BOARD OF DIRECTORS MEETING AGENDA

Transcription

1 BOD MEETING #: 11 MEETING DAY: Tuesday MEETING DATE: 5/8/2018 MEETING TIME: 7:30 PM-10:00 PM MEETING LOCATION: Wynn School Library FISCAL YEAR FACILITATOR -President TYSL BOD Voting Members: President PRESENT Secretary Mo Melanson PRESENT Treasurer: Ryan Rosa PRESENT Registrar Laura Catanzano PRESENT Travel 1 Mike Paige PRESENT Travel 2 Jay Cohen PRESENT U4/U5 Shelley Wrobel ABSENT U6 Jeff Ruscio PRESENT U8 Christine Paquette PRESENT Purchasing Beth Cunningham PRESENT Facilities Brian Kennedy PRESENT Concessions 1 Carolyn Gaglione PRESENT Referee Director Arnie Eskenas ABSENT Player Development Krissy Naughton PRESENT Fundraiser Kristen Anderson PRESENT Page 1 of 8

2 TOPIC PRESENTER NOTES 1 Welcome/Call to Order Motion to open the meeting by Caroline, second by Beth. Meeting opens at 7:35pm 2 PLAYER/MEMBER HEALTH AND SAFETY As stated A) Tick Threat: Tick-borne diseases are on the rise in MA. Please reinforce with coaches and members alike the importance of staying away from overgrowth and performing tick-checks on children (players and non-players) who frequent any grassy areas. Tick can transfer to people from manicured/maintained grasy areas as well, not just long grasses. Article: ave-exploded-cdc-says?utm_source=alert-breakingnews&utm_medium= &ut m_term=weather&utm_campaign=alert B) Lightning Safety: Reinforce lightning safety with all coaches and members alike. Of particular criticality is that the field should be evacuated once THUNDER IS HEARD is the area. DO NOT WAIT UNTIL LIGHTNING IS SEEN TO TAKE ACTION. There is a prevailing myth that lightning must first be seen to be a threat. THIS IS FALSE. Reference 1) the National Oceanic and Atmospheric Administration (NOAA) guidance: and the TYSL Lightning Policy: CCER.ORG 3 PROCEDURAL Ratification of Prior Meeting Minutes*: TYSL BOD shall make a motion and vote to ratify the Meeting Minutes of the 2018 March BOD Meeting.. *Minutes distributed for review, comment and correction prior to BOD Meeting Mo Melanson Motion to pass the minutes from Mike second by Jay. All in favor. Minutes pass. Page 2 of 8

3 4 PROCEDURAL Nominate and Elect TYSL Open BOD Positions: TYSL BOD shall make a motion to nominate from the list of candidates expressing interest in the positions and shall subsequently vote to elect/confirm the nominees. The TYSL Secretary shall read aloud the candidates for nomination for each position. Nomination and Vote shall follow. Open Positions: Tournament Director-Open Concessions 2-Open Webmaster 2-Open Mo Melanson 5 OLD BUSINESS Action Log Review: 1. Parent Information Night: 6 attendees. Many great questions from the small group. Most people in attendance felt it was a valuable and worthwhile event. Suggestions to have it before the season starts are recognized. 2. TYSL Scholarship: Official List of awardees to be prepared and provided TYSL to presenters. BOD to decide on a gift for awardees. 3. House Fire Victim Gear Donation: All gifts were presented to Majie (player) and Doug Welton (father). They were very grateful and expressed their gratitude. 4. Alternate Uniform Jersey Selection: Jersey type and color to be decided by BOD vote. 1. Parent information night went well. We had 6 attendees. They asked a lot of great questions. We should do this annually at the start of the fall season. 2. Book selection as a gift to go with the check 3. Gifts were presented. Ryan will transfer funds from concessions to donations. 4. Working on determining the alternate jersey color. Will gather info and send out the shirt color options within the next week. 6 ADMINISTRATIVE (Governance) 1. Board of Directors Elections a. Incumbent Status b. Advertising Recruitment Plan c. Self-Nomination Form d. Ballot Announcement All BOD Members All positions are open. Anyone can run for any position any given year. Currently, we are out 6 positions. AGM will be June 26th at 7:00pm. Mo will try and secure a venue for it. Will also send out a google doc for year end reports. Page 3 of 8

4 7 ADMINSTRATIVE (Financial) A. Financial (Quarterly Financial Review Q FY) B. Monthly Budget Review April 2018 C. Financial (CapEx) Updates x6 soccer goals (6): Approved, Purchased and Installed Regulation Soccer Goals (2): Approved, Purchased and Installed Flat Training Goals (10): Approved, Purchased and Installed Popcorn Machine: Approved, Purchased and Installed Backstop Equipment: In Development/Jaypro has provided a quote to custom-design their portable backstop system to 15 high (3 added to uprights and netting). was sent to BOD seeking direction but no consensus (low response rate) achieved to-date. Tabled until a sponsor volunteers to advance either 1) further information gathering or 2) consensus building Bench/Shelters: Concept/Needs Assessment Hot Dog Warmer: Concept/Needs Assessment Ryan Rosa Q3 - Overall trend was high expectations on the revenue side, but it was lower than expected. March/April -Payments to Mass Youth, Challenger and Concessions. Motion to accept the financial statements third quarter PNL and April budget by Brian, second by Laura. 13 in favor, 1 abstain, 0 against. Goals are in and set up. Backstop discussion: 2 options, permanent vs temporary. Permanent - up forever, but they re there forever. Aren t usable when fields are rotated and it s more construction (in front of fence or INTO fence) Temporary - they re portable, you lose 5 of height, but they will be moved whenever we need them. 60 ft wide. Motion to vote on a permanent solution on backstops by Beth, second by Caroline. 11 in favor, 1 against, 0 absentions. Hot dog warmer still on hold. Benches are in the works. 8 ADMINISTRATIVE (Fundraising) A. Fundraising: 1. Booster Club Cards: a. Sales Update b. Transfer of cash proceeds to Treasurer for deposit (Amount: $ 2. Team Pictures a. 6U completed. b. 8U Rain Date Rescheduled to Friday (5/11) 3. LeagueSide-Uniform Sponsorship: a. Not proceeding due to the restrictive nature of the agreement Kristen Anderson We have sold 105 booster club cards. We have 145 more to sell. At the end of May, we will owe the first payment on club cards. $1050 was submitted to Ryan. U6 and tinykes have been done. U8 was rescheduled for Friday due to weather. LeagueSide uniform sponsorship was focused on uniforms, but then the contract was very restrictive and over locked in. Dick s sporting goods gift certificates have come in for sponsorship. Page 4 of 8

5 b. Commitment for other media type in addition to apparel despite no other media program offered. B. Sponsorship 1. Dick s Sporting Goods: $1, in Bonus Certificates delivered. 9 ADMINISTRATIVE (Culture) A. Development/Reinforcement of a positive a positive TYSL culture 1. Personal Conduct Policy -COMPLETE 2. Signboards -COMPLETE 3. Appreciation Events/Days-IN DISCUSSION (Need a FINAL DECISION ON EVENT/VENUE) a. Kristen to provide details/options b. BOD to vote on the event details and venue 4. Coach gear -ORDERED 5. Positive Coaching/Parenting Articles-IN DISCUSSION 6. Parent Information Night-COMPLETE 10 OPERATIONAL (Facilities) A. Dogs B. Geese C. Parking D. Middle Access Road Condition Brian Kennedy Coach Appreciation: We voted on a date, but now need to decide on the BBQ vs restaurant. BBQ - They provide all but food, bun, meat, sides. Blue ribbon and Lesters $12.49/12.95 a person. Additional fees - rent a tent, plates, napkins, forks, drinks, tables, warming racks, and clean up. Delivery charge and tip. Kyotos - $ appetizers, 4 entrees, fortune cookies. Motion to have the coach appreciation event at Kyotos by Christine, second by Krissy. 12 in favor, 1 against, 0 abstain. June 2nd 6:30-9:30 First two weeks were rainy. Fields are coming in. There have been dogs on the property. Police take notice. The port-a-potties have had bees. They have been sprayed. The town is looking to getting fake coyotes to ward off the geese. Middle access road keeps getting washed out. We are refilling holes as often as necessary. 11 OPERATIONAL (Player/Coach Development/In-Town and Travel Programs) Player/Coach Development A. MYSA Role in 6U Program B. Player Development Open Clinics Spring 2018 C. MYSA Connor D. Small-sided Sundays a. 43 players b. 4 sessions (1 completed, 1 rained out, 2 upcoming) All Directors MYSA has been working well with our groups. May look into how to assure teams attend training sessions with MYSA. Small-sided Sundays - mostly small sided games. Play-practice-play. Goalkeeping has started. 8 players. 4 boys 4 girls 10U-14U. Tryouts - application/contract signed. Page 5 of 8

6 c. 3 v 3 based free-play model (informal tournament ) d. Play-Practice-Play Method (dribbling, attacking, change direction focus) E. Goalkeeper Academy Spring 2018 Semester a. 8 players (10U-14U, 4 boys, 4 girls) 2 waitlisted b. 4 sessions ( 1 completed, 1 rained-out, 2 upcoming) Travel Program A. Travel Registration is now OPEN (10-14U) a. $50.00 Late fee applies after May 31 B. Travel Player Evaluation/Assessments (Tryouts) a. June In-Town Program 4U/5U (Tiny Tykes) 6U 8U June 5, 6, 7, 11, 12, 14 5:30-8 Tentative tryout dates Coaching applications in for Fall 2018/Spring 2019 BU10 Brian Abruzi, Scott Crowley BU12 Rob Kocsmiersky, Ted Chesbrough, Kevin Andriolo, Bruce Panilaitis BU14 Carlo Albano, Arnie Eskenas GU10 Krissy Naughton, Eric Rennell GU12 Russ Shpritzer, Matt Johnson, Julie Khourie, Craig Giansiracusa GU14 Fabio Hiluey, Beth Cunningham,, Mike Paige Motion to accept the applicant pool by Mo, second by Laura. All in favor. Applicant pool is accepted. 12 OPERATIONAL MassCup 2018 A) Review Budget B) Review Asset Utilization Plan C) Northeast Promotions has provided 3 logo art options. TYSL BOD to deliberate, motion and vote on 1 option to become the OFFICIAL LOGO of MASS CUP D) TYSL BOD to review and vote on an OFFICIAL T-SHIRT for MASS CUP U is doing great 8U is doing great. Still working on expenses. Situation should be similar to next year. Hopefully 8/9K profits. Field layout is set. Hoping to get a DJ. Vote for Mass Cup Logo Logo 1: 5 Logo 2: 0 Logo 3: 8 Page 6 of 8

7 E) Tournament information has been posted to MYSA website. Will update with logo once art has been approved. F) Mass Cup 2018 Tournament HQ (all tournament details) on TYSL website will go live on either Saturday (5/12) or Sunday (5/13). G) Mass Cup 2018 Tourney Machine Registration system will be opened on Monday (5/14) H) Preliminary Asset Utilization Plan I) Sponsorship: Negotiations are underway to have the Emerson Hospital-Dr. Robert Cantu Concussion Center and the Center for Rehabilitative and Sports Therapies as the flagship sponsor of Mass Cup Vote on tshirts Tonal blend shirt - 9 Camo hex - 2 Abstain -1 Colors for shirts Directors shirts will be royal blue We will do a proxy vote for tournament shirts Registration will be open by Monday. We have an official flagship sponsor (Emerson Hospital Dr. Robert Cantu Concussion Center and the Center for Rehabilitation and Sports Therapies), we will have a trainer station, concussion training for our coaches as well as stretches. This is in addition to the EMT. 13 LIGHTNING ROUND Player/Coach Development Goalkeeping Development Travel Program In-Town Program 4U/5U 6U 8U Page 7 of 8

8 Referee Registrar Treasurer Facilities Purchasing Concessions Fundraising Tournament Webmaster Secretary President Motion to close the meeting by Kristen, second by Beth. All in favor. Meeting ends at 10:01pm. Page 8 of 8