CALAIS CITY COUNCIL SEPTEMBER 25, 2014

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1 CALAIS CITY COUNCIL SEPTEMBER 25, 2014 The second regular monthly meeting of the Calais city Council was held this date in the Council Chambers of the Calais City Building at 6:00 p.m. Present was Mayor Moore presiding over Councilors Parks, Howard, Rogers, Mingo, and Dwelley. On a motion by Councilor Parks and a second by Councilor Mingo, it was unanimously voted to approve the following consent agenda: Attendance Consent Agenda A. Previous Minutes B. Treasurer s Warrants City through September 24, 2014 $430, C. Treasurer s Warrants School through September 24, 2014 $374, D. Treasurer s Warrants Water through September 24, 2014 $ 216, E. Calais Lioness Club Annual Christmas Parade- December 5, 2014 The Mayor then called for a public hearing on the adoption of the following Consumer Fireworks Ordinance: Consumer Fireworks Ordinance INSERT FIREWORKS ORDINANCE It was moved by Councilor Rogers and seconded by Councilor Mingo to adopt this ordinance. Voting in favor of this motion were Councilors Parks, Rogers, Mingo, and Dwelley. Councilor Howard was opposed. Motion carried. The Mayor then called for a Public Hearing to consider putting Charter Amendments to before the voters at a referendum to be held November 4 th. Charter Amendments There being no public concern voiced, it was moved by Councilor Mingo, seconded by Councilor Dwelley, and unanimously voted to put Question 1, which states Section 2.15 of existing Charter is repealed before the voters.

2 It was moved by Councilor Parks, seconded by Councilor Mingo, and unanimously voted to put Question 2, which states The sixth sentence of Section 2.13 is repealed and in its place, the following is adopted: Every emergency ordinance, except one authorizing the issuance of emergency notes, shall automatically stand repealed as of the 91 st day following the date on which it was adopted, but this shall not prevent re-enactment of the ordinance in the manner specified in this section if the emergency still exists before the voters. It was moved by Councilor Mingo, seconded by Councilor Dwelley, and unanimously voted to put Question 3, which states The following sentence is added to Section 5.13: This section shall not apply to refinancing of bonds currently in force at an interest rate lower than that currently being paid or to a refinance of such bonds that changes the period of repayment so long as the total amount of interest to be repaid during the life of the bond is not increased before the voters. Mingo, it was unanimously voted to put Question 4, which states the following sentence is added after the 3 rd sentence in Section 2.10 (a) : Notification of special meetings may be made by . In the event that any Councilor wishes to not be so notified, her or she may notify the Clerk of that preference before the voters. On a motion by Councilor Parks and a second by Councilor Dwelley it was unanimously voted to put Question 5, which states the term (he) as used throughout the City Charter is amended so that in each instance it shall now read (him or her) before the voters. On a motion by Councilor Rogers and a second by Councilor Parks, it was unanimously voted to put Question 6, which states the word (entitled) in Section 2.03 is removed and the word (required) inserted in its place before the voters. It was moved by Councilor Parks and seconded by Councilor Mingo to put Question 7, which states the 3 rd sentence of section 2.03 is amended to read as follows: The Mayor shall serve a term of 3 years or until a new Mayor is elected and qualified at the next annual organizational meeting. This amendment shall take affect for the Mayoral term commencing at the election in November,

3 2016 to the voters. Voting in favor of this motion were Councilors parks, Rogers, Mingo, and Dwelley. Councilor Howard was opposed. Motion carried. It was moved by Councilor Rogers and seconded by Councilor Mingo to put Question 8, which states the following section is added to Section 2.06 as Sub-section (g): The City Manager or other hiring authority shall not fill a vacancy of any position which is considered (full-time) or which carries benefits in addition to the payment of a salary unless the Council shall be notified of the intent to fill such position and shall approve such hiring. All such employees who are recommended for hiring shall be appointed subject to approval by the Council at its next meeting to the voters. Voting in favor of this motion were Councilors Parks, Howard, Rogers, and Mingo. Councilor Dwelley and Mayor Moore were opposed, motion carried. Mingo, it was unanimously voted that all Charter Amendment will become effective July 1, The City Manager then gave his report. He asked that the Council consider suspending the Council Rules in order to add the following new business items to the agenda: City Manager s Report D. Economic Development Loan Application Waiver Request E. Calais Fire Assn. request to hold Hayrides on Waterfront Walkway. F. Calais Library Annual Halloween Parade. parks, it was unanimously voted to suspend the Council Rules in order to add these items. Suspend Rules The Manager also reported that the cost of the demolition of the 32 North Street Building is higher than expected due to more Asbestos removal. The following Council committee reports were submitted: Council Committee Reports 1. Finance Committee no report

4 2. Property Committee no report 3. Public Safety Committee met prior to the Council Meeting on one-way section of Monroe Street, Police Dept Lobby Hours, and stop sign at Lincoln and Calais Ave. 4. Public Works Committee met prior to Council meeting to discuss Devil s Head Maintenance and Plowing Contract Specifications. 5. School Liaison Committee No report 6. Economic/Community Development Committee reported that the Eastern Washington County Development Authority will be meeting on October 8 th at 9:00 am The next item of business was the CDRC Report. Joan perry reported on the following: CDRC Report --"Get mugged downtown" on October 17 th & 18 --Scarecrow Contest the Month of October --Halloween Events on October 25 th in conjunction with Lioness and Fire Assn. --meet the Candidates night on October 28 th at WCCC Mingo it was unanimously voted to authorize the withdrawal of $500 from the Dawson Fund to pay the annual dues to the Maine Downtown Network. It was moved by Councilor Parks, seconded by Councilor Howard and unanimously voted to authorize the withdrawal from CIP Account of up to $2000 for the Public Works Director s Office. Downtown Network Dues Public Works Director s Office This next item was a discussion on filling the Finance Director Position. It was the consensus of the Council that this position must be filled and permission to advertise in the Weekend Bangor Daily News, the MMA Website, and local papers was given. Finance Director Position Rogers, it was unanimously voted to grant a waiver for John Chambers to apply for an EDLF Loan. EDLF Loan Waiver

5 It was moved by Councilor Parks, seconded by Councilor Mingo, and unanimously voted to authorize the Calais Fire Assn to offer Hayrides on the Waterfront Walkway on Saturday, October 25 th. Parks, it was unanimously voted to authorize the Calais Free Library to hold their Annual Halloween Parade on Friday, October 31 st. Parks, it was unanimously voted to suspend the Council Rules in order to add a Legal Issue to the Executive Session. Other items addressed with no Council action being taken at this time, included: --Status of Garfield Street Demolition --Downtown Flowers still looking nice --Downtown Banners stolen Mingo, it was unanimously voted to retire into Executive Session at 6:45 pm for the following: Calais Fire Assn Hayrides Library Halloween Parade Suspend Rules Other items Executive Session A. Personnel Matter pursuant to Title 1 MRSA (a) B. Legal Issue Pursuant to Title 1 MRSA (e) Open Session resumed at 7:12 pm There being no further business to come before the City Council at this time, it was moved by Councilor Rogers, seconded by Councilor Mingo, and unanimously voted to adjourn this meeting at 7:12 p.m. Open Session Adjourn ATTEST: Theresa M. Porter, City Clerk