Appeal. Tropical Storm Noel Haiti LAHT72. Appeal Target: US$ 198,000 Balance Requested: US$ 117,203. Haiti

Transcription

1 Appeal 150 route de Ferney, P.O. Box Geneva 2, Switzerland Tel: Fax: Haiti Tropical Storm Noel Haiti LAHT72 Coordinating Office Appeal Target: US$ 198,000 Balance Requested: US$ 117,203 Geneva, 18 December 2007 Dear Colleagues, hit the island of Hispaniola and caused heavy damages in both Haiti and the Dominican Republic. The passage of Noel lasted 7 full days, from 28 October to 3 November 2007, with continuous heavy rain causing floods and landslides in both countries. In Haiti, thousands of people were affected and 8 persons lost their lives. Nearly 20,000 houses were either damaged or destroyed. Crops as well as animals were lost. Some roads were cut off. Most of the affected regions had already suffered from strong rains earlier in the month. The government provided shelter in schools, cleared some of the main roads and small cash donation. However, important needs remain to be met, especially since the affected population lost their already limited capital (tools, crops and seeds). The ACT Member Lutheran World Federation Haiti Caribbean program and its implementing partners Fédération Protestante d Haïti (FPH), and Coordination des Organisations pour le Développement de l Arrondissement de Belle Anse (CODAB) for the Thiotte/South East area decided to respond to the immediate emergency phase through distribution of food packets, water tablets, blankets and mattresses, clothing, health and hygienic kits and the distribution of seeds and agriculture tools. In addition they will respond through a cash for work program aiming at rehabilitating 3.7 km of secondary roads linking the coffee plantations in the area of Thiotte with the market and implementing reforestation and catchments protection of 50 ha. in the areas of Morne Mapou and Galette Maho. ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland.

2 Project Completion Date: April 30, 2008 Reporting schedule: Reports due to the ACT CO: Interim narrative & financial: n/a Final narrative & financial: 30 June 2008 Audit: 31 July Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested US$ Total Appeal Target(s) 198,000 Less: Pledges/Contr. Recd. 80,796 Balance Requested from ACT Alliance 117,203 Please kindly send your contributions to either of the following ACT bank accounts: US dollar Account Number A IBAN No: CH A Euro Euro Bank Account Number Z IBAN No: CH Z Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A Please also inform the Finance Officer Jessie Kgoroeadira (jkg@act-intl.org) and the Programme Officer Michael Zschiegner (mzs@act-intl.org) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Ple dge Form is no longer attached to the Appeal. We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact: Director, John Nduna (phone or mobile phone ) or ACT Program Officer, Michael Zschiegner (phone or mobile ) ACT Web Site address: John Nduna Director, ACT Co-ordinating Office

3 3 I. REQUESTING ACT MEMBER INFORMATION Lutheran World Federation Haiti Caribbean Programme II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION The Lutheran World Federation/Department for World Service activities in Haiti started in 1983 as a support to political refugees in the Caribbean and in the USA. The program is composed of 28 staff members among whom 5 are presently working in the program unit in the main office and 7 in the field. Areas of intervention include poverty alleviation through institutional strengthening, community development and supporting productive alliances and a project on human rights concentrating on undocumented population in Haiti and among the people of Haitian descent in the Dominican Republic. The geographical areas of intervention are located in the South East, the West, the Artibonite (LAHT-43) and the Grande Anse Departments. Previous emergency interventions focused on relief and rehabilitation assistance to hurricane George victims (1998), assistance to victims of human right violations (RRF 2004), relief for victims of civil unrest (LAHT- 41), and assistance to flood victims (LAHT-42, LAHT-43, RRF 2006/07, on going LAHT-71). The partners with which LWF will be implementing the appeal are the Fédération Protestante d Haïti (FPH), and Coordination des Organisations pour le Développement de l Arrondissement de Belle Anse (CODAB) for the Thiotte/South East area. FPH is a non political religious organization opened to all protestant churches and associations in Haiti, aimed at improving the moral, spiritual and material well being of the Haitian population. FPH is a member of the national ACT Haiti forum and has been an implementing partner with LWF earlier. However, due to the fact that many of the implementing areas are new and the people responsible for the operation as well, it should be noticed that there is limited capacity of implementation and the FPH will be closely accompanied by LWF staff. CODAB is a social-economic movement regrouping 9 regional organizations in the Belle Anse department, aiming at economic development and at defending the rights of the peasants of the Arrondissement. Member organizations include youth, small scale farmers and women organizations. Its activities extend to 4 communes in the Belle Anse arrondissement. It is well established and has been a long term partner of LWF. It has implemented development programs over the last years. It has organizational capacity but needs to be accompanied in the selection of target groups and administration. LWF and its implementing partners CODAB and FPH have implemented a series of projects in the South East, the Artibonite (LAHT-43) and the West and are familiar with the living conditions of the population. The local organizations have been actively involved in the selection of content of the intervention, the selection of the beneficiaries and will be the primary responsible for the distribution of the selected items and in the case of Thiotte and the rehabilitation of roads to crops, to propose the laborers, who belong to the communities where the works are implemented and are chosen according to the implementation methodology described later. While these two organizations have not signed the document, the ACT principles and guidelines for implementation, as well as the principles of the Code of Conduct for the international Red Cross and Red Crescent Movement and NGOs and SPHERE standards have been taken into account in the preparation of the implementation by the LWF staff in accompanying the planning of the partners.

4 4 III. DESCRIPTION of the EMERGENCY SITUATION hit the island of Hispaniola and caused heavy damages in both Haiti and the Dominican Republic. The passage of Noel lasted 7 full days, from 28 October to 3 November 2007, with continuous heavy rain which caused floods and landslides in both countries, affecting in Haiti thousands of people, killing several. Consequences include nearly 20,000 damaged or destroyed houses, loss of crops (mostly bananas and beans ), animals and impracticable roads. The country s government, because of poor economical means and lack of adequate set up to cope with disaster, could not organize a national response and therefore called for International NGOs expertise in coordination meetings with the Minister of Interior since the very beginning. The government s own response addressed: 1. reopening main roads affected by floods (with bulldozers); 2. setting public schools as temporary shelters (most of the time not being able to feed the people seeking shelter who had lost all their belongings); 3. cash distribution on a small scale (1,500 gourdes/around 50 USD per family, where distribution took place) The present situation is stable in terms of weather as the hurricane season has ended. But from a humanitarian standpoint, great needs subsist as populations have lost their meagre capital (tools, crops, seeds) and an ongoing conjunctivitis epidemic due to dust started right after the disaster. The situation is aggravated by the fact that this autumn season was already before Noel one of the rainiest and several minor floods had taken place and displaced population. IV. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE Based on the assessments made by CODAB and FPH, ACT member LWF has decided to provide selected response in partnership with CODAB in the South East, and FPH in the West and the Artibonite. Action will be based on two fundamental principles: a) In areas with less public attention in spite of great needs of the affected population; b) In the most severely affected areas where rehabilitation work is required. LWF s partners have selected the most affected areas and are supervising and participating jointly in all field activities. Immediately after the storm when access to the damaged areas was possible, a 3 day (from November 7 to 9 th ) field visit with CODAB s representative was made to assess the extent of the damage and plan the intervention. Emergency funds were also released to give first response as an advance for this appeal. Affected area : Thiotte : Thiotte is located in the South East of Haiti and suffered from continuous rainfall during the whole period, resulting in flooding, landslides, loss of animals, plantations, houses and other economical means such as access roads to coffee plantations, affecting a population of 158 families. In Thiotte/Mapou, in partnership with CODAB, 7 road sections totaling 3.7 km have been targeted for intervention by our accompanying civil engineer. While these roads giving access to the coffee plantations have been damaged, no government intervention is foreseen. As a result, coffee could not be transported after extraction to the processing plant, cutting off producers of their only source

5 5 of income and putting many families in the area into an extremely vulnerable situation. In Thiotte, the actions will include : - Distribution of food buckets, water tablets, blankets and mattresses, clothing, health and hygienic kits, seeds, agriculture tools - Through a cash for work program, rehabilitation of 3.7 km of secondary roads heading towards and coming from coffee plantations in Thiotte area, where coffee is one of the major sources of income for large segments of the population and no government intervention is to be expected to help the population. The areas where sections of vicinal paths need to be rebuilt to move coffee crops towards Copkab processing center, totaling 3.7 km are Plaque/Mare Blanche, Savane Zombi/Fatima, Dupuy/Colin,Terre-Longe/Platon Cèdre, MareRouge/Katoussaint,Dupuy/Mare Mirande,Mare Rouge/Savane Galata - Reforestation and catchments protection of 50 ha. of Morne Mapou and Galette Maho. Kenscoff / Bokozel: In Kenscoff and Bokozel the action will be implemented in partnership with FPH. The commune of Kenscoff is located in a mountainous area. The damages are more tangible alongside the mountains where the populations have suffered the consequences of landslides that have brought down their houses, their cattle, and their plantations. The areas are highly vulnerable even in normal circumstances. FPH has a good network of active members in the area with good relations with the local authorities. a) Kenscoff is located in the West Department, south east of Port-au-Prince, and has been heavily affected by Noël s passage with landslides and flooding resulting in over 30 deaths, destruction of houses, plantations and loss of animals, and leaving 56 families deprived of purchasing power. b) Bokozel is in the fifth communal section of St. Marc, in the Artibonite and is directly situated alongside the path of that river. The flood has left 1185 persons roofless. In these areas the action will be: - Distribution of food buckets, water tablets, blankets and mattresses, clothing, health and hygienic kits, seeds, agriculture tools. Even though no water catchments was destroyed, potable water remains a necessity. A water purification unit, supplied earlier by NCA, capable of purifying 200 gal. of polluted water an hour will be installed in the commune of Tabarre (West) to provide potable water to 2,500 persons, for 3 months. Criteria for selection of the areas The communities of Thiotte/Mapou, Kenscoff and Bokozel were selected because they were affected by floods and landslides and have received no external assistance neither private nor from the government. They were the first to ask for LWF s assistance and have suffered accurate damages. Security situation in the area of proposed response Even though roads where the intervention will take place are badly damaged, public security remains relatively good. The populations are very hospitable and cooperative. Telephone communications are available thru Digicel (cellular phone system).

6 6 V. TARGETED BENEFICIARIES The locations where the intervention will take place (South East, West and Artibonite) are entirely rural. 5,000 people will directly or indirectly benefit from this project, based on the assumption that each worker has on average 5 dependants; emergency relief will be given to 600 families, and 900 farmers will be part of the seed and tools program. Emergency items including food packets, health and hygienic kits will be distributed to 600 families: 220, in Kenscoff, 150 in Bokozel, and 230 in the Thiotte area. In Kenscoff and the Artibonite, the rehabilitation program consists of seeds and tools distribution to the most affected farmers who have lost their plantations. These beneficiaries are proposed by LWF s implementing partner, FPH, and by CODAB for the South East. In total 900 farmers with their families will benefit from these distributions. In the Thiotte area, ACT Haiti/LWF plans to provide temporary labor intensive jobs to some 534 people, among whom 35 to 40% are women, for a period of 3 months, in road rehabilitation, and 374 people (25-30% women) in catchments protection and reforestation. In order to allow a majority of most affected persons to benefit from the program, a rotation system based on a 2-week contract period will be implemented, which means that teams of laborers will mostly be changed every 2 weeks. This is imperative to help more people to have access to some capital and to ensure a peaceful environment for the labor and the benefits to be shared. The beneficiaries will also be all the coffee planters and their families. The training and capacity building will target 80 people, including the key decision makers, local authorities (city council, CASEC, ASEC) and responsible people from communities local organizations. VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION Overall goal: Enhance the livelihood of affected population and strengthen the local capacity to respond to emergencies Immediate objectives: To supply immediate emergency relief to distressed populations who lost all private belongings following flood caused by heavy rain. To help these populations recover some economic autonomy through cash for work programs and seeds distribution. To train the population in disaster preparedness. To accompany our local partners (FPH, CODAB) in their emergency response work. Activities 1. Distribute relief materials: 600 food packets, 300 blankets, 200 mattresses, 50 bales of clothing, 600 health and hygienic kits including 8 water purifying tablets per kit (partly funded with advance from LWF).

7 7 2. Distribute seeds to 900 farmers to allow them to restart their economic activities. A total of 1800 tools (pick, hoe, machete, rake, wheelbarrow, shovel) will be distributed as well as seeds such as potato, corn, beans, onion, etc. 3. Rebuilt 3.7 km of paths heading towards coffee plantations. These vicinal paths are only used by the coffee growers to transport their product towards the processing centers. 4. Sensitize local authorities and local populations to the risk of erosion and the need for disaster preparedness by organizing 2 workshops with local authorities and local populations 5. Implement reforestation and catchments protection in Mapou (South East), an extremely vulnerable area were 2,900 people were affected by the 2004 heavy rains. Implementation methodology 1. Distribution of the emergency relief items. The content of the aid, the selection of the beneficiaries and the distribution of the items are the responsibility of the local partners FPH and CODAB in close cooperation with LWF. FPH and CODAB have chosen the most disadvantaged people in the communities based on their knowledge of the local situation and the principle of the preference for the most vulnerable. FPH responsible people for this selection process are religious leaders together with the local authorities. CODAB is a representative structure of large sectors of different interest groups in the department and the selection has been done by the executive leadership. Lists of people receiving aid will be provided with the signature or in many cases by the fingerprint of the beneficiaries. The role of LWF is to follow -up and advise in the selection process to happen according to standards of nonpartiality and greatest need, to monitor the gender balance, to be present and monitor the distribution of relief items to happen adequately and to monitor generally the process and do some follow-up check ups if needed. The monitoring and follow-up process will include also female LWF staff members when possible. 2. Distribution of seeds and tools Seeds and tools are part of the rehabilitation phase, the need emerging strongly from the farmers themselves. They will be distributed to a total of 900 farmers (550 in FPH zone of intervention, and 350 in the CODAB zone in the South East), chosen among the most needy by the local organizations, authorities and partners according to the same procedure described above. Farmers are in their great totality men, but women will be part of the beneficiaries as members of the households. With regard to seeds and tools distribution, warehousing, security and distribution costs will be borne by the beneficiaries as their participation in the program. The role of LWF is to follow-up in the same way as described above. 3. Road rehabilitation ACT Haiti member LWF and its partner CODAB will implement the reconstruction of 3.7 km of road on a cash for work approach. This approach includes the following steps: Prior to field activities, a rapid feasibility study is undertaken by a Labor Intensive Specialist (Engineer level) LIS, on civil engineering expertise: Road construction RC. Foremen are recruited by LIS; plans of work are established by LIS and foremen. Tools are purchased according to plan.

8 8 Affected communities are mobilized through an information campaign organized by CODAB community development workers. Lists of affected population that qualify for the job are established. For RC, CODAB recruits necessary labor affected by the disaster, within stock, with the assistance of local grass -root organizations. Recruitment of team workers TL is supervised by CODAB and LIS. Each TL is responsible for registering/instructing/monitoring activities of his team workers. Both women and men will be recruited ( targeting % of labour force to be women, see above, beneficiaries) Before launching field operations, TL are instructed by the LIS of the overall program, the weekly objectives, and the daily expected output per team (number of meters or cubic meters or area to be covered ). Tools are remitted to TL by Logistician. Each day, TL separates the tools among laborers, according to daily plan. Field operations start daily under technical supervision of LIS and foremen. The logistician pays labor and field staff, every 14 days. Everyday, tools are stored and secured in a warehouse, under the Logistician s responsibility. ACT Haiti/LWF Project Officer in charge of Emergencies operations monitors the overall field operations together with CODAB staff. The CODAB officer in charge is well aware of the situation and of the areas of intervention and able to connect with the local population. He also has good access to the local administration. Technical staff and labor force are available locally. Facilitator/Animator and Civil engineer will be hired separately. The local population is contributing to the road reconstruction and reforestation/catchments protection programs by working for no pay on Saturdays. 4. Workshops The communities are prone to periodic hurricanes and floods, and need to be better prepared to face these disasters in the future. This is why the project includes a number of workshops (2 in total) to sensitize key resource persons and representatives of the communities. The workshops with 40 participants each (25 male/15 female) will concentrate on sensitization to disas ter preparedness and risk management and explain the need for reforestation by exemplifying the disasters of Mapou in The workshop will also include general principles of humanitarian aid/code of conduct and issues such as misuse of aid. Due to the fact that the general level of knowledge is low and the duration of the workshops limited, this work will have to be followed up within the normal work of LWF in the region. 5. Reforestation and catchments The reforestation and catchments protection program will take place in the South East in Mapou This intervention will be limited to 50 hectares. The work force will include about one third women. Inputs for project implementation Human resources: One Project Officer to monitor ACT-Haiti financed emergency projects One Civil Engineer One Field Logistician/Storekeeper One Facilitator/Animator One Driver One Watchman

9 9 Financial input Cash for Work components: reconstruction of access roads to coffee plantations Seeds to plantation growers (corn, beans, onion, potato, peanut) Planning assumptions, constraints and prioritization Tropical storm Noel hit all 10 administrative departments of Haiti. The choice of the areas of intervention was difficult to make but areas of less attention were chosen as well as areas where ACT/ LWF will be able to follow-up the situation and continue to motivate and sensitize the populations in disaster preparedness with planned workshops that will be animated by professional facilitators. Although implementing partners have previous experience in emergency, they may still need organizational and managerial support. LWF will extent such support in line with assessed needs. Should the funding target be lower than expected, the planning will be adjusted in due course. Implementation timetable The intervention is planned for a period of 4 months for execution and one month to finalize, evaluate and report. Training, workshops and meetings will take place during the execution period Cash for work: x x x Relief goods x Sensitization x x x x Monitoring x x x Evaluation x x x VII. ADMINISTRATION & FINANCE LWF/DWS office in Pétion-Ville will be responsible for the execution of the project. The Administration and Finance Department of LWF Haiti will take the responsibility for administration and finance. Standardized contracts between LWF and the implementing partners will assure transparency and clarity of the structure. All movements of funds to partners will be done through bank transfers. The Project Coordinator will be responsible for the monitoring of project implementation and will keep all the other ACT Haiti members informed. He will assure the dissemination of reports to the LWF Country Resident Representative. The Project Coordinator and the accountant will be responsible for financial reporting, supervised by the LWF Finance Manager. The LWF Country Resident Representative will sign the funding agreements. A separate account for the ACT Appeal funds will be established upon receipt of positive response to the appeal. VIII. MONITORING, REPORTING & EVALUATIONS

10 10 LWF/DWS Haiti has a comprehensive experience in planning, implementing and monitoring development projects. LWF has experienced internal administration staff, as well as trained personnel, financial and management means and reporting systems. LWF/DWS will be in charge of the overall monitoring of the relief program and will supervise the operations in the project areas. The emergency coordinator will carry out regular visits. In addition program and finance staff will supervise the operation on the basis of regular reports and visits to the field. LWF staff has regular contacts with both the leadership and the members of the communities in the area and will do the monitoring both in terms of assessing results achieved and feedback gathered from the beneficiaries. The implementing partners, FPH and CODAB, will send reports to LWF/DWS on a regular basis who in turn will send to the ACT CO both narrative and financial reports, as requested by the ACT guidelines. Moreover, members of the ACT Forum Haiti have proposed to undertake a peer review of the operations implemented by ACT members. Should this materialize in 2008, LWF will propose that this response will be reviewed by another ACT Haiti member. Reporting schedule: Final narrative and financial reports to be received by the ACT Coordinating Office no later than 30 June 2008 or within two months of the appeal s closing date. Audit report to be received by ACT Coordinating Office by 31 July 2008, or within three months of the appeal s closing date. Note: in case there will be back-donor funding coming to this appeal, LWF will refer to the Cooperation Agreement for the reporting schedule. Evaluation: The project will use two evaluation mechanisms: Evaluation during the implementation period of the project (at the end of each month), involving the active participation of communities, implemented as part of the monitoring process Final internal evaluation to be carried out at the end of the project taking into account its various aspects with the participation of the communities/beneficiaries carried out as part of the regular program work of LWF. * Eventual Peer Review by ACT Haiti Forum members IX. CO-ORDINATION LWF and FPH are members of the ACT Haiti forum and are coordinating their response with the other members through regular sharing of information in the monthly ACT Haiti forum meetings and with additional contacts if needed. This was the case in the preparation of the response to Noel, when ACT members consulted each other both in the initial assessment phase and the planned response. In addition, the members of ACT are coordinating their response with the following local/regional Haitian institutions: DPC, Direction for Civil Protection OCHA MINUSTAH Local administrations. ACRONYMS:

11 11 OCHA United Nations Office for the Coordination of Humanitarian Affairs DPC Direction de la Protection Civile MINUSTAH Mission des Nations Unies pour la Stabilisation d Haïti CODAB Coordination des Organisations pour le Développement de l Arrondissement de Belle Anse NCA Norwegian Church Aid LIS Labor Intensive Specialist RC Road Construction TL Team Leader FPH Fédération Protestante d Haiti X. BUDGET Income pledged: USD Norwegian Church Aid (NOK 450,000) 80,797 Total income: 80,797 Expenditure : Description Type No. Unit cost Sub total Unit Units USD USD DIRECT ASSISTANCE CRISIS PHASE Food & non food relief assistance Food packets unit ,000 Hygienic kits set ,200 Clothing/ mattress set ,000 Distribution cost (transport, perdiem, visibility etc.) l/s 915 TOTAL CRISIS PHASE 29,115 POST CRISIS PHASE Distribution of agriculture items Seeds for farmers (onion, corn, potato, black beans) unit 40, ,000 agro-tools: pick, hoe, machete, rake, wheelbarrow, shovel unit 1, ,000 Subtotal agriculture 19,000 Road reconstruction Manual labor: 26 days for 534 persons work day 14, ,000 Team leaders work day ,200 Field logistician (1) month ,200 Cement bag Transport cement Transport Handling aggregates l/s 500 Subtotal road reconstruction 49,805 Reforestation Plants: Bamboo trees 8, ,000 Transport-Bamboo l/s 500 Manual labor: 26 days for 374 persons work day 10, ,000 Piqueteurs (10) work day ,500 Foremen (2) work day ,000

12 12 Description Type No. Unit cost Sub total Unit Units USD USD Supervisor (1) month Subtotal reforestation 38,400 Catchments Protection Manual labor work day 2, ,500 Rocks (handling & transport) l/s 1,800 Tools piece ,500 Subtotal catchments protection 10,800 Transport, warehouse & supervision Vehicle rental (4X4) day ,200 Fuel & lubricants day Vehicle repair-minor l/s 500 Transportation (materials) trip Motor cycle unit 1 2,000 2,000 Warehouse rental month Watchman month Subtotal transport, warehouse 8,180 Direct program related costs Salary & benefits Emergency coordinator month 4 2,700 10,800 Field logistician month ,200 Travel- perdiem, food & lodging l/s 800 Communication Cell phone cards month Partners management cost FPH l/s 1,000 CODAB l/s 1,000 Sub total direct pr. Related costs 16,200 Training & capacity building Sensitization workshops persons ,600 Resource person fee & OH person Sub total training & CB 2,000 TOTAL POST CRISIS PHASE 144,385 TOTAL DIRECT ASSISTANCE 173,500 Personnel, administration, operation & support Staff salaries & benefits - HQ Program director - 10% month ,300 Finance manager - 10% month ,000 Cashier- 25% month Accountant - 50% month ,600 Admin/ logistician - 50% month ,000 Staff travel Food/lodging l/s 400 Office operation Office rent - partly month Office utilities

13 13 Description Type No. Unit cost Sub total Unit Units USD USD Office supplies / stationery month Office equipments (computer/ printer) 1,300 Telephone, internet, radio month Visibility Panels/ hoarding board ,000 T-shirts/ stickers/ pens unit 1, ,000 Total personnel & admin. 18,000 Audit & monitoring Audit l/s 1 3,000 3,000 Monitoring & evaluation l/s 1 3,500 3,500 Total audit & monitoring 6,500 TOTAL BUDGET 198,000 Balance requested: 117,203