107TH Annual Meeting of the Association of Official Seed Analysts, Inc. and 94th Annual meeting of the Society of Commercial Seed

Transcription

1 107 TH Annual Meeting of the Association of Official Seed Analysts, Inc. and 94 th Annual meeting of the Society of Commercial Seed Technologists, Inc. June 14 th June 22 nd,

2 2016/2017 AOSA Executive Board Randy Crowl, President (2018) ARDEC Colorado Seed Laboratory Colorado State University 4616 Frontage Road Fort Collins, CO Michael Stahr, Vice-President (2018) Iowa State University Seed Laboratory Laboratory Manager 109 Seed Science Center Ames, IA Janine Maruschak, Secretary- Treasurer (2017) CFIA Saskatoon Laboratory, Seed Science and Technology Section Downey Rd. Saskatoon, Saskatchewan Canada S7N 4L8 Kathleen Willey, Board Member (2019) New Mexico State University Laboratory Supervisor P.O. Box 30005, MSC 3190 Las Cruces, NM Victor Shaul, Board Member (2019) Washington Department of Agriculture Seed Program Operations Manager 21 North 1 st Ave. #203 Yakima, WA Jeffrey Prischmann, Board Member (2017) North Dakota State Seed Department/Diagnostic Lab Manager th St. N PO Box 5257 Fargo, ND Telephone: (970) Fax: (970) Randy.Crowl@ColoState.edu Telephone: (515) Fax: (515) mgstahr@iastate.edu Telephone: (306) FAX: (306) janine.maruschak@inspection.gc.ca Telephone: (575) Fax: (575) kwilley@nmda.nmsu.edu Telephone: (509) Fax: (509) VShaul@agr.wa.gov Telephone: (701) Fax: (701) jprischmann@ndseed.ndsu.edu 2

3 Johnny Zook, Board Member (2017) Pennsylvania Department of Agriculture Bureau of Plant Industry 2301 North Cameron St. Harrisburg, PA Deborah Meyer, Board Member (2018) California Department of Food and Agriculture Seed Laboratory 3294 Meadowview Rd. Sacramento, CA Stanley Akagi, Board Member (2018) Utah Department of Agriculture & Food State Seed Laboratory 350 North Redwood Road PO Box Salt Lake City, UT Telephone: (717) Fax: (717) Telephone: (916) Fax: (916) Telephone: (801) Fax: (801)

4 2016/2017 SCST Executive Board President (2017) Barbara Cleave RST Sakata Seed America, Inc Bay Ridge Drive Burlington, WA Phone: Fax: Director-at-Large (2019) Quinn Gillespie RST Agri Seed Testing 1930 Davcor Ct. SE Salem, OR Phone: Director-at-Large (2017) Heidi Jo Larson, RST SGS Brookings nd Ave. Brookings, SD Phone: (605) Director-at-Large (2018) David Johnston, RST Louisiana Department of Agriculture and Forestry 5825 Florida Blvd. Suite 3004 Baton Rouge, LA Phone: Vice-President (2017) David Stimpson CGT Oregon State University 3291 SW Campus Way Corvallis, OR Phone: Director-at-Large (2017) DaNell Jamieson RST, RGT Eurofins BioDiagnostics, Inc. 507 Highland Drive River Falls, WI Phone: Director-at-Large (2019) Jennifer Pernsteiner, RST, CGT Minnesota Crop Improvement Association 1900 Hendon Ave. St. Paul, MN Phone:

5 Contents 2016/2017 AOSA Executive Board /2017 SCST Executive Board AOSA/SCST Annual Meeting... 7 Board and Business Meeting Minutes... 7 SCST Executive Board Meeting Minutes... 7 AOSA Executive Board Meeting Minutes Joint AOSA/SCST Executive Board Meeting Joint SCST-AOSA Long Range Planning Meeting Joint AOSA/SCST Business Meeting th Annual Business Meeting of AOSA th Annual Business Meeting of SCST Committee Reports Communications and Publications Examination Committee Genetic Technology Committee Handbook Committee Journal Committee Lab Standards and Documentation Legislative Committee Proficiency Testing Committee Referee Committee Research Committee Resolutions Committee Rules Committee Teaching and Training Research/Subcommittee Reports Conservation, Reclamation, Tree and Shrub Subcommittee Cultivar Purity Subcommittee Flower Seed Subcommittee Germination and Dormancy Subcommittee International Special Committee Purity Subcommittee Seed Moisture Subcommittee Seed Pathology Subcommittee Statistics Subcommittee Tetrazolium Subcommittee Vigor Testing Subcommittee SCST Committee Reports

6 Audit Committee Ethics Committee Historian/Necrology Committee Nominating Committee Seed Library Committee AOSA Committee Reports Audit Committee Elections Committee Meeting Attendees SCST Meritorious Service Award, Honorary Members, Gavel Club Recipients of the SCST Meritorious Service Award SCST Honorary Members SCST Gavel Club

7 2017 AOSA/SCST Annual Meeting Board and Business Meeting Minutes SCST Executive Board Meeting Minutes SCST Executive Board Minutes June 18, 2017 The meeting was called to order by President Barbara Cleave at 8:04 am MDT Members Present; Barbara Cleave, David Stimpson, Quinn Gillespie, DaNell Jamieson, Heidi Jo Larson, Jennifer Pernsteiner, David Johnston, Shannon Hofstadter Board Member Elect, Kelly Polzin, Kristen Albers, and Jess Peterson Anti-Trust policy was reviewed. 1) Reports/Updates a) Presidents Report President Barbara Cleave gave an update on Victor Shaul representing both AOSA and SCST at the 2017 AOSCA Meeting last week. AOSCA has expressed concerned about succession planning for new seed analysts. There is a demand for seed analysts that is not being met. They asked AOSA and SCST to begin addressing this. Barbara also worked on a proposal for a consolidated examination account. The proposal is completed and has been forwarded to both boards for review. Barbara also recommend that 8 hours be set aside at the annual meeting for the SCST Executive Board Meeting. These face-to-face meetings are important. b) Vice Presidents Report Vice President David Stimpson has been busy with Palmer amaranth species ID. Several growouts have been conducted to look at the rate of growth compared to other Amaranthus spp. He has helped determine length of time required to differentiate between species. David will have a poster available with pictures at the poster session/seed issues forum. David has also been working heavily on the mission statement and vision for SCST. c) Board Members Report i) Quinn Gillespie Quinn has been working with Liz Foust from WSS to create and test the member forum. She sent out a request for volunteers to assist in testing and got great response back. Quinn also is willing to assist any committee members with any website needs that they may have. ii) DaNell Jamieson - DaNell is working on transitioning off the Board. Quinn Gillespie will be replacing her on the Communications and Publications committee. Jennifer 7

8 Pernsteiner will be replacing her as the CSAAC Board representative. CSAAC is putting a policy in place to waive the membership fee for the SCST representative. iii) David Johnston David has been working with Riad to reorganize the germination committee. The committee structure will be similar to ISTA with smaller working groups. iv) Heidi Jo Larson - Heidi Jo is working on transitioning into her role as Vice President. Dani Scheer has agreed to replace her on the Proficiency Testing committee. Quinn Gillespie has agreed to replace her on the Constitution and by-laws committee. Heidi is also working on finding a replacement for the Conservation, Reclamation, Tree, Shrub subcommittee. The last part of the proficiency test has been sent out with the deadline of August 15 th. Heidi is also finishing preparing Survey Monkey to send out the second round of the self-audit. v) Jennifer Pernsteiner Jennifer is working on getting the indexing done for the Seed Technologist Training Manual. d) Executive Office Report Kelly Polzin reported on the activities of the executive office. She discussed the option of ordering handbooks and making the process easier such as having them available online with password protection. It was brought up that the Board would like to see more search features available on the analyze seeds website. Kristen Albers reviewed the financials and the 2018 proposed budget. Several points were clarified and broken out of the budget with their own line items. Kristen has stated that she can name any account item as we would like it for clarification. It was also clarified that the dues for the Professional Membership category is to be $350, the same as Registered and Certified members. 2) Old Business a) Strategic Planning ( Visions for LRP and review of collaboration presentation) Barbara pointed out some amendments to the Collaboration presentation that was sent out for the Board review prior to the Annual Meeting. She then ed out the amended presentation to the Board members for further review and comment prior to the Seminar on Monday. All Board members were in agreement with the presentation. b) Long Range Planning The Board discussed the need for more seed analysts and ways to find more analysts. There was discussion about providing funding for people to attend career fairs to promote seed testing and seed analysts. The agenda items for the long-range planning were discussed and Board members and other individuals were appointed to lead the discussion on the topics. 1. Promote Professionalism- David Stimpson 2. Ensure Proficiency- Heidi Jo Larson 3. Accurate and Timely Results- Barbara Cleave 4. Emerging Technologies- Jennifer Pernsteiner 5. Research and Publications- Quinn Gillespie and DaNell Jamieson The AOSA Board requested that we submit agenda items for the open regulatory committee meeting. SCST Board members were not familiar with what is covered in this meeting due to the fact that it has always been a closed meeting. The Board will request clarification from the AOSA Board during the Joint Board meeting. 8

9 c) STRF Invoice SCST has received the yearly invoice from STRF. AOSA has paid their invoice already. Heidi moved that SCST pay the STRF invoice of $1500. DaNell seconded. Motion carried. d) Miller McDonald The Board discussed Miller McDonald s Seed Testing and Seed Production DVD s. The question was brought up if Miller would be willing to sell SCST the rights to the DVD s. The Board then discussed that it may be more practical for us to develop our own DVD s as we have much of this process available through the Teaching and Training committee. Miller McDonald will be contacted regarding the back payment of $ that is owed to him for DVD s that have been sold. It will also be explained to him the path that SCST is going to take. 3) New Business a) Exam committee consolidation of account It was decided to discuss this at the Joint Board meeting. The documents were ed to the Board prior to the meeting for their review/comments. b) Ryegrass PCR Validation Study It was decided to discuss this at the Joint Board meeting. The documents were ed to the Board prior to the meeting for their review/comments. c) Review of C&B i) Article III, Section 1; Nominations and Distribution of Representatives With the ever-changing world, the discussion of mergers and the potential for two current Board members to become from the same company was discussed. Quinn Gillespie and Jennifer Pernsteiner were tasked by the Board to create a statement for such an occasion and to incorporate it into the Board Policy Summary of the C&B. The meeting was recessed until after the Joint Board Meeting. At the end of the Joint Board meeting David Stimpson moved to place the topics below onto to the next SCST Board conference call. DaNell Jamieson seconded. Motion carried. ii) Article IV, Section 6; Duties of Committees d) Accounting Services e) Mission Statement: i) Suggestions for Changes ii) Definition of Terms (1) Uniformity (2) Accuracy (3) Harmonization (4) Precision 4) Joint Meeting Items 5) Adjourn Quinn Gillespie moved to adjourn the meeting. David Stimpson seconded. Motion carried. The meeting was adjourned at 4:50 pm. 9

10 AOSA Executive Board Meeting Minutes AOSA Executive Board Minutes June 18, 2017 Call meeting to order: by President Randy Crowl at 8:15 am MDT Roll Call: Randy Crowl, Michael Stahr, Janine Maruschak, Kathleen Willey, Jeffrey Prischmann, Johnny Zook, Deborah Meyer, Stanley Akagi, Jess Peterson, Kristen Albers 6) Approval of May 17th, 2017 minutes a) Reviewed minutes b) Janine proposed an amendment to the May 17 th minutes related to by-law proposals c) Victor Shaul moved to approve the May 17 th minutes d) Kathleen Willey seconded the motion 7) Reports/Updates a) Presidents Report (Randy Crowl) No updates b) Vice Presidents Report (Michael Stahr) No updates c) Board Members Report i) Janine Maruschak - Discussed changes to Canadian laws on marijuana and hemp Suggested additions to the collaboration panel. Will be added to the Joint Exec Board agenda discussion ii) Kathleen Willey - Continuing ed issues need a letter sent out by the AOSA executive office regarding corrective action regarding continuing education points. Need a date inserted in the draft letter. By August 1 the letter will be sent out by the AOSA Exec Office By-law proposals will be sent within 60 days of this meeting iii) Victor Shaul AOSCA red and white wheat issues and discrepancy of reports/separation of red and white wheat Updated on ASTA presenting a new initiative on ASTA pushing back on invasives; Also ASTA carrying out an educational/outreach campaign on seed testing and what it means to farmers. Victor recommended they loop in the federal agencies in their buying practices. Attend industrial hemp meeting- 3 rd week of July in Louisville, KY iv) Jeffrey Prischmann Discussing red/white wheat testing for certification v) Kristen Albers presented the Financial Report and FY 2018 Budget. Edits were made. Updated version will be circulated Janine Maruschak moved to approve the revised report and budget; Kathleen Willey, Kathleen seconded approved with suggested changes that will be circulated 10

11 vi) Johnny Zook - Attending the AASCO meeting July 16. USDA will be providing training for seed control official about the Federal Regs. vii) Deborah Meyer Update on CCA weed definitions: CCA 3 CCR 3854 Prohibited Noxious Weed Seed Reg SeedLaw3854.pdf viii) Stanley Akagi Janine and Johnny re-elected. Jeanna Mueller new replacing Jeff N Dakota. 15 total people nominated with 12 of them not qualified or not willing. Only 3 agreed to run. Referee Committee. 4 referees presenting. Good variety. Need to try encourage referee via the technical committees. Janine suggested that Stan ask Sabry to encourage technical committees to do referees. Debbie suggested that Stan invite Sabry to the closed Referee committee to talk to the Region chairs about getting advice from the Stats Committee about setting up their referees and analyzing their data. d) Executive Office Report (Jess Peterson) Brief recap of annual meeting planning. Need to get a better protocol for confirming meeting venues. 8) Old Business a) 2017 Annual Meeting i) Building Relations and Collaboration in Seed Testing Session Forum portion (1) Randy took input from fellow Exec Board members regarding the power-point that he started ii) Long Range Planning agenda additions were made iii) Business meeting agenda same as last year iv) Special Purity Tolerance Computer Program Debbie advised that this program needs an upgrade (to include super chaffy tolerance and making it web based) that would require approximately $1700. The Board decided that AOSA should not fund the improvements to the Special Tolerances application but suggested that the proposal be submitted to AASCO and STRF to request funding. 9) Adjourn a) Kathleen Willey moved to adjourn b) Janine Maruschak seconded the motion c) The AOSA Board unanimously voted adjourn at 12:17 pm MDT Joint AOSA/SCST Executive Board Meeting 11

12 AOSA/SCST Joint Executive Board Minutes June 18, :00 pm 5:00 pm MDT The meeting was called to order by AOSA President Randy Crowl and SCST President Barbara Cleave at 1:11pm MDT. Members present: Randy Crowl, Michael Stahr, Janine Maruschak, Victor Shaul, Jeffrey Prischmann, Johnny Zook, Deborah Meyer, Stanley Akagi, Kathleen Willey, Barbara Cleave, David Stimpson, DaNell Jamieson, Heidi Jo Larson, Jennifer Pernsteiner, David Johnston, Quinn Gillespie, SCST Board Elect Shannon Hofstadter, Jess Peterson, Kelly Polzin 1) Anti-Trust Policy The anti-trust policy was read. 2) Additions to and approval of agenda The agenda was approved as printed. 3) Additions to and approval of March 28th, 2017 minutes This was deferred to next meeting as the minutes were not available. 4) Reports a) AOSA President (Randy Crowl) President Randy Crowl gave an update on the discussions that occurred during the AOSA Board meeting. b) SCST President (Barbara Cleave) President Barbara Cleave gave an update on the discussions that occurred during the SCST Board meeting. c) Executive Director (Jess Peterson) No report was given as the topics of concern are going to be addressed under the business section of the meeting. 5) Old Business a) 2017 Annual Meeting i) Building Relations and Collaboration in Seed Testing Session coordination (1) Monday, June 19 th 1:00pm-3:00pm Randy Crowl reviewed the AOSA Power point that they will be presenting. Barbara Cleave reviewed the SCST Power point that she will be presenting. ii) Long Range Planning agenda items (1) Wednesday, June 21 st 8:00am-12:00pm AOSA added the topics of voting on the rules, committee chair vacancies, and making the Long Range Planning a required meeting for AOSA. Barbara covered the topics that SCST was going to present and who the presenter were for the topics. iii) AOSA Regulatory Meeting agenda items (1) Monday, June 19 th Open session 9:00am-10:00am AOSA reviewed what meeting discussions were going to occur for SCST Board member s benefit. AASCO member Jim Drews is going to give a 15-minute presentation on mixtures and regulations. One of the concerns that will be addressed as well is the using of 200 seeds 12

13 for testing. Is it done as a quick check or is it being used for violations? Concerns of sampling bulk bins was also discussed. iv) Welcome Lunch speeches (1) Monday, June 19 th 11:30am-1:00pm Randy and Barbara reviewed their speeches. v) Awards Banquet speeches (1) Wednesday, June 21 st 7:00pm-10:00pm Announced awards that will be given and order of speakers. vi) AOSA/SCST Joint Voting Session coordination (1) Thursday, June 22 nd 7:30am-9:00am Heidi has the ballot ready to go pending amendments made during the open rules discussion. SCST members will vote by paper ballot and AOSA members will vote by card. vii) Affiliates Dinner Invitation (1) Tuesday, June 20 th ISTA does an affiliates lunch. It is harder with 3 different Boards. Options were discussed. b) Exam Account Consolidation The dispersal of funds from the exam fee account is done at the end of the year. AOSA replies on this income. Discussion focused on how the funds are dispersed between the two organizations. Different proposals were presented to the Board members. The proposals will be reviewed and discussed at the next Joint Board meeting. c) Palmer Amaranth Samples of palmer amaranth will be available for taking at the poster session/seed issues forum. Randy reported that there is a gentleman at Colorado that still needs to have his test validated but appears to be pretty successful. Different option so testing from DNA testing to greenhouse grow outs that are currently available were discussed. d) Journal update (DaNell Jamieson) Victor Vankus joined the Boards to give an update on the Seed Technology Journal. The biggest dilemma that the committee currently faces is the lack of committee members. Plans need to begin for the future and replacing the current committee members. Victor asked for help from the Boards to canvas for new committee members. Victor also requested help for finding new sponsors and donors. He brought up the options of having advertiser s names scroll across the top of the webpage. A lot of people were not aware of the Journal having its own website. The Boards decided to have a banner or button on the analyze seeds website homepage to link directly to the Journal website to make it more prominent. The Board did not have any issues with Victor selling banner ads to place directly on the Journal website. e) Review of Self Audit SCST Board reviewed the results of the first round of the self-audit. Results were sent to AOSA but had not been reviewed yet. AOSA Board is going to review the results from the first round and Heidi will be available for any questions. The second round is going to be coming out. The first and second years results will be compared and then presented to the membership. f) Translation of Rules to Spanish The translation of the AOSA Rules into Spanish has begun. Danillo will review the part that has been completed for accuracy. An update will be given at each Joint Board conference call. g) OECD Representative for both AOSA and SCST i) June 26 th -30 th Prague, Czech Republic Janine has been appointed to represent AOSA and SCST at the OECD meeting. Her costs will be split between AOSA and SCST. 13

14 h) AASCO ii) July 16 th -20 th Charlotte, NC David Stimpson was appointed to represent AOSA and SCST at the AASCO meeting. His costs will be split between AOSA and SCST. 6) New Business a) Search options on the website The Boards will like to see the analyze seeds website be more user friendly when searching for things, such as member name or location. b) Digital Rules There was discussion about providing the rules in digital format and having them password protected in a members only section of the website. There was also discussion on possibly doing this with the handbooks as well. c) PCR Validation The BDI ryegrass test method that was developed a few years back was given to ISTA by BDI. ISTA would like to set up volunteers to conduct validation studies of the BDI method and would like to incorporate it into the AOSA and ISTA rules for testing seeds. Will need to get labs to participate in order to bring forth a rule proposal for voting on in ) Adjourn David Johnston moved to adjourn the meeting. Heidi Larson seconded. Motion carried. Meeting was adjourned at 4:46 pm. Joint SCST-AOSA Long Range Planning Meeting 1. Promote Professionalism Joint SCST-AOSA Long Range Planning Meeting June 21, 2017 David Stimpson discussed that professionalism is not always about the pay and that it is something we can choose to work on. Professionalism is not just what you do but how you do it. AOSA and SCST have communicated with stakeholders and there is a need for more accredited seed technologists. Unfortunately, there is little to no training going on at the University level anymore. We need to focus on how to bring people up to the level of professionalism that is needed. To reach this we need to train and spend time with our apprentices. The letters don t make you a professional but how you interact with others around you. There is also a need for quality management system within AOSA and SCST. 2. Ensure Proficiency Heidi Larson presented on different opportunities to obtain continuing education points to ensure that the members are being proficient. The option of individuals being able to go back and watch past webinars and take a quiz to obtain continuing education points was discussed. Members were in favour of this option. Some other options that were discussed were online classes, industry meetings, and workshops. The need to clarify the difference between continuing education points for maintaining 14

15 membership, continuing education points for taking the examination, and continuing education points for reinstatement was discussed. 3. Accurate and Timely Results Barbara Cleave discussed the need to have processes and procedures in place to fix things before they happen. Mike Stahr gave an overview of the palmer amaranth situation and that it all started in July of 2016 when he was contacted. There are different responses into whether the seed can be differentiated from other species of Amaranthus. Palmer amaranth was made noxious and became an issue in Iowa. Individuals are being required to remove it from their fields. ASTA is assisting on the field side of the issue. Barbara also presented on the topic of the Tetrazolium handbook and the rules. It is becoming necessary for the TZ handbook to be in the rules. We need to ensure that TZ results are in tolerance from lab to lab because seed is being sold on a TZ basis. A solution is needed on the best way to do this. Annette Miller presented the idea of validating the handbook a page at a time and then refereeing to it by species in the rules. 4. Emerging Technologies The potential need for accrediting seed pathologists was discussed. The National Seed Health recognizes the lab but not the individual. Also discussed was Quentin Schultz s, BDI, test for determing annuality in ryegrass. Quentin gave the rights to the test to ISTA. ISTA would like to conduct validation studies along with AOSA/SCST to submit the method for a rule proposal in the coming year. 5. Research and Publications DaNell Jamieson and Victor Vankus made a plea for volunteers to assist with the Journal. The Journal of Seed Technology is a separate entity from AOSA and SCST but is supported by both the Boards. AOSA has a portion of their dues go to pay for a subscription to the Journal. Jennifer Pernsteiner discussed the potential to have the handbooks put into an electronic format. Details need to be worked out such as would it be a subscription service or pay for each update/change. A straw poll of hands showed that a majority of the membership is in favour of this. 6. Committee Chair Vacancies Randy Crowl reviewed the current AOSA chair vacancies. They are: Vigor, Historian, Lab Standards and Documentation, Nomenclature, and International. 7. Meeting Location Heidi reviewed the necessity to be planning meetings a minimum of two years in advance and the things that need to be decided to assist WSS. At the end of the Long-Range Planning session, everyone broke into the regional groups and appointed planning committee chair, co-chair, Board representatives, and a minimum of 4 additional committee members. Along with potential locations for the meetings. 8. AOSA Rules Voting Procedure Victor Shaul reviewed AOSA s procedure for voting on the Rules and the requirement that their vote be made public knowledge. Discussion ensued about potential ways for AOSA to vote such as paper ballot 15

16 like SCST, survey sites such as SurveyMonkey, and voting applications on the phone. Discussion followed that state employees are not allowed to anything on personal phones that is related to work. 9. AOSA Long Range Planning AOSA brought up making long range planning part of their permanent agenda as well. This would require a Bylaws change. 10. Electronic AOSA Rules Victor also discussed the option of placing the AOSA rules online in a password protected format. There are many details to work out on this and a committee was formed to work them out. 11. Open Forum The topic of the cost to attend the annual meeting was brought forward from the floor. Ways to keep cost down were discussed. A plea was made for committee members. More help with creating and distributing the proficiency test was also discussed. The genetic proficiency testing committee is looking into collaboration efforts with ISTA. STRF is accepting proposals for mini projects and has been funding larger scale projects as well. Joint AOSA/SCST Business Meeting Association of Official Seed Analysts Society of Commercial Seed Technologists Joint Business Meeting June 22, :30 am 9:00 am I. Call to order AOSA President Randy Crowl and SCST President Barbara Cleave called the meeting to order at 7:35 am. II. III. Appoint Parliamentarian(s) and Sergeant-at-Arms Bryce Callighan was appointed parliamentarian and Chase Mowry was appointed Sergeant-at-Arms AOSA Rule Vote Mike Stahr presented each rule proposal and made a motion for adopting. AOSA members voted using color coded voting cards. SCST members recorded their votes on paper ballots. The results of AOSA voting: AOSA AOSA AOSA AOSA 16

17 total Proposal yes no abstain votes AOSA # votes votes cast % pass % % % % % % % % % % % % % % % % % % % % % % % % % % 27 WITHDRAWN % The results of SCST voting: SCST SCST SCST total SCST Proposal yes no votes SCST % Passed # votes votes cast ABSTAIN pass % Passed % Passed % Passed % Passed % Passed % Passed 17

18 % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed % Passed 27 WITHDRAWN % Passed Final combined AOSA and SCST voting: Proposal # AOSA % Pass SCST % Pass AOSA/SCST Passed Supermajority % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 100.0% Passed % 96.1% Passed

19 % 98.7% Passed % 98.7% Passed % 98.7% Passed % 98.8% Passed % 62.2% Passed % 98.7% Passed % 100.0% Passed % 97.6% Passed WITHDRAWN % 100.0% Passed *Rules are voted on by one member from each Official Laboratory of the Association of Official Seed Analysts and by individual voting members of the Society of Commercial Seed Technologists (SCST) in attendance at their respective business meetings. Votes in favor and those opposed are converted to percentages based on the total number of votes cast within each respective organization. The percentage designation is then dropped and the tally form each organization is added together for a cumulative total based on 200. A two-thirds majority of the cumulative tally is required to adopt a Rule proposal. To pass with two-thirds majority vote, a cumulative tally of 134 in favor out of 200 total combined points would be required. IV. Committee Reports A. Communications and Publications Quinn Gillespie presented the Communications and Publications Report. B. Exam Committee Report Randy Collins and Shannon Hofstadter presented the Exam Committee report. C. Genetic Technology Committee Anna Doornink presented the Genetic Technology Committee report. D. Handbook Committee Jennifer Pernsteiner presented the Handbook Committee report. E. Journal Committee Victor Vankus presented the Journal Committee report. F. Legislative Committee Randy Judd presented the legislative committee report. G. Liaison (Affiliate Organizations) Committee Randy Crowl presented the Liaison Committee report. H. Proficiency Testing Committee Dani Scheer presented the Proficiency Testing Committee report. I. Referee Committee Stanley Akagi presented the Referee Committee report. J. Research Committee Sue Alvarez presented the Research Committee report. K. Rules Committee Mike Stahr presented the Rules Committee report. L. Teaching and Training Committee Pattsy Jackson presented the Teaching and Training Committee report. 19

20 V. Research/Subcommittee Reports A. Conservation, Reclamation, Tree and Shrub Subcommittee Victor Vankus presented the Conservation, Reclamation, Tree, and Shrub Subcommittee report. B. Cultivar Purity Subcommittee Jeff Prischmann presented the Cultivar Purity Subcommittee report. C. Flower Seed Subcommittee Sarah Dammen presented the Flower Seed Subcommitee report. D. Germination and Dormancy Subcommittee David Johnston presented the Germination and Dormancy Subcommittee report. E. International Subcommittee Doug Miller presented the International Subcommittee report. F. Lab Standards and Documentation Subcommittee Angie Rutt presented the Lab Standards and Documentation Subcommittee report. G. Purity Subcommittee Gil Waibel presented the Purity Subcommittee report. H. Seed Moisture Subcommittee Sabry Elias presented the Seed Moisture Subcommittee report. I. Seed Pathology Subcommittee Shannon Hofstadter presented the Seed Pathology Subcommittee report. J. Statistics Subcommittee Rebekah Wagner presented the Statistics Subcommittee report. K. Tetrazolium Subcommittee Annette Miller presented the Tetrazolium Subcommittee report. L. Vigor Testing Subcommittee Mike Stahr presented the Vigor Testing Subcommittee report. VI. Annual Meeting Resolution Randy Crowl presented the annual meeting resolution report. The Joint Business meeting was adjourned at 9:10 am. 107 th Annual Business Meeting of AOSA Association of Official Seed Analysts Annual Business Meeting Agenda June 22, 2016 I. Call to order: Randy called the meeting to order at 9:15 am. 20

21 II. Sargent-at-arms were not assigned as it is not a normal practice of AOSA III. Roll Call: Attendance was taken. Quorum was confirmed. IV. Approve Agenda- David Johnston moved to approve the agenda, Stan Akagi seconded. V. Approve Minutes from June 9, 2016 Portland, OR Annual Business Meeting Kathleen moved to approve, Debbie Meyer seconded. VI. Reports a. Directors-At-Large not required for AOSA b. Vice President - Mike Stahr reported, Mike went to the Chicago ASTA meeting c. President had conference call meetings about once per month with the board as well as Joint Board calls periodically, travelled to N. Carolina, and Washington DC on behalf of the board. d. Executive Director Report 1. Membership Update Jess presented power point: Brent Turnipseed asked whether we attend ASTA meetings. Jess and Randy responded that we attend some of the ASTA meetings but not the one that is on now. Also AOSA is planning to participate in quarterly conf calls with ASTA. Annette Miller raised that she has difficulty posting committee info on the website as a committee chair because she doesn t do it often. Jess indicated that WSS staff can provide assistance to committee chairs for web posting if the request it. 2. Financial update: Printed copies were provided a. Financial Report b. Budget Kristen Albers provided the Annual Meeting Financial Report Janine Maruschak moved to accept the 2017 Financial Report and the budget for , Kathleen Willey seconded. The motion was approved. e. Committee Reports i. Bylaw Kathleen Willey ii. Election Stan Akagi iii. Editorial no report was provided. iv. Membership - no report was provided. 21

22 v. Financial Janine Maruschak vi. Necrology Randy Crowl The above reports were provided as stated above. Kathleen Willey moved the acceptance of the reports, David Stimpson seconded. The motion was accepted. Old Business f. Proficiency Testing 11 AOSA members participated in the AOSA PT. AOSA Labs and CSAs will continue to receive invitations to participate. Participation is voluntary at this time. VII. g. Contract Renewal AOSA has been renewing WSS s contract annually. Randy suggested that we move the renewal date to the fall to allow time to determine the outcomes of the Annual Meeting so the Board can consider this as part of the review and renewal decisions. There was general agreement with this plan. New Business a. Annual Meeting Plans There was an annual meeting planning session was scheduled at the Long-Range Planning Meeting. Bridget Westfall was named as chair for the 2019 Annual Meeting. Records of each regions plans were collected. Some cities were chosen in the West allowing WSS to start searching for hotels. This meeting planning session will be an annual process at the Long-Range Planning Meeting to ensure the Annual Meeting Planning Committee will have Chairs and meeting locations set three years in advance. b. Translation of Rules Randy clarified that USDA Forestry (Victor Vankus) is paying (10 K) for translation of Volume 1 of the AOSA Rules to Spanish. In addition, USDA provided AOSA with 10 K (in addition to the 30 K Annual Meeting sponsorship) for translation of AOSA Rules to Spanish. Volume 1 of the AOSA Rules translation is almost complete. USDA Forestry is paying for that translation. Plans will continue for translation of additional volumes and the ongoing translation of amendments each year. c. Notification Letter Regarding Lack of Continuing Education Points - The AOSA Board has approved a letter to be sent to CSA s that have fallen behind in their continuing education points. The letter will give these members until August 2018 to catch up on the required points. 22

23 VIII. Other Business Victor Vankus provided some information about Journal finances and explained that the 75$ that is transferred to the Journal Committee from the lab membership fee ensures that each lab member gets a Journal CD. If the lab wants to receive the Journal in a different format additional fees would apply. IX. Recognition of outgoing Board Members: Johnny Zook and Jeff Prischmann were recognized for their contribution as they go off the Board. Johnny Zook and Janine Maruschak were recognized for serving on the board as they continue another term. X. Installation of new Board Members: Jeanna Mueller of North Dakota Seed Lab was installed as a new Board Member. XI. Announcement of Next annual meeting: Raleigh, North Carolina. XII. Adjourn: Victor Shaul moved for adjournment of the meeting. Kathleen Willey seconded. The motion passed. 94 th Annual Business Meeting of SCST Society of Commercial Seed Technologists Annual Business Meeting Agenda June 22, 2016 XIII. XIV. XV. XVI. XVII. Call to Order President Barbara Cleave called the meeting to order at 10:56 am. Anti-Trust Policy Barbara Cleave reviewed the anti-trust policy. Appoint Sargent-at-arms Chase Mowry was appointed Sargent-at-arms and Bryce Callaghan Parliamentarian Roll Call Heidi Larson took roll call. Approve Agenda 23

24 Melissa Phillips moved to approve the agenda as amended. DaNell Jamieson seconded. XVIII. XIX. Motion carried. Approve Minutes from June 9, 2016 Portland, OR Annual Business Meeting David Stimpson moved to accept the minutes as printed. Marilyn Demons seconded. Motion carried. Reports a. Directors-at-large DaNell Jamieson - As my third year on the board and last year on the SCST Board, I would like to begin by saying it has been a privilege to have served on the SCST Board. I would like to thank the SCST Membership for giving me this opportunity. It has been fulfilling and has given me the opportunity to gain valuable experience. I believe that the current board and new in-coming board members will continue making SCST even more responsive to the needs of the SCST Membership. Thank you, again. Respectfully submitted, DaNell Jamieson Heidi Jo Larson - Little did I know 7 years what a journey becoming a Board of Director for SCST would lead me to. I have seen many changes in these 7 years but none as important as the relationships I have seen formed. My activities for the past year have involved participating in Board conference calls, trying to get the proficiency test out, and just like everyone else keeping super busy with the real job. I want to thank everyone for the opportunity I have had to serve two terms as a Board of Director and I look forward to the opportunity to serve as your Vice President. Respectfully submitted, Heidi Jo Larson Jennifer Pernsteiner - As a director at large I participated in all SCST and joint conference calls and meetings. One of my main responsibilities was completion of the editorial review of the final chapters of the Seed Technology Training Manual. I will assist in the final step of creating an index so that the manual can be published. I also participated in the Strategic planning for SCST. I am now the SCST representative to the Commercial Seed Analysts Association of Canada Board of Directors replacing DaNell Jamieson, who has completed her term on the SCST Board of Directors. Respectfully submitted, Jennifer Pernsteiner. David Johnston - Thank you to the SCST membership for the privilege and honor to serve and represent you as an elected Member-at-Large on the SCST Executive Board. This is the conclusion of my second 24

25 year of service of a three-year term. You have elected a very dedicated, active, and thoughtful Board of Directors and I am honored to serve alongside them conducting the organization s business. It has been a very eventful and interesting year personally and professionally for me. Of course, the most exciting and proud event of this year was the birth of my very first grandchild, a precious little girl named Merritt. She is a beautiful little Southern belle residing in Savannah, GA with her Mommy and Daddy. On a professional level, my career has shifted location from Southern California to Southern Louisiana, aka Cajun Country. As some may recall, this time last year I had been notified by my previous employer that there were some dramatic changes coming my way. Thankfully, the good Lord already had a plan in the works and I am now working at the Louisiana Department of Agriculture and Forestry as the Seed Program Coordinator in Baton Rouge, LA. It has been wonderfully to be back in the South and basking in southern hospitality and cuisine. This role includes the following areas: lab testing/quality control, inspection staff obtaining regulatory and service seed samples, seed certification, and working with the LDAF Commissioner and the Director on seed issues for the state of Louisiana. A huge thank you to all of my friends and colleagues that offered their support and provided job leads to me. This has been an excellent opportunity to further broaden my career experience in the wonderful world of seeds. I have had opportunity to work in three state regulatory seed labs, one private seed lab, one seed company seed lab as well as a seed certification laboratory. This has provided for very full and wellrounded career experiences on a domestic and international level. It has also meant working with a vast array of seed kinds, numerous testing platforms, and a broad range of seed related issues. Serving as an elected member of the ISTA Germination TCOM has provided excellent opportunities to share information and ideas between all three organizations. This provides a means to facilitate cooperation between the organizations and the further harmonization of the AOSA and ISTA Rules. It has also provided wonderful opportunities to develop and learn from the many friends and colleagues I have grown to appreciate in the US and all around the world and build a professional network. I am very grateful for these experiences and am truly blessed. These experiences and a global network of knowledgeable friends are an excellent asset and I am grateful for the opportunity to share this information within SCST, AOSA, and ISTA. I have actively participated in the SCST Executive Board meetings and organizational conference calls during the past year. I also serve as the SCST Co-Chair of the Germination Subcommittee, actively serve on the Ethics Committee, Purity Committee, and support the Proficiency Committee as much as possible. Like many of you, I have also completed the mandatory RST proficiency testing and participated in several AOSA/SCST Regional Referee projects, as well as ISTA validation projects. I strongly encourage all seed analysts to participate in as many of these projects as possible. Your involvement keeps analysists, as well as our respective associations, growing, learning, and expanding the body of knowledge that benefits the entire seed industry. All of you have a wide range of experiences and knowledge in seed testing and seed related issues and I encourage each of you to share this information with each other. I thank LDAF Commissioner Mike Strain, who is also the newly elected president of the National Association of State Departments of Agriculture (NASDA), and my manager Director Lester Cannon for 25

26 supporting the vital work of SCST as well as AOSA. I am also grateful to them for actively supporting me and allowing me to serve and participate in SCST as an RST and in AOSA as a CSA Germination and Purity, and as an ISTA Technical Committee member. It has been my pleasure and honor to represent you, the members of SCST, and look forward to serving you in the coming year. Respectively submitted, David M. Johnston, RST/CSA Quinn Gillespie - This concludes my first year as a member of the board of directors, and it has been a learning experience from day one. I have participated in SCST Executive board calls, as well as joint AOSA/SCST board calls. At last year s meeting, I was tasked with leading a working group to investigate the possibility of adding a question and answer forum to the analyzeseeds website, which is currently in a trial phase, being tested by a few members of both boards, to be released to the membership when we ve run through final testing. I also served as one of the members reviewing monthly financial statements provided by the Executive Director I have also worked closely with the Referee Committee to post current referee projects on our joint website, and to collect previous referee project presentations which are now all available online as a reference to our members. I would like to thank the membership for electing me to serve you, and I look forward to continuing to serve on the Communications and Publications Committee, and on the Constitution and Bylaws committee. As a member of the board, I ve had the opportunity to fully appreciate how dedicated and involved our members are. For those who aren t sure how they can be involved, I encourage them to seek out opportunities to participate in working groups and special projects. There is always more to be done as ambassadors of seed testing. Respectfully submitted, Quinn Gillespie Vice President Over the past 30 years I have had the opportunity to learn and gain experience in the seed industry. My supervisor at KS Crop Improvement, Lowell Burchett, encouraged me to go to industry meetings like American Seed Trade (ASTA), the Association of Office Seed Certifying Agencies (AOSCA) and the Society of Commercial Seed Technologists (SCST). He was a good mentor for me in that regard. When I went to Mycogen Seeds and Dow AgroSciences (DAS) nearly 20 years ago, I took advantage of their generosity in allowing me to continue to attend many of those industry meetings and others. In attending those meetings, I was able to build up a network and gain experience. This increased my value at DAS and I hope I was able to contribute to their success in some way. I want to take this opportunity to thank DAS for providing that opportunity to me. 26

27 At this time, I would also like to express my gratitude for being able to work with Barbara Cleave over the past two years. She has had a significant influence on how I see SCST, how I might facilitate some change for good within the Society and how to be diplomatic in how I deal with our members. I thank her for that. Over the past year I have had the opportunity to work with great Board Members and have learned from them as well. I have worked in our efforts to promote uniformity in seed testing and enforcement of seed regulations. I have had the opportunity to work extensively on our Mission and Vision, as well. We took a lot of time and sought many resources within and outside the organization. This effort was driven by the need for Barbara to present those things at this meeting. I would like to thank the meeting organizers, particularly Tim Gutormson, for coming up with the idea for the mini-symposium that was held Monday. It drove us to put on paper many of the things we were thinking. As we go forward from this meeting, I want to commit to the membership of SCST that I will work to represent them in a professional manner. I will work to elevate the professionalism of both the many analysts and the Society. I hope to continue with the many things that Barbara has started. I look forward to the next year. David C. Stimpson, CGT Vice President Society of Commercial Seed Technologists President SCST President s Report June 22, 2017 As I come to the end of my term as SCST President, I have several thoughts. I guess one in particular is where did the time go? And I am constantly impressed and also humbled by the investment of personal time from members of our organization. Kudos to all of you who work so diligently. As I leave this position, I will think of what I have learned, which is a lot. One thing in particular comes to mind: I have learned to quit starting my sentences with we used to do it this way. We are moving forward and this is our reference point, not our future. I have tried to represent our organization in a fair, ethical and forward-looking manner, and I hope I have met expectations. We have great things to come and I know that next year s board, and most definitely the President and Vice President, are ready and enthusiastic to take on the challenges and create the vision and plan for SCST s future. Other activities that have occurred are as follows: We have held 6 board meetings during the past fiscal year, 3 joint SCST/AOSA board meetings, and several annual planning meetings. 27