SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT

Transcription

1 SAN ANTONIO WATER SYSTEM PURCHASING DEPARTMENT Issued By: Richard Marsh Date Issued: 4 November 05 BID NO.: FORMAL INVITATION FOR BIDS ANNUAL CONTRACT FOR THE SUPPLY OF BACKFILL & LANDSCAPING MATERIALS TOPSOIL ONLY ADDENDUM Sealed bids addressed to the Purchasing Director, San Antonio Water System, 800 US Hwy 8 North, Administration Bldg., 5 th Floor, San Antonio, TX 78 will be received until :00 p.m., 07 December 05 and then publicly opened and read aloud for furnishing materials or services as described herein below, The San Antonio Water System Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions or explanation of how bid forms are to be completed. Assistance may be received by visiting the Purchasing Office in the SAWS Main Office, 800 US Hwy 8 North, San Antonio, TX 78, or by calling (0) -89. This invitation includes the following: Invitation for Bids Terms and Conditions of Invitation for Bids Specifications and General Requirements Price Schedule The undersigned, by his/her signature, represents that he/she is authorized to bind the Bidder to fully comply with the Specifications and General Requirements for the amount(s) shown on the accompanying bid sheet(s). By signing below, Bidder has read the entire document and agreed to the terms therein. Signer s Name: Firm Name: (Please Print or Type) Address: Signature of Person Authorized to Sign Bid City, State, Zip Code: Address: Telephone No.: Fax No.: Please complete the following: Prompt Payment Discount: % days. (If no discount is offered, Net 0 will apply.) Please check the following blanks which apply to your company: Ownership of firm (5% or more): Non-minority Hispanic African-American Other Minority (specify) Female Owned Handicapped Owned Small Business (less than $ million annual receipts or 00 employees) Indicate Status: Partnership Corporation Sole Proprietorship Other (specify) Tax Identification Number: To report suspected ethics violations impacting the San Antonio Water System, please call Page of 7

2 *****This Addendum is issued to address the following to Bid :. Change the UOM from TN to CY for Items and of the Price Schedule. The updated Price Schedule is provided below.. Increase the quantity of Items and for Extensions through 4. The updated Price Schedule is provided below.. Add Good Faith Effort Plan to the bid to be completed regardless of the Contractor s classification. IT IS NECESSARY TO RETURN THIS ADDENDUM AS PART OF YOUR BID SUBMISSION All other terms and conditions of the original bid remain unchanged. Revised 4/6/ Page of 7

3 REQUIRED DELIVERY Routine deliveries must be completed within 4 hours from when the order is placed and as required after hours. Emergency orders require vendor to arrive at the designated site within six (6) hours of request. PRICE SCHEDULE Quantities provided are annual estimates only and are in no way binding to SAWS. SAWS reserves the right to change quantities depending on SAWS needs. BASE YEAR: 05 Jan 6 to 04 Jan 7 CY,000 $ $ BASE YEAR TOTAL $ EXTENSION : 05 Jan 7 to 04 Jan 8 CY 5,000 $ $ EXTENSION TOTAL $ Page 7 of 7 Page of 7

4 EXTENSION : 05 Jan 8 to 04 Jan 9 CY 8,000 $ $ EXTENSION TOTAL $ EXTENSION : 05 Jan 9 to 04 Jan 0 CY,000 $ $ EXTENSION TOTAL $ EXTENSION 4: 05 Jan 0 to 04 Jan CY 4,000 $ $ EXTENSION 4 TOTAL $ GRAND TOTAL (BASE YEAR and EXTENSION,,, and 4): $ Page 8 of 7 Page 4 of 7

5 GOOD FAITH EFFORT PLAN This form must be completed regardless of Contractor s classification. Name of the Project: SECTION A: PROPOSER INFORMATION Name of Firm: Address: City: State: Zip Code: Contact Person: Telephone: Address: Fax No. : Is your firm Certified? Yes No If certified, attach copy of Certification Affidavit Type of Certification: AABE MBE WBE SBE (See attached definitions) Prime s Percent Participation on this Project: % List ALL SUBCONTRACTORS/SUPPLIERS that will be utilized on this project/contract. Name & Full Address of Company. Scope of Work/Supplies to be Performed/Provided by Firm % Level of Participation on this Project If Firm is Certified, Provide Certification Agency name and attach copy of Certification Affidavit.. 4. SECTION B. SMWB COMMITMENTS The SMWB goal on this project is 9%. The undersigned proposer has satisfied the requirements of the Bid specification in the following manner (please check the appropriate space): The proposer is committed to a minimum of 9 % SMWB utilization on this contract. The proposer, (if unable to meet the SMWB goal of 9%), is committed to a minimum of % SMWB utilization on this contract. (If contractor/consultant is unable to meet the goal, please submit documentation demonstrating good faith efforts).. Name and phone number of person appointed to coordinate and administer the SMWB requirements on this project. Name: Title: Page 5 of 7

6 Telephone No. : IF THE SMWB GOAL WAS MET, PROCEED TO AFFIRMATION AND SIGN THE GFEP. IF GOAL WAS NOT MET, PROCEED TO SECTION C. SECTION C GOOD FAITH EFFORTS (Fill out only if the SMWB goal was not achieved).. List all firms you contacted with subcontracting/supply opportunities for this project that will not be utilized for the contract by choice of the proposer, subcontractor, or supplier. Written notices to firms contacted by the proposer for specific scopes of work identified for subcontracting/supply opportunities must be provided to subcontractor/supplier not less than five (5) business days prior to bid/proposal due date. The following information is required for all firms that were contacted for subcontracting/supply opportunities. Name & Address of Company Scope of Work/Supplies to be Performed/Provide d by Firm Is Firm SMWB Certified? Date Written Notice was Sent & Method (Fax, Letter, , etc.) Reason Agreement was not reached? (Use additional sheets as needed) In order to verify a proposer s good faith efforts, please provide to SAWS copies of the written notices to all firms contacted by the proposer for specific scopes of work identified in relation to the subcontracting/supply opportunities in the above named project. Copies of said notices must be provided to the SMWB Program Manager at the time that the bid is due. Such notices shall include information on the plans, specifications, and scope of work.. List all SMWB listings or directories, contractor associations, and/or any other associations utilized to solicit SMWB Subcontractors/suppliers. 4. Discuss efforts made to define additional elements of the work proposed to be performed by SMWBs in order to increase the likelihood of achieving the goal: 5. Indicate advertisement mediums used for soliciting bids from SMWBs. (Please attach a copy of the advertisement(s): AFFIRMATION I hereby affirm that the above information is true and complete to the best of my knowledge. I further understand and agree that, this document shall be attached thereto and become a binding part of the contract. Name and Title of Authorized Official: Page 6 of 7

7 Name: Title: Signature: Date: NOTE: This Good Faith Effort Plan is reviewed by the SAWS SMWB Program Manager. For questions and/or clarifications, please contact Marisol V. Robles, the SMWB Program Manager, at (0) -40. DEFINITIONS: Small, Minority and Woman Business (SMWB): All business structures Certified by the Small Business Administration, Texas State Comptroller s Office, or the South Central Texas Regional Certification Agency that are 5% owned, operated, and controlled by a Small Business Enterprise, a Minority Business Enterprise, or a Woman-owned Business Enterprise. Minority Business Enterprise (MBE): A business structure that is certified by the Small Business Administration, Texas State Comptroller s Office or the South Central Texas Regional Certification Agency as being 5% owned, operated, and controlled by an ethnic minority group member(s) who is legally residing in or a citizen of the United States. For purposes of the SMWB program, the following are recognized as minority groups: a. African American Persons having origins in any of the black racial groups of Africa as well as those identified as Jamaican, Trinidadian or West Indian. b. Hispanic American Persons of Mexican, Puerto Rican, Cuban, Spanish or Central or South American origin. c. Asian-Pacific American Persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent or the Pacific Islands. d. Asian-Indian American Persons whose origins are from India, Pakistan, Bangladesh or Sri Lanka. e. American Indian/Native American Persons having no less than /6 percentage origin in any of the American Indian Tribes, as recognized by the U.S. Department of the Interior s Bureau of Indian Affairs and as demonstrated by possession of personal tribal role documents. f. Women Business Enterprise (WBE): A business structure that is Certified by the Small Business Administration, Texas State Comptroller s Office or the South Central Texas Regional Certification Agency as being 5% owned, operated and controlled by a woman or women who are legally residing in or are citizens of the United States. g. African American Business Enterprise (AABE): A business structure that is Certified by the Small Business Administration, Texas State Comptroller s Office or the South Central Texas Regional Certification Agency as being 5% owned, operated and controlled by African American minority group member(s) who are legally residing in or are citizens of the United States. Page 7 of 7