FDP Subrecipient Pilot Effective August 15, Asked to participate in Phase 2
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1 FDP Subrecipient Pilot Effective August 15, 2016 Asked to participate in Phase 2
2 What is FDP? The Federal Demonstration Partnership is: Is a cooperative initiative among 10 federal agencies and 155 institutional recipients of federal funds. Its purpose is to reduce the administrative burdens associated with research grants and contracts. A unique forum for individuals from universities and nonprofits to work collaboratively with federal agency officials to improve the national research enterprise. 2
3 Goal of Pilot Reduce administrative burden associated with verifying standard information required for subaward issuance and subrecipient monitoring Access subrecipient required information an online, (FDP entity profile ) Determine whether such a repository effectively reduces the data collection and review burden f or pass-through entities and subrecipients alike 3
4 Entity Profile Content Entity Information Demographic Information (name, address, type, small business status, parent information, etc.) Entity Identification Numbers and Codes Entity Rate Agreements Department of Defense Registration Numbers Department of Education Registration Numbers Assurances and Agency Approvals (Accreditations) DOD/ONR System Reviews Entity Key Contacts 4
5 Entity Profile Content (cont.) Entity Certifications Conflict of Interest Debarment and Suspension Lobbying Affirmative Action Compliance FFATA Single Audit Information Single Audit Status & Links Core info about any findings, deficiencies, material weaknesses Entity Official Certification 5
6 Elements of Pilot Institutions participate as both a subrecipient and as a pass-through entity Participants formally agree to terms of the Pilot Participants create their Entity Profile (July) FDP posts each participant s Entity Profile (July) PTEs access the participating subrecipients on-line Entity Profile in lieu of sending current SIC for each subaward between the parties Modified, less cumbersome Letter of Intent and Certification (LOI) will be used OSP tracks how many subawards are transacted 6
7 At Time of Proposal Yale is still expected to collect from the subrecipient: Statement of Work Budget and Budget Justification Any other forms needed for the proposal Small business plans, biosketches or other support, certifications required at time of proposal, etc. Subrecipient s proposal endorsement Signature of the Subrecipient s SPA office and indication they are willing to enter into a subaward if proposal is funded 7
8 Process Changes When Yale is the Pass-through Entity (PTE): We will ask the FDP participating pilot institution to complete a LOI. 8
9 Process Changes Letter of Intent and Certification (LOI) See Handout 9
10 Process Changes When Yale is the Subrecipient: Yale may be asked to complete a LOI from the FDP pass-through entity (PTE) participating in the pilot If we are asked to provide information that is already included in Yale s FDP profile, OSP will contact the PTE and/or the FDP Pilot chairs to discuss. We should NOT be asked to provide information that already exists in our profile! 10
11 At Time of Proposal or Award Okay to ask for or to complete a transactionspecific request but only for data elements NOT included on the entity profile, such as: Whether or not human subjects research is included in the scope of work Whether or not animal subjects research is included in the scope of work Debarment and suspension certification of all individuals For NSF proposals, COI certification 11
12 Next Steps On August 15, 2016, we will Go-Live with the pilot No change until then At that time: Departments will ask subrecipients participating in the FDP Pilot to complete the LOI At time of award, OSP will use the FDP Entity Profile to obtain the information it needs to issue a subaward to a participating FDP institution, documenting the review. 12
13 Process Changes Participating FDP Institutions See Handout 13
14 Take aways Check the FDP list to see if the subrecipient is participating in the FDP Pilot Ensure that FDP subrecipients complete an LOI A SIC is unnecessary If Yale is the subrecipient, make sure the passthrough entity if an FDP pilot participant provides a LOI that does not request unnecessary information Call OSP if the FDP pass-through entity is insisting that Yale provide unnecessary information. 14
15 Questions? Answers 15
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