Krewe Fleur de Lis By-Laws

Transcription

1 Krewe Fleur de Lis By-Laws Article I Mission This organization, founded in December 2005, shall be known under the name Krewe Fleur de Lis, hereafter referred to as "Krewe". It shall be a non-stock, non-profit entity located in Alexandria, Louisiana. These bylaws are chartered under the Louisiana Non-Profit Corporation Act, under the name of Krewe Fleur de Lis and have been approved by the Louisiana Secretary of State. Article II Objectives The purpose of The Krewe: To serve as a non-profit social club, owned and operated by Krewe members. To support local charities as approved by the executive committee year round through financial and in-kind assistance. To participate in Mardi Gras related activities with the Alexandria Mardi Gras Association (AMGA). Strive to preserve the Krewe for future generations of daughters and granddaughters. To encourage sisterhood, celebrate life and good times. Article III Membership and dues New Members Krewe Fleur de Lis shall be an all ladies Krewe desired but not limited to eighty (80) female members. To qualify for membership, you must be an adult female at least twenty-one (21) years of age, have good moral character and willing to support the Krewe purpose. Membership is granted by a majority vote of Krewe members. If any member chooses to object to a prospective member the President and/or Board reserves the right to inquire the reasoning. Membership will be denied if President and/or Board find the objection to conflict or obstruct the interest or harmony of the Krewe. Members are expected to have the best interests of the Krewe at heart and have respect, understanding and consideration for their fellow members. Once prospective member has received votes, she will be formally asked to join the Krewe. Prospective member will receive an invitation and membership form(s). Membership is based on a first-come, first-serve basis. Each year prospective member's names must be re-submitted along with application. Daughters and granddaughters of members who have reached twenty-one (21) years of age prior to the date of the fleur fling may be given preference in joining Krewe. If a Krewe member wishes for her daughter or granddaughter to be considered for membership, said member announce their wishes to the President and/or Board. Members are encouraged to participate in the planning and execution of fundraisers and supporting local charities to be named by the Board / Community Outreach Committee. Each person, by accepting membership into Krewe, shall agree to abide by all by-laws. Members are encouraged If the maximum number of members is not met, each current member may be required to submit at least one prospective member.

2 Membership is permitted in other Krewe with the exceptions of, serving on more than one Board simultaneously. At any time if a Board member accepts said position on another Krewe Board, Krewe Fleur de Lis reserves the right to terminate membership of said member, at which time any dues will be forfeited. Membership Renewal Membership renewal will be by letter of invitation from the Krewe. Any changes/updates to contact information must be submitted to the Krewe Secretary as soon as possible. Membership dues are for one fiscal year beginning on March 1st. Failure to update Krewe on any changes may interrupt membership. All membership renewal applications shall be delivered to Krewe Fleur de Lis, P.O. Box 12734, Alexandria, LA, 71315, including the first installment of dues, no less than two hundred dollars ($200.00), by April 1st. Current dues are set at three hundred fifty dollars ($350.00) for current and former members and four hundred dollars ($400.00) for new members. New members dues include Krewe flag, no exceptions. In order to qualify in good standing for the year, members must have paid final dues and applicable late fees by June 1st. Unless arrangements are made in advance with President and Board, a late fee of fifty dollars ($50.00) will be added to dues. If final payment and late fees are not received in fifty (50) days of June 1st membership will be terminated and any dues paid will be forfeited. Reinstatement will be based upon availability, Krewe vote, and full payment of fees and penalties. Any member payments resulting in NSF fees, that member will absorb the cost. 1 st NSF is $5.00 and 2 nd NSF is $ Annual dues will be assessed by the President and Board. Any changes to the annual dues will be approved by majority vote from all Krewe members. Membership includes, but is not limited to; member and guest ball ticket, Krewe meetings and social events, voting on Krewe agendas, Krewe work days, and representing Krewe Fleur de Lis in the community. It is our goal for all Krewe members to be active in preserving and maintaining Krewe Fleur de Lis and to participate in all activities sanctioned by The Krewe. Members are encouraged to join one Committee of their choice. It will be the objective of ALL active Krewe members to attend regularly scheduled meetings and to support all social events and charities. Resignations: Any member may resign at any time by giving written notice to the President and/or Board. Such resignation will take effect at the time specified therein, if no time is specified, upon receipt. Resignation shall not entitle a member to a refund of any dues paid. Expulsion: A member may be removed from membership due to any infringement of Krewe bylaws, non-payment of dues, or conflict or obstruct the interest or harmony of the Krewe. Expulsion of member will be a majority vote by Krewe Board. Parties in question will be allowed the opportunity to present their positions to the Board.

3 Article IV President and Board The management of the Krewe shall be the duty vested in the Board members. The Board shall consist of 6 members and the addition of President. Any member who has been active in the Krewe a minimum of one year and in good standing may be nominated for Board positions. A ballot shall be prepared by Krewe Secretary and a new President and Board voted in by majority of voting members. Offices of President, President-elect/Krewe Captain, Treasurer, and Secretary shall hold a two year term. After the term of two years the President-elect/Krewe Captain will rise to President. Pres. Elect, and Secretary) will be filled by persons whom have previously been a Captain. Captains will hold a one year term. Ballot shall represent all interested members to the Captain position. All Captains are responsible to collect funds and deliver to the Treasurer. The President and Board are ultimately responsible for overall policy and direction of the Krewe, and delegate responsibility for day-to-day operations of the Krewe. The President and/or Board shall receive no compensation other than reimbursement of reasonable expenses associated with Krewe business, and purchases over one hundred dollars ($100.00) shall be voted on by Board. Any Board member that does not fulfill her duties or does not make provisions for her duties to be fulfilled by another Board member will be removed from office by a majority vote of the Board. Board members must attend Board and General Meetings and participate in a majority of Krewe events. Any Board member, who does not fulfill her duties or does not make provisions for her duties to be fulfilled by another member of the Board, will be removed from office by majority vote of the said Board and President. The day to day management of the Krewe shall be overseen by the Board. The Board shall bring any major policy decisions or changes to the Krewe for discussion and to be voted upon. The Board shall exercise all other powers necessary to control the work and policy of the Krewe. No contract, debt or obligation shall be binding unless contracted under the authority of the Board. Any Board member may resign at any time by giving written notice to the Board. Such resignation shall take effect at the time specified therein, or if no time is specified, at the time of the acceptance thereof is determined by the Board. Any Board member missing two (2) meetings without cause or notification to the President will be dismissed. Any vacancy occurring on the Board by death, resignation, refusal to serve or otherwise or any position to be filled by reason of an increase in the number of Board members, shall be filled by the affirmative vote of a majority of the members present at the next general membership meeting or . A member elected to fill a vacancy shall be elected for the unexpired term of her predecessor in office. President President shall be executive advisor of Krewe Fleur de Lis and supervise all business of the Krewe. President must have previously been a Board member. The President shall call and preside at all Board and General Meetings. Shall create agenda for meetings. Shall oversee Krewe activities and functions. Maintain and provide safekeeping of official documents and Krewe memorabilia. Provide a notice to any member committing an infraction. President shall make deciding vote only on tied matters. Must have knowledge of all contracts and insurances

4 If necessary delegate the powers and duties of any officer upon any other Board member on a temporary or emergency basis. President reserves the right to request updates at any time from any or all Captain(s). Will work to promote harmony and cooperation among members, will uphold Krewe Bylaws set forth. All Krewe correspondence should be addressed to her and she shall, with the Secretary, approve all outgoing Krewe correspondence, except that sent by the Ball Captain relating to Ball activities. Shall work in conjunction with the Treasurer to ensure the completion and annual filing of report to the Secretary of State s office, and tax reports and audit reports when necessary. Krewe Captain/President Elect/Secretary Krewe Captain will assist President and other officers in affairs as necessary. In the absence of the President, this officer will perform the duties of the President. Provides guidance and support for Krewe and Board. Will work closely with and serve as ex-officio on the following committees: o Ball Committee o Community Outreach Committee o Fund Raising o Social Committee o Scrapbook/ Historian Committee Krewe Captain is responsible for public relations and representation of the Krewe at Krewe events including writing narratives for any publications. Help President maintain and provide safekeeping of official documents and Krewe memorabilia. Ensure the Court in fulfilling their requirements. Shall take roll and keep minutes at all meetings of the Krewe and Board. Give notices in accordance with the provisions of these bylaws or as required by law. Be custodian of records; keep and file all documents and records as required by law. Send out meeting announcements, distribute copies and agenda to each member, and assuring that corporate records are maintained. Will be required to maintain an accurate Krewe membership roster with names, addresses and phone numbers to be used for official Krewe business. Handle correspondence for the Board as requested. Read correspondence at meetings and release correspondence to Scrapbook Keeper. Update Facebook & website to keep Krewe Members informed; in the event a webmaster is unavailable. Oversee: Scrapbook/ Historian Committee, Webmaster.

5 Treasurer The Treasurer shall have charge and custody of, and be responsible for, all funds of the Krewe. Collect and deposit all monies, pay all bills and maintain records of all financial transactions, which will remain accessible for the inspection of the President and Board. Give receipt for, moneys due and payable to the Krewe from any source whatsoever. Deposit all such moneys in the name of the Krewe in such financial institutions as selected by Krewe. Disburse or cause to be disbursed the funds of the Krewe, keep and maintain adequate and correct accounts of the Krewe properties and business transactions. Responsible for finances including membership dues, all expenditures, and keeping a balanced budget A fiscal year budget will be prepared with the Board. Reimbursements to Krewe members will be paid by check. Checks will only be issued after reimbursement forms are submitted and approved by the current President. No forms will be accepted after Ash Wednesday of the current year. A statement will be prepared and presented to all members. Treasurer and President will be responsible for any tax-related filings that may be necessary also complete annual reporting with the Secretary of State s office. The Treasurer shall have check writing privileges, all checks require two authorized signers. The Treasurer shall assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and Krewe. A separate ledger on each member as to dues and other obligations paid and payable must be maintained. All monthly bank statements and treasurer report will be available for all members to view at each Krewe Meeting. Any current member may request the financial reports at any time to be viewed. A reconcile report for the membership year will be submitted to the President and Board no later than two weeks following the AMGA parade. Noting any outstanding balances to be paid by the Krewe. Ball Captain Work closely and inform President and Board on Ball decorating and set up. Enforce all rules and regulations for and during Ball, not limited to; ball dress code, venue rules, age restrictions, guest responsibilities and any disturbances that may occur. Lead members for Grand entrance into Ball for second Line, and provide beads to members. (Beads will be purchased by Krewe, using Krewe funds.) Coordinate Ball lighting for Court Entrance. Coordinate Ball Wrist Bands for members and guests. Assign four (4) volunteers to collect invitations and tickets at Ball Entrance Table ensuring signatures of guest on sign in sheet and wristbands issued. Coordinate truck and transportation for Ball decorations. Assign and schedule Ball Work Days. Complete Table assignments/seating with the help of Board and Committee. Contact and contract photographer for Ball with Board s approval. Coordinate Ball invitations and programs. Coordinate members and committee for decoration setup day before ball and clean-up/removal the morning after the Ball. Shall work with Board and Committee to coordinate Ball decorations and purchases. Insure Committee works with in the set budget. Insure decoration of ballroom, tables, entrance, and photo area. Insure clean-up, storage, and disposal of decorations after the ball.

6 Shall confer with Board on designing and preparing name/number cards for tables, and any decoration exceeding one hundred dollars ($100.00). Collect and deliver receipts to Treasurer for reimbursement. Discuss and inform the Board of venue, catering, music, and food for Ball. Parade Captain Will assist in all aspects of both Parades and events during Parade Weekend. Assign Committee person to be responsible for Taste of Mardi Gras and Parade Family Site. Will plan and coordinate with Committee on float decorating, parade socials and costumes. Plan lunch and snacks the day of AMGA parade. Attend all functions of the Alexandria Mardi Gras Association (AMGA) as an ambassador for Krewe Fleur de Lis. Discuss, relay information, and make decisions with the President and Board. Inform members of AMGA guidelines. Insure monies and fees from parade riders (AMGA and Children s) are collected and placed with the Treasurer, including cups, costumes, etc. Preside over all parade meetings. Insure a minimum of 20 AMGA parade riders. Meet all AMGA schedules for parade interviews and narratives. Attend Breakfast meeting of AMGA on the day of parade. Insure riders have appropriate t-shirts, costumes, and masks. Order, Pick-up and hang Court and/or other signs for the float. Design (with approval from Board) cups and order approved parade cups. Enforce wearing of masks during entire time on parade route. Arrange for float pull truck, and any escort required. Arrange generator for float. Insure cleaning of float before and after parade. Oversee Float Committee. Work with Board to design costumes and mask with the best interest of the parade riders, final decision to be by Krewe vote. Keep accurate records and insure receipts are given to Treasurer any reimbursements; approval by Board for anything over one hundred dollars ($100.00). Social Captain Will assist in all aspect of all Krewe events and socials. Will plan and coordinate with Committee on all aspects of their particular event or social. Discuss and help plan all aspects of the event or social. Will discuss and make decisions with the approval of Board on social events. Inform Krewe at meetings of upcoming events. Oversee arrangements, announcements, and badges at general meetings. Perform all functions within the budget as set by the Board. Help select date, time and place for all social functions (excluding Ball, but may offer assistance to Ball Captain). Work with Secretary to notify Krewe of events. Coordinate food and decorations as needed for social functions and Krewe meetings. Organize games, entertainment, etc. for all functions.

7 Fundraiser Captain This is a single person Committee, which will report to the Krewe Treasurer. She shall be responsible for revenue generating items such as t-shirts, flags, etc. She will be responsible for purchasing, taking and filling order. She will be responsible for contacting and delivery of orders. She will coordinate with other Committees to sell items at Krewe events. The selling of unofficial KFDL merchandise is strictly prohibited. Article V Committees Committees will consist of Ball Committee, Parade Committee, Social Committee, and Community Outreach; each Committee will have five (5) members. These Committee members will work closely with the appointed Captain, for timely completion of projects. Attend all scheduled meetings as set by Captain. Activities may be given to individual committee members as Captain chooses. Ball Committee Will work directly with, and assist Ball Captain. Work Scheduled Ball Decorating Work Days. Complete all tables, ballroom, Queen s throne, and photo area decorating in a timely manner. Attend Ball Decorating Day (if possible) the day prior to Ball. Shall clean, removal, dispose, and store of decorations following the Ball. Coordinate sorting, dismantling, and organizing storage room(s). Coordinate purchases with Ball Captain and Board. Committee shall work within predetermined budget. Coordinate all Krewe members to participate in Ball Workdays, Ball set up day, and Ball clean-up/decoration removal. Hospitality Party Shall draw from all members to assist with decorations and food. Provide a food sign-up sheet. Decorations (set up and removal). DJ for the event. Selling of Fundraisers. Set up of food and drinks. Queen s Reception Previous years Queen and Royal Court will be responsible for the Queen s Reception. Overseen by Ball Committee/ Ball Captain. Is held the night of the Ball 45 minutes prior to Ball in designated room. Reception is for Krewe members only (exception of Court s escorts). Royal Queen Fleur de Lis and Royal Court will lead a Champagne Toast. Presentation, purchasing, and wrapping, of Royal Court Gifts. Ball Captain is responsible for ordering and dispensing beads (2 dozen per member) for Grand Procession. All purchases must be within budget. Receipts must be given to the Treasurer for repayment.

8 Past Royal Queen is responsible for furnishing the current Royal Queen and her Royal Court along with escorts with chilled glasses of champagne for the Queen s Toast in the Ballroom. Immediately after all dancing begins in the Ballroom, the Past Queen and Court are responsible to have all left over hor d oeuvres from the Reception sent to the Queen s table. Also is responsible for removing any decorations belonging to the Krewe to be stored in a Board member s hotel room and make sure room is locked. See Article VI, Ball. Parade Committee Will work directly and assist Parade Captain. Attend any functions of AMGA that the Captain cannot attend. Give input on Costumes for Parades and cup design. Prepare Float for Parades with the help of Parade riders: cleaning, painting and decorating. Prepare Float for Storage. Committee will make random checks on float throughout the year. Committee member shall visit float the event of a natural disaster or such, to check for any damages. Parade Captain may appoint an AMGA liaison, with the Board s approval. The AMGA liaison will attend all the AMGA meetings and represent the Krewe. This person will also keep the the Parade Captain and Board informed of AMGA information. There will be no term restrictions on the AMGA liaison, as this person will connect the relationship of AMGA with KFDL. Family Parade Site Organizing, insuring, and informing Krewe of Family Parade Site. Family Parade site will be roped off the morning of parade. Any decisions of food will be discussed and voted on by Krewe. If available Krewe will provide paper goods. No Porta-Potty will be contracted by Krewe. Taste of Mardi Gras Any Krewe member and spouse shall attend as VIP. VIP Tables will consist of 8 people. Attendees will need to be at the door at 6pm. The Royal Queen and Court are required to attend and participate as VIPs. Royal Queen and Princesses will wear crown/tiaras for event. Attire for all is Mardi Gras Gaudy...fun and festive. Tickets for VIP entrance will be purchased, monies will be collected by coordinating Committee member. Krewe Members only will participate in Second Line set by the AMGA as a privilege of the AMGA and the Cenla Restaurant Association (if available). Krewe will provide throw beads (4 dozen) for the Second Line. Social Committee Will work directly and assist Social Captain Help plan and coordinate events and social activities. Meetings The Board will set site, date, and time for meetings and shall be coordinated with social committee. Krewe will provide soft drinks and cake.

9 Committee and Krewe Secretary shall inform Krewe of date, time, and place for meetings. President shall make agenda for all Krewe meetings. Optional time for meet and greet will be given before meetings if allowed by venue. No new business will be introduced at a general meeting of the Krewe unless submitted to the Board prior. The Board will meet one week prior to a general meeting to prepare agenda. Committee will be responsible for setup and cleaning. Salad Party Event will be coordinated by Committee. The committee will be responsible to secure venue. The date and time for event will be set by Board. Krewe members will provide favorite salad for event. Committee will be responsible for setup and cleaning. Crawfish Boil/Family Day Event may be voted on by Krewe. Secure site, date, and time for Crawfish Boil/ Family Day. Inform Krewe of all decisions. Collect any monies needed for event. Coordinate a signup sheet. Have Krewe members contribute; such as side dishes. Coordinate paper goods, utensils, and decorations. All members should help with cleanup. Decide on family activities and/or games. Coordinate with Krewe and/or Board if funds are needed. Fleur Fling Committee shall report to Board on all matters concerning this event. Secure site, date, and time for Fleur Fling. Coordinate Krewe sign-up sheet for food. Committee member must inform Krewe of Fleur Fling. Games and activities set for adults. All members seeking to be on Court must be present. Members are asked to be team members for Table decorating contest. Four (4) members per table. Fleur Fling is for members and escorts only. BYOB- Mixers and Sodas provided by Krewe. Krewe provides paper goods and decorations for venue. Attire is Mardi Gras Gaudy and costumes. Costume Contest is open for all in attendance, except Board members. Contest is to be judged by Board members in attendance. Road Trip Will only be held if there is a majority of Krewe members who wish to attend and participate. A vote will be taken based on the tentative date. Trip will be open to members and spouses. If less than 25 are attending, spaces may be opened to family and friends. No one under the age of 21 may attend. Monies will be set according to the price of the charter bus company including tip and will be divided by attendees. No Krewe funds will be used for this trip. Money collected for the trip will be done in a timely manner as to not jeopardize the success of the trip.

10 Trip Coordinator will be a Committee member. If no committee member will be attending, a coordinator will be asked to volunteer from those attending. Community Outreach Helps Krewe coordinate, collect donations, and coordinate Krewe involvement in charitable events. Krewe President will be the Board liaison. Ornament Exchange Community Outreach Committee and Social Committee will join together to coordinate this event. Coordinate setting the date, time and place of event. Charity will be chosen by Community Outreach suggestion. Shall inform Krewe members of event. Coordinate a charity to receive the donations of the Krewe. Coordinate a group photo with the charity represented. Every member attending will bring a wrapped tree ornament valued at no less than $15. Every member is asked to make a donation to the chosen charity. Lagniappe Positions Scrapbook / Historian Shall report and receive assistance from Krewe Captain. Shall be responsible for taking pictures, gathering and documenting memorabilia for scrapbook. If unable to attend event must delegate responsibilities. Scrapbook shall be brought to every meeting, Fleur Fling, and Hospitality Pre-Ball Party. Will report expenditures to the Treasurer for reimbursement. Webmaster If a webmaster is not available it will be the duty of the Krewe Captain. The webmaster will organize the site KreweFleurdeLis.net. This site shall be available to all Krewe members and guest. Krewe members will be given passwords to access the Members Only page. Information will be available to all Krewe members on this page including but not limited to; bylaws, directory, and Krewe events. New Member Coordinator The New Member Coordinator (coordinator) will be a one member committee designated by the board. She shall oversee a New Member meeting and call additional meetings as deemed necessary, notifying the board of all meeting dates. It will be her responsibility to participate in Krewe sanctioned events and socials. If the coordinator cannot attend a Krewe sanctioned event, it is her responsibility to notify the Krewe Captain. The coordinator will develop a relationship with new members to make them comfortable in the Krewe and help them with their Krewe needs. The coordinator will work with each member of the board to ensure that new members receive the proper information. The coordinator may appoint a current member to assist with her duties.

11 Article VI Krewe Ball Pre-Ball Activities Hospitality Party The Krewe will hold a Hospitality Party at a designated place and time. The Hospitality Party is a meet and greet event for members and their guest of the Ball. The attire for the event will be Mardi Gras Gaudy or represent the Ball theme. Krewe members will sign up prior to bring hors d'oeuvres for this event. The Krewe will provide Purple Fleur drink or set drink designated by the Board, drink mixers, king cake, and paper goods. Queen s Reception The Queen s Reception will be held by the previous Queen and her Royal Court. The Queen s Reception will begin 45 minutes before the Ball at a designated place set by the Board. This reception will be open to Krewe members only. The Royal Queen Fleur de Lis and her Royal Princesses along with escorts will host a champagne toast to all members. This will be a time to visit with the Royal Queen and her Royal Court. Pictures will be taken during this time. Beads will be distributed to Krewe members for use in the Grand Entrance Procession into the Ball. Ball Protocol At 7:30 p.m., the Krewe, excluding the Royal Court, led by the Ball Captain will proceed and second-line into the ballroom while masked and tossing beads to the guests. The Ball Captain will be masked and use the traditional Krewe umbrella to lead the procession into the ball. All Krewe members must be masked and participate. All Krewe members are to follow the Ball Captain in an orderly fashion and NOT deviating and NOT stopping from line until reaching the dance floor. Krewe members will then take their seats and remained masked during the presentation of the Royal Court is announced by the Master of Ceremonies with complete quiet and respect for the Court. The Queen will dance her Royal dance and will then ask her Court to dance the following dance. Call-Out Dances Members while masked will dance one (1) call-out dances with their escort. Dances are for Krewe members and escort and guest only. Following the call-out dances Queen Fleur de Lis will ask everyone to stand and participate in the Krewe toast. At the conclusion of the toast, Krewe members may then remove their masks and everyone is invited to join the dancing. The Queen will then take her place on her Royal Throne to greet members and guest for thirty (30) minutes. Any call-out gifts given to guest will be the responsibility of individual Krewe members. Krewe will have special Krewe Logo Fundraisers available for gifts. Krewe All attendees to the ball must be 21 years of age by the date of the ball (no exceptions). Krewe Fleur de Lis security reserves the right to check identification and remove any under aged individual from the Ball. A midnight breakfast buffet will be served to all members and guest, including band members. Members and Guests who do not abide by Krewe Rules and Bylaws or causing a disturbance within the Krewe at any Krewe event will be asked to leave. Such person(s) may also be dropped from membership immediately and not receive an invitation for future membership. Krewe Members and female guest must wear a formal, floor-length ball gown in any color other than white (no exceptions). Escorts shall wear black tuxedos (no tails).

12 Escorts (men only) may wear formal military attire. The Krewe Members are responsible for the guests. Guest will also be required to abide by Ball dress requirements and all rules of the Krewe. Any guest who does not abide by dress requirements will be asked to leave the Ball. Escorts shall stay in formal attire throughout the Ball. The Krewe may at any time ask the Escort or Guest not dressed in proper attire to comply with the dress code or be asked to leave. Ball Invitations Each Krewe member will receive one invitation for Krewe member/escort and an additional ticket for their guest/escort. Admittance into the Ball for escorts and guest is to be by invitation only by a Krewe member. All members and guest must sit as the designated numbered/named tables during Royal Court presentation. Krewe members must accompany and be responsible for guest. Additional Krewe Ball tickets, if available, can be purchased by a Krewe member from the Ball Captain with Board approval. The number of ball tickets available for sale shall be determined annually based on the number of members, the capacity of venue, and Court priority. Additional tickets must be requested for no later than the last membership meeting before the ball and paid at the time of the request. No refunds will be given on ball tickets. Guest Ball invitations can be transferred with Board approval. Transferred Ball tickets are to be surrendered to the Board for redistribution and correction of seating. The member receiving the ticket will be responsible for that ticket and guest(s). Transferring of Ball tickets shall end two weeks prior to the Ball date. This also includes members that plan to sell her ticket(s) to other members. Article VII The Royal Court Selection of Queen and Princesses The selection of the Royal Court will be by interested Krewe members placing their names into the box for Court positions. There shall be one (1) Queen and four (4) Princesses. All Royal court must be members in good standing with the Krewe. The Queen must be a member for at least 2 full years and shall agree to continue membership for 1 year following her reign to provide continuity. Princesses must be a member of the Krewe for a minimum of one (1) full year. The Royal Court will be announced at the Fleur Fling/Queen s Debut. Members interested in being named on the Royal Court must be present during announcement at Fleur Fling. An absence will result in loss of Royal Court position. Names may be submitted during the Fall Krewe meeting, if a member is unavailable to attend the meeting they may submit their name and reason for absence by on the day of the meeting. The must be submitted by no later than 11:59 p.m. on that date only. Any other submissions will not be accepted. Duplication of any name will result in removal of that person from selection. Duplications will be ensured by Board. A member may mark Queen Only if they are only desiring Queen selection or

13 Court Only if desiring for Princess. Queen Only can only be drawn by the first selection. The first name drawn will be named Queen. The Krewe President and Board will draw the Queen and Princesses names from the hat. Queen and Royal Court Responsibilities The Queen and her Royal Court will wear white formal floor-length ball gowns with appropriate shoes. Shoe styles may be chosen by Queen/Court in accordance with the Ball theme. No flats or flip flops may be worn for the presentation of the Court. Variances with attire may be discussed with the Board prior to ball. Royal Court escorts will wear black tuxedos. Queen s escort may vary from Princesses. Tails, cummerbund/vest, and ties along with the option of top hats and gloves will be decided at the Queen s discretion with Board approval. Additional ball tickets may be purchased by the Queen and Royal Court, before other Krewe members. The Queen is given first opportunity. The Queen and/or Royal Court may not give any official parties the night of the Ball or before the announcement of her reign. The Queen shall host a Queen s luncheon/brunch/party for her Royal Court, past Royal Courts, and the Board. The date and time of her choosing prior to the weekend of the Ball. Royal Court is required to attend all organized Krewe functions including; TV interviews, the Ball, the Fleur Fling, Pre-Ball Hospitality Party, and Queen s Reception. The Queen and her Royal Court are encouraged, as Krewe representatives, to attend events and socials including but not limited to; Epiphany, Taste of Mardi Gras, and all other community activities as may be set by the AMGA and Krewe Fleur de Lis. The Queen and her Royal Court are asked to attend all functions wearing her crown or tiaras. The Queen and her Royal Court will participate and ride on the Krewe float for the AMGA parade wearing their crown/tiaras and cream or off-white attire. In the event of the member chosen for Queen cannot fulfill her responsibilities or is unable to participate and must resign during the Mardi Gras season, her membership will be reviewed by the Board and may possibly result in termination based on the reason for resignation. In the event of resignation of the current Queen, the replacement Queen will be chosen from the current Princesses. There will then be a drawing from other candidates to replace the vacancy. If other candidates are not available, Krewe members will be asked to volunteer. Crowns/tiaras and any other Krewe owned items must be returned to the Krewe within one week following the parade. Court members who do not return items or return items in any condition other than how they were received may be charged for said items. Practice before Ball must be attended by all Royal Court members and escorts. This will be time for practice and pictures. The previous Queen will assist the Court. Queen Fleur de Lis The Queen is responsible for representing Krewe Fleur de Lis during her reign. The Queen is required to learn the Krewe Toast to recite at all organized Krewe functions and must make a toast and officially begin the festivities at the Ball. The Queen will need to host a meeting with her Royal Court to discuss and coordinate details within 30 days following the Royal Court announcement.

14 The Queen will don a crown, scepter, and mantel during the Queen s Reception and her presentation at Krewe Ball. The Queen must receive guests for 30 minutes at the Queen s Throne following her Ball presentation. The Queen will receive two (2) guest tickets for the Ball. The Queen will be allowed to purchase additional guest tickets as a cost; she will be given the first opportunity to purchase additional tickets. Attire for Royal Court will be at her discretion with needed approval of the Board. The Queen will not be eligible to serve on the Royal Court until three (3) years after her reign. The Queen will assist the following Royal Queen and Court at their Ball and practice. She will also be responsible for the next Queen s reception. Article VIII Parades Krewe Fleur de Lis will participate in AMGA parades. KFDL may participate in other mardi gras parades if member participation allows and it does not interfere with AMGA parades. Guidelines for other parades will be set by KFDL board as needed. Children s Parade The Krewe float entrance in the children s parade will only be allowed when a minimum of twenty (20) children float riders. Children and Grandchildren of Krewe members are eligible to ride in the parade. A child must be five (5) years of age by the day of the parade and no more than eighteen (18) years of age. Adults may ride with the rules set by AMGA. Five (5) to ten (10) years olds must be accompanied by a parent/adult. Parade Captain and Board reserve the right to check proof of age for float riders. A slot fee will be charged for all riders. Fees will be determined by the Board for each child and adult. Fees will be assessed based on parade costs. All entrance fees set by AMGA will be paid by the Krewe (not personally). T-shirts or costumes will be determined by the Parade Captain and Board. In the event slots for the float riders are not full, the opportunity to ride on the float will be opened to Krewe members family and possibly friends. Alternate parade riders will also be required to pay the slot fee set by Krewe and wear appropriate attire. Parade riders must meet the minimum required throws, i.e. beads, cups, doubloons, candy, moon pies, and stuff animals. Throw requirements are to be set by AMGA. Failure to meet the requirements will result in a parade rider s forfeit of his/her parade slot and all monies on the day of the parade. In the event the Children's Parade is cancelled by AMGA, all money for float slots will be transferred to the following year. No refunds will be given. AMGA Parade (Krewe Adult) All entrance fees will be paid to AMGA by the Krewe. All float riders must pay the Krewe the designated slot fee set by the Krewe and Board. All float riders must wear masks and costumes selected by the Krewe. Each individual Float rider must provide the minimum amount of throws within the AMGA guidelines. Riders are required to purchase one (1) gross of Krewe cups.

15 In the event float rider slots are not filled the opportunity to ride will be open to Krewe members spouses/escorts followed by family. Royal Court spouses will be given first opportunity. Spouses/escorts must pay designated slot fees, wear chosen costumes and masks, purchase Krewe cups and provide throws in accordance with AMGA guidelines. Queen Fleur de Lis and her Royal Court are required to participate in the AMGA parade. Royal Court will wear cream colored attire (not costumes); they will also wear crown/tiaras. If financially feasible the Krewe will eliminate the Court s slot fees. The Royal Court must provide their own throws and purchase Krewe Court cups. All float riders are required to attend the float riders meeting prior to parade. Article IX Dissolution of Krewe and Assets Krewe Fleur de Lis being operated by Krewe members may be dissolved with a 2/3 vote of current Krewe members. A 2/3 Krewe vote will be needed in the decision of selling any major assets such as the Krewe float. The possibility of dissolution will be determined by the Board; based on Krewe membership, outstanding debt, or unseen circumstances. Any holdings and assets may be sold upon dissolution. Any outstanding liabilities will be resolved as first priority. In the event of dissolution any profits received will be distributed to a charity/organization receiving a majority vote. Created 3/2005 Revised 3/2009 Amended 5/2009 Amended 4/2010 Amended 3/2011 Amended 3/2012 Revised 4/2012 Revised 4/2013 Revised 2/2014 Revised 6/2014 Revised 3/2015 Revised 9/2015