. For further information see our website at ap.org. 2 The International Network for Economic, Social and Cultural Rights (ESCR Net) is a collaborative initiative of groups and individuals from around the world working to secure economic and social justice through human rights. ESCR Net seeks to strengthen the field of all human rights, with a special focus on economic, social and cultural rights, and further develop the tools for achieving their promotion, protection and fulfillment. Through ESCR Net, groups and individuals can exchange information, develop a collective voice, amplify their actions, and develop new tools and strategies. By facilitating joint actions, enhancing communications and building solidarity across regions, the network seeks to build a global movement to make human rights and social justice a reality for all. Visit us at: net.org. 3 These guidelines are based on IWRAW Asia Pacific s publication: Participation in the CEDAW reporting process: Process and guidelines for writing a shadow/alternative report (April 2009). 4 These guidelines are limited to focus on reporting under the CEDAW Convention and ICESCR. For information on their respective Optional Protocols see: CEDAW Optional Protocol at one.htm; and ICESCR Optional Protocol at For information on NGO engagement with the respective Optional Protocols see: Global Campaign for CEDAW OP Our Rights Are Not Optional! at ap.org/opcedaw_campaign.htm; and the International NGO Coalition for an Optional Protocol to the ICESCR at 2

4 process. NGO shadow reporting within the CEDAW and the ICESCR country review processes can be strategically utilized to increase awareness and integration of all women s human rights and improve state accountability. CEDAW CEDAW is a human rights treaty that establishes the legal obligations of State Parties to eliminate all forms of discrimination against women and guarantee women the exercise and enjoyment of all human rights and fundamental freedoms on an equal basis with men. The convention was adopted by the General Assembly in The Committee on the Elimination of Discrimination Against Women (CEDAW Committee) is the body of independent experts that monitors implementation of CEDAW. It considers the reports submitted by States parties to CEDAW, and makes observations and recommendations on the basis of its consideration of those reports The CEDAW Committee consists of 23 independent experts on women s rights from around the world. The Office of the High Commissioner for Human Rights (OHCHR) is the Secretariat for the CEDAW Committee. ICESCR The ICESCR is a human rights treaty that establishes the legal obligations of ratifying States to respect, protect and fulfill economic, social, and cultural rights for all. The Covenant was adopted by the General Assembly in The Committee on Economic, Social and Cultural Rights (ESCR Committee) is responsible for considering the ongoing implementation of ICESCR. The ESCR Committee considers the reports submitted by States parties to ICESCR, and makes observations and recommendations on the basis of its consideration of those reports. The ESCR Committee has eighteen members who are experts with recognized competence in the field of human rights, serving in their personal capacity. The Office of the High Commissioner for Human Rights (OHCHR) is the Secretariat for the ESCR Committee. Different treaties have developed in recognition of the need for a specific focus on particular human rights issues or the rights of particular groups of people. Having distinct treaties and reporting processes for economic, social and cultural rights and women s rights has enabled States and treaty bodies to focus on these specific areas of human rights. However, it has also meant that the issues can sometimes be looked at in isolation from each other. Women from around the world are increasingly recognizing how essential economic, social and cultural rights are to achieving gender equality and the full realization of women s human rights. Throughout the world, women make significant contributions to 5 Convention on the Elimination of all Forms of Discrimination Against Women (1979) at 6 International Covenant on Economic, Social and Cultural Rights, (1966) at 3

5 the economy and labour market through their paid and unpaid work in the public and private spheres. However, globally, women represent approximately 70% of the global poor and 60% of the working poor, 7 and disproportionately suffer when economic, social and cultural rights are not fulfilled. The feminization of poverty has reinforced women s political, economic and social inequality in all regions. In today s economy, gender inequality remains a significant issue as evidenced by the increasing poverty and economic exploitation of women and their concentration in the informal labor sector. 8 Trends towards the implementation of neo liberal economic policies (including privatization and deregulation) as well as the current global economic crisis has made the need for strategies to address the roots of women s poverty even more critical. As States recede from providing for social needs, the burden falls on women because of socialized gender roles to ensure adequate food, education and healthcare for their families. 9 As a result of this situation, there is a pressing need to improve understanding, recognition and implementation of women s economic, social and cultural rights as integral to and indivisible from civil and political rights. Furthermore, it is crucial that women are able to access justice and bring international visibility to these issues as a means to enforce women s human rights both domestically and internationally. NGO shadow reporting within the CEDAW and the ICESCR country review processes can be strategically utilized to increase awareness on the rights and obligations contained in the treaties, promote integration of all women s human rights and improve state accountability for fulfilling its obligations under the treaties. Both the CEDAW and ESCR Committees have recognized the need for a greater integration of women s rights and economic social and cultural rights in their processes. Equally, the shadow reporting for CEDAW and ICESCR to date have contained limited analysis of the integration of women s rights with economic, social and cultural rights. The aim of this guide is to provide assistance for individuals and organisations who are working within the shadow reporting processes of CEDAW and ICESCR to incorporate information on women s rights related dimensions of economic, social and cultural rights in the shadow reports for both processes. The guide provides clarity on how NGOs should package information to ensure a more effective impact on the review process and in a way that is useful for the CEDAW and ESCR Committee. It also contained information about how to most effectively use the review process and the outcomes of 7 International Labor Organization, Facts on Women at Work (2003), at dgreports/ dcomm/documents/publication/wcms_ pdf. 8 Association of Women in Development, Brief Series: The crises impact on women s rights, (November 2009), at: AWID/AWID News/Brief Series Impact of the crisis onwomen sub regional perspectives. 9 Id. 4

6 the review (the recommendations contained in the Concluding Observations) to effect change nationally. These guidelines for reporting on women s economic, social and cultural rights to the CEDAW and ESCR Committees are organized into five parts: State Party reporting processes for CEDAW and ICESCR. Processes for preparing and submitting a shadow or alternative report to the CEDAW and ESCR Committees Guidelines for writing a shadow or alternative report for CEDAW and ICESCR. NGO Interventions during and after the CEDAW and ESCR Committee sessions: how and when to lobby Resources Supplementary to these guidelines, information on reporting on women s economic, social and cultural rights through the CEDAW and ESCR Committee processes are also contained in: ESCR Net Working Paper, Promoting and Defending Women s Economic, Social and Cultural Rights: Utilizing CEDAW and CESCR IWRAW Asia Pacific and ESCR Net, Claiming Women s Economic, Social and Cultural Rights: A Guide to Advocacy and Litigation Using the Optional Protocol and Convention on the Elimination of All Forms of Discrimination Against Women and the Optional Protocol and International Covenant on Economic, Social and Cultural Rights IWRAW Asia Pacific Participation in the CEDAW reporting process: Process and guidelines for writing a shadow/alternative report IWRAW Asia Pacific NGO Interventions during and after the CEDAW Session: How and when to lobby 2. State Party reporting processes for CEDAW and ICESCR 2.1 State reports and reviews State reports can be an important process for States to assess their progressive efforts in implementing the obligations and fulfilling the rights set forth in the conventions, as well as demonstrating their transparency and accountability for implementing human rights. 5

7 CEDAW Under Article 18 of CEDAW, countries that have ratified CEDAW are required to submit a report on the legislative, judicial, administrative or other measures which they have adopted to give effect to the Convention within one year of ratifying the convention (the Initial Report ) and subsequently every four years (the Periodic Report ). The Periodic Report includes a treaty specific report 10 together with the Common Core Document. 11 The CEDAW Committee has issued guidelines on the form and content of reports to be submitted by State parties to the CEDAW Committee which forms the treatyspecific report. 12 ICESCR Under Article 17 of the ICESCR, countries that have ratified ICESCR are required to submit a report detailing the status of economic, social, and cultural rights in their country within two years of ratifying ICESCR (the Initial Report ), and subsequently every five years (the Periodic Report ). The Periodic Report includes a treaty specific report together with the Common Core Document. The ESCR Committee has issued guidelines on the form and content of reports to be submitted by State parties to the ESCR Committee. 13 What happens if a State Party does not provide a report? For both CEDAW and ESCR Committees, if the State Party does not provide a report, treaty committees have had the practice of notifying the State Party of the date it will review the State Party s implementation of the treaty, issuing a List of Issues/Questions, and proceeding with the review without the State Party present if necessary. In this event the Committee may develop and transmit provisional Concluding Observations to the State Party these can be reported in the Committee s annual report but not published, or issue public and final Concluding Observations. 14 The CEDAW Committee 10 CEDAW Committee, Reporting guidelines of the Committee on the Elimination of Discrimination against Women, at 11 The Common Core Document constitutes the first part of any report prepared for the Committee in accordance with the Harmonized guidelines on reporting under the international human rights treaties, including guidelines on a common core document and treaty specific documents (UN Doc HRI/GEN/2/Rev.4). The common core document contains information of a general and factual nature. 12 CEDAW Committee, Reporting guidelines of the Committee on the Elimination of Discrimination against Women, at 13 Committee on Economic, Social and Cultural Rights, Working Methods: Overview of the present working methods of the Committee at and see also Committee on Economic Social and Cultural Rights, Rules of Procedure of the Committee, UN Doc E/C.12/1990/4/Rev.1 (1993) at 14 See CEDAW Committee, Ways and means of expediting the work of the Committee on the Elimination of Discrimination against Women, UN Doc CEDAW/C/2008/III/4 (19 September 2008), at and Committee on Economic, Social and Cultural Rights, Working Methods: Overview of the present working methods of the Committee, at 6

8 commenced this process in its 43 rd session (2009) when it reviewed Dominica and the ESCR Committee commenced applying this process in its ninth session (1993). 2.2 Pre session Following receipt of a State s report, both the CEDAW and ESCR Committees select a pre session working group who meet in private and identify a List of Issues/Questions, which are provided to the State Party, in advance of the review. The List of Issues/Questions are intended to provide a focus for the dialogue with the State and thereby create a more efficient process. The List of Issues/Questions is developed with reference to the documents submitted by the State, as well as information made available to the country rapporteur by other sources, including NGOs CEDAW The CEDAW Committee pre session working group is normally composed of five members of the Committee, taking account of the desirability of a balanced geographical distribution and other relevant factors. To the extent possible, the country rapporteurs are members of the pertinent pre session working group. The pre sessional working group meets for 5 days prior or just after each of the Committee s sessions. The working group will consider countries that are scheduled to be reviewed in two sessions time (i.e. approximately one year prior to the review). ICESCR The ESCR Committee pre session working group has five ESCR Committee members, taking account of the desirability of a balanced geographical distribution and other relevant factors. Each of which serves as a country rapporteur and has the task of reading all of the relevant material regarding his/her State and drafting a List of Issues. The pre sessional working group meets for five days prior to each of the Committee s session The country rapporteur s responsibilities pertain to the following three phases of the consideration of reports: the preparation of a draft List of Issues/Questions for the pre session working group; consideration of the report(s) of the State Party, in particular the identification of issues and priorities to be raised during the constructive dialogue; and the preparation of draft Concluding Observations CEDAW Committee, Ways and means of expediting the work of the Committee on the Elimination of Discrimination against Women, (2009) UN Doc CEDAW/C/2009/II/4, at 7

9 A Committee member from the country under review does not take any part in the review of their country. The Committee requests a written response from the State to the List of Issues/Questions, which are to be made available to the Committee in advance of the dialogue. NGOs can and should submit information for consideration of the pre session working group to ensure that the Committee requests further information from the State and asks questions of the State on the most critical issues for women in that country Review Session At the Review session the Committees meet with the State Party and consider the periodic report (which includes both the treaty specific report and the common core document) and the State Party s responses to the List of Issues/Questions. The Committees also take into consideration information provided by non State bodies, including national human rights institutions, non governmental organizations and other UN bodies and mechanisms (e.g. other treaty bodies and Special Rapporteurs). The Committee conducts an inter active dialogue with the state under review over one day, during which the Committee will pose questions to the State based on the information it has received. The Committee s questions follow the flow of the articles of the Convention Concluding Observations The final stage of the review involves the Committees drafting and adopting findings and recommendations in the form of Concluding Observations. On concluding the dialogue with the State Party in the Review Session the Committee meets in a closed session to discuss its findings. The country rapporteur then prepares, with OHCHR s assistance, the draft Concluding Observations for consideration by the Committee. The agreed structure of the Concluding Observations is as follows: introduction including whether the report complied with the Committee s reporting guidelines; any reservations to the treaty entered by the State Party; and the level of the delegation and the quality of the dialogue positive aspects of State s fulfilment of its obligations under the treaty factors and difficulties impeding the implementation of the treaty 8

10 principal subjects of concern and suggestions and recommendations including a recommendation for wide dissemination of the Concluding Observations. The CEDAW Committee in its suggestions also requests the State Party to provide information in subsequent Periodic Reports on the utilization of the Beijing Declaration and Platform for Action in the implementation of the Convention; and the achievement of the Millennium Development Goals. The CEDAW Committee also encourages ratification of other human rights treaties and the CEDAW Optional Protocol if the State is not yet a party. In its concluding observations, the ESCR Committee often calls on States to domesticate the provisions of the Convention and expresses concern towards States that continue to view economic, social and cultural rights as merely aspirational rather than fully justiciable rights. Since the adoption of the Optional Protocol to the ICESCR, the ESCR Committee has also begun to call on States to ratify this treaty. The Concluding Observations, once formally adopted by the Committee are forwarded as soon as possible to the State Party concerned and included in the Committee s annual report. The Concluding Observations are also made available to the public on the Committee s website Follow up Procedure Both Committees require a State Party reporting for a second or more time, to report on what it has done since the last review to implement the recommendation of the Committee contained in the Concluding Observations. In addition, the CEDAW Committee has recently introduced a follow up procedure whereby it includes a request to individual States Parties in the Concluding Observations of their reports for information on steps taken to implement specific recommendations contained in those concluding observations. The request calls upon States Parties to provide such information to the Committee within one or two years. 16 CEDAW Committee website: ESCR Committee website: 9

11 CEDAW Committee: New follow up procedures 17 At its forty first session in 2008 the CEDAW Committee adopted a follow up procedure to its concluding observations and decided on its methodology at its forty fifth session in Under a follow up procedure the Committee may request a State Party to submit information within one or two years on selected recommendations identified by the Committee from the Concluding Observations. Usually two recommendations are selected for the procedure. NGOs are encouraged to submit follow up shadow reports on what the State has done to implement the Committee s recommendations on the issue(s). The shadow reports should be sent to the OHCHR for submission to the CEDAW Committee by the same deadline as the State Party. All information received under this procedure is made available on the Committee s website. 18 The ESCR Committee also provides for a follow up procedure, where it can request further information, statistical information or information on a specific pressing issue to be provided before the next periodic report is due. The Committee can respond to the additional information by noting it, adopting specific additional Concluding Observations, requesting further information or notifying the State Party that the issue will be addressed in the next review. Alternatively, where the ESCR Committee feels it is unable to elicit sufficient further information through the above process, it can request the State Party to accept 1 2 members of the Committee to visit the State, for the purposes of collecting the necessary information and providing technical assistance and support. At the conclusion of the visit the Committee s representatives report to the Committee and the Committee forms its conclusions. If the State Party does not accept the mission, the Committee is able to make appropriate recommendations to the Economic and Social Council CEDAW Committee, Statement by the Committee on the Elimination of Discrimination against Women on its relationship with non governmental organizations, 2010, at 18 CEDAW Committee, Follow up Reports, at 19 ESCR Committee, Overview of the present working methods of the Committee, at 10

12 3. Processes for Preparing and Submitting a Shadow or Alternative Report As part of the Committees review processes, in addition to receiving information from States Parties, both Committees also consider information and reports provided by nongovernmental organizations (NGOs) that are referred to as Shadow Reports or Alternative Reports. 20 Through shadow/alternative reports women can critically engage with the reporting and monitoring process by providing data (including statistical data and case studies) on the achievement of the rights and gaps in implementation of the obligations outlined in the CEDAW and ICESCR. This can include data on: The real situation of women in the country The impact and progress made by the State in implementing the human rights of women Violations of the human rights of women Inadequacies and gaps in laws and policies and their implementation Information about obstacles to the realization of the human rights of women For example, article 10 of CEDAW and article 13 of ICESCR are on the right to education. A shadow/alternative report would contain information on the right to education, including information on the status of access, exercise and enjoyment of this right by women (including an analysis of the barriers to enjoyment of the right), as well as suggestions/recommendations of steps needed to address or improve it. This data helps to reveal why commitments to women s human rights under CEDAW and the ICESCR often remain de jure (in law) commitments rather than representing de facto (in reality) change. It enables NGOs to identify areas for intervention, including areas where the State Party may not be able to intervene effectively, but where NGOs may provide support for women s economic, social and cultural rights to be realised. 3.1 What is the difference between a shadow report and an alternative report? An NGO report that directly comments on and critiques the State Party s report is called a shadow report. This requires NGOs to have access to the government report submitted to the Committee. An NGO report, that is written independently of the State report, without critiquing the State report, is called an alternative report. Normally such a report is written where no government report is available (e.g. either because the 20 See the Information note prepared by OHCHR for NGO participation in the CEDAW Committee review at See also, information on NGO participation in the ESCR Committee review at: 11

13 government has not written one or it is not willing to share the report with NGOs and the posting of the government report on the Committee website is too late to start the processes for the writing of the shadow report) What is the purpose of the shadow/alternative report? The purpose of the shadow/alternative report is to provide a Committee with information on the achievement of the substantive rights in the Conventions and gaps in implementation of the obligations contained in the Conventions. The shadow/alternative report should contain information related to the various substantive rights guaranteed under CEDAW or ICESCR, including the status of access, exercise, and enjoyment of these rights by women, as well as recommendations for steps to address/improve women s enjoyment of these rights. The shadow/alternative report should take this information a step further and not only include the status of that right in your country (as explained above) but also provide a critical analysis of the information provided in the State Party report. Such shadow/alternative reports help the CEDAW/ESCR Committees to raise certain issues that may not be presented in the official report, or to check on the validity or veracity of government reports using the alternative information provided by NGOs. They also help counterbalance the information provided to the CEDAW/ESCR Committees during the constructive dialogue with the State. NGO accreditation and confidentiality It is not necessary for an NGO to be accredited in order to submit a shadow/alternative report to a UN Committee. Further, where the request for anonymity is made clear, (e.g. in the instance where NGOs and activists may face threats of violence or persecution from their respective States a as a result of having submitted information to OHCHR has been quite conscientious about maintaining the anonymity and safety of activists submitting reports.) There can also be several spin off effects. At the international level, NGO involvement in the shadow/alternative reporting process can help to feed important information to other bodies of the UN and ultimately influence international processes, policies and programmes. Domestically, the shadow/alternative report can also become a natural strategising point and locus of activity, particularly for issues that have remained unaddressed at the 21 Shadow/alternative reports may also be referred to as parallel reports. 12

14 national level. At this level, discussions around concepts and practice of women s rights can provide a sound basis for enhancing national level processes for women s rights advocacy, influencing policy and creating spaces for change. In addition the process of producing shadow/alternative reports can also create opportunities for dialogues between States and NGOs, often arising from the international limelight placed on specific government actors. 3.3 What is the difference between a shadow/alternative report and a written statement? A written statement is only relevant for the ESCR Committee (not the CEDAW Committee). The ESCR Committee allows for NGOs to submit a brief statement in writing relating to State obligations, this is called a written statement. Unlike the broader shadow/alternative reports, written statements can be narrowly tailored to a specific issue and its relation to specific articles of ICESCR. While the shadow/alternative report is a resource taken into consideration by the CEDAW/ICSECR Committees, it is not considered part of the formal review process. However, the written statement forms an official part of the review process. That means that provided the OHCHR receives the written statement within three months of the session it will be translated into all the working languages of the ESCR Committee and issued as a United Nations document. It is included in the set of official documents, as part of the formal process. The advantage to NGOs of doing a written statement is that the data they present is included as part of the official records. NGOs that are in general or special consultative status with ECOSOC, or on the Roster, 22 may submit a written statement to the Committee. An NGO without consultative status may submit a written statement only if it is sponsored by an NGO with consultative status. 22 Organizations wishing to apply for General Consultative Status must be concerned with most of the activities of the ECOSOC and its subsidiary bodies. These tend to be fairly large, established international NGOs with a broad geographical reach. Special Consultative Status is granted to NGOs which have a special competence in, and are concerned specifically with, only a few of the fields of activity covered by the ECOSOC. These NGOs tend to be smaller and more recently established. Organizations which can make occasional and useful contributions to the work of ECOSOC or its subsidiary bodies are included in the Roster. These NGOs tend to have a rather narrow and/or technical focus. See UN Department of Economic and Social Affairs, NGO related Questions and Answers, at 13

15 The limitation of a written statement is that it can be no more than 2,000 words long for NGOs in general consultative status with ECOSOC and no longer than 1,500 words for NGOs in special consultative status and on the Roster. Therefore, NGOs should consider submitting both a brief written statement and a more comprehensive shadow/alternative report. 3.4 Steps for preparing a shadow/alternative report 23 Step 1: Identifying priorities through a coordinated effort In preparation for your involvement in the CEDAW/ESCR Committees reporting process, try to have meetings with both economic, social and cultural rights groups and women s rights groups in your country to identify and come to a consensus on the main issues affecting women s economic, social and cultural rights at the national level. Reports prepared by national coalitions of NGOs are more representative and comprehensive. It is particularly important to ensure the participation of women from marginalized groups experiencing violations of their economic, social and cultural rights such as women with disabilities, lesbian women, indigenous women, women who belong to an ethnic or racial minority, etc. The CEDAW/ESCR Committees recommend that NGOs collaborate, coordinate and consult when submitting information to the Committee, and whenever possible produce a single consolidated submission representing a broad consensus by a number of NGOs. In all cases, coordination of efforts is likely to make your advocacy more effective as it will represent the voices of large numbers of women, and diverse groups of women. This reduces the possibility of contradictions in NGO reports, and demonstrates broad NGO support for the positions taken in the report. Furthermore, you will have a larger base to draw from for follow up advocacy actions at the national level following the review. It also minimises the burden on CEDAW/ESCR Committee members, who often have limited time to consider all the relevant information. Step 2: Gathering and analyzing information Shadow/alternative reports should be concise, based on reliable and documented sources and be properly referenced. Shadow/alternative reports should be directly relevant to the rights in CEDAW or ICESCR. However, data gathering to write a shadow report is a step in the larger process of monitoring the progress of States in implementation of their obligations and this requires NGOs to have a clear idea of what 23 Contact IWRAW Asia Pacific, for the IWRAW Asia Pacific Monitoring Framework. 14

16 is being monitored and how real change can/should be continually measured. Thus a framework for data gathering may help you in designing your data collection. 24 Upon agreeing on areas of concern, gather data on the key issues and analyze the actual situation for women on the ground. CEDAW and its General Recommendations and the ICESCR and its General Comments, as well as other relevant treaties, should be used as your main tool for analyzing the scope of women s human rights and the corresponding duties of the State against the policies and measures adopted by your government. You should use this information as a starting point for identifying violations of women s economic, social and cultural rights and making recommendations on ways to eliminate barriers and improve implementation of women s economic, social and cultural rights at the national level. If your country has reported to the CEDAW/ESCR Committees previously, you should assess the implementation of the Concluding Observations from the last review and include this in the report. 25 Information can be gathered through methods ranging from desk reviews of existing literature, to working with a coalition of NGOs to generate information. 24 The importance of a framework is that it enables partnership between different organizations and different country contexts which can facilitate better advocacy initiatives. The monitoring framework makes explicit the reasons why some manifestations of difference between women and men constitute discrimination, rather than being naturally created divides, thus helping NGOs to make the case for action. It is also crucial that the information be presented as evidence to emphasize the importance of the facts presented and substantiate the case in the course of advocacy initiatives. The framework also helps to focus attention on gathering relevant information, and provides a format for effective presentation and advocacy. For more information see IWRAW Asia Pacific Monitoring Framework, pg 1 25 CEDAW Committee s Concluding Observations are available at ESCR Committee s Concluding Observations are available at 15

17 Case Study: Australia preparing the CEDAW Shadow Report A desk review of existing literature was conducted on key issues. Information materials on the shadow/reporting process were developed and a pool of facilitators from around the country was identified and trained in using the materials. A range of local workshops were then held by the trained facilitators, working with a range of NGOs and community members, to elicit information for the report. A shadow report and a fuller community report were prepared on the basis of the information elicited from the desk review and the local workshops. Source: Women s Rights Action Network Australia (WRANA), at NGO information provided to the CEDAW/ESCR Committees can take various forms. Some groups have preferred to submit a comprehensive report at the national level, as the result of a coordinated effort among several NGOs. In this case, groups have agreed to divide areas of concern among each of the organizations and as a result, each organization contributes information on a different area of concern. In some instances, if there is a limited capacity or insufficient time, groups may be selective and write a report on a few priority issues. In order to maximize your efforts, please consider the following: Try to have a good understanding of the CEDAW and ICESCR. Read the text of both CEDAW and ICESCR and the CEDAW Committee s General Recommendations and ESCR Committee s General Comments. 26 Read also the Concluding Observations that either the CEDAW/ESCR Committees or other treaty bodies prepared when reviewing past reports submitted by your government. 27 You should also read any treaty committee decisions on complaints brought by individuals from your country under the individual complaints systems (Optional Protocols) For CEDAW Committee s General Recommendations see For ESCR Committee s General Comments see 27 Previous sessions of the ESCR Committee can be found at and previous sessions of the CEDAW Committee can be found at 28 OP CEDAW decisions can be found at: at the time of this publication, the OP ICESCR has not yet come into force. 16

18 Collect papers, laws, statistics, academic research, legal cases, news clips or other documents that will provide useful data on the status of women s economic, social, and cultural rights in your country. Try to surface information on the success or failure of the State in fulfilling international commitments made towards the advancement of women s economic, social and cultural rights (e.g. obligations undertaken upon ratification of CEDAW, ICESCR, their Optional Protocols, other human rights treaties, or obligations contained in plans of action and outcome documents of World Conferences such as the Beijing World Conference on Women; or obligations under regional human rights instruments). Given the strong interconnection between women s economic, social and cultural rights and economic policy, corporate activity and development issues, it can also be useful to consider the impacts of: o bilateral and multilateral trade agreements (i.e. the World Trade Organization, free trade agreements) o agreements your state may with have with multilateral banks and financial organizations (i.e. the World Bank or International Monetary Fund), or o contracts your State may have with national and multinational organizations operating within your national boundaries (especially related to provision of services traditionally provided by the State, such as water, electricity, sanitation, etc.). Collect information on the efficiency or effectiveness of State machinery meant to promote human rights in general and women s rights in particular. If there are discriminatory laws in your country, it is particularly useful to bring the texts of such laws with you as well as key court decisions on women s economic, social and cultural rights. But above all it is important to ensure that the information in a shadow/alternative report must be credible, reliable and accurate. Step 3: Preparing your Shadow/Alternative Report A shadow/ alternative report should be a maximum of 60 pages for the initial report and 40 pages for periodic reports. This does not include appendices to the report or copies of supplementary materials that are provided to the CEDAW/ ESCR Committees. For further information on preparing shadow/alternative reports see below Section 4 Guidelines for writing a shadow/alternative report. 17

19 How many shadow/alternative reports can be submitted per country? As emphasized above, it is recommended that one collective shadow report be submitted on behalf of women s rights groups and ESCR groups. However, there may be some circumstances where it is imperative to prepare a separate report, to bring out: The status of a particular groups of women facing marginalization The status of geographical areas experiencing specific kinds of socio economic rights violations Issues on which consensus cannot be reached Instead of invisibilizing or marginalizing an issue, a group of people, or an area an NGO working with that particular issue or group, that is qualified to submit a written statement, should be encouraged to create a separate report that captures its specificity and impact. What if a shadow/alternative report has already been prepared? You should update the information and amend the report to include any recent developments made by the government, progression, or even stagnation of the implementation of the economic, social and cultural rights of women in your country. We strongly recommend that you send one integrated updated report rather than two separate reports to Committee (i.e. an old report and another updated report), since this makes it easier for the Committee to process the information Funding Considerations Financial and human resources can be a constraint for many NGOs participating in treaty review processes. It is important to ensure that adequate funding is sourced to allow for the full participation of NGOs, particularly for women of minority groups in the preparation of the shadow/alternative report and in the review itself. 18

20 4. Guidelines for Writing a Shadow/Alternative Report The shadow/alternative report should be concise, focusing clearly on key issues and recommendations. The report should have a clear executive summary. All background material should be provided separately, as appendices or through hyperlinks to other documents. Make the report reader friendly: Have a table of contents and include page numbers. The report should also have a title page (including title, author(s), and date of the report and the CEDAW/ESCR Committee session), concluding remarks, and an appendix. Executive Summary: You must have an Executive Summary of your shadow/alternative report, as it assists the CEDAW/ ESCR Committees in understanding what is contained in the report and where they should read more carefully on specific issues. The Executive Summary would include: A summary of the main critical points of the shadow/alternative report (listed according to the Articles of the treaty); A summary of the recommendations with reference to the critical points of the shadow/alternative report and to the challenges encountered in the implementation of the Convention/Covenant. The Executive Summary should be organized by Articles of the Convention, in the same way the report is organized. What language should our shadow/alternative report be in? Since shadow reports are not official UN documents, they are not translated by the UN. Therefore, while the shadow report can be prepared in any language for your national advocacy purposes, you are strongly advised to also submit your report to the Committee in English because all of the Committee members understand English. Integrating women s rights and economic social rights in the reporting Economic, social and cultural rights have a particular significance for women because as a group, women are disproportionately affected by poverty, and by social and cultural marginalization. Women s poverty is a central manifestation, and a direct result of women s lesser social, economic and political power. In turn, women s poverty reinforces their subordination, and constrains their enjoyment of every other right. The inequality in the lives of women that is deeply embedded in history, tradition and culture 29 affects women s access to and enjoyment of economic, social and cultural 29 As identified by the Human Rights Committee at para. 5 in its General Comment 28: Equality of rights between men and women (article 3) (2000), UN Doc CCPR/C/21/Rev.1/Add

21 rights. To ensure women s enjoyment of these rights, they must be implemented in a way that takes into account the context in which women live. For example, the traditional assignment to women and girls of the role of primary care giver for children, older persons and the sick restricts women s freedom of movement and consequently their access to paid employment and education. The economic and social devaluation of the work, paid and unpaid, that women traditionally do from a very young age, contributes further to fixing women in a position of economic and social inequality. These factors diminish women s earning capacity and their economic autonomy, and contribute to the high rates of poverty among women worldwide. Traditional, historical, religious or cultural attitudes are also used to justify and perpetuate discrimination against women in the delivery of economic, social and cultural rights, including health services and education, by public and private agencies. 30 Scope of the shadow/alternative report As women s economic, social and cultural rights standards are recognized in both CEDAW and ICESCR, it is important that you are able to refer to the standards associated with each substantive right (i.e. education, health, employment) in both treaties. CEDAW provides critical understanding of the way in which discrimination can affect women s enjoyment of economic, social and cultural rights and what States are required to do to eliminate that discrimination, while the ICESCR establishes the content and scope of economic, social and cultural rights and the duties of States to realize these rights for all. Since many of the issues are often also relevant under other major human rights treaties while collecting data and preparing your report, try to consider how issues and rights under CEDAW and ICESCR intersect with those under other treaties, and include relevant information about those issues and rights. Other relevant human rights agreements to look to include: o International Covenant on Civil and Political Rights o Convention on the Elimination of Racial Discrimination o Convention on the Rights of the Child o Convention on the Rights of Persons with Disabilities o Convention on the Protection of the Rights of All Migrant Workers and Members of Their Families, o UN Declaration on the Rights of Indigenous Peoples. 30 Working Group on Women s ESCR, Montreal Principles on Women s Economic Social and Cultural Rights (2002) at net.org/actions/actions_show.htm?doc_id=

22 A. CEDAW Convention How should the report be organised? Organization: The best way to organise a shadow/alternative report is by the Articles of the CEDAW Convention, because the CEDAW Committee reviews the government report Article by Article. The broad structure of the CEDAW Convention is as follows: Articles 1 5 provide the general obligations of the State to provide a legal and policy framework for the implementation of the Convention as well as the social context that may impede the achievement of women s right to equality; Articles 6 16 provide specific substantive areas of equal rights for women under the Convention; Articles outline the role of the CEDAW Committee and the procedures pertaining to the Convention and finally; Articles outline the administration and interpretation of the Convention. The shadow/alternative report need only provide information on the substantive articles of the CEDAW convention, i.e. Articles The commentary on Articles 1 5 and 15 of the CEDAW Convention should be written differently as compared to the discussion on Articles 6 16 since they cover substantive issues which are general in nature and set out the underlying principles of the CEDAW Convention, whereas Articles 6 16 enumerate specific issues. Framing the content in each article of your report: In framing the information under each Article in your report, the following (in priority) should be taken into account: The text of the CEDAW Convention 31. State Party report 32 where there is access to the government report. State Party reports are also made available on the website of each Committee. If your state has submitted its report well in advance and you have access to the State report, then you should ensure that you respond to the information provided by the State on each article providing information demonstrating the real situation on the ground where the State report does not adequately reflect this. If the State has provided their report at the last minute and so there is not adequate time to include a comprehensive analysis of the State report in your shadow report, then you should still try to do this prior to the session even if it is very brief and ensure the Committee received a copy of this. 31 CEDAW text: 32 State party reports can be found at the CEDAW Committee website at under the relevant session. 21