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1 Napa Valley Tourism Business Improvement District Meeting Agenda Oat Hill Conference Room City Hall 4381 Broadway, Suite 201 American Canyon, CA Thursday May 5, :00 AM APPOINTED COMMITTEE MEMBERS: Chairman James Cooper, American Canyon Chamber of Commerce; Vice Chairman Mark Joseph; Secretary Kenneth Leary, Local TBID Committee Members Stan Boyd, Holiday Inn Express; Erik Burrow, Doubletree Hotel; Juan Sirotka, Fairfield Inn and Suites; Buzz Butler, Hotel Representative PUBLIC NOTICES Public Comment: Special Assistance: Open Meetings Act: Presentations: Members of the public shall have the opportunity to address the Committee concerning any item listed on the agenda before or during consideration of that item. All public meetings and events sponsored or conducted by the American Canyon Local Governing Committee Meeting of the Napa Valley Tourism Improvement District are held in accessible sites. Requests for accommodations may be made by calling (707) (voice) or 711 for the California Relay Service or e- mailing the secretary, Cherri Walton at no less than 72 hours in advance of the event. Copies of documents distributed at the meeting are available in alternative formats upon request. Any writings or documents provided to a majority of the American Canyon Local Governing Committee Meeting of the Napa Valley Tourism Improvement District regarding any item on this Agenda are available during normal business hours, for public inspection in the Office of the City Clerk, City Hall, 4381 Broadway, American Canyon. Any member of the public wishing to use audio/video equipment as part of a public presentation must contact the secretary, Cherri Walton at to make arrangements at least one week in advance of the meeting. A. CALL TO ORDER B. ROLL CALL C. COMMITTEE MEMBER COMMENTS D. PUBLIC COMMENT E. CONSENT 1. Consideration of Minutes from January 7, Receive and File the Financial Report for December, 2015, January, February and March F. BUSINESS 1. Discuss marketing goals. 2. Discuss potential Budget Items for FY Revenue Projections from the Hotels Board direction on the winecounty.com contract Need for TBID Logo Other adjustments to the budget (e.g., Welcome Center contract, possible NVFF contribution, changes to our festival funding policy, etc.) 3. Receive an update on Napa Valley Film Festivals (NVFF) prospects. 4. Receive an update on Outdoor Festivals and upcoming events.

2 NAPA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MEETING Agenda MAY 5, Discuss and request funding for December 2016 Reindeer Run. 6. Other Business G. ADJOURNMENT CERTIFICATION I, Cherri Walton, Deputy City Clerk for the City of American Canyon, do hereby declare that the foregoing Agenda was posted in compliance with the Brown Act prior to the meeting date. Cherri Walton, Deputy City Clerk All public meetings and events sponsored or conducted by the City of American Canyon are held in accessible sites. Requests for accommodations may be made by calling (707) (voice) or 711 for the California Relay Service or ing the ADA Coordinator, Sue Casey at no less than 72 hours in advance of the event. Copies of documents distributed at the meeting are available in alternative formats upon request. Any writings or documents provided to a majority of Committee Members regarding any item on this Agenda will be made available during normal business hours, for public inspection in the Office of the City Clerk, located at 4381 Broadway, Suite 201, American Canyon. Page 1 of 19

3 American Canyon Local Governing Committee Napa Valley Tourism Improvement District Regular Meeting Minutes January 7, :00 AM A. CALL TO ORDER Meeting called to order by Vice Chair Joseph at 10:30 a.m. 1. ROLL CALL Present: Vice Chairman Joseph, Committee Members Burrow, Cooper, Secretary Leary and Deputy City Clerk Walton Absent: Chair Boyd, Committee Members Sirotka, and Butler B. COMMITTEE MEMBER COMMENTS The committee agreed to change the meeting time from 10:00 a.m. to 10:30 a.m. C. PUBLIC COMMENT - None D. CONSENT 1. Consideration of Minutes from November 5, Action: Moved, seconded (Joseph/Cooper) and carried unanimously. Chair Boyd, Committee Member Sirotka and Butler were absent. 2. Receive and File the Financial Reports for October and November, Committee Member Cooper spoke about the redesign of Wine Country Media website and the use of trip advisor versus winecountry.com. Action: Moved, seconded (Joseph/Leary) and carried unanimously. Chair Boyd, Committee Member Sirotka and Butler were absent. E. BUSINESS 1. Select and Nominate New Officers to the Napa Valley Tourism Improvement District. Action: Moved, seconded (Burrow/Leary) and carried unanimously to appoint Committee Member Cooper as Chair and reappoint Joseph as Vice Chair. Chair Boyd, Committee Member Sirotka and Butler were absent. 2. Receive an update on the American Canyon Welcome Center. Committee Member Cooper spoke about the new Welcome Center signage, possible marketing with Wufoo, new chamber of commerce newsletter and outreach efforts, and announced Mezzetta as a new founder to the American Canyon Chamber of Commerce Circle of Support. 3. Discuss and consider changes to the festival funding guidelines. Vice Chair Joseph suggested that 10% of funding be set aside for future events, develop a point system when requests are received from multiple groups, identify 2-3 festivals in advance and outline a budget. Secretary Leary spoke about the funding guidelines and suggested that the committee support local organizations, and announced the American Canyon High School Baseball Team is in need of sponsors to help purchase a banner for their team. Page 3 of 19 Item Number: 1.

4 NAPA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MEETING Minutes JANUARY 7, 2016 Committee Member Cooper spoke about providing support to the American Canyon High School and asks that they create cards so that he could help market their sponsor events. Committee Member Burrow, Vice Chair Joseph and Secretary Leary spoke about the film festival. Vice Chair Joseph and Secretary Leary plan to meet with the American Canyon High School Principal to talk about future events. 4. Receive an update on February festivities in the wetlands. Vice Chair Joseph announced the Fly Away Festival will be held on February 19 20, F. ADJOURNMENT Meeting adjourned at 11:21 p.m. Cherri Walton, CMC, Deputy City Clerk Page 4 of 19 Item Number: 1.

5 Local Tourism Business Improvement District FINANCIAL REPORT as of December 31, 2015 Page 5 of 19

6 Local Tourism Business Improvement District Income Statement Through December 31, 2015 Actual Revenues (Estimated November) $ 34,389 Expenses 46,500 Net Income $ (12,111) Resources Available at July 1, ,401 Purchase Commitments - Estimated Available Balance at December 31, 2015 $ 45,290 Page 6 of 19

7 Local Tourism Business Improvement District REVENUES Through December 31, FY FY FY July $ 5,854 $ 5,945 $ 6,401 $ 456 8% August 6,370 6,709 6, % September 5,974 6,323 6, % October 5,405 6,480 7, % November 3,518 3,996 4, % December 2,074 2,805 3, % January 1,902 2, % February 2,711 3, % March 3,192 4, % April 3,975 4, % May 5,398 5, % June 5,676 6, % Total Revenues 52,049 $ 59,792 $ 34,389 Increase / (Decrease) FY 16 vs. FY 15 FY FY FY $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- Page 7 of 19

8 Local Tourism Business Improvement District Expenses & Commitments EXPENSES through December 31, 2015 Vendor Description Amount Check No. Date American Canyon Chamber of Commerce TBID Annual Contribution 10, /03/15 Inventive Films TBID Share /09/15 WineCountry Media, LLC TBID Custom Package Advertising-9/1/15 to 8/31/16 36, /25/15 Total Expenses $ 46,500 Page 8 of 19

9 Local Tourism Business Improvement District FINANCIAL REPORT as of January 31, 2016 Page 9 of 19

10 Local Tourism Business Improvement District Income Statement Through January 31, 2016 Actual Revenues (Estimated January) $ 37,391 Expenses 46,500 Net Income $ (9,109) Resources Available at July 1, ,401 Purchase Commitments - Estimated Available Balance at January 31, 2016 $ 48,292 Page 10 of 19

11 Local Tourism Business Improvement District REVENUES Through January 31, FY FY FY July $ 5,854 $ 5,945 $ 6,401 $ 456 8% August 6,370 6,709 6, % September 5,974 6,323 6, % October 5,405 6,480 7, % November 3,518 3,996 4, % December 2,074 2,805 2, % January 1,902 2,942 3, % February 2,711 3, % March 3,192 4, % April 3,975 4, % May 5,398 5, % June 5,676 6, % Total Revenues 52,049 $ 59,792 $ 37,391 Increase / (Decrease) FY 16 vs. FY 15 FY FY FY $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- Page 11 of 19

12 Local Tourism Business Improvement District Expenses & Commitments EXPENSES through January 31, 2016 Vendor Description Amount Check No. Date American Canyon Chamber of Commerce TBID Annual Contribution 10, /03/15 Inventive Films TBID Share /09/15 WineCountry Media, LLC TBID Custom Package Advertising-9/1/15 to 8/31/16 36, /25/15 Total Expenses $ 46,500 Page 12 of 19

13 Local Tourism Business Improvement District FINANCIAL REPORT as of February 29, 2016 Page 13 of 19

14 Local Tourism Business Improvement District Income Statement Through February 29, 2016 Actual Revenues (Estimated February) $ 40,639 Expenses 47,000 Net Income $ (6,361) Resources Available at July 1, ,401 Purchase Commitments - Estimated Available Balance at February 29, 2016 $ 51,040 Page 14 of 19

15 Local Tourism Business Improvement District REVENUES Through February 29, FY FY FY July $ 5,854 $ 5,945 $ 6,401 $ 456 8% August 6,370 6,709 6, % September 5,974 6,323 6, % October 5,405 6,480 7, % November 3,518 3,996 4, % December 2,074 2,805 2, % January 1,902 2,942 2,410 (532) -18% February 2,711 3,704 4, % March 3,192 4, % April 3,975 4, % May 5,398 5, % June 5,676 6, % Total Revenues 52,049 $ 59,792 $ 40,639 Increase / (Decrease) FY 16 vs. FY 15 FY FY FY $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- Page 15 of 19

16 Local Tourism Business Improvement District Expenses & Commitments EXPENSES through February 29, 2016 Vendor Description Amount Check No. Date American Canyon Chamber of Commerce TBID Annual Contribution 10, /03/15 Inventive Films TBID Share /09/15 WineCountry Media, LLC Kiwanis Club American Canyon TBID Custom Package 36, /25/15 Advertising-9/1/15 to 8/31/16 Chili Cook off Sponshorhip /11/16 Total Expenses $ 47,000 Page 16 of 19

17 Local Tourism Business Improvement District FINANCIAL REPORT as of March 31, 2016 Page 17 of 19

18 Local Tourism Business Improvement District Income Statement Through March 31, 2016 Actual Revenues (Estimated March) $ 44,824 Expenses 48,500 Net Income $ (3,676) Resources Available at July 1, ,401 Purchase Commitments - Estimated Available Balance at March 31, 2016 $ 53,725 Page 18 of 19

19 Local Tourism Business Improvement District REVENUES Through March 31, FY FY FY July $ 5,854 $ 5,945 $ 6,401 $ 456 8% August 6,370 6,709 6, % September 5,974 6,323 6, % October 5,405 6,480 7, % November 3,518 3,996 4, % December 2,074 2,805 2, % January 1,902 2,942 2,410 (532) -18% February 2,711 3,704 3, % March 3,192 4,043 4, % April 3,975 4, % May 5,398 5, % June 5,676 6, % Total Revenues 52,049 $ 59,792 $ 44,824 Increase / (Decrease) FY 16 vs. FY 15 FY FY FY $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- Page 19 of 19

20 Local Tourism Business Improvement District Expenses & Commitments EXPENSES through March 31, 2016 Vendor Description Amount Check No. Date American Canyon Chamber of Commerce TBID Annual Contribution 10, /03/15 Inventive Films TBID Share /09/15 WineCountry Media, LLC Kiwanis Club American Canyon American Canyon Arts Foundation TBID Custom Package 36, /25/15 Advertising-9/1/15 to 8/31/16 Chili Cook off Sponshorhip /11/ Sponsorship for Arts in April/Art Extravaganza 1, /21/16 Total Expenses $ 48,500 Page 20 of 19

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