City of Manassas, Virginia City Council Meeting AGENDA. City Council Regular Meeting

Transcription

1 City of Manassas, Virginia City Council Meeting AGENDA City Council Regular Meeting Council Chambers 9027 Center Street Manassas, VA Monday, February 27, 2017 Call to Order - 5:30 p.m. Roll Call Invocation and Pledge of Allegiance Staff and Community Presentations Swearing In Ceremony: City of Manassas Fire and Rescue Department - Gun Cho, Firefighter / Medic - Justin Jenkins, Firefighter / Medic - Mike Nazionale, Firefighter / EMT City Attorney Report City Manager Report Chief of Police Report Council Time Mayor Time City Council City Council Regular Meeting February 27, 2017 Page 1 1

2 1. Consent Agenda All matters listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately. SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings of the ordinances be dispensed." SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agenda and be added as Items # and #, respectively, and that the remaining Consent Agenda items be approved as it now appears and the readings of the ordinances be dispensed." 1.1 City Council Minutes: February 11 and February 13, 2017 (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) Agenda Statement - Minutes Minutes: February 11, 2017 Minutes: February 13, Proclamation: Irish Heritage Month (Staff: Toni Elgart, Deputy City Clerk) Agenda Statement - Irish Heritage Month Proclamation Proclamation - Irish Heritage Month Resolution #R : Supporting Route 28 Shared Use Path (Staff: Steve Burke, Public Works Director) Agenda Statement - Resolution #R Resolution #R Resolution #R : Supporting T-79 Mast Arm Upgrade (Staff: Steve Burke, Director of Public Works) Agenda Statement - Resolution #R Resolution #R FY 2023 CMAQ-RSTP Submission Form T-79 FY 2018 Department Recommended CIP Location Maps 1.5 Resolution #R : Appointing Jonathan L. Way to the Transportation Planning Board (TPB) (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) Agenda Statement - Resolution #R Resolution #R City Council City Council Regular Meeting February 27, 2017 Page 2 2

3 1.6 Ordinance #O : Spot Blight Abatement Bragg Lane (Second Reading) (Staff: Matthew Arcieri, Planning and Zoning Manager) Agenda Statement - Ordinance #O Spot Blight Abatement 2. New Business 2.1 Second Amendment to Deed of Lease: Extension of Lease for Department of Motor Vehicles (DMV) Building, 9800 Godwin Drive (Staff: Patrick Small, Economic Development Director) Agenda Statement - DMV Lease Extension DMV Lease Extension 2.2 Update: Human Resources Department (Staff: Darla Hicks, Human Resources Manager) Agenda Statement - Human Resources Update 2.3 Update: Manassas City Fire and Rescue Department (Staff: Rob Clemons, Fire and Rescue Chief) Agenda Statement - Fire and Rescue Update 2016 Annual Report: Police Department 2.4 Update: Manassas City Police Department (Staff: Douglas W. Keen, Chief of Police) Agenda Statement - Police Department Update 2016 Annual Report: Police Department 2.5 Filling of Vacancy for Constitutional Office of Circuit Court Clerk for Manassas, Manassas Park, and Prince William (Staff: Susan N. Reed, General Registrar) Agenda Statement - Circuit Court Clerk Vacancy Reed Letter: Special Election Request 3. Awards, Acknowledgments and Presentations - 7:15 p.m. 3.1 Presentation of Commendations: Recognizing Retired Water Treatment Plant Employees (Staff: Tony Dawood, Utilities Director) Agenda Statement - Commendations for Retired WTP Employees 3.2 Presentation of Proclamation: Irish Heritage Month (Presented by: Mayor Harry J. Parrish II) Agenda Statement - Irish Heritage Month Proclamation 3.3 Presentation: Inter-Service Club Council (ISCC) of Greater Manassas City Council City Council Regular Meeting February 27, 2017 Page 3 3

4 (Staff: Andrea P. Madden, Assistant to the City Manager / City Clerk) (Presented by: Theresa Coates Ellis, ISCC President) Agenda Statement - ISCC Presentation 4. Citizens' Time - 7:30 p.m. The citizens' time portion of the agenda is set aside for those citizens who wish to address the Council for less than three minutes each. Citizens need not give prior notice to the City to speak during the citizens' time portion of the agenda. Citizens may address the Council for longer than three minutes if they ask the City Manager for a place on the agenda at least four working days before the meeting. 5. Authorize a Closed Meeting 5.1 Authorization of a Closed Meeting 1. Appointments to Boards, Committees and Commissions 2. Legal Advice by Counsel: Petition for a Writ of Special Election Agenda Statement - Authorize a Closed Meeting 6. Certify the Closed Meeting 6.1 Certification of a Closed Meeting Agenda Statement - Certify a Closed Meeting Adjournment City Council City Council Regular Meeting February 27, 2017 Page 4 4

5 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Consent Agenda Title: City Council Minutes: February 11 and February 13, 2017 Recommendation: Motion: Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Minutes of February 11 and February 13, 2017 be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A N/A N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

6 February 11, 2017 A Special Meeting of the Council of the City of Manassas, Virginia was called to order at the Manassas Museum, 9101 Prince William Street, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy, and Pamela J. Sebesky; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Community Development Director Elizabeth S. Via- Gossman, and Economic Development Director Patrick J. Small. Absent from the meeting was Council Member Mark D. Wolfe. Mayor Parrish called the meeting to order at 8:40 a.m. and appointed the Deputy City Manager as Acting City Clerk. The Acting City Clerk reported that the news media had been notified of the special meeting in accordance with the Freedom of Information Act. The Acting City Clerk read the Notice of Special Meeting acknowledged by all Council Members stating that the special meeting was called for the following purposes: 1. As per the attached agenda dated February 11, 2017; 2. Other pertinent business for the operation of the City. 1) Tour of City Facilities 1.1 City of Manassas Facilities Tour Schedule The tour will include the viewing of many sites with specific stops listed below: Manassas Museum Tour Stonewall Park Flat Branch Pond Project Behind Hospital E.G. Smith Baseball Complex Cannon Branch Fort / Park Airport Terminal Fire Station 21 Site Dean Park (Both Sides) Metz Ballfields Mayor Parrish and members of the City Council participated in a staff-led tour of City facilities and properties, many of which are included in the Capital Improvement Program. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. 1 6

7 February 11, 2017 Mayor Parrish declared the meeting adjourned at 11:42 a.m. MAYOR CITY CLERK DATE APPROVED 2 7

8 February 13, 2017 A Regular Meeting and Public Hearing of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice Mayor Marc T. Aveni, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy, Pamela J. Sebesky, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager/City Clerk Andrea P. Madden, City Attorney Martin R. Crim, Chief of Police Douglas W. Keen, Fire and Rescue Chief Rob Clemons, Community Development Director Elizabeth S. Via-Gossman, Planning and Zoning Manager Matthew D. Arcieri, Administrative Coordinator Lisa Sievel-Otten, Economic Development Director Patrick J. Small, Airport Director Juan Rivera, Utilities Director Tony Dawood, City Engineer Michelle Brickner, Stormwater Program Manager Jacob Renaud, Public Works Director Steven Burke, Building and Grounds Manager Tim Fitzwater, Refuse and Recycling Coordinator Monica Boehringer, Fire Marshal James Hartnett, and Emergency Management Planner Amelia Gagnon. Members of the Manassas City Police Department were also present. Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation. The Manassas City Police Department Honor Guard presented Colors as the Mayor led those present in the Pledge of Allegiance. Staff and Community Presentations Mayor Parrish and Mr. Pate joined Chief Keen in recognizing Lieutenant Steve Neely for his exceptional service to the City of Manassas and presented him with the esteemed Medal of Merit. Chief Keen introduced to the City Council Jeremy Bergeron and Jathiya Wright, two members of the Department who were recently promoted to Public Safety Communications (PSC) Supervisors. Chief Keen introduced the following members of the Police Department who were chosen as Employees of the Month: September 2016 Employee of the Month Police Officer C.B. Sutton October 2016 Employees of the Month Senior Police Officer A. Chambers Senior Police Officer D. Petitt November 2016 Employees of the Month Lieutenant E. Alfonso Public Safety Communications Specialist N. Harrison 8 1

9 February 13, 2017 City Attorney Report Mr. Crim reported on two bills, both involving Wireless Infrastructure, currently working through the General Assembly, which would limit control and discretion of local governments. City Manager Report Mr. Pate thanked City Council Members for the tremendous amount of time they have dedicated to attending City meetings over the last couple of weeks, including a two-day planning session, a facilities tour, and many regional boards that impact Manassas. Mr. Pate noted that the City Council invests a great deal of time to ensure that City business is efficient and the community s needs are properly addressed. Mr. Pate stated that the Third Annual Souper Bowl held in Historic Downtown on February 3, 2017 was a success and reminded the community there are many events planned in the coming weeks and months. Mr. Pate invited members of the community to participate in a Recycled Outdoor Art Competition, an effort between American Disposal Services and the City of Manassas to raise awareness of recycling and celebrate artistic achievement. An application, details regarding the submission requirements and associated deadlines can be found on the City s website at manassascity.org/recycledart. Mr. Pate announced that City Park Day is Saturday, April 1, 2017 and the Manassas Museum is participating in Lend A Hand for History, hosted by Civil War Trust at the Cannon Branch Earthwork Fort location. The annual event brings history enthusiasts together in an effort to help keep the nation s heritage preserved and pristine. Additional information can be found on the City s website. Mr. Pate commented on the various bills that are being considered by the General Assembly and assured the City Council that staff is tracking those that would impact the City. Chief of Police Report Chief Keen clarified for the public that the Manassas City Police Department is no longer a part of the 287(g) program and all immigration matters are conducted through the Adult Detention Center. Council Time Vice Mayor Aveni congratulated the Greater Manassas Volunteer Rescue Squad on its 51 st Annual Installation of Officers and thanked the organization for providing a valuable service to Manassas citizens. Vice Mayor Aveni noted that Round Elementary School s 18 th Annual 9 2

10 February 13, 2017 Shamrock Run is planned for the morning of March 11, 2017, followed by the St. Patrick s Day Parade at 11:00 a.m. in Historic Downtown. Council Member Wolfe reported that he spoke to School Board Chairman Tim Demeria and briefly discussed the possibility of using school facilities for recreational purposes. Also, the School Board is interested in beginning a conversation regarding the funding agreement once the FY 2018 Budget is adopted. Council Member Wolfe reported that he attended a Council of Governments (COG) Board of Director s meeting and the organization is interested in reducing energy consumption in the region, despite the expected growth in coming years. Council Member Bass reported on activities involving the COG Region Forward Committee, including a focus on work force development. Council Member Bass stated that she attended a Chamber of Commerce meeting in which a presentation on the future business accelerator was given; a request was made to have a similar presentation before the City Council. Finally, Council Member Bass reported on the many outstanding performances at the Hylton Performing Arts Center, including the All City Chorus, which featured students from kindergarten through high school. Council Member Elston echoed Council Member Bass comments and noted that the Hylton will host a number of George Mason University performances in the next four weeks. Council Member Elston offered his congratulations and thanks to the law enforcement personnel who were honored earlier in the evening. Council Member Sebesky also congratulated the members of the MCPD who were recognized for their hard work and extraordinary service. Council Member Sebesky encouraged constituents to reach out to state representatives and voice their opinions regarding various pieces of legislation. Council Member Sebesky reported on NVTA and PRTC meetings she attended and stated that she will need guidance from the Council in April to enable PRTC to complete its budget. Finally, Council Member Sebesky thanked those involved in planning the tour of City facilities and stated that she appreciates the opportunity to learn about the City and its operations. Mayor Time Mayor Parrish commented that he is proud to work alongside the Council and is grateful for the expertise and guidance of City staff. 1) Consent Agenda 1.1 City Council Minutes: January 23 and January 27 & 28, Performance, Erosion, and Sediment Bonds Release: 9325 Maple Street 10 3

11 February 13, Resolution R: (A) Consideration of Resolution R Amending the FY 2017 Budget by Budgeting and Appropriating $335,000 in Sewer Funds; $103,000 in Bond Funds; and $40,000 in Stormwater Funds for the Prince William Hospital Regional Stormwater Management Pond Capital Project (B) Consideration of Resolution R Amending the FY 2017 Budget by Budgeting and Appropriating $55,200 for Reimbursement from Prince William County for the Crisis Assessment Center Detail 1.4 Ordinance #O : Addition of New Voting Precinct and Revision of Current Voting Precinct Boundaries (Second Reading) COUNCIL MEMBER BASS MOVED that Consent Agenda Items 1.1 through 1.4 be approved as presented and the readings of the ordinances dispensed. Seconded by Vice Mayor Aveni. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 2) Ordinances and Resolutions 2.1 Resolution #R : City of Manassas - Emergency Operations Plan Amelia Gagnon, Emergency Management Planner, stated that the City of Manassas is required by Title 44 ( ) of the Code of Virginia to have an Emergency Operations Plan (EOP) that outlines the roles and responsibilities of City departments and partner agencies in the event of a disaster. The EOP is periodically reviewed and updated to include the most relevant emergency management resources and information. VICE MAYOR AVENI MOVED that Resolution #R : City of Manassas Emergency Operations Plan be approved. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 2.2 Ordinance #O : Spot Blight Abatement Bragg Lane (First Reading) Matthew Arcieri, Planning and Zoning Manager, stated that the Georgetown South Community has asked the City Council to declare the property at 9787 Bragg Lane as blighted under Virginia Code Section :1, Spot Blight Abatement and consider the acquisition of the property. Following adoption of the ordinance, the City will have the property appraised and, after Land Use Committee review, provide a proposed compensation agreement for the purchase of 9787 Bragg Lane to the property owners. If the property owners do not respond to the 11 4

12 February 13, 2017 proposed compensation agreement, a public hearing will be scheduled for the City Council to approve the use of eminent domain to acquire the property and remediate the blight. COUNCIL MEMBER WOLFE MOVED that Ordinance #O , Declaring 9787 Bragg Lane as Blighted be approved on first reading. Seconded by Council Member Lovejoy. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 3) New Business 3.1 Update: Manassas Regional Airport Juan Rivera, Manassas Regional Airport Director, provided the City Council with a departmental update and shared some specific cases in which the department successfully contributed to the City Council s Strategic Plan. 3.2 Update: Department of Public Works Steve Burke, Public Works Director, provided the City Council with a departmental update and shared some specific cases in which the department successfully contributed to the City Council s Strategic Plan. 3.3 Update: Engineering Department Michelle Brickner, City Engineer, and Jacob Renaud, Stormwater Program Manager, provided the City Council with a departmental update and shared some specific cases in which the department successfully contributed to the City Council s Strategic Plan. 3.4 Update: Utilities Department Tony Dawood, Utilities Director, provided the City Council with a departmental update and shared some specific cases in which the department successfully contributed to the City Council s Strategic Plan. 4) Citizens' Time The following individuals spoke in support of exploring options that would allow the East End Mobile Home Park (EEMHP) to remain open: Jonathan Francis Woodbridge, VA (Attorney to the EEMHP Residents) Selfo Sosa City of Manassas Melissa Watson City of Manassas Helen Sort City of Manassas Nancy Lyall Woodbridge, VA 12 5

13 February 13, ) Public Hearing Mayor Parrish read an affidavit of publication that was before him signed by an authorized agent of the Prince William Times newspaper certifying that the public hearing listed on the evening s agenda was published in conformance with Virginia law and City ordinances. 5.1 Public Hearing: Sale of Property Located at Alessi Drive Juan River, Airport Director, explained that the City of Manassas owns surplus land located at Alessi Drive; the property was originally purchased for the purpose of protecting the aerial approaches into the Manassas Regional Airport with Federal and State Noise grants. The Federal Aviation Administration (FAA) has declared the property surplus and granted the City permission to sell it. Mayor Parrish opened the public hearing and invited anyone wishing to speak in favor of or in opposition to the property sale to come forward and address the City Council. There were no speakers in favor of or in opposition to the property sale. Mr. Rivera recommended that the City Council close the public hearing. VICE MAYOR AVENI MOVED that the public hearing be closed. Seconded by Council Member Wolfe and CARRIED UNANIMOUSLY. The public hearing was closed at 7:45 p.m. 6) Action to Follow Public Hearing 6.1 Purchase Agreement: Alessi Drive, Manassas, Virginia VICE MAYOR AVENI MOVED that the sale of the property located at Alessi Drive for $100,000 be approved and the Mayor be given the authorization to sign the Purchase Agreement. Seconded by Council Member Wolfe. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 7) Addition of a Closed Meeting COUNCIL MEMBER WOLFE MOVED that a closed meeting discussion be added to the February 13, 2017 Agenda. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. 13 6

14 February 13, ) Authorize a Closed Meeting 8.1 Authorize a Closed Meeting to discuss the following topics: 1. Consultation with Legal Counsel Regarding the East End Mobile Home Park VICE MAYOR AVENI MOVED that the City Council convene in a closed meeting to consult with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically the East End Mobile Home Park, as permitted by Virginia Code Section Paragraph A (7) Part 2, for which the Virginia Freedom of Information Act permits discussion in a closed meeting. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. Mayor Parrish announced that the Mayor and City Council, the City Manager, the Deputy City Manager, the City Attorney, and the Economic Development Director would be included in the closed meeting discussion. The City Council retired to the closed meeting at 7:48 p.m. 9) Certify the Closed Meeting 9.1 Certification of the Closed Meeting VICE MAYOR AVENI MOVED that the City Council certify that, in the closed meeting just concluded, nothing was discussed except the matters specifically identified in the motion to convene in closed meeting and lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in the motion. Seconded by Council Member Bass. Roll call vote: AYES Aveni, Bass, Elston, Lovejoy, Sebesky, and Wolfe. MOTION CARRIED. The City Council returned from the closed meeting at 8:05 p.m. A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 8:05 p.m. MAYOR CITY CLERK DATE APPROVED 14 7

15 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Proclamation: Irish Heritage Month Approve If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that the Proclamation Designating March 2017 as Irish Heritage Month be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: February 22, 2016 N/A N/A N/A Toni Elgart, Deputy City Clerk telgart@manassasva.gov (703)

16 Proclamation WHEREAS, Irish Heritage Month is observed in March of each year in the City of Manassas; and WHEREAS, Americans of Irish descent, ever since their arrival in this country, have been at the forefront of efforts to improve the quality of life of every American citizens; and WHEREAS, Americans of Irish descent have played and continue to play a critical economic, cultural and social role in every sphere of American life; and WHEREAS, celebrating Irish Heritage Month gives us an opportunity to honor and recognize individuals who have contributed to the history, society and culture of the United States of America, including such individuals as Oscar-winning actor James Cagney; heavyweight champion Jack Dempsey; banker, capitalist and former Treasury Secretary Andrew W. Mellon; novelist and short story writer Maureen Daly; Helen Hayes, better known as the first lady of the American theater; and Father Edward J. Flannagan, the founder of Boys Town, USA; and WHEREAS, today more than 39 million Americans who claim Irish heritage, a number almost seven times greater than the entire population of Ireland today, can look back with pride on the many achievements and contributions of their ancestors. NOW THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim the month of March 2017 as IRISH HERITAGE MONTH in the City of Manassas and urge all citizens of the City of Manassas to celebrate the contributions made by individuals of Irish descent and to observe this month with appropriate programs, ceremonies and activities, including the St. Patrick s Day Parade to be held on Saturday, March 11, ATTEST: Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia 16

17 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Agenda Resolution #R : Supporting Route 28 Shared Use Path Approve Resolution #R : Supporting Route 28 Shared Use Path I If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that Resolution #R be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/S VDOT requires that the City Council adopt the attached Resolution of Support to accompany a request to the Commonwealth Transportation Board (CTB) allowing a shared use path as part of the City s Route 28 widening project. Route 28 is a limited access roadway and VDOT requirements require the CTB to approve any use of bicycles in a limited access right-of-way. Land Use Committee February 23, 2017 (Recommended Approval 3/0) N/A Steve Burke, PE, Director of Public Works sburke@manassasva.gov (703)

18 MOTION: February 27, 2017 Regular Meeting SECOND: Res. No. R RE: RESOLUTION OF SUPPORT FOR NOKESVILLE ROAD (ROUTE 28), LIMITED ACCESS BREAK AND CONTROL CHANGES UPC State Project # WHEREAS, Route 28 is a critical component of the Northern Virginia transportation network and was designated by the predecessor to the Commonwealth Transportation Board as a limited access facility in the 1960 s; and WHEREAS, the City of Manassas and Prince William County have been jointly working to design the widening of Nokesville Road (Route 28) from four lanes to six lanes from approximately 920 feet north of Godwin Drive to approximately 75 feet south of Pennsylvania Avenue with improvement to the connections to the Prince William Parkway (Route 234), Godwin Avenue, and Pennsylvania Avenue; and, WHEREAS, the proposed improvements will include the construction of a shared use path along the length of the project to promote multi-modal traffic conveyance through this corridor; and WHEREAS, 24VAC requires The installation of pedestrian or bicycle facilities within limited access right-of-way shall be considered a change in limited access control and requires approval of the Commonwealth Transportation Board prior to permit issuance. ; NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby endorse and support consideration by the Commonwealth Transportation Board to approval the installation of a shard use path as part of the proposed improvements to Nokesville Road (Route 28), a limited access facility. Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia 18

19 February 27, 2017 Regular Meeting Res. No. R ATTEST: Andrea P. Madden City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 19

20 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Resolution #R : Supporting T-79 Mast Arm Upgrade Approve Resolution #R : Supporting T-79 Mast Arm Upgrade If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that Resolution #R be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: FY2017 CIP Approval The Northern Virginia Transportation Authority requires a Resolution of Support from City Council to accompany the application for the Congestion Mitigation and Air Quality Improvement Program Funding Request to upgrade the traffic signal poles to mast arms at Dumfries Road and Milic Street and at Godwin Drive and the Lockheed Martin Entrance (T-79). N/A Fiscal Impact: $750,000 in FY 2023 Staff Contact: Steve Burke, Director of Public Works (703) sburke@manassascity.org 20

21 MOTION: February 27, 2017 Regular Meeting SECOND: Res. No. R RE: RESOLUTION OF SUPPORT FOR NVTA CMAQ/RSTP APPLICATION TO INSTALL MAST ARMS AT DUMFRIES RD & MILIC ST AND AT GODWIN DRIVE & LOCKHEED MARTIN ENTRANCE WHEREAS, the traffic signal equipment at the intersection of Dumfries Road and Milic Street and at the intersection of Godwin Drive and the entrance to Lockheed Martin are currently supported by wooden utility poles and span wire; and WHEREAS, the City of Manassas desires to upgrade the signal support equipment to mast arms at both intersections; and, WHEREAS, the City has worked with the Northern Virginia Transportation Authority to identify funding for the mast arm projects through the Congestion Mitigation and Air Quality Improvement funding program; NOW, THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby endorse and support the application for $750,000 in Congestion Mitigation and Air Quality Improvement/Regional Surface Transportation Program (CMAQ/RSTP) funding in FY2023 to install mast arm support for the signal equipment at the intersection of Dumfries Road and Milic Street and at the intersection of Godwin Drive and the entrance to Lockheed Martin. ATTEST: Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia Andrea P. Madden, City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 21

22 2. PROJECT INFORMATION 2.1 UPC#: (For existing project, if unsure, please ask VDOT staff for assistance) 2.2 TPB s Project ID: 2.3 Other Identifying Numbers: (Please list type) 2.4 Jurisdiction where project is located: Manassas 2.5 Project Limits: From: To: 2.6 Type of Project/Action (Select one below) 2.6.a FY 2023 NVTA CMAQ/RSTP REQUEST FORM (Please complete all questions, even if response is not applicable. ) 1. BACKGROUND 1.1 Project Title: Manassas signal replacements, span wires to mast arms Godwin Drive and Milic Street 1.2 Agency / Jurisdiction City of Manassas Submitting Project: 1.3 Submitter s Name and Steve Burke Phone Number: 1.4 Implementing Agency / Manassas Jurisdiction: 1.5 Implementer s Point of Steve Burke Contact: 1.6 Project Website N/A (if one exists): 1.7 Submitter s Priority: 1 of 1 Total projects submitted of of Total CMAQ projects submitted Total RSTP projects submitted 1.8 Project Description: Replace signal span wires with poles and mast arms and improve pedestrian crossings at 2 signal locations in the City of Manassas. Roadway Project: (i.e. New roadway, widening, shoulder improvements, intersection improvements, bridge construction/repair/rehabilitation, roadway realignment, turn lanes at intersections) 2.6.b 2.6.c ITS Project: (i.e. Signals, TV Monitors) Transit Project: (i.e. Buses, Station Improvements, Park & Ride Lots) 1 22

23 2.6.d 2.6.e 2.6.f Bicycle & Pedestrian Project: (i.e. Sidewalks, Bike Trail, Bike lockers) Study: (i.e. Transit Study, Park & Ride Study, Traffic Signal System Study) Multimodal (Projects that include several modal choices for travelers. Modes include travel by car, train, bus, bicycle, or on foot.): (List all modes that apply.) 2.6.g Marketing, Public Education and/or Outreach, including alternative commute programs 2.7 Does Project include Bicycle/Pedestrian Accommodations? (Select one below) 2.7.a 2.7.b 2.7.c Primarily a Bicycle/Pedestrian project Bicycle/Pedestrian accommodations included No Bicycle/Pedestrian accommodations included 3. FEDERAL/STATE DOCUMENTATION 3.1 Air Quality Analysis (CMAQ projects or projects of regional significance require air quality analysis use regional template): Required Not Required (exempt) If required, are quantification of benefits included with this application? Yes No If No, quantification of benefits must be submitted by the December 31, 2016 to be eligible for funding consideration. 3.2 Project Status: (Select as many as appropriate.) 3.2.a New Project 3.2.b Continuation of Existing Local Project 3.2.c Continuation of Federally funded project; was in Previous TIP, proceeding as scheduled 3.2.d Continuation of Federally funded project; was in Previous TIP, delayed or reprogrammed 3.2.e Continuation of State project, in SYIP 3.2.f Projected completion date: 23 2

24 3.3 Environmental Review: Not Applicable Type: (select one) Blanket categorical exclusion Programmatic categorical exclusion Categorical exclusion Draft Environmental Assessment Status: (select one) Proposed for preparation Under preparation Under review Approved Environmental Assessment Finding of No Significant Impact Draft Environmental Impact Statement Final Environmental Impact Statement 4F Determination of Environmental Impact on Parkland 4. SCHEDULING INFORMATION 4.1 Project Delivery Schedule for Federal Obligation PE Start Date RW Start Date CN Start Date CN End Date 4.2 Please provide your new funding requests (in thousands) by phase in the appropriate table below: Total Project Cost Estimate Table 1: Cost Estimates by Year for a Construction Project Previous Funds Prior to FY18 FY 2018 Allocated FY 2019 Allocated FY 2020 Allocated FY 2021 Allocated FY 2022 Allocated FY 2023 Requested Design/PE/ Environmental $ ROW Acquisition/ Utility Relocation Construction TOTAL N/A $700,000 $750,

25 Study Cost Total Project Cost Estimate Table 2: Cost Estimates for a Non-Construction Project Previous Funds Prior to FY18 FY 2018 Allocated FY 2019 Allocated FY 2020 Allocated FY 2021 Allocated FY 2022 Allocated FY 2023 Requested Acquisition Operating Costs TOTAL 5. PLANNING CONSIDERATIONS 5.1 Included in: Primary SYIP Secondary SYIP Urban SYIP MPO TIP State STIP Locality s Comprehensive Plan 5.2 Is the project included in TransAction 2040? Yes, specifically included in TransAction Yes, included as part of a larger project, group of projects or Category. No, project not included but it is still a jurisdiction/agency priority. Project will be considered in TransAction Update when project list is reviewed. 5.3 For Transit Projects, will this project be Flexed or transferred to FTA? Yes No TBD. 5.4 For Projects receiving HB2313 Funds, please fill in the following. Project Name receiving HB2313 Funds: Fiscal Year of HB2313 Funding: Funded through 30% Local or 70% Regional Transportation Funding? Form Completed by: Patrick Moore Date: 12/30/16 Attachments: Evidence of approval of the governing body (Required) See attached CIP, approve by Manassas City Council 25 4

26 T-079 Traffic Signal Span Wire to Mast Arms Year Introduced: 2016 Change: Moved From Future Associated Proj: N/A Program Area: Transportation Managing Dept: Public Works Manager: P. Moore Plan Conformance: Comprehensive Plan 6.3 Est. Start: Est. Complete: 7/1/2019 6/30/2020 Description: Upgrade current traffic signal equipment and replace span wire and poles with mast arms. Dumfries Road at Milic Street/Donner Drive, Godwin Drive at Lockheed Martin entrance. These are the last two signals that are still on span wire. Staff intends to apply for CMAQ funding; should funding not be secured, the project will not move forward. Prior Total Cost Estimate: ($ in 1,000s) Years FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Future Project Planning Land Construction Total Cost Funding Sources: ($ in 1,000s) General Fund Sewer Fund Water Fund Electric Fund Stormwater Fund Airport Fund School Fund Bonds State Federal NVTA Other Sources Total Funding Operating Impacts: ($ in 1,000s) Revenue Offset Personnel Facility (Costs) Savings Program (Costs) Savings Debt Service Net Revenue

27 Dumfries Rd & Milic St Godwin Lockheed Martin 27

28 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Resolution #R : Appointing Jonathan L. Way to the Transportation Planning Board (TPB) Approve Resolution #R If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move that Resolution #R be approved. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: N/A The City Council approved the appointment of Jonathan L. Way, as an alternate, to the Council of Governments (COG) Transportation Planning Board (TPB) on January 9, A request was recently made by a jurisdictional member that if the designated alternate representative is not an elected official or an employee of the participating jurisdiction s government, that the governing body authorize a resolution appointing the external candidate based on his/her qualifications and expertise to adequately represent the jurisdiction as an alternate. N/A N/A Andrea P. Madden, Assistant to the City Manager / City Clerk amadden@manassasva.gov (703)

29 MOTION: February 27, 2017 Regular Meeting SECOND: Res. No. R RE: RESOLUTION APPOINTING JONATHAN L. WAY TO THE METROPOLITAN WASHINGTON COUNCIL OF GOVERNMENTS (MWCOG) TRANSPORTATION PLANNING BOARD (TPB) WHEREAS, Jonathan L. Way served the City of Manassas from 2001 through 2016 as a member of the Planning Commission, a member of the City Council, and as Vice Mayor; and WHEREAS, prior to his service to the City of Manassas, Mr. Way worked for thirty-seven years in project and operations management for various international affiliates in various assignment world-wide; and WHEREAS, during his service to Manassas, Mr. Way worked diligently with many regional bodies, including the Potomac and Rappahannock Transportation Committee (PRTC), the Virginia Railway Express (VRE), the Metropolitan Washington Council of Governments (MWCOG) Board of Directors, and other committees committed to improving the quality of life for those residing in Northern Virginia; and WHEREAS, as non-elected appointed member of the Transportation Planning Board (TPB), Mr. Way s expertise, experience, and knowledge of current transportation projects, needs, and studies in the region would benefit the citizens of Manassas and the Metropolitan Washington region population. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Manassas, Virginia hereby appoints Jonathan L. Way to serve as an Alternate to the Metropolitan Washington Council of Governments Transportation Planning Board. Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia 29

30 February 27, 2017 Regular Meeting Res. No. R ATTEST: Andrea P. Madden, City Clerk Votes: Ayes: Nays: Absent from Vote: Absent from Meeting: 30

31 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Consent Ordinance #O : Spot Blight Abatement 9787 Bragg Lane (Second Reading) Approve Ordinance #O on Second Reading If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed. If removed from the Consent Agenda: I move the Ordinance #O be approved on Second Reading. Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: February 13, 2017 The Georgetown South Community has asked the City Council to declare the property at 9787 Bragg Lane as blighted under Virginia Code Section :1, Spot Blight Abatement and consider the acquisition of the property. Following adoption of the ordinance, the City will have the property appraised and, after Land Use Committee review, provide a proposed compensation agreement for the purchase of 9787 Bragg Lane to the property owners. If the property owners do not respond to the proposed compensation agreement, a public hearing will be scheduled for the City Council to approve the use of eminent domain to acquire the property and remediate the blight. Land Use Committee September 22, 2016 (Recommended Proceeding with Blighted Property Designation 3/0) The property is currently assessed at $120,600. The costs associated with the process of implementing the City Council approved plan have the potential to be recouped in the eventual sale of the property. Matthew D. Arcieri, AICP, Planning & Zoning Manager marcieri@manassasva.gov (703)

32 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Second Amendment to Deed of Lease: Extension of Lease for Department of Motor Vehicles (DMV) Building, 9800 Godwin Drive Approve the Second Amendment to Deed of Lease I move that the Second Amendment to Deed of Lease be approved and the appropriate parties be authorized to sign the document. March 14, 2012 The City of Manassas owns the building at 9800 Godwin Drive that is occupied by the Department of Motor Vehicles. The original term of the lease was for a period of 15 years and was last extended on March 14, 2012 for an additional 5 years. The extension expires in October, 2017 and staff has negotiated a renewal of the lease for an additional three years. Land Use Committee January 26, 2017 (Closed Session) The rent is $17, per month and will escalate each year on November 1 st using a formula defined in the Amendment. Patrick J. Small, Director of Economic Development psmall@manassasva.gov (703)

33 SECOND AMENDMENT TO DEED OF LEASE THIS SECOND AMENDMENT TO DEED OF LEASE (the Second Amendment ), dated, 2017, is made by and between CITY OF MANASSAS, VIRGINIA, a municipal corporation of the Commonwealth of Virginia ( Lessor ) and COMMONWEALTH OF VIRGINIA, DEPARTMENT OF GENERAL SERVICES ( Lessee ), amending that certain Deed of Lease dated January 24, 1996 (the Lease ), by and between Delmer L. Shumate and Associates, Inc. ( Shumate ), a Virginia corporation, as lessor therein, and Commonwealth of Virginia, Department of Motor Vehicles ( DMV ), as lessee therein, and as amended by that First Amendment to Lease dated March 14, W I T N E S S E T H: WHEREAS, pursuant to the Lease, Shumate leased to Lessee a 2.25 acre parcel of land improved with a 10,523 rentable square feet free-standing building and a 149 space parking facility, located at 9800 Godwin Drive, Manassas Business Park, Manassas, Virginia (the Premises ); and WHEREAS, all of the right, title and interest of Shumate to the Premises was heretofore acquired by King Street Investment Company L.L.C. ( King Street ), by exchange deed, dated January 3, 2000; and WHEREAS, all of the right, title and interest of King Street to the Premises was heretofore acquired by Lessor, by special warranty deed dated December 12, 2009; and WHEREAS, the original term of the Lease, for a period of fifteen (15) years, terminated on October 31, 2011; and WHEREAS, the Lease was amended by Lessor and Lessee on March 14, 2012 to extend the lease term through the Extension Term, acknowledge the assignment of the Lease to Lessee, provide an early termination right, modify the rent and update addresses of the notice provision; and WHEREAS, the tenancy is currently in the Extension Term with an expiration date of October 31, 2017; and WHEREAS, the current rent for the Premises is $17, monthly; and WHEREAS, the parties hereto desire to amend the Lease as hereinafter set forth. NOW, THEREFORE, it is agreed that the Lease be amended as follows: 1. CAPITALIZED WORDS. Capitalized words not defined herein shall have the same meaning as set out in the Lease

34 2. TERM. The term of the Lease shall be extended from November 1, 2017 to October 31, 2018 (the Second Extension Term ). 3. RENT. Effective November 1, 2017 and on each anniversary thereof (if either or both of the options described below are exercised) Rent shall escalate annually by an amount equal to fifty percent (50%) of the percentage increase, if any, over the previous year s Consumer Price Index (CPI) (as hereinafter defined) [example: prior year CPI 197, current year CPI 206; 206/207 = 4.57% increase; rent escalates 2.29%]. As used herein, the Consumer Price Index shall mean the United States Department of Labor s Bureau of Labor Statistics, Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W), all items index: Selected Areas ( = 100), and within such table the indices under Region/population size class cross classification - South urban, or the successor to that index. The CPI-W for the calculations shall be the figure in effect three (3) months prior to the effective date of each escalation. All calculations shall be rounded to the nearest hundredth. In no event shall the new Rent be less than the preceding year s Rent. Rent shall be made payable to the City of Manassas at the following address: City of Manassas, 9027 Center St., Manassas, VA Rent shall be paid in accordance with the terms of the Lease. 4. OPTIONS. Lessee shall have two (2) options to extend the term of this Lease ( First Option Term and Second Option Term ) for one (1) year each upon providing a minimum of 180 days written notice to Lessor prior to the expiration of the Second Extension Term or First Option Term, as may be applicable. At the commencement of the First Option Term and Second Option Term, if exercised by Lessee, the Rent shall be adjusted in accordance with Section 3 above. 5. EARLY TERMINATION RIGHT. If executed by Lessee, during the First Option Term and Second Option Term, Lessee and Lessor shall have the right to terminate this Lease by providing the other party with 180 day prior written notice. 6. PURPOSE AND USE OF DEMISED PREMISES. Section 3 of the Lease is deleted and replaced with the following: (a) Role of Department of General Services. The Department of General Services, through its Division of Real Estate Services, is responsible for the leasing of space for the use of agencies of the Commonwealth of Virginia. The Department, as Lessee herein, does not contemplate that it will occupy the Premises itself, but rather that the Premises is designated to be used by DMV (the Occupant ), and that such designation may not change over the Initial Term or any extension thereto. No such designation shall be deemed a subletting or assignment of this Lease and Lessee shall remain the tenant hereunder. Lessor acknowledges that no such designation or occupancy creates any contractual relationship between Lessor and the Occupant. The Occupant shall have the benefit of any rights of Lessee associated with this Lease. The Occupant is authorized to deal directly with Lessor concerning routine maintenance and repairs, building access, entry of Lessor onto its Premises and similar matters; provided, however, that nothing herein prevents Lessee from dealing directly with Lessor as to any such matters

35 Lessor shall deal solely with Lessee as to change orders, major repairs, insurance, untenantability, breaches or defaults, termination, extensions of the term (including the option terms), and additional charges imposed by Lessor (as may be authorized by this Lease or subsequent agreement of the parties). (b) Permitted Uses. The Premises shall be used as customer service center for DMV and for such purposes as the Occupant may now or hereafter be empowered or authorized by law to use same, provided that such uses are consistent with the zoning regulations and ordinances applicable to the Building. 7. TERMINATION. Sections 11B and C of the Lease are deleted and replaced with the following: (a) (b) (c) (d) (e) Sovereign Immunity. Lessor and Lessee each understand and acknowledge that Lessor is a municipal corporation of the Commonwealth of Virginia and that Lessee and Occupant are agencies of the Commonwealth of Virginia and with respect to tort liability for acts or occurrences on or about the Demised Premises, including product liability, the Commonwealth, Lessor, Lessee and Occupant are either (i) constitutionally immune (or partially immune) from suit, judgment or liability, (ii) insured, or (iii) covered by a financial plan of risk management that is in the nature of self-insurance, all as determined by applicable laws, government policies and practices. No Indemnification. Lessor and Lessee each understand and acknowledge that Lessor, Lessee and Occupant have not agreed to provide any indemnification or save harmless agreements running to the other. No provision, covenant or agreement contained in this Lease shall be deemed to be a waiver of the sovereign immunity of the Commonwealth of Virginia, Lessor, Lessee or Occupant, from tort or other liability. Choice of Law. This Lease shall be governed by, and construed according to, the laws of the Commonwealth of Virginia. The parties choose the City of Manassas, Virginia, as the venue for any action instituted pursuant to the terms of this Lease. Dissolution or Restructuring of Occupant. Notwithstanding any other provision of this Lease, if the Occupant shall cease to exist, and is not replaced by a successor entity with similar powers and purposes, or its powers and authority are limited so as to not permit the continued use of the Premises for its intended purpose and use, then upon such event this Lease shall terminate. In such event, Lessee will endeavor to give as much notice in writing as is reasonably possible of the event triggering the termination. Non-appropriation. Agencies of the Commonwealth of Virginia cannot expend funds unless appropriated by the Virginia General Assembly and may not obligate a future session of the Virginia General Assembly. It is further understood that the Rent paid by Lessee is derived from appropriations (or federal funding) made -3-35

36 to the Occupant and paid over to Lessee. Therefore, notwithstanding any provision in this Lease to the contrary, if any session of the Virginia General Assembly fails to appropriate funds for the continuance of this Lease for Occupant (or federal funding for the continuation of this Lease is no longer available), this Lease and all obligations hereunder shall automatically terminate upon depletion of the then currently appropriated or allocated funds. 8. RENEWAL OF LEASE. Section 10 of the Lease is deleted and replaced with the following: At the end of the later of the Second Extension Term or the last exercised option, this Lease will automatically terminate without the need for any notice by either party. 9. NOTICE. Section 12 of the Lease is deleted and replaced with the following: (a) To Lessee. All notices to Lessee required or permitted under the Lease shall be given in any manner set out in subsection (c) of this Section, to Lessee addressed to: Division of Real Estate Services Attn: Director 1100 Bank Street 3 rd Floor Richmond, VA With a copy to: Department of Motor Vehicles Attn: Director Facilities Services and Planning, 2300 West Broad Street Richmond, VA (b) To Lessor. All notices to Lessor required or permitted under this Lease (other than oral notices where permitted under the Lease) shall be given in any manner set out in subsection (c) of this Section, to Lessor addressed to: City Manager City of Manassas 9027 Center Street, Room 401 Manassas, VA With a Copy to: Martin R. Crim, Esq. Vanderpool, Frostick & Nishanian, P.C Church Street, Suite 400 Manassas, VA

37 (c) (d) Manner of Delivery. Wherever a notice is required under the Lease, notice shall be deemed to have been duly given if in writing and either: (i) personally served; (ii) delivered by prepaid nationally recognized overnight courier service; or (iii) forwarded by Registered or Certified mail, return receipt requested, postage prepaid. Date of Delivery. Each such notice shall be deemed to have been given to or served upon the party to which addressed on the date the same is received by the party or delivery is refused. (e) Change of Address. Each party to the Lease shall notify the other party of a new address at which to mail notices, which notice shall be given in the manner provided above, and unless and until such notice of new address is given, notices to a party hereto shall be sufficient if mailed to such party s address as specified in this Section. (f) Alternative Methods. Where notice is sent by an alternative method, the notice shall be effective if actually received by the party, or its appointed agent, to whom the notice is addressed. Nevertheless, notice to an Occupant shall not constitute notice to Lessee (unless expressly directed by Lessee pursuant to this Section). 10. BROKERAGE. Lessor and Lessee acknowledge that Divaris Real Estate represents Lessee ( Broker ). Broker is the sole agent or broker procuring this Lease. A commission of two percent (2%) of the Rent payable during the Second Extension Term (the Commission ) pursuant to this Lease shall be paid to Broker by the Lessor. The Commission shall be due and payable on or before October 31, No additional commissions or fees shall be due and payable to Broker in the event Lessee exercises the First Option Term or the Second Option Term. The parties each represent and warrant to the other that it has not employed any broker, agent or finder other than the foregoing disclosed Broker, relating to this Lease. 11. NO FURTHER AMENDMENT. Except as amended herein, the Lease, as previously amended, shall remain in full force and effect. 12. CONFLICTS. To the extent there are any conflicts between the provisions of this Amendment and the Lease, the provisions of this Amendment shall prevail. 13. RECITALS. The Recitals set forth above are hereby incorporated in and made a part of this Amendment. 14. SUCCESSORS. This Amendment shall be binding on and inure to the benefit of the parties, and their respective permitted successors and their respective permitted assigns. 15. COUNTERPARTS. This Amendment may be executed in any number of counterparts and all counterparts shall be construed together and shall constitute but one and the same document

38 16. BINDING EFFECT. This Amendment shall not be effective or binding unless and until signed by both parties and approved by the Governor of Virginia pursuant to Section of the Code of Virginia (1950), as amended, and further approved by the Manassas City Council. IN WITNESS WHEREOF, the parties have affixed their signatures and seals. [SIGNATURES CONTAINED ON SEPARATE PAGES] 38-6-

39 LESSOR: THE CITY OF MANASSAS, VIRGINIA, a municipal corporation of the Commonwealth of Virginia By: Name: Title: COMMONWEALTH OF VIRGINIA CITY OF MANASSAS, to wit: The foregoing Second Amendment to Deed of Lease was acknowledged before me this day of, 2017, by, acting in his capacity as the of the City of Manassas, a municipal corporation of the Commonwealth of Virginia. Notary Public My commission expires: Registration No.: APPROVED AS TO FORM: City Attorney 39-7-

40 LESSEE: COMMONWEALTH OF VIRGINIA DEPARTMENT OF GENERAL SERVICES Christopher L. Beschler, Director COMMONWEALTH OF VIRGINIA CITY/COUNTY OF, to wit: The foregoing Second Amendment to Deed of Lease was acknowledged before me this day of, 2017, by Christopher L. Beschler, acting in his capacity as Director of the Commonwealth of Virginia, Department of General Services, on behalf of the agency. Notary Public My commission expires: Registration No.: RECOMMEND APPROVAL: DEPARTMENT OF GENERAL SERVICES By: Director APPROVED BY THE GOVERNOR Pursuant to Section of the Code of Virginia (1950), as amended, and by the authority delegated to me under Executive Order 88(01), dated December 21, 2001, I hereby approve this Second Amendment to Deed of Lease and the execution of this instrument for and on behalf of the Governor of Virginia. Secretary of Administration Date 40-8-

41 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Update: Human Resources Department Information Only N/A N/A Darla Hicks, Human Resources Manager, will present a report detailing the department s activities and its support of the goals and objectives identified in the City Council s Strategic Plan. N/A N/A Darla Hicks, Human Resources Manager dhicks@manassasva.gov (703)

42 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Update: Manassas City Fire and Rescue Department Information Only N/A N/A Rob Clemons, Fire and Rescue Chief, will present a report detailing the department s activities and its support of the goals and objectives identified in the City Council s Strategic Plan. N/A N/A Rob Clemons, Fire and Rescue Chief rclemons@manassasva.gov (703)

43 City of Manassas Fire & Rescue Department 2016 Annual Report Chief Rob Clemons February 27,

44 TABLE OF CONTENTS Letter from the Chief... 2 Introduction... 3 Department and System Audit... 6 Budget... 7 Operations... 9 Incident Data Response Times Training Prevention and Preparedness Community outreach and awards Manassas Fire and Rescue Department Members

45 LETTER FROM THE CHIEF Dear Mayor, City Council, and Citizens, on behalf of the members of the City of Manassas Fire and Rescue Department(CMFRD) it is my privilege to present the 2016 Annual Report. We are honored to serve each citizen and visitor in our community and we are very proud to provide the highest level of Fire and EMS services possible. We are committed to excellence and we are focused on providing the best care possible in a quick and professional manner. We understand that providing outstanding customer service is why we exist and this remains the foundation of our fire department s mission. The City of Manassas is a ten square mile area that serves a population of 41,577 (2015 Weldon Cooper Estimates). The Fire and Rescue Department is part of a combination system that staffs two stations and consists of 62 full time career members staffing an Engine, Tower Ladder, Heavy Rescue Squad, ALS transport units, EMS Supervisor, and Battalion Chief. Our service delivery and daily responsibilities include: Fire, Emergency Medical Services, Hazardous Materials, Vehicle Rescue, Fire and Life Safety Education, Fire Inspections, Fire Investigations, Pre Fire Planning, Fire and Emergency Medical Training, Airport Fire /Rescue and Emergency Management. The fire department is made up of three Divisions which include Administration, Fire and EMS Operations, Prevention and Preparedness. The fire department has an annual budget of $10,675,324 and responded to 6,690 calls for service. This is an increase of 676 calls for service from Our fire department continues to be focused on emergency response, training, education, mentoring and succession planning for the future. To highlight some of the events and successes for 2016, I start with my appointment as fire chief on June 20, I feel very fortunate to lead our Department and work with the leadership of the Manassas Volunteer Fire Company and the Greater Manassas Volunteer Rescue Squad. One of my first initiatives was to complete a Department and System audit. Through this process I identified many successes, but also recognized many challenges that must be addressed in 2017 and beyond. The Executive Leadership Team has developed an implementation plan for the audit findings and I look forward to sharing our progress with Council as we move through Some of those findings include: Conduct a Budget Review of Mission Critical Items to Include Overtime Control Measures Technology Upgrades Sustainable Recruitment and Retention Program Compressive Health/Safety and Training Program that comply with Legal Mandates Officer and Leadership Development Program The retirement of key leadership positions within our Department brought promotional opportunity to many of our members. We experienced the promotions of Todd Lupton to Deputy Chief, William (Jerry) Smith to Battalion Chief, David Halman to Captain, and Robert Bettis to Lieutenant. Each member brings an excitement, dedication, and energy to their new position. Two major Departmental and System initiatives continue to progress. The new Rescue Engine will be delivered in August while Fire Station 21 continues to progress. In collaboration with career members and volunteer members from the GMVRS the preliminary station designs and programming are currently being evaluated by the Station 21 Task Group. The anticipated completion date is August The past eight months as the department s new fire chief have been rewarding and challenging. I still have much to learn! I am extremely proud of what we have accomplished and will work diligently on the challenges we encounter. We will continue to be engaged in the community and improving our services both in emergency and non emergent situations. Fire and Rescue Chief Rob Clemons City of Manassas Fire and Rescue Department Annual Report 2016 Page 2 45

46 INTRODUCTION The City of Manassas Fire and Rescue Department was formed July 1, 2008 and is defined in the City Code Section It is a part of the City of Manassas Fire and Rescue Service (also known as the System ) along with the Greater Manassas Volunteer Rescue Squad and the Manassas Volunteer Fire Company. Cohesively, our emergency response personnel and support staff will achieve the mission, aspire for the vision and uphold the values of the System. MISSION To protect the lives and property of the residents of the City of Manassas, its visitors, and the surrounding communities by delivering quality emergency medical care, fire prevention, fire suppression, public education, and disaster management. GUIDING PRINCIPLES Do the right thing for those we serve. Perform to the best of our abilities. Treat the customer how we wish to be treated. Everyone goes home. VISION The City of Manassas Fire and Rescue Service will be a model combination system, recognized as a leader in the fire and rescue service at the local, state, national and international levels. The City of Manassas Fire and Rescue Service has PRIDE: Professionalism Respect Integrity Dedication Excellence We strive to conduct ourselves in a manner that presents our profession and department in the best possible light. We have high standards and we work hard to achieve the knowledge, skills, and abilities that enable us to perform our duties at an exceptionally proficient level. We treat others as we would like to be treated. Our interactions with the public are marked with compassion, sensitivity and genuine concern, regardless of their race or social status. We value the resources that have been entrusted to us. Our lives are in the hands of our colleagues, and we have high regard for all of those we serve with. We will act in an honest and ethical manner at all times. We recognize that we are accountable for both our actions and inactions, and we will have the courage to do what is right and resist what is wrong. We are dedicated to each other, our department and the citizens we serve. We serve the public by preventing, preparing for, and mitigating emergency situations. We continually work to improve ourselves so that we can provide the best possible service to each other, and to those that rely on us. We strive to provide superior levels of service to those that we serve, 24 hours a day, 7 days a week, 365 days a year. We are satisfied with nothing short of the best, and we commit ourselves to always exceeding expectations. City of Manassas Fire and Rescue Department Annual Report 2016 Page 3 46

47 In June 2016 the department began a series of significant changes when Fire and Rescue Chief Brett R. Bowman, who had served for five years, retired. The City conducted a nationwide search to replace Chief Bowman. Through this search a candidate was found just a few miles down the road in Prince William County. Chief Rob Clemons was hired by the City of Manassas Fire and Rescue Department in June 2016 and he came to us with over 27 years experience from the Prince William County Department of Fire and Rescue where he served as a Battalion Chief. The department s Executive Leadership Team continued to go through changes with the retirement of Deputy Chief Wade House and Fire Marshal Francis J. Teevan. The department conducted a Deputy Chief hiring process that received attention throughout the United States. City of Manassas Fire and Rescue Department Battalion Chief Todd E. Lupton was promoted to fill the Deputy Chief position. There was also a vacancy created by the retirement of Fire Marshal Teevan and Deputy Fire Marshal James Hartnett was promoted to fill the Fire Marshal position. Due to the change(s) at the highest level of leadership within the organization, MFRD is committed to using a collaborative approach to leadership. This led to the creation of the Executive Leadership Team which consists of: City of Manassas Fire and Rescue Department Annual Report 2016 Page 4 47

48 City of Manassas Fire and Rescue Department Annual Report 2016 Page 5 48

49 DEPARTMENT AND SYSTEM AUDIT The Executive Leadership Team conducted a two day retreat in October 2016 where we reviewed many aspects of the department and the system. Below is the audit tracking document that shows strengths and areas of improvement. This document will be used in 2017 and beyond to track our progress and will be communicated with Council, System partners, and our citizens. City of Manassas Fire and Rescue Department Annual Report 2016 Page 6 49

50 BUDGET The FY2016 budget was composed of the career department (administration, operations, and prevention and preparedness), both volunteer organizations, the consolidated budget, EOC and multiple grants. The FY2016 fire and rescue amended budget, excluding the grants, was $9,624,978, and was based on a fire tax levy of $ Fiscal Year 2016 Amended Budget $204,000 $2,400,878 $86,010 $1,000,000 Administration Operations Prevention & Preparedness Vol. Fire Vol. Rescue Consolidated EOC $215,000 $5,462,510 $256,580 City of Manassas Fire and Rescue Department Annual Report 2016 Page 7 50

51 FLEET PLAN The Fleet Plan continues as a model of success and provides us with the guiding document for the next decade in apparatus to be purchased. Further, it provides us with a mechanism to remain fiscally responsible with taxpayer funding. The new Rescue Engine was purchased in 2016 with an expected delivery date of August Funding for the fleet plan comes from $0.01 of the fire tax levy. STATION 21 Several studies were completed over the past two decades which determined the need for a new fire and rescue station in the southeastern part of the City. The location of the two existing station creates a heavy duplication of coverage area and is not beneficial for a large portion of the City. The goal for the City is to remove duplicate coverage as much as possible and help reduce response times to that portion of the City. To accomplish this Council has authorized the issuance and approval of General Obligation Public Improvement Bonds in the amount of $28,000,000. Fire Station 21 is funded out of this bond issuance at a cost of $8.6 million. In early 2016, a RFP was issued for architectural services required to build a new fire station. Samaha Associates was selected. Fire Station 21 planning and programming is a collaborative effort with the career department, Greater Manassas Volunteer Rescue Squad, and the citizens of Manassas. City of Manassas Fire and Rescue Department Annual Report 2016 Page 8 51

52 OPERATIONS The Operations division, under the leadership of Deputy Chief Todd Lupton and supported by three Battalion Chiefs, is responsible for the hands on delivery of emergency and non emergency actions to address response and mitigation of fire and emergency medical services (EMS) within the community. Deputy Chief Todd Lupton and Battalion Chief Jerry Smith were promoted in 2016 due to retirements and internal promotions. Their promotions created two additional internal promotions. Lieutenant David Halman was promoted to Captain and Master Technician Robert Bettis was promoted to Lieutenant. Left to Right: Captain David Halman, Lieutenant Robert Bettis The Operations Division is responsible for the hands on delivery of emergency and non emergency actions to address response and mitigation of fire and emergency medical services (EMS) within the community. In total, crews responded to 6,690 calls for service. This year we did not have any deaths or notable injuries. However, these significant incidents remind us that fire prevention education activities can further reduce the number of significant incidents. On average Fire and Rescue responds to 18 calls for service each day Our busiest day of the week is Friday and the busiest time of day is between 12:00pm and 3:00pm. City of Manassas Fire and Rescue Department Annual Report 2016 Page 9 52

53 August 15, 2015 Easton Court Fire Duplex structure fire which extended into the attic and the adjoining unit. The roof was ventilated and an interior attack on the fire was performed until the building was evacuated by Command. The attack continued as an exterior attack until the fire was extinguished. There were no injuries to report. Significant Incidents December 16, 2015 Maury Lane Fire 2 Alarm At time of arrival, it appeared two units were involved in the fire; four houses ended up involved. Two department members were searching the second unit on the second story when the first story flashed over, trapping them inside. One Firefighter jumped from the second story window and put a ladder at the window for the second Firefighter to gain access. Thankfully no one, firefighter or civilian, was injured. The two residents who alerted residents and the fire department were awarded with a Meritorious Service Award by Chief Brett Bowman, retired. CPR Saves January 9, 2016 Stoppage of breathing in Prince William County. Fire Medics Kusterbeck and Page resuscitated the patient. February 20, 2016 Stoppage of breathing on McDowell Common; upgraded to a CPR by Rescue 501 staffed by Master Tech Karl Sampson, Firefighter/EMT Adam Potter, and Fire Medics Jason Heatwole and Becca Wilson. July 14, 2016 Teenager playing ball at the GMBL fields went into cardiac arrest. A young man on the field began CPR until members of GMVRS arrived. When Fire Medics Eva Rose and Micah Gnau arrived, they assumed CPR and transported the patient. October 16, 2016 a wife found her husband collapsed on the floor and unresponsive; through instructions given by the 911 Dispatcher she began CPR until City PD arrrived on scene; taking over CPR. Upon arrival of Fire and Rescue, CPR was assumed, advanced life support initiated. The patient was transported and had regained a pulse before arriving at the hospital. City of Manassas Fire and Rescue Department Annual Report 2016 Page 10 53

54 INCIDENT DATA Emergency and non emergency calls are received by the Prince William County Public Safety Communications Center through the consolidated dispatch agreement. Historically and as represented in the chart below the majority of calls are for emergency medical services (EMS). Total Calls Within the City of Manassas Fire, 672, 16% EMS, 3294 ALS, 2127, 49% Hazmat/Other, 336, 8% BLS, 1167, 27% Total Calls by Type 0 EMS Fire Hazmat / Other Mutual Aid In The City City of Manassas Fire and Rescue Department Annual Report 2016 Page 11 54

55 Total Calls (History) FY12 FY13 FY14 FY15 CY16 The Swearing In of Fire and Rescue Chief Rob Clemons June 27, 2016 City of Manassas Fire and Rescue Department Annual Report 2016 Page 12 55

56 EMS RESPONSE Emergency Medical Services (EMS) continues to be a high percentage of the overall calls for service. The charts below give a breakdown of the type of EMS calls our system responds too and an average duration for an EMS call from citizen dialing 911 to unit available for another emergency response. This is significant because weeknights 5pm to 7am, weekends and holidays for a 24 hour period, the ALS response capabilities to our citizens could decrease to one transport unit. This is based on availability of volunteer staffing. Time from the call coming in to 911 until the unit leaves the station Unit arrives on scene *The City has a 90+% compliance rate with the national average of having an ALS unit on scene within 8 minutes of dispatch Time the unit spends on scene evaluating patient Time it takes the unit to get from the scene to the hospital (this will vary if the unit must travel lights/sirens) Time Spent at the hospital transferring care, restocking the unit Time In minutes 2:75 2:75 5:77 8:52 Elapsed Time (Cumulative In minutes) 18:01 26:53 9:60 36:13 40:76 77:29 Disposition Incident Patient Disposition (edisposition.12) Number of Runs Percent of Total Runs Patient Treated, Transported by this EMS Unit 2, % Patient Treated, Released (AMA) % Patient Refused Evaluation/Care (Without % Transport) Canceled (Prior to Arrival At Scene) % Canceled on Scene (No Patient Contact) % Patient Evaluated, No Treatment/Transport % Required Assist, Agency % Patient Treated, Transferred Care to Another % EMS Unit Canceled on Scene (No Patient Found) % Assist, Public % Assist, Unit % Standby-No Services or Support Provided % Patient Dead at Scene-No Resuscitation % Attempted (Without Transport) Patient Treated, Released (per protocol) % Patient Treated, Transported by Law % Enforcement Patient Dead at Scene-Resuscitation Attempted % (Without Transport) Standby-Public Safety, Fire, or EMS Operational % Support Provided Patient Treated, Transported by Private Vehicle % Patient Refused Evaluation/Care (With % Transport) Patient Dead at Scene-Resuscitation Attempted (With Transport) % Total: 3,294 Total: % City of Manassas Fire and Rescue Department Annual Report 2016 Page 13 56

57 RESPONSE TIMES Each call that is dispatched for fire and rescue requires an immediate response. Fire and Rescue departments gauge their response times against national standards. The City of Manassas is no different. Below is a chart of national standards as compared with the City s performance in meeting those standards. In 2016, Manassas responded to 6,690 calls for service with 8,499 unit responses. Of the incidents within the City of Manassas we achieved the nationally recognized performance standard for First Unit Arrival within 4 minutes 69% of the time. Response Travel Times % of Unit Arrival Within 4 Minutes 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% First Unit Arrival within 4 Minutes to Any Incident First Fire Engine within 4 Minutes to Fire Incidents FY 12 FY 13 FY 14 FY 15 CY 16 64% 63% 61% 58% 69% 53% 57% 53% 49% 61% National Standard 90% 90% 90% 90% 90% This chart does not depict the 2016 EMS response time data. We are exceeding the national standard for ALS response with a 96.5% response time within 8 minutes. City of Manassas Fire and Rescue Department Annual Report 2016 Page 14 57

58 TRAINING In 2016 the City of Manassas Fire and Rescue Department implemented a Rapid Sequence Intubation protocol. This advanced airway treatment enhances our paramedics abilities to treat patients in severe respiratory distress by allowing them to sedate and place a breathing tube in the patient. The department selected 7 providers to participate in the program. These providers completed a training class, practical skills evaluation and formal written test administered by our Operational Medical Director. The City of Manassas is one of the few agencies in Northern VA to implement this treatment procedure. In September 2016, the City of Manassas Fire and Rescue Department hosted a Difficult Airway and Cadaver Lab for system personnel. Critical Care instructors were brought in from around the region to teach department personnel about airway management, pharmacology, anatomy and physiology. Training was conducted using cadavers to simulate real life patient conditions and challenging anatomical conditions. The education and experience obtained from the class will be used to improve patient outcomes during emergency calls. City of Manassas Fire and Rescue Department Annual Report 2016 Page 15 58

59 PREVENTION AND PREPAREDNESS The Prevention and Preparedness Division includes the Office of the Fire Marshal, the Office of Emergency Management, The Community Emergency Response team (CERT) and the Special Events Planning Team. Additionally, the City s Emergency Operations Plan (EOP) and Continuity of Operations Plan (COOP) are reviewed and updated by staff. The Debris Management Plan was also updated in coordination with Public Works. Funding for these programs come from three grant sources: Urban Area Security Initiative (UASI), $127,000 to fund one FTE Emergency Planner; State Homeland Security (SHS), $18,500 to fund the CERT program; and the Local Emergency Management Planning Grant (LEMPG), $7,500, to support training and equipment. OFFICE OF THE FIRE MARSHAL FIRE INSPECTIONS Fire Marshals (2 FTE) work a 40 hour work week and provide 24 hour on call coverage for evenings, weekends and holidays. Fire Marshals are required to obtain at least 56 hours (16 inspections and 40 investigations) of recertification training hours every 2 years. In addition to annual fire inspections of commercial properties, the Office of the Fire Marshal has a wide range of other responsibility which includes: Review plans of new and modified fire alarms, sprinkler systems and commercial hood fire extinguishing systems. Acceptance testing all new fire alarm systems, sprinkler systems and kitchen hood systems. Issuing Fire Prevention Code Permits to businesses that conduct hazardous operations. Follow up inspections that were non compliant during initial inspection. Timely response to complaints and concerns from citizens. Ensuring fire protection systems in buildings are repaired when damaged or out of service for repairs. Conducting special event inspections on weekends. Provide on call coverage for fire investigations and life safety issues that occur after hours 24/7. Providing on call coverage for the Building Department and Development Services for issues that occur after hours that require immediate attention 24/7. FIRE AND EXPLOSIVE INVESTIGATIONS City Code requires that the Fire Marshal s Office investigates all fires and explosions that occur in the City to determine the origin and cause and also the person(s) responsible. Determination of the origin and cause of a kitchen fire may be as straightforward as a resident reporting they left a pot on the stove. Some fires however require a considerable amount of investigative technique. Fire investigation can be dangerous, complex and often a time consuming task. Using proper investigative techniques, preserving evidence, thoroughly Fire Marshals made 9 felony arrests in FY16 and successfully prosecuted a total of 11 felony and 13 misdemeanor charges; the conviction rate was 100%. City of Manassas Fire and Rescue Department Annual Report 2016 Page 16 59

60 photographing a scene, taking hours and sometimes days to complete interviews are necessary to make a determination of the origin and cause of a fire. Since Fire Marshals in the City are Law Enforcement Officers, they are able to issue criminal summons for routine and habitual fire code violations and obtain arrest warrants and take subjects into custody when suspected of incendiary fires or manufacturing, possession or use of explosive materials or devices. Fire Prevention...By the Numbers Fire Inspections (Routine) Fire Prevention Code Permits Issued 1360 Fire Plans (Alarm/Sprinkler/Kitchenhood/Site) Reviewed Smoke Alarms Installations Responses to Citizen Fire Code Complaints Fire Marshal Responses / Investigations City of Manassas Fire and Rescue Department Annual Report 2016 Page 17 60

61 EMERGENCY MANAGEMENT The mission of the Office of Emergency is to develop plans and procedures that provide an effective response to all threats facing the City of Manassas. By developing and exercising the EOP, we strive to mitigate the impacts of an emergency or disaster on our citizens, visitors, property, the environment and the City s economy. The Office of Emergency Management works closely with public, private and non governmental sector partners to ensure we are able to coordinate during an emergency or disaster. This coordination requires planning and close relationship with local, state, and federal partners. As part of the ongoing training initiative, in FY2016, the Emergency Operation Center (EOC) was activated for functional exercises that allowed city staff to improve their skills for use in an emergency event. Monthly drills were also developed for WebEOC training and distributed to city staff. Shelter Manager, Operations Section Chief and Suspicious Activity Reporting training were also provided to city staff. The City hosted a regional training academy for surrounding jurisdictions on EOC operations. Additionally, a Unified Command was established for eight planned events that involved from 2,500 participants at a parade, 6,000 participants in the Color Vibe 5K Run, to over 60,000 spectators at the Celebrate America Fireworks Display. The Emergency Operations Center was also activated for four operational periods in support of the historic blizzard in January The Office of Emergency Management guided the effort for the City to receive the StormReady designation from the national Weather Service. The program encourages communities to take a new and proactive approach to improving local hazardous weather operations by providing emergency managers with clear cut guidelines as to how to improve hazardous weather operations. Jurisdictions meeting criteria for StormReady designation must have: A 24 hour warning point (dispatch center) and emergency operations center. More than one way to receive severe weather warnings and forecasts to alert the public. A system that monitors weather conditions locally. Means to promote the importance of public readiness. A formal hazardous weather plan and emergency exercises that test that plan. The CERT program delivered one Basic Training classes with five new members graduating and becoming active members. CERT was activated for all of the major City events and provided support to the city s public safety agencies to ensure the safety of citizens. City of Manassas Fire and Rescue Department Annual Report 2016 Page 18 61

62 COMMUNITY OUTREACH AND AWARDS Whether it is the end of the shift or the end of a call this does not mean our firefighters go home and forget the people they serve. Many times throughout the year staff has gone the extra mile to help someone in need. In December 2015 Firefighter/EMT Luis Salazar helped to organize a drive to provide Christmas presents for residents affected by the Maury Lane townhouse fire, which destroyed four townhomes a week before Christmas. In 2016, the department and System partners along with businesses and citizens within the community came together to raise funds to provide residents with Thanksgiving dinners. Funds were also collected to provide Christmas presents for approximately 35 children in the City. This was all done with personal funds. Another way the department tries to give back to the community is through public education. Each year, the department provides approximately 70 public education events to local schools, businesses, and organizations. [LORENZO ALEXANDER OF THE BUFFALO BILLS REPRESENTED THE CITY OF MANASSAS FIRE AND RESCUE DEPARTMENT DURING A REGULAR SEASON FOOTBALL GAME ON SEPTEMBER 11, 2016 IN REMEMBRANCE OF ALL PUBLIC SAFETY WHO GAVE THEIR LIFE ON SEPTEMBER 11 TH. ] City of Manassas Fire and Rescue Department Annual Report 2016 Page 19 62

63 FIRE AND RESCUE OPS EVERYONE IS A FIREFIGHTER AT HEART We developed a new program called Fire and Rescue Ops. This one day event allowed us to introduce Councilmembers, Senior Leadership, and community leaders to the hands on world of fire and rescue. Participants began the day with some classroom training and safety measures and then responded to a mock vehicle accident where the patient was in need of CPR. After this, everyone proceeded to the Prince William County Public Safety Training Center to go into the burn building. Participants practiced searching for victims in live fire conditions. Feedback from program participants was very positive and we are sure that wearing the personal protective gear and the self contained breathing apparatus (65lbs.) gave a whole new perspective to the participants about the physical, mental, and emotional demands placed on our firefighters and EMS providers each and every day. SUMMER CAMP The Summer Camp program continues to thrive. Each year it becomes more popular among students and their families. The Freshman Camp completed its fourth year and Sophomore Camp completed its third year in This year saw more collaboration between the Fire and Rescue and Police Camps as was evident in group physical training and challenges. Photos courtesy of Jhenny Michalek City of Manassas Fire and Rescue Department Annual Report 2016 Page 20 63

64 AWARDS Firefighter/Medic Valerie Kusterbeck was awarded with the Northern Virginia Regional EMS Outstanding Pre Hospital Provider award in Captain Andrew Carver was awarded the Merit award of Valor at the 2016 Prince William Chamber of Commerce Valor Awards. He and his son Nick were off duty when they noticed a citizen in distress. Captain Carver assisted with CPR until medic units arrived. The citizen recovered and the family was truly grateful for the compassion shown that day. During FY2016, the City of Manassas Fire and Rescue Department was awarded with the first Agency of Excellence designation from the Virginia Office of EMS (Emergency Medical Services). The program, titled the Virginia Standards of Excellence Program, was in its infancy. Its purpose is to identify and recognize EMS agencies that strive to operate above the standards and requirements of the Virginia EMS Regulations (12VAC5 31). There are eight categories, or Areas of Excellence which are critiqued. They are: Leadership / Management Emergency Medical Dispatch Clinical Care Measures Operational Medical Direction Life Safety Community Support and Involvement Recruitment and Retention Performance and Risk While all providers within the System are to be credited with this achievement, the work of Deputy Chief Todd E. Lupton, Operational Medical Director Dr. Thomas J. Luckey, and Lieutenant Matt Fox must be highlighted. City of Manassas Fire and Rescue Department Annual Report 2016 Page 21 64

65 MANASSAS FIRE AND RESCUE DEPARTMENT MEMBERS Those who joined us in 2016 Name John McCollom Adam Pettit Cailean Roche Bryan Stone John Thompson Trey Whitlock Curtis Yancey Ian Burke Rob Clemons Spencer Askin Jared Lawrence Michael Salazar Ryan Thodal Lindsey Blasius Position Firefighter/Medic Firefighter/EMT Firefighter/Medic Firefighter/Medic Firefighter/Medic Firefighter/Medic Firefighter/Medic Firefighter/EMT Fire and Rescue Chief Firefighter/EMT Firefighter/EMT Firefighter/EMT Firefighter/EMT Firefighter/Medic Date Joined April 4, 2016 April 4, 2016 April 4, 2016 April 4, 2016 April 4, 2016 April 4, 2016 April 4, 2016 June 27, 2016 June 27, 2016 September 19, 2016 September 19, 2016 September 19, 2016 September 19, 2016 September 19, 2016 Those who left us, either retirement or resignation Name Andrew Murray Jay Hall Jesus Castro Adam Pettit Brett Bowman Kevin Frye Wade House Frank Teevan John McCollom Jimmy Chernega John Thompson Position Firefighter/Medic Firefighter/Medic Firefighter/Medic Firefighter/EMT Fire and Rescue Chief Firefighter/EMT Deputy Chief Fire Marshal Firefighter/Medic Firefighter/Medic Firefighter/Medic Date Left Resigned August 7, 2015 Resigned September 7, 2015 Resigned December 29, 2015 Resigned June 27, 2016 Retired June 30, 2016 Retired July 31, 2016 Retired August 26, 2016 Retired September 8, 2016 Resigned September 9, 2016 Resigned September 12, 2016 Resigned December 29, City of Manassas Fire and Rescue Department Annual Report 2016 Page 22

66 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: 10 Minutes Update: Manassas City Police Department Information Only N/A N/A Douglas Keen, Police Chief, will present a report detailing the department s activities and its support of the goals and objectives identified in the City Council s Strategic Plan. N/A N/A Douglas W. Keen, Police Chief dkeen@manassasva.gov (703)

67 Manassas City Police Department 2016 Annual Report Integrity Public Service Respect 9518 Fairview Avenue Manassas, VA

68 Table of Contents A Message from the Chief 3 General Information Highlights Comparison Summary 11 Crime and Incident Analysis Select Quality of Life Offenses Domestic Violence, Overdose, Parking Violations, Abatement, Parking Violations, DUI, and Graffiti Behind the Scenes 19 Calls for Service Response Times 23 Arrest Charges 24 Traffic and Accident Analysis Citations, Motor Carrier Violations, Parking Enforcement Animal Control City of Manassas Police Department 2

69 Letter from the Chief The City of Manassas Police Department continues to focus its efforts on the ever changing and increasingly demanding task of ensuring that our community is safe, engaged and committed to maintaining the high quality of life we have become known for. The philosophy of Community Policing continues to be the basic framework for this objective, allowing us to continue achieving our goals. This policing method allows our officers to work with our Crime Analyst to predict and respond to areas of concern. Our proactive approach has prevented crime and allowed our staff to spend more time interacting with the community. As you will see within this report, overall calls for service have decreased by 3% and officer initiated calls have decreased by 4%. This data shows that our community relies heavily on us to assist them with resolving problems. We need to focus on hiring and retaining quality personnel so we can be proactive- responding to and solving incidents before our community needs to contact us. Part 1 Offenses (Serious and Violent Crime) have increased by 9%; and Overall Crime (Part 1 and all other offenses) increased by 7%. This increase is mainly due to three categories- rape/sexual assault, assaults and auto thefts. Increases in these areas have also increased in the Metro Washington Council of Governments (MWCOG) region. Preventing these crimes through pro-active measures and community education must be a priority. Our Crime Prevention Specialist, a position that figures prominently in our Community Policing efforts, has worked tirelessly with our residents and Community HOA s to expand and implement new programs to benefit our community as whole, while at the same time trying to maintain a media presence as the PIO and social media coordinator. Given that, during the 2016 re-organization an officer was added (transferred) to the Community Services Section. In 2016, as with previous years, we continued to focus on hiring and retaining staff. We hired 15 new employees to fill vacancies created by retirements and resignations. Seven of these positions were sworn officers; however we continue to have vacancies that need to be filled. Three of the retirements were injury/duty related. This is significant because we must focus on the mental and physical well-being of staff. This is, and will become, a larger concern not only for MCPD, but for all law enforcement. We continue to uphold our professional reputation through the Commission on Accreditation for Law Enforcement Agencies (CALEA) as a Gold Standard with Excellence Agency, achieved during our 2016 on-site assessment. During this assessment we were also awarded the Meritorious Award for our continued commitment to setting the standards in law enforcement. I am very proud of the hard work of our staff and their support of my initiatives- our community should be as equally proud. In addition to re-accreditation, our top priorities in 2017 will be hiring and retaining staff, the physical and mental well-being of staff, facilities planning, exploring a Body Worn Camera program, continue building relationships within the community and Crime Prevention. As the Chief of Police, I want to commend the professionalism, dedication and commitment of all of the men and women of this Department. I also want to acknowledge the exceptional working relationship we have with our regional partners in law enforcement as well as the strong partnership we have fostered with the City Council and other City staff. I can assure you; we value these relationships and will continue to strive to maintain them as well as the trust of our citizens as we move forward to fulfill the shared vision we all have for the City of Manassas. Mission Statement: The department commits its resources, in partnership with the community to promote public safety and maintain public order by eliminating crime and the fear of crime, to practice the values of integrity, respect, public service and professional standing, and to maintain a proactive relationship with the community and a positive working environment for department members. 69 3

70 City Of Manassas General Information With more than 41,000 residents, the City serves as a transportation and business hub that offers great restaurants, shops, and fun community events. Incorporated in 1975, the City of Manassas is thirty miles southwest of the Nation's Capital and surrounded by Prince William County. Accessed January 30, 2016 from DEMOGRAPHICS 2016 Estimated City Population 1 : 41,616 Land Area 2 : 10 Square Miles Median Value of Owner-Occupied Housing Unit 2 : $276,700 Median Household Income 2 : $72,890 MCPD Operating Budget FY2016: $14,565,120 Total MCPD Employees: 122 Total Full-Time Sworn MCPD Employees: 95.5 Sworn Police Officer per 1,000 Inhabitants: 2.2 City Government Pam Sebesky, Ken Elston, Mark Wolfe, Harry J. Parrish, II, Mayor, Marc Aveni, Ian Lovejoy, Sheryl Bass ¹Weldon Cooper Center for Public Service, July 2016 Population Estimate (accessed January 2016: 2US Census QuickFacts for Manassas City (accessed January 2016:

71 Police Department General Information In recent years, the Manassas City Police Department hired and trained the most new patrol officers in its history. The past year remained a challenging year for staffing as a result of resignations and officers injured both on duty and off. Fifteen employees were hired in 2016, seven of which are sworn, and eight employees resigned while four retired. Douglas W. Keen, Chief of Police Assistant Chiefs of Police Captain Tina P. Laguna, Patrol Services Division Commander Captain Carl V. Crawford, Investigative Services Division Commander Captain Brian K. Larkin, Administrative Services Division Commander 71 5

72 2016 In Honor Sergeant John D. Conner III Killed in the Line of Duty Sunday July 24, 1988 In 2016, we paid our respects to the only Manassas City police officer ever to be killed in the line of duty, as well as to the 140 officers killed in the line of duty nationwide in 2016*. (* Wreath Ceremony Memorial Run Team Participation in National Police Week 5k and Law Enforcement United Ride The Honor Guard attended National Police Week ceremonies and memorial services for other officers killed this year 72 6

73 In Recognition Employee of the Year, Officer Brittany Alexander Over the past year, Officer Alexander has made numerous arrests with over 30% being narcotics related. These arrests, largely a result of proactive policing above the scope of her main duties, has led to the seizure of almost $30,000 along with a substantial amount of both narcotics and firearms. She has consistently developed quality cases and successful prosecutions throughout the entire year that have brought a great deal of pride to both her squad and this agency. Although Ofc. Alexander has gone well beyond her duties in an area where she displays an exceptional aptitude she has never neglected her other responsibilities and continues to fulfill her role as a Patrol Officer with tact and professionalism. Her drive, attitude, and work-ethic has not only made her an outstanding Officer in her own right but also improves everyone that works with or around her. Over the past year Ofc. Alexander has shown incredible initiative and tenacity that makes her an example for all Officers at the Department to follow. Currently assigned to Patrol Division, E2 Squad, Ofc. Alexander has dedicated herself to addressing the most problematic areas in the City of Manassas and achieved exceptional results, specifically in the area of narcotics interdiction and quality of life issues. In a time when officer safety is a constant concern and self-initiated is in decline nationwide she has shown a steadfast dedication to the citizens she has sworn to protect. In my opinion, in the past year no single Officer has had such a positive and meaningful impact on the community which we serve Employees of the Month R. Saber and R. Guyton C. Heinke, D. Villanueva, and J.A. Turpin S.M. Bowers, J. Rollins, R. McCarthy, J. Aussems, and T. Appezzato N. Arrington and C.W. Jones T. Urey C. Heinke S.M. Bowers, C.B. Daniels, J.M. Casteline, and S. Barrett B.N. Alexander C.B. Sutton A. Chambers and D.M. Petitt E. Alfonso and N.S. Harrison L.A. Armas 73 7

74 In Recognition Career Development Program; To enhance professional growth Master Police Officer, Police Officer 3rd Class J. Agule A. Barahona D. Black C. Daniels M. Gemmell R. Hibbs E. Jordan B. Mangione R. Ovalle T. Pavalok C. van Noppen Law Enforcement Oath of Honor Senior Police Officer, Police Officer 2nd Class M. Daigle E. Bauckman Outland A. Brooks A. Chambers P. Galvan K. Grigsby C. Heinke C. Herschler D. Hogue M. Kent On my honor, I will never betray my badge, my integrity, my character, or the public trust. I will always have the courage to hold myself and others accountable for our actions. I will always uphold the Constitution and the community I serve, so help me God. J. Lehman R. McAndrews S. Mello L. Outland D. Pettit A. Plourde T. Rodriguez J. Rollins C. Sharp J. Shubert C. Smith A. Speights B. Stumpf T. Urey D. Villanueva Public Safety Communications Specialist 2nd Class J. Bergeron D. Brown N. Harrison Service Awards; For dedication to duty P. Galvan A. Speights S. Mello C. Heinke 5 Years Y. Sturman A. Chambers K. Grigsby A. Brooks C. Smith J. Rollins A. Plourde G. Daisey D. Hogue C. Daniels 10 Years N. Harrison B. Heilman 15 Years 20 Years 30 Years 35 Years S. Morbeto L. Huffman C. Crawford C. Conklin R. Ovalle Outstanding Field Training Officers; For commitment to teaching and mentorship J.S. Ankeny E. Jordan T.J. Rodriquez E. Bauckman-Outland J. R. Lehman Y. Sturman G. R. Daisey S. A. Mello T.P. Urey 74 Field Trainer of the Year: A. Plourde 8

75 2016 Achievements Prince William Chamber of Commerce Valor Awards Bronze Medal for Valor: SPO J. Lehman and OFC Y. Sturman SPO J. Lehman and OFC Y. Sturman were dispatched to an attempted suicide; the two officers arrived on scene to find a man holding a shotgun to his own head. After developing a rapport with the man, the officers suggested resources that would help him and assured him that no harm would come to him by the police, even offering to be by his side should he decide to seek help. Eventually the man handed over his gun and went with OFC Sturman to receive the mental health treatment he needed. That day, the man told police, he had intended either to shoot himself or force officers to do it for him. Because Officers Lehman and Sturman were patient and kind, he chose to spare his own life and get help. Promotions PSCC Supervisor: Lieutenant: Sergeant: Sergeant: Sergeant: J. Wright B. Heilman R. Clodfelter G. Daisey J. Martz Retirements E. Rivera, M. Merritt, H. Munsterman, E. Lauth years 13 years 11 years 1 year 9

76 Making a Difference 76 10

77 Comparison Summary PART I OFFENSES/SERIOUS AND VIOLENT CRIME 9% increase (948) TOTAL PART I AND ALL OTHER OFFENSES AND INCIDENTS 7% increase (4,912) DOMESTIC VIOLENCE REPORTS Reports 9% decrease (656) Arrests 69% increase (232) GRAFFITI 49% decrease (28) DRIVING UNDER THE INFLUENCE 14% decrease (133) CALLS FOR SERVICE 3% decrease (54,462) OFFICER INITIATED ACTIVITY 4% decrease (37,105) RESPONSE TIMES (Call Received to Of icer Arrival) Priority 1 23 second decrease Priority 2 4 second increase Priority 3 59 second decrease ARRESTS 2% decrease (1,820 individuals) Adult 0% rate of change (1,712 individuals) Juvenile 19% decrease (108 individuals) Arrest Charges 8% decrease (2,334) TRAFFIC ENFORCEMENT 14% decrease (5,282) Motor Carrier Safety: 79 Total Inspections: 301 Violations & 22 Units out of Service TRAFFIC CRASHES Most Crashes Day of Week: Monday and Wednesday; Hours of Day: 5pm 6pm Highest Intersection Centreville Rd/Liberia Ave Cause Factor Did not have right of way PARKING CITATIONS 20% increase (6,311) ANIMAL CONTROL Complaints 0% rate of change (1,542) Of icer Initiated Calls 2% increase (687) 77 11

78 Crime and Incident Analysis: 2016 Crime Rate The crime index is a ratio of the number of reported Part 1 offenses compared to the estimated population in a jurisdiction for the year. It makes it possible to compare crime across jurisdictions. Part 1 offense categories that are used to calculate the crime rate are person crimes (homicide, rape, robbery, aggravated assault) and property crimes (burglary, larceny, and motor vehicle theft). The crime rate in Manassas City for 2016 was 23 crimes per 1,000 persons, or 2 person crimes per 1,000 persons and 19 property crimes per 1,000 persons. These rates are slightly lower than national crime rates reported by the FBI for 2015 (3.7 person crimes and 25 property crimes per 1,000 persons) but appear to be in line with the preliminary reporting with Metro-Washington Council of Governments (MWCOG). Also consistent with regional and national crime trends, the majority of serious crimes reported in Manassas City are property crimes (89%), specifically larceny, and 11% are committed against persons. Although the population in Manassas has been steadily increasing, the crime index has been at its lowest in recent years compared to the last fifteen years. Between , the crime rate was between crimes per 1,000 persons City of Manassas 5 Year Crime Index per 1,000 Persons with Population Estimates 39,902 40,690 41,830 41,577 41,616 50,000 40, , , , Crime Index per 1,000 Persons Estimated Population 78 12

79 Crime and Incident Analysis The below table shows every crime or concern for which the police took a report in The total number of serious and violent crime reports (part 1 offenses) increased by 9% as a result of increases in forcible rape, aggravated assault, burglary, larceny, and auto theft. The number of overall offenses reported to the police in 2016 increased 7% when compared to the number of reports in 2015 and is the highest it has been in 5 years. The reports in the other category are for found property, to report suspicious activity, for assaults, vandalisms, fraud, vehicle hit-and-runs, possession of drugs, and runaway juveniles. SERIOUS AND VIOLENT CRIME Amt of Change Rate of Change Crimes Against Person Murder / Non Negligent Manslaughter NC Negligent Manslaughter NC Forcible Rape % Robbery % Aggravated Assault % Crimes Against Property Burglary % Larceny % Auto Theft % Part I Offenses 1,075 1, % 5 YEAR AVERAGE OF PART I OFFENSES: 955 Simple Assault % Domestic Violence % Other IBR Offenses 2,626 2,912 3,417 3,194 3, % TOTAL OFFENSES 4,327 4,481 4,864 4,596 4, % 5 YEAR AVERAGE OF OFFENSES EXCLUDING PART I OFFENSES: 4,

80 Crime and Incident Analysis: Part 1 Crime Density Map There were 948 Part 1 Crimes reported to Police in 2016, 89% of which were property crimes and 11% were violent crimes against persons. Part 1 Crimes include: murder, aggravated assault, rape, robbery, burglary, larceny, and motor vehicle theft. Part 1 Crimes Disposition: Overall, 40% of crimes against person were closed with an arrest, 20% remain open and 27% are inactive cases. 12% of crimes against property were closed with an arrest/warrant, 16% remain open investigations, and 66% are inactive cases

81 Crime and Incident Analysis: Part 2 Crime Density Map There were 1,382 Part 2 Crimes or Incidents reported to Police in 2016, down 6% from Part 2 Crimes/Incidents include various person, property, substance abuse, and nuisance concerns. About 34% of the Part 2 incidents were related to substance abuse, 13% crimes against persons, and about 11% were property crimes. Part 2 Crimes Disposition: In total, 41% of the Part II cases were closed by arrest/warrant. By category, 51% of Part 2 substance abuse cases, 19% of Part 2 person cases, and 8% of Part 2 property cases were closed by arrest. *This map consists of data retrieved from RMS / incident data. **This map is intended for reference purposes only. The City of Manassas does not provide any guarantee of the accuracy or completeness regarding the map information. Created February 2015 by Crime Analyst T. Hines 81 15

82 Select Quality of Life Offenses Domestic Violence (violent and verbal) In 2016, 15% of all reports of crime and disorder were for domestic disputes, both violent and verbal in nature. While there were 9% less reports taken in 2016 compared to 2015, of those 96% resulted in arrest. Domestic disputes are a common problem in which of icers are asked to intervene and physical assaults are one of the most common reasons adults and juveniles are arrested (See page 24) Mental Health, Substance Abuse, and Overdose 20.2 million adults (8.4%) have a substance use disorder. Of these, 7.9 million people had both a mental disorder and substance use disorder according to SAMHSA (Substance Abuse and Mental Health Services Administration) s 2014 National Survey on Drug Use and Health. Manassas City Police Officers responded to 302 calls for service directly related to mental health concerns. Amt of Change Rate of Change Domestic Reports Violent % Domestic Reports Non Violent % Total Domestic Reports % Domestic Violence Arrests % Percentage of Violent Domestic Reports that resulted in an Arrest 49% 57% 66% 52% 96% In 2016, officers responded to 63 overdose calls, an increase from 44 overdose calls in According to the Center for Disease Control nearly half of all U.S. opioid overdose deaths involve a prescription opioid. Manassas City Police Department participated in the DEA Prescription Drug Take Back which collects expired and unused prescription drugs from citizens. Over 450 pounds were collected in the fall at the Manassas City site, larger than any other collection site in Virginia State Police Division Amt of Change Rate of Change Overdose % Fatal Overdose % 82 16

83 Select Quality of Life Offenses Abatement Program The Abatement Program is a collaborative effort to improve unsafe and nuisance properties in the City of Manassas. Cases are addressed by a team of City officials to include Fire Marshals, Public Works, Zoning, Property Code Maintenance Enforcement, and the Police Department. In 2016, 8 new cases were identified through citizen complaints, excessive police calls for service, criminal activity, or through service providers. All eight were residential properties. Once property owners are notified of the concerns, they are encouraged to meet with City officials to discuss a plan for improvement. In all eight cases, properties reached compliance with reductions in complaints and calls for service. In 2015, 5 residential properties and 5 businesses were identified. All property owners complied with action plans to reduce nuisances and criminal behavior. Graffiti There are two main types of graffiti artists, taggers who consider their graffiti artwork and gang members who use graffiti to mark their territory. In Manassas, the number of graffiti reports are again on the decline after peaking in In 2016, there were 28 reports of graffiti, 3 of which were associated with suspected gang activity Year Comparison of Graffiti Reports

84 Select Quality of Life Offenses Parking Violations Four parking enforcement officers augment the Patrol Services Division in enforcing City parking codes. Officers issued 20% more parking citations this year than last year (+1,045). Parking Violations PARKING DISTRICTS- In December 2014, the City of Manassas began implementing restricted parking zones on City streets. In segments where 60% of the residents approve, parking is regulated by permits purchased from the City and enforced by Manassas City Police Department staff. Officers issue warnings for thirty days, then begin issuing tickets for violators. Three streets were the first to enter the program in In 2015, eleven new parking districts were designated at the request of residents. Thirteen more were added to that number in This has contributed to the continued increase in tickets for No Parking violations in Amt of Change There were 14% fewer DUI arrests in 2016 than in Statewide, about 32% of traffic related fatalities were alcohol-related. Rate of Change No Parking 1, ,066 2,236 2, % Overtime Parking % Yellow Curb % No Current State License 1, , % Other Parking 3,028 2,110 2,230 1,491 2, % Total 6,320 4,551 4,605 5,266 6,311 1,045 20% Driving Under the Influence of Alcohol Year Comparison of DUI Arrests

85 Behind the Scenes LawFit Our officers have the opportunity to engage in a national program entitled LawFit which focuses on the physical and mental wellbeing of staff. In 2016, 72% of the department participated in this program which includes testing on the bench, sit-ups, sit & reach, pull-ups, and 1 1/2 mile run. Of the 70 participants, 17% scored at the gold, silver, or bronze level standard. With an increase in fitness there has been a reduction in lost-work time injuries and workers compensation claims. Additionally, participating departments have noted that when officers have been injured in the line of duty they have recovered more quickly than those not participating in the program. ( Records Section Each month our records are reviewed for accuracy by the Virginia State Police. In 2016, our records staff maintained a 99% accuracy rating for the calendar year. Public Safety Communications Center Our Public Safety Communications Center (PSCC) has successfully completed the Virginia Criminal Information Network/National Crime Information Center (VCIN/NCIC) audit done by the Virginia State Police

86 Public Safety Communications Center The goal of the Communications Center is to provide fast, efficient communication to members in the field. Dispatcher Reaction The Public Safety Communications Center is staffed around the clock by Communications Specialists (PSCS) who answer both emergency and non-emergency calls for service. When these calls result in the need for police services, PSCS s create a call and dispatch police officers to the appropriate location. PSCS s must determine the nature, urgency and need for each call for service so officers on the street can receive timely and critical information. Calls are prioritized by urgency, as follows: Priority 1: In Progress Emergency Response Priority 2: Just Occurred Heightened Response Priority 3: Past Occurrence Routine Response Time in Minutes 2:09 1:55 1:40 1:26 1:12 0:57 0:43 0:28 0:14 0:00 Average Call Time: Call Receive to Routed 1:51 1:48 1:40 1:36 1:43 1:45 1:21 1:21 1:26 1:10 1:07 1:01 0:59 0:53 0: Year Priority 3 and Above Priority 2 Priority 1 The times presented above are the average times it takes the dispatcher to collect basic information from the caller and then route an officer to the location where police are requested

87 Calls For Service The total number of calls for service decreased 3% in 2016, from 56,334 to 54,462 There were 288 less citizen calls for assistance in 2016 than in 2015, a 2% decrease Officer-initiated calls for service decreased 4% (down from calls in 2015 to 37,105 calls in 2016). The average number of calls for service per year for the five year period 57,661 The calls-for-service projection for 2016 is between 52,278 and 63,044 based on year totals since ,000 Calls for Service Trend Line ,000 50,000 40,000 62,710 63,655 51,143 56,334 54,462 30,000 20,000 10, Officer-initiated activity is essentially taking proactive steps to prevent or interrupt crime and disorder. This is accomplished in a variety of ways :traffic stops, patrols throughout the community, business checks and engaging community members 6, Calls for Service 5,000 4,000 Count 3,000 2,000 1,000 0 January February March April May June July August September October November December Total 4,068 4,211 4,551 4,651 4,827 4,468 4,681 4,980 4,406 4,546 4,631 4,442 Officer Initiated 2,738 2,914 2,997 3,223 3,433 2,838 3,158 3,390 2,929 3,089 3,289 3,107 Citizen Initiated 1,330 1,297 1,554 1,428 1,394 1,630 1,523 1,590 1,477 1,457 1,342 1,

88 Calls for Service: Distribution per Police Beat In addition to the number of calls for service for each police beat, of icers responded to calls outside of the city to include traf ic stops and arrests, case follow ups, and providing assistance to neighboring jurisdictions. Weems II: 9, 231 (15%) This accounted for a total of 4,294 (7%) calls, an increase from the 2,088 calls from Weems I: 11,248 (18%) Haydon: 7,218 (11%) Dean: 9,983 (16%) Baldwin: 15,232 (24%) Round: 5,773 (9%) *This map consists of data retrieved from CAD / calls for service data. **This map is intended for reference purposes only. The City of Manassas does not provide any guarantee of the accuracy or completeness regarding the map information. Created January 2016 by Crime Analyst E. Alemayehu 88 22

89 Response Times There are two measures of response time reported below. The first is the average amount of time it takes an officer to arrive on scene once he or she has been dispatched. This is referred to as Unit Reaction Time. The second measure of response time is the amount of time it takes emergency communication specialists to execute the call, dispatch patrol officer(s) and for the patrol officer(s) to arrive on scene. While the Unit Reaction Time increased by 2 seconds compared to 2015 the Response Time decreased by 23 seconds. The goal identified in the Strategic Plan is for an average Unit Reaction Time for Priority 1 / Emergency calls to be 3 minutes or less and this year the average was 3:42. Patrol Officer Response Time Time in Minutes 9:36 8:24 7:12 6:00 4:48 3:36 2:24 Average Unit Reaction Time: Officer Dispatched to Arrival on Scene 8:59 8:33 8:12 8:12 7:00 6:51 6:08 6:29 5:31 5:02 3:40 3:42 3:25 3:02 3:05 1:12 0: Year Priority 3 and Above Priority 2 Priority 1 Combined Dispatcher + Patrol Officer Response time Time in Minutes 14:24 12:00 9:36 7:12 4:48 Average Response Time: Call Received to Officer Arrival 13:26 12:56 12:21 12:22 11:55 9:10 8:20 8:38 8:59 9:03 5:23 4:47 5:00 5:24 5:01 2:24 0: Year Priority 3 Priority 2 Priority

90 Arrest Charges This year, 1,820 people were arrested for 2,334 charges.* Juvenile arrests decreased 29% over 2015 and adult arrests decreased 26%, indicating a continuing decline after the spike in The most common charges for both juvenile and adult arrestees were for substance abuse, domestic assaults, or for warrants served from other agencies. *Actual figures: 108 juveniles arrested for 133 charges; 1,712 adults arrested for 2,201 charges. Adult and Juvenile Arrest Charges ,500 3,014 3,285 3,053 3,000 2,500 2,823 3,033 2,838 2,480 2,334 2,000 2,327 2,201 1,500 Total Adult 1,000 Juvenile Part I Offenses (9%) Homicide Robbery Aggravated Assault Forcible Rape Burglary Larceny Auto Theft Total Arrest Charges 2016 Arrest Charges Part II Arrest Charges Part II Offenses (59%) Drug Abuse Driving Under the In luence Drunkenness Liquor Law Violations Simple Assault Prostitution Other Sex Offenses Disorderly Conduct Trespassing, Vagrancy Counterfeit / Forgery Fraud Embezzlement Buy, Receive, Possess Stolen Property Vandalism Other 33% Part I 9% Part II 59% Property 11% Drug or Alcohol Related 34% Person 13% Other (33%) Warrant Services Animal Related Summons 90 24

91 Traffic and Crash Analysis: Traffic Citations As part of the greater Washington D.C. Metro region, traffic concerns are a top priority for Manassas residents, employees and commuters. The Traffic Services Unit augments the Patrol Services Division in conducting traffic enforcement and responding to reports of traffic crashes in an effort to ensure the City s roads are safe and passable. In 2016, 14% fewer traffic citations were issued than in 2015, continuing a decline since Citations for disregarding traffic signals have increased by 27% in 2016 while citations for failure to obey highway signs decreased by 26% from The other category consists largely of non-moving violations such as expired registrations and safety inspections, and illegal tint on windows. 5 Year Comparison of Traffic Citations 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1, ,387 7,496 6,791 6,158 5, Amt of Change Rate of Change Speeding 1,979 1,671 1,805 1,639 1, % Reckless Driving % Suspended O/L % Failure to Obey Highway Sign % Disregard Stop Sign % Disregard Traffic Signal % Other Traffic 4,515 3,369 2,915 2,640 2, % Total Traffic 9,387 7,496 6,791 6,158 5, % 91 25

92 Traffic and Crash Analysis: Crash Days and Times Traffic crashes reported here are those that incurred more than $1,500 in personal or property damages and for which the responding officer took a report. Here are a few facts about traffic crash trends in Manassas: There were 686 reportable crashes in However, officers responded to a total of 1,207 calls for service for crashes and Count 1,800 1,600 1,400 1,200 1, Year Comparison of Traffic Crashes and Hit & Runs 1,538 1,446 1,414 1,359 1, Calls for Service Reportable Traffic Crashes hit-and-runs. Sunday is consistently the day with the least number of crashes. Peak crash times were consistent with rush hour traffic on weekdays, most notably on Tuesday 7-9am and Tuesday through Thursday evenings between 2-6pm. Count Number of Crashes by Day of the Week Sun Mon Tues Wed Thur Fri Sat Total Crashes Injuries Fatalities Crashes, Injuries, and Fatalities by Time of Day Count Total Crashes Injuries 10 Fatalities 0 0:00 0:59 1:00 1:59 2:00 2:59 3:00 3:59 4:00 4:59 5:00 5:59 6:00 6:59 7:00 7:59 8:00 8:59 9:00 9:59 10:00 10:59 11:00 11:59 12:00 12:59 Hour 13:00 13:59 14:00 14:59 15:00 15:59 16:00 16:59 17:00 17:59 18:00 18:59 19:00 19:59 20:00 20:59 21:00 21:59 22:00 22:59 23:00 23:

93 Traffic and Crash Analysis: Crash Locations and Causes The Liberia Avenue corridor continued to be the stretch of roadway with the most traffic crashes at intersections in The top three intersections for the year for crashes and injuries were Liberia Avenue at Centreville Road and Euclid Avenue and Centreville Road/Phoenix Drive. The majority of crashes in 2016 were caused by drivers not having the right-of-way or failing to maintain proper control. In 2016, these driving behaviors resulted in 259 crashes (51% of the total) and 307 injured persons (52% of the total) CRASHES BY LOCATION (INTERSECTION) Location Total Injuries Fatalities Liberia Ave, Centreville Rd Liberia Ave, Euclid Ave Centreville Rd, Phoenix Dr Stonewall Rd, Sudley Rd Sudley Rd, Rolling Rd Mathis Ave, Liberia Ave Nokesville Rd, Godwin Dr Centreville Rd, Sudley Rd Godwin Dr, Wellington Rd Grant Ave, Prince William St TOTAL Traffic Crash Cause Factors Did not have the Right of Way Fail to Maintain Proper Control Following Too Close Other Disregard Traffic Signal Hit and Run Improper or Unsafe Lane Change Total Injuries Fatalities 93 27

94 Animal Control and Animal Adoption Center In 2016, animal complaints from citizens rose remained consistent when compared to Cases and patrols initiated by animal control officers increased by 2% (14) in ,000 1,800 1,600 1,400 1,200 1, , Animal Control: 5 Year Comparison Calls for Service and Officer Initiated Activity 1, ,487 1,536 1, Year Calls for Service Officer Initiated In 2016, the Animal Adoption Center had an adoption/reclaim rate of 72% which is consistent with numbers across the state of Virginia.* Manassas City Police and Adoption Center participated in NBCUniversal Owned Television Stations Clear the Shelters second annual nationwide pet adoption drive in July. Manassas Animal Shelter waived fees on all adoption, spay/ neuter, and microchips for eligible animals as part of the nationwide Clear the Shelters initiative that seeks to find new homes for homeless pets. -Excerpt from Press Release dated July 22, 2016, PIO Adrienne Helms *Virginia Department of Agriculture and Consumer Services, Office of the State Veterinarian Public Search 94 28

95 Manassas City Police Department In Memory K9 Officer Max End of Watch: July 23, 2016 Dates of Service: Nov May 2014 Handler: former MCPD Of icer Mike Swirchak September 24, 2016 Open House April 23, 2016 Cannon Ridge Cleanup CALEA Conference 95 29

96 Manassas City Police Department Priorities and Objectives: Engage with our community through partnerships, programs, and communication Promote public safety to reduce crime and the perception of crime Foster a cooperative and harmonious environment that attracts a diverse workforce Enhance department resources to maximize operational efficiency Effectively plan and manage to ensure professionalism and excellence 96 30

97 Manassas City Police Department 2016 Annual Statistical Report Douglas W. Keen, Chief of Police Prepared by E Alemayehu Crime Analysis Unit Investigative Services Division (CALEA Standard ) Photo credits: Patty Prince, Adrienne Helms, Rosi Guyton, Brittany Alexander and other members of Manassas City Police Department Connect with us!

98 City of Manassas Manassas City Council 9027 Center Street Manassas, VA Meeting Date: February 27, 2017 Time Estimate: Agenda Title: Recommendation: Motion: Date Last Considered by City Council: Summary and/or Comments: 15 minutes Filling of Vacancy for Constitutional Office of Circuit Court Clerk for Manassas, Manassas Park, and Prince William Give Direction to City Attorney Regarding Preferred Date of Special Election for Petition to Circuit Court I move to direct the City Attorney to file a petition for writ of special election to fill the office of Circuit Court Clerk, requesting that the Circuit Court set the special election for. None Circuit Court Clerk Michele McQuigg passed away on February 16. The position of Circuit Court Clerk is a constitutional office serving three jurisdictions, Prince William County, the City of Manassas, and the City of Manassas Park. Under Virginia Code and C., the locality where a constitutional office becomes vacant must petition the Circuit Court for a writ of special election. The Court then promptly issues a writ for the special election, which sets the date of the election and directs the state and local bodies handling the election to proceed with the election. The special election must be held promptly, subject to certain rules. Under A., the governing body may request in its petition that the special election be held on the date of the next general election in November, and the court may order the special election to be held on that date. Within five business days after the court issues the writ of election, candidates must be approved to appear on the ballot either through political party processes or (if an independent) through petition. Thereafter, the Registrar s office must print the ballot and have it approved by the state board of elections. Only then can absentee voting begin. Under the rules set out in Virginia Code , a special election must be held on a Tuesday, cannot be held on the same date as a primary 98

99 election, and cannot be held within 55 days before a general or primary election. A special election can be held on the same date as a general election. There is a primary election scheduled this year for June 13. Thus, the latest that a special election could be held in order to be more than 55 days before June 13 is April 18. A special election could also be held on any Tuesday between June 20 and September 12. The next general election is November 7, By law, the chief deputy clerk is now the Acting Clerk. He has announced his retirement, however, and if he leaves office before the special election then the Circuit Court will appoint someone to serve until the winner of the special election can take office. The statutes do not set out the criteria for either the governing body or the court to make this determination. The following factors seem to be relevant to the City s position: The City has new voting machines. The City has just changed its voting precincts. A special election is an unbudgeted expense. Recruiting election workers typically requires 90 days. An April 18 election date will shorten the period for absentee voting, which is normally 45 days. Prince William County s Board of Supervisors voted unanimously to request an April 18 special election, but the Governing Body of the City of Manassas Park voted unanimously to request a November 7 special election. An early election reduces the chance that the Circuit Court would have to fill the office of Clerk of Court by appointment. State law requires that the special election be held promptly, and an April 18 election date would best satisfy that requirement. Shortened election periods have occurred in the past. Board Committee or Commission Reviewed: Fiscal Impact: Staff Contact: Electoral Board met February 21 and recommended the special election be held in conjunction with the general election November 7, after discussion of the factors listed above. $7,500 - $8,000 (estimate) Martin Crim, City Attorney mcrim@vfnlaw.com (703)

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