EL PASO COUNTY COMMISSIONERS Report on the Use of Hotel Occupancy Tax Funds October 1, 2010 December 31, 2010

Transcription

1 EL PASO COUNTY COMMISSIONERS Report on the Use of Hotel Occupancy Tax Funds October 1, 2010 December 31, 2010 Name of Organization Concordia Heritage Association, Inc. (Non-profit 501c3) President: Patricia Bevel Kiddney Address and Telephone of President Eastridge, El Paso, Texas 79925, , Address of Organization and Web mail: P. O. Box 3153, El Paso, Texas 79923, Name of Activity: Preservation, restoration, beautify and secure Concordia Cemetery, a Texas State Historic Cemetery. Dates of Activities/Events: Weekly (Wednesday and Saturday mornings (7-11 a.m.) clean up and preservation efforts of 52-acre cemetery; removing weeds and grass in partnership with West Texas Corrections and Community Supervision Department s County Probationers/Community Service, plus landscape and property improvement projects (average number of workers each work day. October 1, 2010 True West Magazine advertisement, 44,000 circulation. October 1, 2010 El Paso Times coverage October 1, 2010 El Paso Inc. coverage October 1, 2010 KFOX TV media coverage October 2, 2010 KTSM Radio (Leon Metz History Show) October 2, 2010 Paso Del Norte Paranormal/CHA Ghost tour 27 October 4, 2010 Harvey Girls presentation = 6 October 7, 2010 Military Widows of El Paso 85 October 9, 2010 Serna Ranch 150 October 11, 2010 El Paso County Historical Commission 25 October 12, 2010 Ysleta ISD Retirees 114 October 14, 2010 El Paso Genealogy Society 12 October 14, 2010 UTEP s Prospector Newspaper coverage October 14, 2010 El Diario Newspaper media coverage October15, 2010 Eagle Scout planning session for Mormon Section 2 October 15, 2010 Corral of Westerner 35 October 16, Walk Through History Fundraiser, 400 October 21, 2010 CHA Board Meeting, 13 October 22, 2010 Daughters of Texas Republic, 35 October 23, 2010 Vista Hills Optimist Club, 15 October 28, 2010 Western Hills Elementary School tour, 80 October 30, 2010 Mesilla, NM Dia De Los Muertos fiesta, 120 October 29, 2010 El Diario Newspaper coverage for Dia de los Muertos October 30, 2010 Visitors decorating graves of loved ones 100 November 1, 2010 Dia De Los Muertos Fundraiser 80

2 November 2, 2010 Socorro ISD School tour, 40 November 3, 2010 Socorro ISD School tour, 35 November 3, 2010 Railroad and Transportation Museum Las Amigas, 20. November 6, 2010 Eagle Scout meeting to examine future projects at Concordia, 2 November 6, 2010 Paso Del Norte Paranormal Society/CHA Ghost tour fundraiser, 40. November 6, 2010 KTSM Radio Leon Metz History Show November 8, 2010 El Paso County Historical Commission Insights Museum, 25 November 8, 2010 Harvey Girls of El Paso 8 November 10, 2010 State Convention of Downtown & Main Street Managers,50 November 11, 2010 Veterans Day Observation, 136 Flags placed on Veterans Graves in Cemetery, 13 November 11, 2010 El Paso Genealogy Society, 12 November 12, 2010 Mexican Consulate/El Paso Museum of History, 40 November 13, 2010 Boy Scout Troop/Zamarano clean up Chinese Cemetery 15 November 13, 2010 Probationers Appreciation BBQ, 150 November 13, 2010 KTSM Radio Leon Metz History Show November 14, 2010 Clint Methodist Church 75 November 15, 2010 Gadsden NM Retired Educators, Anthony NM, 15 November 18, 2010 CHA Board Meeting 11 November 19, 2010 Corral of Westerners, UTEP, 40 November 20, 2010 Mexican Revolution 100 Anniversary, Museum of History, 75 December 1, 2010 True West Magazine Source Book and Awards, 44,000 circulation December 2, 2010 Paso Del Norte Paranormal Society/CHA Ghost Tour Fundraiser, 25 December 9, 2010 El Paso Genealogy Society, 12 December 10, 2010 Corral of Westerners, UTEP, 35 December 13, 2010 El Paso County Historical Commission, 25 December 13, 2010 El Paso Sheriff s Department 2 December 14, 2010 Discover El Paso, 115 December 20, 2010 Gadsden NM Retired Educators, Anthony NM, 20 Amount of Hotel Occupancy Tax Fund Award - $50,000 Amount of Hotel Occupancy Tax Fund spent - $13, (pending submission)

3 Activity, outcome /scope of work: Coordinated West Texas Adult Probations work assignments with supervisors, Wednesday and Saturday a.m. of each week. Cleared weeds, debris, trimmed trees and shrubs. Repaired and filled 180 flat headstones of sunken or damaged graves. Cleared weeds from Chinese Cemetery. Cleared weeds from Mormon Cemetery. Smoothed internal Roads Trimmed 125 agave plants. Cleaned outside perimeter of Cemetery (Stevens, Yandell, Boone and Gateway West). Emptied trash containers into dumpsters. Trimmed Texas Sage bushes. Buffalo Soldier Memorial area ongoing curbing inside Cemetery to protect graves from unauthorized vehicle traffic. Manufactured three frames for County Rules and Procedures Signs (Buffalo Soldier Memorial Monument entrance, Yandell/Travis entrance and Boone Street entrance) Performed preventative maintenance on all equipment. Distributed ant control chemicals on all areas in vicinity of Walk Through History traffic. Disposed of 15 dead Century plants at end of growing season. Description of impact of advertising plan and how it was measured: Tourism programs promoting the Cemetery to schools, civic and community organizations, regional living history functions 2192 Cemetery tours to visitors and out of town tourists - Researched 15 requests for grave locations. Published and mail Grave Concerns newsletter to local and out of town members, October, November 120 each month. Secured donations through programs, performances, cemetery tours, dues, research, ghost tours, Buffalo Soldier Memorial Monument, Walk Through History, Dia de Los Muertos of $2304. Provided coverage to True West Magazine October and December, 44,000 circulation monthly, regional publications in New Mexico via Las Cruces Sun News Times, Alamogordo Daily News, Ruidoso News and locally to El Diario Newspaper, El Paso Inc., El Paso Times, UTEP s Prospector Newspaper. Website visitors data pending. AWARD True West Magazine Best Preserved Gravesite Concordia Cemetery (2 nd year in a row winner). Number of location of hotel nights activities or event generated unable to document.

4 Activity or event partners: (1) West Texas Corrections and Community Service Adult Probation workers approximately workers each Wednesday and Saturday mornings 7 11:30 a.m. October 1 December 31, 2010, total hours 13,765. Valued at $7.25/hr, totals in-kind donation of $99, Source and in-kind donations Concordia Heritage Association does not have a paid staff to carry out the goals of the Association. Volunteers perform all planning, meetings, reports, activities and fund raising events, donating approximately thousands of hours annual. Board meetings are held monthly the third Thursday except December. CHA volunteer hours for October 1 December 31, hours valued at $20.25 per hour, in kind donation of $17,415. Fundraisers such as tours, performances, donations, dues, research, ghost tours, Buffalo Soldiers Memorial Monument, grants, Secret Society of John Wesley Hardin, Walk Through History Day at Concordia, Dia de Los Muertos income for this period; $2,304 Community Partners: (1) Eagle Scout from Franklin Mountain LDS Stake project of Mormon Cemetery restoration. 15 hours, in-kind service at $7.25 per hour $ (2) Buffalo Soldiers Motorcyle Club raised and lowered flags at Buffalo Soldier Monument each weekend and holiday, donating 48 hours, inkind service donated at $20.25 per hour of $ (3) Six Guns and Shady Ladies, Wild West re-enactors donated 250 hours for fundraisers (Dia De Los Muertos Fundraiser and Walk Through History ), 250 hours, in kind service donation at $20.25 per hour of $5, (4) El Paso County Historical Commission assisted in preservation matters. (5) Serna Ranch donated tractor pulled hay wagon for Walk Through History transporting visitors around the Cemetery, in-kind service of 40 hours at $20.25.of $90, plus value of equipment. (6) Masonic Lodge 130 donates meeting site for Probationers supervisors each Wednesday and Saturday morning, weekly.

5 PERFORMANCE MEASURES October 1 December 31, 2010 Number of CHA Volunteer Hours this period: 860 Number of Community Partner Hours 13,765 Number of Requests for grave site location and information 15 Number of daily visitors (monitored by Fidelis Security) 2,479 Number of landscaping projects undertaken - 14 Number of tourists visiting the cemetery Number of in programs, performances 2,192 Number of website visitors: pending Respectfully Submitted, Patricia Bevel Kiddney President, Concordia Heritage Association February 21, 2011 File:HOTX2st.2011.com