Application Procedures for Single Entry Visas for Philippine Nationals

Transcription

1 Application Procedures for Single Entry Visas for Philippine Nationals June 2017 The visa applicant can apply for a Temporary Visitor visa (stay in Japan for up to 90 days) for purposes listed below: Short-term business affairs, etc. including: Cultural exchange, exchange between municipalities, sports exchange, etc. Business liaison, conference, business meeting, contract signing, after-sales service, advertising, market research, etc., conducted for business purposes during a short period of stay in Japan Visiting relatives (includes spouse, blood relatives and relatives of up to the third degree). Visiting acquaintances or Tourism. (Note) In either case, it is prohibited to perform any activities to undertake revenue-generating business operations or any activities to receive remuneration. [Note for Japanese Entry visa application ] 1. An inviting person/guarantor needs to prepare the documents provided from Japan listed on Page 2 prior to a visa application 2. When the documents are ready, the inviting person/guarantor shall send them to a visa applicant, NOT to the Ministry of Foreign Affairs or to the embassy/consulate-general/consular of Japan. The Ministry or the embassy/consulate-general will not make copies. Please make a copy before submitting if the inviting person/guarantor needs to keep all documents. 3. When the visa applicant has prepared all required documents listed in the table on page 2, submit them to the consulate-general or consular office that has jurisdiction over the place of his/her residence*. (The application cannot be accepted in Japan.) The required documents must be valid and issued within the last three months. All documents, except for passport submitted with application will not be returned. As of July 30, 2007, the Embassy of Japan in the Philippines and the consular offices in Cebu and Davao will no longer accept applications directly from applicants. Instead, application should be filed through accredited agencies. See Notification on page 5 for details. 4. The Embassy of Japan/consular office will start processing the visa application after receiving all necessary documents. Please make sure if the all necessary documents are prepared before submitting. The process may take approximately one week, depending on each case. Additional documents may be required upon request by the Japanese embassy/ consulate-general / consular. (The accredited agencies may contact the visa applicant or the inviting person/guarantor for additional documents.) The documents may be sent to the Ministry of Foreign Affairs in Tokyo for a further consideration. Examples of additional documents: proof of employment, copy of passport, copy of driver s license, baptismal certification, proof of residence, school records (primary or secondary school), graduation albums, Certificate of No Marriage Record, work history, health check results, copy of maternal health notebook, etc. The additional documents may vary depending on each case. Please contact directly the consulate-general or consular offices that has jurisdiction over the visa applicant s place of residence in advance. The applicant may also find a list of the required documents on the website of the Japanese Embassy in the Philippines at 5. The validity of a visa is three months. The period of validity cannot be extended. 6. The decision will be notified to the visa applicant by the embassy/consulate-general of Japan (or visa processing agency)

2 Purpose of Visit Documen ts to be submitted A List of Basic Documents for Temporary Visit Visa Application ( Philippine nationals ) Visiting Relatives Visiting Acquaintances / Tourism Short-Term Business Affairs, etc. Visiting spouse, blood relatives/relatives by affinity within the third degree (Provided by visa applicant) 1 Valid Passport 2 Visa application Form 3 1 Photo(Passport Size) 4 Birth certificate (Note 1) Including the birth certificate that can attest that the relationship of the applicant to the Japanese relatives is within the third degree. [Examples] when a spouse of Philippine nationality residing in Japan invites her younger brother, 2 certificates - the younger brother s (applicant) and spouse s one- are required. 5 Marriage certificate (if married) 6 Proof of sufficient funds to defray all the expenses while in Japan A certificate of income or tax payment issued by a public agency Certificate of deposit balance (Provided from Japan) 7 Invitation Letter 8 Documents explaining the reason for invitation (copies of medical checkup, maternal health log, etc.) 9 Family register Kosekitohon (when the inviting person or his/her spouse is Japanese) 10 A certificate of residence Jyuminhyo (with description of his/ her family relationship with all family members) (Note) When the guarantor is a foreign national, submit a photocopy of the both sides of the valid Residence card, a Certificate of residence with full details except for Individual Number ( My Number ) and Resident Record Code, and a photo copy of his/her passport (including the pages of status items, the record of entry/departure, and of residence permit) (Please submit the following documents if the guarantor pays a part or all of the travel expenses) 11 Letter of guarantee 12 More than one of the following documents pertaining to the guarantor: (a) The latest Certificate of Income / Taxation issued by the head of administration of the place of residence, or a certificate of tax payment (Form 2) issued by the director of the tax office (Note1) Each certificate should indicate the gross income for the previous year. (Note2) Statement of Tax Withholding is not acceptable. (b)a copy of the counterfoil of final tax return with the seal of reception of the Tax Office. (e-tax: please submit Receipt Notification and Final Tax Return) (c) A certificate of deposit balance Visiting acquaintances (friends) Tourism, Sightseeing (Provided by visa applicant) 1 Valid Passport 2 Visa application Form 3 1 Photo (Passport Size) 4 Birth certificate (Note 1) 5 Marriage certificate (Those already married only, see Note 2) 6 Documents to prove the relationship (Except for tourism) [Examples] Photograph, letter, , international telephone call log, money (or goods) transmittal, etc. 7 Proof of sufficient funds to defray all the expenses while in Japan A certificate of tax payment issued by a public agency Certificate of deposit balance (Provided from Japan) 8 Invitation Letter 9 Documents explaining the reason for invitation (explanation of acquaintance, family register, etc.) 10 Itinerary during stay in Japan 11 A certificate of residence (with description of his/ her family relationship with all family members) (Note) When the guarantor is a foreign national, submit a photo copy of the both sides of the valid Residence card, a Certificate of residence with full details except for Individual Number ( My Number ) and Resident Record Code, and a photocopy of his/her passport (including the pages of status items, the record of entry/departure, and of residence permit) (Please submit the following documents if the guarantor pays a part or all of the travel expenses) 12 Letter of guarantee 13More than one of the following documents pertaining to the guarantor: (a) The latest Certificate of Income / Taxation issued by the head of administration of the place of residence, or a certificate of tax payment (Form 2) issued by the director of the tax office (Note1) Each certificate should indicate the gross income for the previous year. (Note2) Statement of Tax Withholding is not acceptable. (b)a copy of the counterfoil of final tax return with the seal of reception of the Tax Office. (e-tax: please submit Receipt Notification and Final Tax Return) (c) A certificate of deposit balance Participation in meeting Business affairs (business liaison, business talks, contract signing, after-sales services, advertising, market research) Cultural exchange, Sports exchange, etc. (Provided by visa applicant) 1 Valid Passport 2 Visa application Form 3 1 Photo (Passport Size) 4 Certificate of employment 5 Proof of sufficient funds to defray all the expenses while in Japan Orders to travel from employer Letter of temporary assignment Documents that are equivalent to the above (Provided from Japan) 6 Invitation Letter(Please be sure to prepare this) 7 One of the following documents to explain activities injapan: A Contract between companies Conference documents Materials on trading good, etc. Documents that are equivalent to the above 8 Itinerary during stay in Japan 9 Corporate registration or Detailed information of the company/ organization (essential to necessary for those other than listed companies or public organizations) (Note) Listed companies may submit a copy of the quarterly corporate report instead of the corporate registration or explanation of the company / organization If you are individual, a business permit or certificate of employment instead of the corporate registration or explanation of the company /organization need to be submitted. (Please submit the following documents if the guarantor pays a part or all of the travel expenses) 10 Letter of guarantee (Note 1) Submit a copy of a birth certificate issued by the National Statistics Office (NSO) on security paper. If the certificate is illegible because it is crumpled or some of the content cannot be confirmed because an edge of the copy is missing, etc., please submit a birth certificate issued by the local government office in addition. Also, those whose birth certificate registration was delayed should submit certificate of baptism, school report cards (primary and secondary schools) and graduation albums in addition along with it. (Note 2) Submit a copy of a marriage certificate issued by the National Statistics Office (NSO) on security paper. ( Note3) Examination will be initially processed with the submitted documents. However, the applicant may be required to submit additional documents if needed. Please check the website of the relevant diplomatic missions for further details

3 [Note for documents to be prepared in Japan] All documents and certificates must be valid and issued within three months of the date of submission. 1 Invitation Letter(The form of the Invitation Letter (A4 size) is on Page 7.) (a) The letter should be addressed to the Japanese ambassador or the consul-general. (b) Explain details of activities planned in Japan related to the purpose of visit to Japan. (Specify the background and purpose of the invitation - do not use obscure reasons such as tourism, visiting friends or visiting relatives. (c) Indicate the address, name, and telephone number in the column for an inviting person, and put your company seal or representative s seal on this form. Private seals are unacceptable. A signature of person in charge would be acceptable if the company/organization does not have a seal. (d) Write full name of the visa applicant in alphabet on the letter. If there are more than one applicant, specify the number of applicants ( Number of additional applicants ) on the letter and fill in List of Visa Applicants form including the applicant information provided on the letter (this applicant s information should be written at Applicant 1 on the list). 2 Documents as certificates that indicate a kinship and acquaintance relationship between inviting person and visa applicant. For visiting relatives : Certified copy of the family register, etc. For visiting acquaintances : letters/ s, bills for international phone calls, photos of the visa applicants and inviting person taken together, etc. 3 Itinerary in Japan (The form of the Itinerary in Japan (A4 size) is on Page 9) (a) Specify the date of arrival and departure, as well as the flight number and the names of the ports of entry and departure if already fixed. (b) Write the place of stay in detail (in case of a hotel, include the name, address, and telephone number). (c) The itinerary needs to be written for each day, when similar activities continue on consecutive days, enter Year month day to year month day in the Dates column. 4 Certificate of residence ( must include all family members information and be issued within the last three months. Full details are required for foreign nationals, except for Individual Number ( My Number ) and Resident Register Code.) 5 Letter of Guarantee (The form of the Letter of Guarantee (A4 size) is on Page 11) (a) Complete all items in the Letter of Guarantee, as the omission of even a single item renders it incomplete (includes for an omission of a seal). (b) Complete the form in the same manner as the Invitation Letter. 6 Documents for the Guarantor: more than one of the following documents (a) The latest Certificate of Income / Taxation issued by the head of administration of the place of residence, or certificate of tax payment (Form 2) issued by the director of the tax office. (Note 1) Each certificate should indicate the gross income for the previous year. (Note 2) Statement of Tax Withholding is not acceptable. (b) A copy of the counterfoil of final tax return Submit a copy of the counterfoil of final tax return with the seal of reception of the Tax Office. (e-tax: please submit Receipt notification and Final tax return ) (c) A certificate of deposit balance 7 Documentation for the inviting organization for the purpose of short-term business affairs (a) The inviting organization should be a corporate body, an organization, or the state/local government. However, for example, a professor/associate professor can be recognized as the inviting organization if a university extends an invitation for the purpose of exchanges under his/her name. (b) Registered corporations should use an original certified copy of the corporate register that has been issued within the last three months (not required for the national or regional governments). For the company listed on a stock exchange in Japan, it may alternatively submit a copy of the latest Kaisha Shikiho (Japanese Company Handbook). (c) Unregistered corporations should prepare a Summary of the Company/Organization instead of a corporate register. The form Details of the Company/Organization (A4 size) is on Page 12. (d) Submit the Certificate of Employment of a university professor/associate professor if he/she invites the visa applicant

4 [Contact Information for inquiries about visa application procedures and examinations] We are unable to provide the reason for refusal of your visa issuance. In Philippine Embassy of Japan in Republic of the Philippines English, Tagalog (+63-2) Japanese (+63-2) Consular Office in Cebu (+63-32) / 7322 Consular Office in Davao (+63-82) In Japan The Ministry of Foreign Affairs Visa Information Service: > This telephone service is an automated answering system. You may inquire the followings: 1 Required documents for visa application. 2 Inquiries about the present status of the visa examination in the Ministry of Foreign Affairs. 3 General inquiries about visas. > Follow the instruction after you are connected. > Inquiries about the status of the visa examination are accepted from 10 a.m. to 12 p.m. and from 2 p.m. to4 p.m. on weekdays. > When you make inquiries about the status of the visa examination, the full name of the visa applicant (in alphabet), sex, date of birth, the reference number( 8-digit number) of the application documents forwarded to the Ministry of Foreign Affairs in Tokyo, and the location of Japanese Embassy/Consulate-General where the visa applicant submitted the documents are required. Please ask the visa applicant in advance to obtain the information from the Embassy/Consulate-General which accepted the application. Center for Consular Services, Visa Information Section, The Ministry of Foreign Affairs (2-2-1,Kasumigaseki, Chiyoda-ku, Tokyo) > General inquiries concerning visas: Mon Fri, 9 a.m. to 12:30 p.m., 1:30 p.m. to 5 p.m. The Ministry of Foreign Affairs website: << Work and Long-term Stays >> When a visa application is for a long-term stay in Japan for such purposes as employment, residency, etc. the applicant shall submit the original copy of the Certificate of Eligibility which a proxy in Japan should obtain from the Ministry of Justice in advance. The proxy, or the company/organization which acts as a proxy in Japan, shall contact the regional Immigration Bureau with jurisdiction over the place of residence/location (Immigration Bureau of Japan web : ). The Ministry of Foreign Affairs cannot accept applications for the Certificate of Eligibility. If the proxy cannot obtain Certificate of Eligibility for some reason, the visa applicant can apply for a visa directly at the Japanese Embassy/Consulate-General. However, it may take considerable time until the applicant gets the decision on his/her visa

5 [Visa Application through Accredited Agencies] As of 30 th July 2007, the Embassy of Japan in Philippines, as well as the consular offices in Cebu and Davao, no longer accepts visa applications by the visa applicant him/herself, except for cases indicated in 2 below due to the Embassy s decision after a careful review of former visa application procedures. Application should be made through the agencies accredited by the Embassy. However, the designated consular or consular offices may request an interview to a visa applicant in person if needed. 1. Applications filed through accredited agencies As of 30th of July, 2007, visa applications at the Embassy of Japan in the Philippines must be made through agencies accredited by the Embassy. All applications through these accredited agencies will be accepted at the Embassy of Japan in the Philippines. 2. Exceptions for application through accredited agencies A visa applicant can apply directly to the Embassy of Japan in the Philippines and to the consular offices in Cebu and Davao exceptionally when the travel is for diplomatic or public purposes, or the applicant is invited directly by a Japanese government institution or independent administrative agency. Please contact the Embassy or the consular offices in advance for special circumstances requiring humanitarian consideration. 3. Application Procedure Please refer to the list of accredited travel agents on page 6 that have been designated by the Japanese embassy in the Philippines. The agents will collect a handling fee set by each agent. (as they are private organizations.) Please contact the Embassy of Japan in the Philippines if for any inquiries on this matter. Embassy of Japan in Republic of the Philippines English, Tagalog (+63-2) Japanese (+63-2) FAX: (+63-2) ryoji@ma.mofa.go.jp Home page:

6 A. For ANY visa application 査証代理申請機関一覧 - LIST OF ACCREDITED AGENCIES -(Effective: April, 2017) 以下の申請代理機関については すべての申請の代理が可能で 日本語での案内が可能です COMPANY NAME 会社名 ADDRESS 所在地 PHONE # 電話 UHI( ユニバーサル ホリデイズ インク ) Direct lines : to 60 Mezzanine Floor Dusit Thani Manila Hotel Main Office Mobile Nos.: Ayala Center japanvisa@universalholidays.com Makati City uhijapanvisa@gmail.com Fax No.: Discovery Tour, Inc. ( ディスカバリーツアー ) RAJAH TRAVEL CORPORATION ( ラジャ トラベル コーポレーション ) RELI TOURS & TRAVEL AGENCY ( レリ ツアーズ アンド トラベル エージェンシー ) ATTIC TOURS PHILS.,INC ( アティック ツアーズ ) FRIENDSHIP TOURS AND RESORTS CORPORATION ( フレンドシップ ツアーズ ) Main Office Cebu branch Davao Branch Makati Branch Manila Branch Dusit Thani Hotel Main Office SM Mall of Asia Branch SM MEGAMALL Branch SM SOUTHMALL Branch Lucky China Town Mall Branch Roxas Blvd.Manila Main Office Hotel Jen Branch Cebu Office Main Office Cebu Branch Unit301G/Floor Sagittarius Building, H.V.Dela Costa Street, Salcedo Village, Makati City. Door No.203-A1 2nd Flr.Northgate Center, Don Manuel Gotianuy Complex, Gov.Cuenco Ave., Banilad City, Cebu ( Beside UC-Banilad Campus) Door 109 G/F Court View Inn Bldg. Quimpo Blvd. Cor. Sandawa Road, Davao City( Beside Ice Giants) 3/F 331 Building, 331 Senator Gil Puyat Ave., Makati City Ground Flr., GLC Bldg., A. Mabini cor. T.M. Kalaw St. Ermita, Manila 3rd Floor, Dusit Thani Hotel, Ayala Center,Makati City South Park 123, SM Mall of Asia, Bay City, Pasay City 5th Floor, Bridge way, SM MEGAMALL, SM MEGAMALL, EDSA, Mandaluyong City 0089-A, Ground Floor, SM SOUTHMALL Almanza Dos, Las Pinas City FS414, 4th Floor, Lucky China Town Mall, Calle Felipe 2 Corner Lachambre Street, Brgy 293, Zone 028, Binondo, Manila City Unit 202 Coko Bldg.1,Patio Madrigal Compound,2550 Roxas Blvd., Pasay City 1302 Ground Floor, Hotel Jen Manila,3001 Roxas Blvd., Psay City 1305 Lobby, Waterfront Airport Hotel 1 Airport Road, Lapu-lapu City, Mactan Island, Cebu 3rd. Fllr., Dusit Thani Manila, Ayala Center, Makati City Unit 215A Business Center B, Oakridge Business Park, 880 A.S. Fortuna St., Banilad, Mandaue City / / (GLOBE) (SMART) (SUN) to to to to to B. For application WITHOUT documents written in Japanese 以下の申請代理機関については 日本語によるビザ申請手続の案内はできません また 日本語で記載された書類の添付が必要な申請案件の代理申請はできません COMPANY NAME 会社名 ADDRESS 所在地 PHONE # 電話 PAN PACIFIC TRAVEL CORPORATION ( パンパシフィック トラベル コーポレーション ) Main Office 353 E.T. Yuchengco St., Binondo, Manila Ermita Branch Makati Branch Cebu Branch Space A, Ground Flr. & 2nd. Flr., Pacific Pace Apartelle suite, 539 Arquiza St., Ermita, Manila LG01, Herrera Tower Condo, 98 V.A. Rufino St. (Herrera St.) cor. Valero St., Salcedo Vil., Makati City Diplomat Hotel, 90 F. Ramos St. Cebu City to to / 0345/ 0347/

7 Invitation Letter (Year) (Month) (Day) To: (Ambassador/Consul-General) of Japan in Inviting Person (When an inviting person and a guarantor are the same, you may write Same as guarantor.) Full Name: Address: - (Seal) Telephone number: ( ) - (Extension ) FAX number: ( ) - [Fill in the following contact information when the company/organization is extending the invitation.] Full Name: Telephone Number : ( ) - (Extension ) Fax Number: ( ) - Department/Division: Visa Applicant (The name must be written in the Latin alphabet as it appears on his/her passport. When there are two or more applicants, fill in the representative s status below, and attach a list of all applicants.) Full name (in Latin alphabet) : (Number of additional applicants (if applicable): ) Nationality : The purpose of inviting the above person(s) is as follows: (If the space below is insufficient, use a separate sheet of paper to give a full explanation.) (1) Purpose of invitation (Male / Female) (2) Background to invitation (Explain the background to this invitation in detail.) (3) Relationship with visa applicant(s) (Note) When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put his/her signature. Foreign nationals who do not have a seal may put his/her signature here

8 List of Visa Applicants * Be sure to write the name in the Latin alphabet as it appears on his/her passport. Visiting Relatives/Acquaintances Applicant 1 Full name: (Male Female) Relationship to the inviting person/guarantor : Applicant 2 Full name: (Male Female) Relationship to the inviting person/guarantor : Applicant 3 Full name: (Male Female) Relationship to the inviting person/guarantor : Short-term business affairs, etc. Applicant 1 Full name: (Male Female) Applicant 2 Full name: (Male Female) Applicant 3 Full name: (Male Female) - 8 -

9 Itinerary in Japan (Year) (Month) (Day) The itinerary in Japan of the visa applicant(s) is as follows: Date Activity Plan Contact Accommodation - 9 -

10 Itinerary in Japan (Example) (Year) (Month) (Day) (1) Be sure to specify the date of arrival and departure. If the flights and airports/ports to be used for arrival and departure are fixed, be sure to write them. (2) Write the place of stay in detail. ( If staying at hotel, write its name, address and phone number.) (3) The schedule of stay needs to be written for each day. If an activity continues on consecutive days, the format (date) (date) is acceptable. The schedule of stay in Japan of the visa applicant(s) is as follows: [Short-term Business Affairs, etc.] Date Activity Plan Contact Accommodation Arrive in from aboard flight Cell phone (accompanying person: ) Name of hotel / accommodation Business talks at company company (contact person: ) Same as above Visit plant Move to another location by Shinkansen Preparations for returning to home country after sightseeing in Return home from to on flight Cell phone (accompanying person: ) Cell phone (accompanying person: ) Same as above Same as above [Visiting Acquaintances] Date Activity Plan Contact Accommodation Arrive in from aboard flight Attending a wedding reception at Hall Visiting a person named at Hospital Return home from to on flight Name of inviting institution (Name of person responsible) Cell phone (accompanying person: ) Prefectural Hospital The inviting person s home Same as above Same as above

11 Letter of Guarantee (Year) (Month) (Day) To: (Ambassador/Consul-General) of Japan in Visa Applicant (The name must be written in the Latin alphabet as it appears on his/her passport. When there are two or more applicants, fill in the representative s status below, and attach a list of all applicants.) Full name (in Latin alphabet): (Number of additional applicants (if applicable) : ) (Male/ Female) I guarantee the followings regarding the above-mentioned applicant s entry into Japan: 1. Expenses for the applicant s stay in Japan 2. Return travel expenses 3. Compliance with Japanese laws and regulations I hereby declare that the above is true. Guarantor Full name: (Note) (Seal) Address: - Telephone number: ( ) - (Extension ) FAX number: ( ) - Occupation/Name of organization: Relationship with the visa applicant(s) [Fill in the following contact information when the company/organization is extending the invitation.] Full name: Telephone number : ( ) - (Extension ): FAX number: ( ) - Department/Division: (Note) When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put his/her signature. Foreign nationals who do not have a seal may put his/her signature here

12 Details of Company/Organization (Year) (Month) (Day) Name of Company/Organization Name of the Representative Address Capital: JPY Annual sales: JPY Number of employees: Persons Description of Businesses History List of branches in Japan and overseas (Name, Location, Telephone number) Business and exchange ties with the party invited and background ( )Use this form for a company/organization has not yet registered and there are no other materials to explain its overview(brochure, etc.)