COURT OFFICE RECORDS RETENTION SCHEDULE. Version 3
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1 COURT OFFICE RECORDS RETENTION SCHEDULE Version 3
2 Office Records Retention Schedule Activity Areas 1. Appointment of 2. Business Continuity 3. Committee of Chairs of HEIs (Non-statutory) 6. (Statutory) 7. \Executive Gift\Interest Register 8. Financial Records 9. Insurance Appeals Dinners
3 Appointment of Appointment of Appointment of Appointment of Business Continuity Committee of Chairs of HEIs Committee of Chairs of HEIs Adverts for Application forms of applications and CVs Handbook General correspondence concerning the appointment of Draft GCU Business Continuity Plan Committee papers incuding Agenda, Minutes and meeting papers Contact details of members of Committee Yearly basis termination of appointment + 5 Immediately after recruitment process Immediately update is completed termination of appointment + 5 Superseded + 5 every 5 termination of appointment + 5 When current version is updated and previous version can be moved Review for shredding Superseded + 1 year Not applicable Life of committee + 5 Forwarded to next Institution Not applicable Superseded Forwarded to next Institution minutes of court annually at end of session Life of Institution papers for court meetings Briefing notes for chair (arrangement for meeting) Agenda for court meetings - Terms of annually at end of session Life of Institution annually at end of session current year + 1 year annually at end of session Life of Institution When superseded Life of Institution
4 - Membership Orders when superseded - Master held with papers Dinners Evaluation of Performance of Handwritten notes from meetings Identification and agreement of Date for Dinner (included in paper - Draft Calendar) When superseded Life of Institution Life of Institution - Duplicate copy As soon as note book is full Current session + 3 N\A Completion of event + 3 copy documentation Dinners Draft Menu N\A Completion of event + 1 year Dinners Invitation list and N\A Completion of event + 1 year draft invitation card Dinners Guests Acceptance cards and list annually after dinner Completion of event + 1 year Archive Dinners Draft Table Plan N\A Completion of event + 1 year Dinners List of Travel and accommodation requirements for guests N\A Completion of event + 1 year (Non-statutory) (Statutory) Handwritten notes from meetings Handwritten notes from meetings As soon as note book is full Current session + 3 As soon as note book is full Current session + 3
5 \Executive Interest\Gift Registers \Executive Interest\Gift Registers Financial Records Register of Interest Forms Written notification to Offfice recording the receipt of gift from a 3rd party in connection with GCU business Expenses When person leaves GCU Termination of appointment + 5 Every 10 termination of appointment + 5 annually (copy doc only) N\A - Photocopy Insurance Insurance Policies Yearly basis Expiry of Policy + 5 Insurance Employers liability annually at end of session Commencement/Renewal of Cetificate policy + 40 Insurance Insurance Claims annually at end of session Settlement of claim + 5 Insurance General internal Every 2 Settlement of claim + 5 correspondence concerning insurance Insurance Insurance Tender documents for insurance Renewal forms for Insurance Memorandum of Agreements Memorandum of s Documentation from\to lawyers regarding Employment Tribunals Every 3 Every year Expiry of Policy + 5 Termination of contract Termination of contract Six months after tribunal Term of contractual relationship + 5 Term of contractual relationship + 5 Superseded + 5 (However if industrial relations then Life of Institution)
6 Invoices from Lawyers for work\advice concerning Employment Tribunal Successful Contract\Tender Documentation for Services annually at end of session Current Financial year + 6 Normally after 6 from date of contract awarded Unsuccessful Contract\Tender documents for legal services After contract is awarded normally every five Award of supply contract + 1 year Annual Review of Services Documentation from\to lawyers regarding advice on Contracts with other organisations relating to academic or commercial activities and other misc queries Membership Stat) - Agenda Purposes Stat) - Agenda Stat) - Agenda Normally after 6 from date of contract awarded Review for storage every 5 Superseded + 5 annually at end of session Life of committee + 5 annually at end of session Life of committee + 5 annually at end of session Life of committee + 5
7 Stat) - Agenda (Stat) - Agenda Agenda Membership Stat) - Papers Purposes Stat) - Papers Stat) - Papers Stat) - Papers (Stat) - Papers Papers Membership Stat) - Minutes Purposes Stat) - Minutes annually at end of session Life of committee + 5 annually at end of session Life of Institution annually at end of session Life of Institution annually at end of session Life of committee + 5 annually at end of session Life of committee + 5 annually at end of session Life of committee + 5 annually at end of session Life of committee + 5 annually at end of session Life of Institution annually at end of session Life of Institution annually at end of session Life of committee + 5 annually at end of session Life of committee + 5
8 Stat) - Minutes Stat) - Minutes (Stat) - Minutes Minutes Membership Stat) - Briefing notes for Chair Purposes Stat) - Briefing Notes for Chair Stat) - Briefing Notes for Chair Stat) - Briefing Notes for Chair (Stat) - Briefing Notes for Chair Briefing Notes for Chair annually at end of session Life of committee + 5 annually at end of session Life of committee + 5 annually at end of session Life of Institution annually at end of session Life of Institution annually at end of session current year + 1 year annually at end of session current year + 1 year annually at end of session current year + 1 year annually at end of session current year + 1 year annually at end of session current year + 1 year annually at end of session current year + 1 year
9 membership Stat) - Terms of When superseded Life of committee + 5 Purpose Stat) - Terms of Stat) - Terms of When superseded Life of committee + 5 When superseded Life of committee + 5 Stat) - Terms of When superseded Life of committee + 5 (Stat) - Terms of Terms of Membership Stat) - Membership Purpose Stat) - Membership When superseded Life of Institution When superseded Life of Institution When superseded Life of committee + 5 When superseded Life of committee + 5 Stat) - Membership When superseded Life of committee + 5
10 committee (Non Stat) - Membership (Stat) - Membership Membership Membership Stat) - Evaluation of Performance When superseded Life of committee + 5 When superseded Life of Institution When superseded Life of Institution Purpose Stat) - Evaluation of Performance Stat) - Evaluation of Performance
11 committee (Non Stat) - Evaluation of Performance (Stat) - Evaluation of Performance Evaluation of Performance Survey of Vice Chancellor's remuneration Final Report from Survey Company The previous year's survey Current tax year + 6 Appeals (Stat) - Auditors Reports (Masters) Minute of Disciplinary Committee annually at end of session Life of Institution annually at end of session Last action on case duplicate copy
12 Appeals Appeals Appeals Letter of appeal from Papers for Appeal Committee including letter to student Briefing notes\agenda setting out allegations Copy of letter to student advising of outcome of Appeal Review of Constitution annually at end of session Last action on case + 5 annually at end of session Last action on case + 5 annually at end of session Last action on case + 5 Current document required to be retained in Office, previous version transferred to Archive Superseded + 5 OR Review for shredding after last action on case + 5 Review for shredding after last action on case + 5 Review for shredding after last action on case + 5 Review of memorandum of agreement Current document required to be retained in Office, previous version transferred to Archive Superseded + 5 OR Review of Financial Agreement Current document required to be retained in Office, previous version transferred to Archive Superseded + 5 OR Financial Memorandum between GCU & Memorandum of Agreement between GCU & Current document required to be retained in Office, previous version transferred to Archive Current document required to be retained in Office, previous version transferred to archive Superseded + 5 OR Superseded + 5 OR
13 Constitution Current document required to be retained in Office, previous version transferred to Archive Superseded + 5 OR
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Effective Date: January 1, 2015 Supersedes: Business dated July 1, 2011 Applies To: Colleges and Systems Office Procedure Responsibility: KCTCS Purchasing Page 1 of 6 Personal Service Contracts Sections:
ACT No. 85/1996 Coll. of 13 th March 1996 on the Legal Profession
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Board of Funeral Service. Functional Analysis & Records Disposition Authority
Board of Funeral Service Functional Analysis & Records Disposition Authority Presented to the State Records Commission January 24, 2002 Table of Contents Functional and Organizational Analysis of the Alabama
Forum of Executive Women (FEW) Board Member Job Descriptions. Updated Table of Contents
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Annex 1: Standard Contractual Clauses (processors)
Annex 1: Standard Contractual Clauses (processors) For the purposes of Article 26(2) of Directive 95/46/EC for the transfer of personal data to processors established in third countries which do not ensure
II) OFFICERS & DIRECTORS
Standing Rules Revised: December 1, 2017 I) The permanent address for the Network will be 6821 Coit Rd., Plano, TX 75024. All Network records will be maintained at this address and Women s Council of REALTORS
Governing Body Terms of Reference
Governing Body The Governing Body is made up of five Committees. Finance Committee Health & Safety Committee Teaching & Learning Committee Disciplinary & Complaints Committee Steering Group Committee This
Law: Impoundment Stolen Vehicle / Unauthorized Seizure
_ Law: Impoundment Stolen Vehicle / Unauthorized Seizure VEHICLE CODE - VEH DIVISION 11. RULES OF THE ROAD [21000-23336] ( Division 11 enacted by Stats. 1959, Ch. 3. ) CHAPTER 12. Public Offenses [23100-23249.50]
PROBUS Club of Port Perry Management Team Job Descriptions & Responsibilities
PRESIDENT Serve as the executive head of the Probus Club Chair General Membership Meetings and Management Team meetings Develop the agenda for these meetings Ensure that all actions of the Management Team