It was moved by Trustee Paxton and seconded by Trustee Drew, that the items under the Consent Agenda be approved.

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1 February 9, 2011 Minutes of the Regular Meeting of the Board of Trustees of the North Shore Sanitary District held Wednesday, February 9, 2011 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complex located in Gurnee, Illinois. The meeting was opened with the Pledge of Allegiance. On roll call, the following Trustees were present: Daniel M. Pierce, President Stephen J. Drew, Vice President John R. Paxton, Treasurer Effie Wroten Trustee James E. Swarthout was absent. Staff members present were General Manager Brian Dorn, Assistant General Manager Dave Miller, Attorney Greg Jackson, Director of Engineering Services Jai Gupta, Director of Laboratory Services Joe Robinson, Director of Operations Gary Sowma and Director of Technology Services Pete Russo. There were no comments from the public. President Pierce presented the Consent Agenda, as follows: A. Approval of the Minutes of the Meeting held on January 12, B. Approval of the Minutes of the Executive Session held on January 12, C. Consideration of Bills. Wastewater Treatment Fund $1,135, Check Nos and , Check Nos through , Check Nos through D. Financial Report, December E. Hearing Summary, January 11, F. Authorize Payroll and Finance Department to issue District checks to meet expenses where necessary for payroll and to avoid interest and/or penalties before the next Board Meeting. It was moved by Trustee Paxton and seconded by Trustee Drew, that the items under the Consent Agenda be approved. President Pierce presented the President Report as follows: President Pierce stated that he would turn the President Report over to General Manager Dorn in order to recognize the extraordinary service of the District employees who went above and beyond the call of duty during the recent blizzard. General Manager Dorn stated that several employees made it in on Tuesday night and worked through the night and throughout the day on Wednesday while others were able to get to work on Wednesday despite the weather and road conditions, all showing great dedication in their efforts. Director of Operations Sowma then introduced Ted Sowa, Assistant Plant Superintendent of the Gurnee STP. Mr. Sowa introduced Laborer Al Stetz who came in on Tuesday night at midnight, got stuck on Wm. Koepsel Drive and walked to the plant to retrieve a plow truck. Mr. Stetz proceeded to get his vehicle out and continued working for the next 15 hours keeping the Gurnee plant and Wm. Koepsel Drive open. Director of Operations Sowma next introduced Igor Filipovich, Assistant Plant Superintendent of the Clavey Road STP. Mr. Filipovich introduced Laborer John Levin who arrived at the plant Tuesday night despite taking 3 hours to get there from his home. Mr. Levin proceeded to plow and keep the plant open until the following day. Mr. Filipovich and John Levin were the only two employees onsite on Wednesday at the Clavey Road STP.

2 Lastly, Director of Operations Sowma introduced Phil Connelly, Plant Superintendent of the Waukegan STP. Mr. Connelly introduced three employees, Laborer Glenn Newborn, Automotive Mechanic John Burgett and Laborer Lester Moltz who all took great efforts to make it to the plant and once on-site continued to keep the plant open as well as Pershing Road, allowing other employees to arrive at the plant. Mr. Burgett also provided assistance at the Gurnee STP. The entire Board and Staff gave a round of applause to all of these gentlemen recognizing their extraordinary efforts and hard work during this storm. Trustee Drew thanked the Waukegan Plant personnel for the extra effort in keeping Pershing Road, a road maintained by the City of Waukegan, open during the storm and commented that plowing and maintaining snow removal is very stressful and that everybody s efforts are very much appreciated. A brief discussion took place about measures that could be taken by District Staff in anticipation of a storm like the one that had occurred. It was concluded that all efforts made were positive and the employees present were once again commended for their actions. General Manager Dorn presented the Management Report as follows: A. Presented Prepayment for Procurement of SRF Parts. 1. Euro Payment to Labom Mess-Und Regeltechnik GmbH for Purchase Order # Euro Payment to Dieter A. Roth GmbH for Purchase Order # Euro Payment to DaFram S.p.A. for Purchase Order # General Manager Dorn reported that Andritz, the manufacturer of the drying system at the Sludge Recycling Facility (SRF), possesses certain proprietary and secret technological information related to the drying system and its components. With the permission of Andritz, the District presently procures some of the dryer components for the dryer system directly from Andritz s equipment vendors, most of whom are located in Germany with no United States representation. Many of these vendors require that payment for materials be made up front prior to shipment, due to the lack of a long-term business relationship with the District and considering the expense to manufacture and ship these goods internationally without receiving partial or full compensation. General Manager Dorn stated that the District is currently negotiating an agreement with Andritz that will allow the District to either purchase or manufacture many of these components in this country. Approval of such an agreement will resolve many of these procurement issues, although it is likely that future purchases of some dryer and dryer support components will still be required through single source vendors located exclusively in Europe. Accordingly, in order to allow for the expeditious purchase of these parts, it is recommended that the Board grant the General Manager or his designee authorization to issue purchase requisitions allowing partial or full payment for SRF drying system and ancillary system components prior to receipt when required as a condition of purchase by the manufacturers of such components. Documentation of these payments would be presented to the Board at the next scheduled meeting following payment. President Pierce asked the amount of the three purchase orders that were included in the agenda. General Manager Dorn stated that the cost of the first purchase order was approximately $5,000; the second one approximately $12,000 and the third approximately $300. General Manager Dorn asked for Board approval for prepayment of these items and for the prepayment policy as presented for future purchases. It was moved by Trustee Paxton and seconded by Trustee Drew, that the Policy for Prepayment for Procurement of SRF Parts be approved including Prepayment for: 1. Euro Payment to Labom Mess-Und Regeltechnik GmbH for Purchase Order # Euro Payment to Dieter A. Roth GmbH for Purchase Order # Euro Payment to DaFram S.p.A. for Purchase Order # B. Presented Engineering Agreement Amendment. 1. Elara, Gurnee Administration Building HVAC Repairs Phase I, Contract Amendment No. 4, Increase of $6,

3 General Manager Dorn reported this Contract Amendment is for additional hours for Elara to perform construction and commissioning related services for the AHU-1 Installation Project at the Administration Building. General Manager Dorn asked for Board approval of this Contract Amendment No. 4. It was moved by Trustee Drew and seconded by Trustee Paxton to approve Engineering Agreement Amendment No. 4, Elara, Gurnee Administration Building HVAC Repairs Phase I, an Increase in the Not to Exceed amount of $6, Assistant General Manager Miller presented the Administration Division Report as follows: A. Presented MB Financial Bank Account Documentation. Assistant General Manager Miller reported that MB Financial Bank has expressed a desire to participate in the District s investment program and receive solicitations for investments. Assistant General Manger Miller stated that this item consists of the necessary documentation to establish an investment account with MB Financial Bank and asked for Board approval. Assistant General Manager Miller also updated the Board that discussions with the First Midwest Bank were progressing and that he hoped to have agreements in place by the March Board meeting. It was moved by Trustee Paxton and seconded by Trustee Drew to approve MB Financial Bank Account Documentation. B. Presented Identity Protection Policy. Assistant General Manager Miller reported that in January 2010, the State of Illinois passed Public Act , known as the Identity Protection Act. This legislation established requirements upon State and local governments to ensure the safety, protection and proper use of social security numbers in their possession. These regulations require the District to draft and approve a written identity-protection policy to be in place no later than May 31, Assistant General Manager Miller reported that the District has conformed to these regulations and all documentation will be routed through Human Resources and asked for Board approval of the Identity Protection Policy. It was moved by Trustee Drew and seconded by Trustee Paxton to approve Identity Protection Policy. C. Presented Potential Impact of SB 3388 & SB Assistant General Manager Miller reported that at last month s Board meeting, staff was directed to investigate the potential financial impacts of Illinois Senate Bill 3388 and Senate Bill 1927 on the North Shore Sanitary District. Assistant General Manager Miller reported that the District s exposure to cost increases as a result of this legislation is negligible. It is not recommended that the District take an active position in Springfield on this issue. There was no action required on this item. Director of Engineering Services Gupta presented the Engineering Services Division Report as follows: A. Presented Bid Summary. 1. Transport and Disposal of Granulate from Zion Sludge Recycling Facility, Veolia Environmental Services Solid Waste Midwest, LLC of Waukegan, IL. It was moved by Trustee Drew and seconded by Trustee Paxton to award Transport and Disposal of Granulate from Zion Sludge Recycling Facility to Veolia Environmental Services Solids Waste Midwest, LCC of Waukegan, IL for a three year contract.

4 B. Presented the following Construction Change Orders. 1. C.O. No. 1, Surge Tank Lining Rehabilitation at North Chicago (PS-4), Upper Skokie Valley (PS-5), Lake Bluff (PS-6), Lake Forest (PS-7) and Cary Avenue (PS-8) Pumping Stations, Tecorp., Inc., Increase of $2, It was moved by Trustee Paxton and seconded by Trustee Drew to approve C.O. No. 1, Surge Tank Lining Rehabilitation at North Chicago (PS-4), Upper Skokie Valley (PS-5), Lake Bluff (PS-6), Lake Forest (PS- 7) and Cary Avenue (PS-8) Pumping Stations, Tecorp, Inc., an Increase of $2, C.O. No. 1, Clavey Road STP Building 330 Air Cooled Condenser Replacement, Martin Peterson Co., Increase of 54 Calendar Days for Substantial and Final Completion. It was moved by Trustee Paxton and seconded by Trustee Drew to approve C.O. No. 1, Clavey Road STP Building 330 Air Cooled Condenser Replacement, Martin Peterson Co., an Increase of 54 Calendar Days for Substantial and Final Completion. 3. C.O. No. 1, Wastewater Sampling Improvements at the Waukegan and Clavey Road STPs, Independent Mechanical Industries, Inc., Increase of 50 Calendar Days for Substantial and Final Completion. It was moved by Trustee Paxton and seconded by Trustee Drew to approve C.O. No. 1, Wastewater Sampling Improvements at the Waukegan and Clavey Road STPs, Independent Mechanical Industries, Inc., Increase of 50 Calendar Days for Substantial and Final Completion. 4. C.O. No. 4, AHU-1 Replacement Project at Gurnee Administration Building, Mechanical Concepts of Illinois, Inc., Increase of $ It was moved by Trustee Paxton and seconded by Trustee Drew to approve C.O. No. 4, AHU-1 Replacement Project at Gurnee Administration Building, Mechanical Concepts of Illinois, Inc., an Increase of $ C.O. No. 4, Winthrop Harbor Pump Station (PS1A) and Lake Bluff Pump Station (PS-6) Odor Control Improvements, Maxim Construction Corp., Increase of $3, and 58 Calendar Days for Substantial Completion and 102 Calendar Days for Final Completion. It was moved by Trustee Paxton and seconded by Trustee Drew to approve C.O. No. 4, Winthrop Harbor Pump Station (PS1A) and Lake Bluff Pump Station (PS-6) Odor Control Improvements, Maxim Construction Corp., Increase of $3, and 58 Calendar Days for Substantial Completion and 102 Calendar Days for Final Completion. C. Presented Bid Waiver Request. 1. BW-194, Sludge Pump Inventory Parts for SRF Drydon Equipment, Inc., $69, Director of Engineering Services Gupta reported that this Bid Waiver is to replenish inventory for six Seepex pumps located at the Sludge Recycling Facility and asked for Board approval. It was moved by Trustee Drew and seconded by Trustee Paxton to approve Bid Waiver Request, BW-194, Sludge Pump Inventory Parts for SRF Drydon Equipment, Inc., in the amount of $69,

5 Director of Laboratory Services Robinson presented the Laboratory Division Report as follows: A. Presented Current Status of Significant Industrial Wastewater Violation(s) in the Service Area of the NSSD. Director of Laboratory Services Robinson reported there are no Significant Industrial Users in noncompliance at this time and had nothing else to report. There was no report requiring Board action for the Operations Division. Director of Operations Sowma wanted to update the Board on a few items. Director of Operations Sowma mentioned that during the recent blizzard the contracted housekeeping/security employees all made it to the plants and fulfilled their obligations with no problem. Also related to the storm, two Donohue employees, Jeff Schlaak and Jon Gibson, made it to the Sludge Recycling Facility and continued to keep the roads open at the SRF. Their time and effort should be commended. Trustee Drew asked if the District had checked into receiving compensation due to the storm being considered a State of Emergency. Trustee Drew stated that the City of Waukegan qualified for this. General Manager Dorn stated he would look into it. The last item reported by Director of Operations Sowma is that applications for 2010 NACWA Awards for all three plants had been submitted and that all three plants were eligible for awards for no permit violations for the year. There was no report requiring Board action for the Technology Services Division. There was no report given by Attorney Gregory Jackson. There being no further business to come before the Board, on motion duly made, seconded and unanimously passed, the meeting was then and there adjourned until the next regular meeting to be held on Wednesday, March 9, 2011 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complex in Gurnee. SECRETARY PRESIDENT