Solera Diamond Valley Community Association OPEN SESSION OF THE BOARD OF DIRECTORS March 24, 2011

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1 TIME AND PLACE CALL TO ORDER This Public Session of the Board of Directors was held on Thursday, at the Mountain View Lodge, 1645 Paseo Diamante, Hemet, California. Scott Pasternak, Vice President, called this meeting of the Board to order at 3:01 p.m. DIRECTORS PRESENT ALSO PRESENT REPRESENTING STAFF MEMBERS PRESENT Scott Pasternak Leeanne Brock Al Boucher Brian Rubin Rob Middleton Marla Miller Diana Floyd Connie King Approximately 68 GENERAL MANAGER AND COMMITTEE REPORTS The following reports were submitted to the Board: GENERAL MANAGER: Association Projects Bulletin Board a.) Posting Updated Information b.) Check the HOA bulletin board Swimming Pool and Spas a.) Homeowner walking b.) Weekly Status Updates Inspections of Property Continue a.) Walk property b.) Continually update Delinquency Report To date, we have closed escrow on 230 units. 4 unit owners are delinquent Homeowner Training and New Homeowner Orientations Will be held quarterly April 26 th 9 New homeowners Meet with the General Manager Month of April Opportunities (Coffee Chat Session) Continue quarterly

2 Page 2 GENERAL MANAGER AND COMMITTEE REPORTS (Continued) Design Review Committee Artificial Turf Guidelines Updating the Guidelines Boards Toured Facility Website Update Currently Loading Information Scheduling Training Presentation by ActiveNet Next Board Meeting LIFESTYLE DIRECTOR: Introducing Lifelong Learning Partnership Series - The Lifestyle Department recognizes that Del Webb residents are actively pursuing academic and higher learning interests. We will be partnering with Osher Lifelong Learning Institute, Mt. San Jacinto College and other resources to offer our homeowners classes in a variety of subjects. The subjects will include Interior Design, Current Events, Art and Music Appreciation, Film Classics and Science Fiction. Three new fitness classes have been added to our fitness program, Beginning Floor Yoga, Chair Exercise and Dance Aerobics. Beginning Floor Yoga and Chair Exercise are both facilitated by homeowners and are free to all residents. Homeowner participation in Lifestyle events and activities is well attended often reaching maximum capacity. Our first live concert Las Vegas Legends performed to a sell-out crowd of over a hundred. Our spring program will include a Spring Cleaning series. Other planned activities are Cinco de Mayo, Mark Stone the Mentalist, Ladies Victorian Tea and a Spring Garage Sale. DESIGN REVIEW COMMITTEE: Phil Rappl, on behalf of the Design Review Committee, reported that the Committee meets regularly to review Home Improvement Applications submitted by the Solera Diamond Valley homeowners. Since January 2011, the Committee has reviewed a total of 12 Applications. 3 rear yard landscape Of which none included a patio cover 9 miscellaneous requests such as screen doors, concrete work, rain gutters, etc. The Committee has also inspected 30 various improvements for final approval. Since January 2011, the Committee has had to deny 1 application. The Committee continues to coordinate its efforts with the Association s contracted Landscape Architect/Consultant. Currently, there are 3 Applications awaiting review by our consultant.

3 Page 3 COMMITTEE REPORTS (Continued) RECREATION ADVISORY COMMITTEE: Chairperson, Brenda Visser, on behalf of the Recreation Advisory Committee, reported the following: The community enjoyed four Lifestyle events during the month of February including the Tailgate Shindig Super Bowl Party, the Heart-2-Heart Valentine Dance, Sweet Fondue Champagne Brunch and Star Spudded Oscar Night. The Committee voted to distribute Bricks and Bouquets comment cards at all major events, the first of which were our two Valentine s programs. A total of 43 comment cards were returned with one resident giving the events a 4 and 42 a 5, the system s highest rating! The committee is investigating the purchase of table service, flatware and stemware for the community. Pickle Ball is meeting on a regular basis with attendance increasing at every session. The Side Pocket Sisters just completed their first tournament headed up by Champions Lin Filbin and Edith Reed. The Committee voted to use all the monies left over from New Years to fund an evening of dinner, live music and dancing free to all residents on June 4 th. And finally, we continue to strive to provide events of varying interests for all residents. COMMUNICATIONS COMMITTEE: Suzanne Wade, on behalf of the Communications Committee, reported that the Committee is updating the following: The Communication Committee has an open position. Mrs. Bradford resigned from the committee to pursue personal endeavors. The communications committee is grateful for the services she has provided to The View. The committee will be discussing if there is enough content to expand the newsletter to 24 pages. We are featuring several new monthly theme articles; SDV sports personnel, SDV Veterans and Hemet History. The Communication Committee meets on the second Wednesday of each month to plan how to pass on current information to residents via the community newsletter. We are hoping to solidify some guidelines for inclusion for groups that offer multiple activities during a calendar year and are looking forward to the new community website, which may be the more appropriate venue to accommodate these activities. FINANCE COMMITTEE: Robert Ash, on behalf of the Finance Committee, reported the following: In our February and March meetings we reviewed the current financials and budget for December 2010, January and February We also reviewed a six month comparison of expenses. The comparison was for June through January for the last two years; compared to

4 Page 4 COMMITTEE REPORTS (Continued) One of our Committee members resigned and we have interviewed candidates for the open position. We have provided the Board with the recommendation of Robert Chaparro and are waiting for Board approval on the decision. The Finance Committee discussed investing in a new CD using the funds from the $75,000 CD that renewed on March 1, The committee recommends that the Board invest the funds in an 18 month CD at the best interest rate available. We reviewed proposal bids for the legal agreement, landscape addition, insurance, upkeep on the bocce courts and maintaining the pool sand filters. The Committee recommends that the Board approve these proposals. The Committee also reviewed the information provided by the arborist regarding the palm trees. The committee recommends that the Board monitor the other trees, grind the stump and plant grass in this area, not replacing this tree at this time. Our recommendations have also been provided to the Board members in the board books. The Committee is currently working on a process for Clubs and groups to follow when requesting items to be purchased. The next meeting will be April 14, OPEN SESSION The following questions were addressed to the Board of Directors: 1.) Daryl Gibson (5545 Corte Vallarta) would like to request a printed directory for the community. As part of that directory include information about each resident s occupation prior to retirement. 2.) Jeanette White (5579 Corte Benisa) the light on the top of the Lodge tower is out. 3.) Carolyn Whittaker (5206 Corte Del Cabo) requested that pickleball courts be built or one of the tennis courts be permanently modified for pickleball. 4.) Bill Stansbury (1654 Camino Cresta) would also like to line one of the tennis courts for pickleball. 5.) Bill Coles (5196 Via Bajamar) wanted to find out the process used in changing a rule. Also wanted to let the Board know his concerns on changing the swimming pool rules to allow children swimming time in the indoor pool.. There being no further questions from the Membership, the Board Vice President proceeded with the meeting agenda. JANUARY 20, 2011 OPEN SESSION MINUTES JANUARY 20, 2011 EXECUTIVE SESSION MINUTES Vice President Pasternak asked for approval of the January 20, 2011 Open Session minutes. The minutes for the aforementioned meeting of the Board of Directors were reviewed. Upon a motion duly made by Director Rubin, seconded by Director Brock and unanimously carried, the January 20, 2011 Open Session minutes were approved as submitted. Vice President Pasternak announced that an Executive Session of the Board of Directors was held on January 20, 2011 to discuss legal matters, contracts and disciplinary actions. The minutes for the January 20, 2011 Executive Session meeting of the Board of Directors were reviewed and accepted during the Executive Session.

5 Page 5 FINANCIAL STATEMENTS Director Brock gave a brief financial summary of the Association s January and February 2011 financial statements. The Association s January 2011 financial statements were reviewed. Upon a motion duly made by Director Brock, seconded by Director Boucher and unanimously carried, the aforementioned financial statements were accepted as submitted pending annual audit. The Association s February 2011 financial statements were reviewed. Upon a motion duly made by Director Brock, seconded by Director Boucher and unanimously carried, the aforementioned financial statements were accepted as submitted pending annual audit. REVIEW DELINQUENCY/NOTICE OF INTENT TO LIEN INVESTMENT RESOLUTION Upon a motion duly made by Director Brock, seconded by Director Rubin and unanimously carried, the Board resolved to lien for non-payment of assessments. Upon a motion duly made by Director Brock, seconded by Director Boucher and unanimously WHEREAS, the Financial Statements through February 2011 indicate that the Association s Reserve Money Market account is funded by $75,000.00, and WHEREAS, the Board of Directors wishes to invest $75, in a federally insured Certificate of Deposit (CD), for a term of eighteen (18) months; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby approves the investment of $75, in accordance with the Board s investment strategy and with the highest interest yield available for the term chosen, and RESOLVED FURTHER, that any two (2) of the following officers and/or agents of the Association be and are hereby fully authorized and empowered to sell, transfer and deliver any and all Treasury Bonds, Notes, Bills, Certificates of Deposits, cash or other securities now or hereafter standing in the name of or owned by this Corporation, and to make, execute and deliver any and all written instruments necessary or proper to effectuate the authority hereby conferred: Scott Pasternak, Board President Al Boucher, Board Secretary Brian Rubin, Board Member at Large Janet Price, PCM CFO Leeanne Brock, Board Vice President Rob Middleton, Board Treasurer Marla Miller, General Manager Debbie Roberts, Controller UNFINISHED BUSINESS PALM TREE REPORT Discussion was held regarding the palm tree report received from the arborist and presented to the Board. Upon a motion duly made by Director Rubin, seconded by Director Brock and unanimously carried, staff was instructed to have the stump ground down and plant grass over the area. The other palm trees on the corner of Mustang and Fisher will be monitored for signs of disease.

6 Page 6 INDOOR POOL CHANGE RESULTS After discussion and review of the survey results, a motion was duly made by Director Rubin, seconded by Director Brock and unanimously carried to leave the indoor swimming pool rules and regulations as currently written and not allow children to use the indoor pool. NEW BUSINESS BOARD OF DIRECTORS RESIGNATION Upon a motion duly made by Director Rubin, seconded by Director Boucher and unanimously WHEREAS, Sara Near was previously appointed by the Declarant in accordance with Article IV, Section 4.4.3(c) of the Association s CC&Rs to serve as a member of the Board of Directors as a representative of the Declarant, and WHEREAS, Ms. Near has tendered her respective resignation as a member of the Board of Directors effective February 3, 2011; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors regretfully accepts Ms. Near s resignation as a member of the Board of Directors effective February 3, 2011, and RESOLVED FURTHER, that the Board of Directors wishes to express its sincere appreciation to the aforementioned individual for her dedicated service to the Solera Diamond Valley Board of Directors. BOARD OF DIRECTORS APPOINTMENT Upon a motion duly made by Director Rubin, seconded by Director Brock and unanimously WHEREAS, members of the Board of Directors have recently resigned from the Board, and WHEREAS, the following individual has been appointed by the Declarant, in accordance with Article IV, Section 4.4.3(c) of the Association s CC&Rs, to serve on the Board of Directors until further notice is given by the Declarant; NOW, THEREFORE, BE IT RESOLVED, the Board of Directors hereby approves the appointment of Rob Middleton to serve on the Association s Board of Directors, in accordance with the aforementioned Bylaws provision,, until further notice is given by the Declarant. RESOLVED FURTHER, that the Board of Directors has resolved to organize its officers as follows: President Scott Pasternak Vice President Leeanne Brock Treasurer Rob Middleton Secretary Al Boucher Member Brian Rubin INSURANCE RENEWAL Upon a motion duly made by Director Rubin, seconded by Director Brock and unanimously

7 Page 7 INSURANCE RENEWAL (Continued) WHEREAS, the community manager and finance committee has recommended that the Board of Directors approve the master insurance policy renewal proposal as submitted by LaBarre/Oksnee Insurance Services, and WHEREAS, the aforementioned proposal indicates that all of the Association s required coverage s have been provided for, and WHEREAS, the renewal annual premium shall not exceed Twenty Thousand Five Hundred Thirty- Two Dollars ($20,532), and NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby approves the master insurance policy renewal proposal as submitted by LaBarre/Oksnee Insurance Services, effective May 1, 2011, for a cost not to exceed $20,532 annually and with funding to be disbursed from the operating fund account #5026. LEGAL AGREEMENT RENEWAL ASSESSMENT RECOVERY PROCEDURE It was agreed that this item will be tabled until the next board meeting. Staff was directed to obtain bids from two (2) other law firms and present them to the board. Upon a motion duly made by Director Boucher, seconded by Director Rubin and unanimously The Board of Directors of Fka Rancho Diamante Community Association hereby authorizes and delegates authority to its legal counsel. Epsten Grinnell & Howell, APC to execute on behalf of the association, and its Agent and attorneys, all liens, notices of defaults and other assessments recovery documents as necessary and directed by the Board of Directors or the Association s management agent. This resolution will automatically expire in the event of the termination of Epsten Grinnell & Howell, APC s legal services. RESERVE STUDY ACCEPTANCE Upon a motion duly made by Director Boucher, seconded by Director Rubin and unanimously WHEREAS, California Civil Code Section (e) (copy attached) requires the Board of Directors of a Common Interest Development to review its reserve study annually, and WHEREAS, Civil Code Section (e) further requires the Board of Directors to prepare at least once every three (3) years a reasonably competent and diligent visual inspection of the Association s major reserve components, and WHEREAS, this Board of Directors has completed a visual inspection of the Association s major reserve components and the anticipated reserve contributions and expenditures for the 2011 fiscal year; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby approves and accepts the Association s 2011 reserve study as prepared by Advanced Reserve Solutions, Inc. and authorizes the distribution to the membership of the required reserve information based upon the 2011 update in accordance with the requirements set forth in Civil Code Section

8 Page 8 LANDSCAPE MAINTENANCE ADDITION Upon a motion duly made by Director Boucher, seconded by Director Brock and unanimously WHEREAS, the Board of Directors believes that the best interests of the Association will be served by hiring an outside Landscape Maintenance Company to maintain the entrances at Fisher & Paseo Famosa and Fisher & Corte Cercado including the open grass lot area, and WHEREAS, the general manager and finance committee has recommended that the Board of Directors approve the proposal submitted by Artistic Maintenance, Incorporated, to maintain the Association s the entrances at Fisher & Paseo Famosa and Fisher & Corte Cercado including the open grass lot area, and NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby approves the proposal submitted by Artistic Maintenance, Incorporated and authorizes same to maintain the entrances at Fisher & Paseo Famosa and Fisher & Corte Cercado including the open grass lot area, at an additional cost not to exceed Four Hundred Dollars ($400) per month with funding to be disbursed from the operating fund account #5235, and RESOLVED FURTHER, that the Board of Directors understands and agrees that the monthly cost, for the aforementioned services covers labor and equipment to properly perform duties as outlined in the attached agreement. BOCCE COURT MAINTENANCE POOL & SPA SAND FILTER MAINTENANCE FINANCE COMMITTEE APPOINTMENT Upon a motion duly made by Director Boucher, seconded by Director Brock and unanimously carried, the Board of Directors accepted the proposal from Back Nine Greens to refurbish and provide maintenance on the Bocce Courts. Upon a motion duly made by Director Middleton, seconded by Director Brock and unanimously carried, the Board of Directors accepted the proposal from Aqua Doctor to remove and replace the sand in the filters for all pools and spas. Upon a motion duly made by Director Middleton, seconded by Director Brock and unanimously WHEREAS, one member of the Finance Committee has recently resigned from the Committee, and WHEREAS, the following individual has been appointed by the Board of Directors, to serve on the Finance Committee until May 31, 2012; NOW, THEREFORE, BE IT RESOLVED, the Board of Directors hereby approves the appointment of Robert Chaparro to serve as a member of the Finance Committee. DESIGN REVIEW COMMITTEE RESIGNATION Upon a motion duly made by Director Middleton, seconded by Director Rubin and unanimously WHEREAS, Joyce Johnson was previously appointed by the Board of Directors in accordance with Article V of the Association s CC&Rs to serve as a member of the Design Review Committee, and

9 Page 9 DESIGN REVIEW COMMITTEE RESIGNATION (Continued) WHEREAS, Mrs. Johnson has tendered her resignation as a member of the Design Review Committee effective March 2, 2011; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors regretfully accepts Mrs. Johnson s resignation as a member of the Design Review Committee effective March 2, 2011, and RESOLVED FURTHER, that the Board of Directors wishes to express its sincere appreciation to Mrs. Johnson for her dedicated service to the Solera Diamond Valley Community. COMMUNICATIONS ADVISORY COMMITTEE RESIGNATION Upon a motion duly made by Director Middleton, seconded by Director Rubin and unanimously WHEREAS, Barbara Bradford was previously appointed to serve as a member of the Communications Advisory Committee, and WHEREAS, Mrs. Bradford has tendered her resignation as a member of the Communications Advisory Committee effective February 2, NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors regretfully accepts Mrs. Bradford s resignation as a member of the Communications Advisory Committee effective February 2, 2011, RESOLVED FURTHER, that the Board of Directors wishes to express its sincere appreciation to Mrs. Bradford for her dedicated service to the Solera Diamond Valley Community. RECREATION ADVISORY COMMITTEE APPOINTMENT Upon a motion duly made by Director Middleton, seconded by Director Rubin and unanimously WHEREAS, the Recreation Activities Advisory Committee s primary purpose will be to advise and make recommendations to the Board of Directors on matters pertaining to the promotion of recreation activities for the residents of the Solera Diamond Valley community, and WHEREAS, the aforementioned Committee is comprised of five (5) members, and WHEREAS, the Board has established a two (2) year term limit to ensure continuity from Committee to Committee; WHEREAS, it is the Boards intent to appoint one (1) resident member, in good standing with the Association, to serve on the Committee for a term of two (2) years, this term of office will begin on April 1, 2011 and will expire on March 31, RESOLVED FURTHER, that Edith Reed is a member of the Association in good standing and is hereby appointed to serve on the Recreation Advisory Committee for a two (2) year term, which will expire on March 31, 2013.

10 Page 10 RECREATION ADVISORY COMMITTEE CHARTER UPDATE Upon a motion duly made by Director Pasternak, seconded by Director Brock and unanimously WHEREAS, the lifestyle director and recreation committee have recommended to the Board of Directors that the Association s Recreation Advisory Committee Charter be updated to reflect current information; and WHEREAS, the amendment will remove wording regarding committee members working an event; and WHEREAS, Board of Directors believes that accepting the lifestyle director and recreation committee s recommendation to amend the Recreation Advisory Committee Charter to remove wording regarding committee members working an event will serve the best interests of the Association and its members. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby amends the Association s Recreation Advisory Committee Charter as attached. RESOLVED FURTHER, that the aforementioned amendment of the Association s Recreation Advisory Committee Charter shall become effective immediately. NEXT BOARD MEETING ADJOURN The next meeting of the Board of Directors will be tentatively held on May 12, 2011 at 3:00 p.m., in the Mountain View Lodge ballroom. There being no further business to come before the Board of Directors, a motion was made by Director Pasternak, seconded by Director Brock and passed unanimously to adjourn the meeting at 4:05 p.m. ATTEST Scott Pasternak, President Al Boucher, Secretary