BOARD MEETING AGENDAS

Transcription

1 BOARD MEETING AGENDAS

2 AGENDA BOARD OF WATER COMMISSIONERS REGULAR MEETING OF THURSDAY, NOVEMBER 5, 2015, AT 9:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING 1800 E. WARDLOW ROAD LONG BEACH, CALIFORNIA 1. Pledge of Allegiance 2. Public Comment: GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD. 3. Approval of Minutes October 15, President s Report Frank Martinez, President, Board of Water Commissioners 5. General Manager s Report Christopher J. Garner, General Manager 6. Consent Calendar: a. Approval of Transfer of Funds by Journal Entry Dated November 5, 2015 b Approve Retirement Order No for items that were replaced in relation to the Sewer Main Replacement program during FY2015. It is recommended that the Board approve retirement of these items, and that they be removed from the Department s records. These items will not be sold at auction. 7. Authorize the General Manager to execute the First Amendment to the 2009 Amended and Restated Operating Agreement with the Water Replenishment District of Southern California (WRD) for the Leo J. Vander Lans Water Treatment Facility B. Anatole Falagan, Assistant General Manager 8. Information Item regarding Proposed Water Conservation Project: Water Efficiency Outreach, Engagement, and Analytics Solution of Single Family Water Accounts Matthew P. Lyons, Director of Planning and Conservation 9. Overview of Long Beach Water Department Property Management Ken Bott, Administrative Officer 10. Water Supply Update B. Anatole Falagan, Assistant General Manager

3 November 5, 2015 Page Legislative/Public Affairs Issues Kaylee Weatherly, Assistant to the General Manager 12. New Business 13. Adjournment to the next Regular Meeting, Thursday, November 19, 2015, at 9:00 a.m. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA. Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA

4 November 5, 2015 Page 3 If language interpretation for non-english speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión de Estatutos. If language translation of the Commission agenda and minutes for non-english speaking persons is desired please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Commission meeting. Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión.

5 MINUTES REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA OCTOBER 15, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on October 15, The meeting was called to order at 9:00 a.m. by President Martinez. PRESENT: Frank Martinez Commissioner Arthur Levine Commissioner Robert Shannon Commissioner Gloria Cordero Commissioner Harry Saltzgaver Commissioner Richard Anthony Deputy City Attorney Christopher J. Garner General Manager Sandra L. Fox Secretary to the Board of Water Commissioners B. Anatole Falagan Assistant General Manager Paul T. Fujita Director of Finance Tai Tseng Director of Operations Matthew P. Lyons Director, Planning & Conservation Eric Leung Director of Engineering Robert Verceles Division Engineer Abelardo Rendon Division Engineer Jennifer Rojas Sewer Superintendent Robert Katzenberger Water Superintendent Dynna Long Office Administrator Dean Wang Conservation Specialist Michael Mori Conservation Intern Evana Gendron Business Systems Specialist IV Greg Sorensen Administrative Analyst III Rachel Davis Administrative Analyst II Chris Miller Long Beach Student Dale Pennington UtiliWorks Managing Director ABSENT: Kaylee Weatherly Assistant to the General Manager 1. PLEDGE OF ALLEGIANCE Harry Saltzgaver led the Board and audience in the Pledge of Allegiance. 2. PUBLIC COMMENT President Martinez opened the public comment period.

6 Board of Water Commissioners October 15, 2015 Page 2 As there were no requests to address the Board on non-agenda items, the public comment period was closed. 3. APPROVAL OF MINUTES OCTOBER 1, 2015 President Martinez announced agenda item 3. Commissioner Levine made a motion to approve the minutes of October 1, Commissioner Shannon seconded the motion. President Martinez called for any questions, comments or corrections regarding the minutes. Hearing none he called for the vote. The motion carried unanimously. 4. REVIEW BOARD MEETING SCHEDULE FOR NOVEMBER 2015 Frank Martinez, President, Board of Water Commissioners President Martinez noted the Board meetings in November were scheduled for the regularly scheduled 1 st and 3 rd Thursdays of the month. He noted he would be out of the country and absent on November 19, He advised that Commissioner Cordero would also be out of the country and absent on November 19, Commissioner Shannon noted he would be absent on November 5, PRESIDENT S REPORT Frank Martinez, President, Board of Water Commissioners President Martinez advised that there was a copy of the Metropolitan Water District Board minutes from their September 22, 2015 Board meeting in their cubby folders. He also advised that in their cubby folders there was a Los Angeles Times article reporting that Governor Brown was considering revisions to Proposition 218. He reported that his fellow colleagues would be joining the General Manager on the Metropolitan Water District State Water Project tour, October 16 17, He noted unfortunately he would not be able to join them due to a family matter. President Martinez reported he had flyers available for those interested in a regional workshop taking place Saturday, October 24, 2015 from 9:00 A.M. 1:00 P.M. in Temecula, CA entitled Water in California Stretching Every Drop. He advised this workshop was sponsored by Well (Water Education for Latino Leaders).

7 Board of Water Commissioners October 15, 2015 Page 3 6. GENERAL MANAGER S REPORT Christopher J. Garner, General Manager INTRODUCTION OF CHRIS MILLER Mr. Garner introduced Mr. Chris Miller, a student he has been mentoring since they met through the City-sponsored program associated with Job Corps. He noted Mr. Miller had graduated, and is interested in utility issues. He noted Mr. Miller had recently attended the Manager s staff meeting, where he provided input on water rates, customer service and pipelines. POSSIBLE CHANGES TO PROPOSITION 218 AS PROPOSED BY GOVERNOR BROWN Mr. Garner noted that Governor Brown s proposed changes to Proposition 218 was his reaction to the San Juan Capistrano court decision regarding their tiered rate structure, which heavily penalized large users of water in that community. He noted it was important to note that the Court made it clear that tiered rates that rose incrementally with water use were allowed under Proposition 218, but noted that San Juan s various tiered rate levels were arbitrary and not calculated upon the actual costs of providing water at the various tiered levels. He mentioned that was an important distinction to be made and understood. He noted it was unclear what specific changes would be sought by the Governor, but he advised that Proposition 218 is a constitutional amendment approved by the voters, so changes would have to take the form of a new ballot measure. CIVIL SERVICE COMMISSION MEETING ON THE ROAD Mr. Garner reported that the Civil Service Commission periodically takes their meetings on the road within the Community. He advised they will be holding their November 4 th, 2015 meeting in the Water Department Board Room. RESPONSE TO GERRIE SCHIPSKE LONG BEACH BUSINESS JOURNAL ARTICLE Mr. Garner advised the Board that the Long Beach Business Journal had printed the Board response in their October 13 26, 2015 publication, in response to Ms. Schipske s article regarding recycled water. He reported that he had had a conversation with the Long Beach Business Journal publisher explaining how he had met with Ms. Schipske explaining the facts regarding recycled water before she had written her article, but that she had not chosen to include all of the talking points in her article which could have caused the reader to come to the wrong conclusion regarding the availability of recycled water. He also reported that he had not received any calls from the public or elected officials regarding the original article.

8 Board of Water Commissioners October 15, 2015 Page 4 Commissioner Saltzgaver reported that before Mr. Garner s tenure the Board had ordered a rate review, and asked for a status report on the requested study. Mr. Falagan responded that staff was currently completing the language for the Request for Proposal to hire a consultant to perform the cost of service study. Commissioner Saltzgaver inquired on the timeline for this action to be completed. Mr. Falagan advised it would depend on the time necessary to complete the RFP; receive responses and review and select a consultant. He advised this would probably take about two months. Mr. Garner explained that this process was not just a review of the LBWD rate process and structure, but will get very in depth as far as cost allocations are concerned, which can take additional time to prepare. President Martinez inquired when the last time a rate study had been prepared. Mr. Falagan advised that a foundational rate study had been completed in Mr. Levine inquired for the record, who had received a copy of the Board s response to Ms. Schipske s article. Mr. Garner advised that a copy of the response had been sent to the Mayor, each Councilmember and their Chiefs of Staff, and the City Manager. 7. LEGISLATIVE/PUBLIC AFFAIRS ISSUES Kaylee Weatherly, Assistant to the General Manager President Martinez noted that Ms. Weatherly was not available to provide a report as she was away attending a quarterly City Legislative briefing. Mr. Garner advised there was nothing of note to report. 8. CONSENT CALENDAR President Martinez announced the Consent Calendar. Commissioner Shannon requested that item 8a. be pulled from the Consent Calendar. Commissioner Cordero requested that item 8c. be pulled from the Consent Calendar. 8d. President Martinez called for a motion to approve Consent Calendar items 8b and

9 Board of Water Commissioners October 15, 2015 Page 5 Commissioner Saltzgaver made a motion to approve Consent Calendar items 8b. and 8d. Commissioner Shannon seconded the motion. President Martinez called for questions or comments from the Board and public on Consent Calendar items 8b. and 8d. Hearing none he called for the vote. The motion carried unanimously. 8b. Approve Retirement Order No for items that were replaced in relation to the Water Main Replacement program as of FY2015. It is recommended that the Board approve retirement of these items, and that they be removed from the Department s records. These items will not be sold at auction. A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. 8d. Adopt Specification WD and authorize the General Manager to execute an Agreement with Plumbers Depot Inc. to furnish, deliver and repair Hydraulic cleaning tools and miscellaneous equipment in an amount not to exceed $120,000 for a period of one year, and the option to renew for two additional one-year periods for an amount not to exceed a 1% increase for the first renewal period and 3% for the second renewal period A communication was presented to the Board from Tai Tseng, which is on file at the Long Beach Water Department. President Martinez called on Commissioner Shannon to comment on Consent Calendar item 8a. Commissioner Shannon requested an explanation regarding the extra $106, allocated for Workers Compensation charges on the Journal Voucher. Mr. Garner provided a description of these charges noting they are a true-up at the end of the fiscal year to recover budgeted costs. Commissioner Shannon requested clarification on how the Workers Compensation allocation takes into account the department s actual experience with Workers Compensation claims. Mr. Fujita provided an explanation. Commissioner Shannon asked how the risk is quantified. Mr. Fujita advised he would have to follow-up with Financial Management to obtain those details.

10 Board of Water Commissioners October 15, 2015 Page 6 Mr. Garner advised that staff would follow-up on this matter, but advised he believed the risk factors were based on the last three years of actual loss experience. Commissioner Shannon advised that there was some concern that some other departments with loss experience, might cause other departments to pay higher costs based on those losses. He requested a follow-up report regarding this matter be provided to the Board for educational purposes. President Martinez asked if there were any other questions regarding Consent Calendar item 8a. Commissioner Levine requested clarification on the process for budgeting for Workers Compensation costs he asked if the Department estimates at the beginning of the fiscal year what the costs would be, and then this adjustment is reality versus the estimate. Mr. Garner advised that the City determines the allocated costs for each department; each month Financial Management charges each department an amount based on actual hours worked, and because of vacancies, etc. that amount may or may not be reached, and at the end of the fiscal year the true up takes place. President Martinez asked if there were any other questions regarding Consent Calendar item 8a. He called for questions or comments from the public. Hearing none he called for a motion for Consent Calendar item 8a. Commissioner Saltzgaver made a motion to approve Consent Calendar item 8a. The motion was seconded by Commissioner Cordero. President Martinez called for the vote. The motion carried unanimously. 8a. Approval of Transfer of Funds by Journal Entry Dated October 15, 2015 A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. President Martinez called for questions regarding Consent Calendar item 8c. Commissioner Cordero advised she had pulled this item because she wanted to compliment staff on the current advertising campaign they had worked with ETA in developing for the Mission H2OLB. She also commented on the past services provided by ETA in relation to the Mission H2OLB, and the Commission s role in continuing to forge relationships with community stakeholders and businesses to advance the campaign s goals and awareness.

11 Board of Water Commissioners October 15, 2015 Page 7 Commissioner Levine advised he and his wife had recently attended a conference in Denver and advised he had taken a few of the Conservyn Meryvn small mascot dolls to share with the conference attendees. He reminded staff that he is still hoping that this mascot may be converted to a book bag/zipper pull to be used in the department s education campaign. Mr. Falagan advised that staff was researching a vendor that might be able to provide this type of product. He also noted that in addition they were looking at additional promotional items as a package to include the Conservyn Mervyn mascot to be used by Discovery Science Center during the educational assemblies. Commissioner Levine made a suggestion that perhaps a Velcro patch/ring could be added to the existing mascot dolls. Commissioner Saltzgaver asked staff what they were doing to be sure they are sending the right conservation message as we move into the months of November and December. He noted he suspected it might be necessary to adjust the message. Mr. Falagan advised that was correct. He noted that Consent Calendar item 8c. was for advertising gap funding, until the review/decision on the Request for Qualifications for Strategic Communication and Graphic Design Consultation Services was completed. He noted this should take place in November at which time the department would contract with the selected firms to continue the conservation campaign, with adjustments to the messaging expected depending on the conditions (possibility of rain; continuation of drought conditions) heading into the winter months. He advised it would be critical for the department to come up with creative content that has the message delivery with the ability to adapt, in anticipation of the extension of the State Water Resources Control Board conservation cuts in February President Martinez called for any other questions or comments regarding item 8c. ETA. Commissioner Levine commented on the total amount of the current contract with President Martinez called for any questions or comments from the public. President Martinez complimented staff on the job they had done on crafting the message that has assured continuing good conservation results from the constituents of the city. President Martinez called for a motion on Consent Calendar item 8c.

12 Board of Water Commissioners October 15, 2015 Page 8 Commissioner Levine made a motion to approve Consent Calendar item 8c. Commissioner Shannon seconded the motion. President Martinez called for the vote. The item carried unanimously. 8c. Authorize the General Manager to issue a Purchase Order with ETA Advertising Inc., for an amount not to exceed $40,000, for continuation of services for LBWD s MissionH2OLB conservation campaign through November 2015 A communication was presented to the Board from B. Anatole Falagan, which is on file at the Long Beach Water Department. 9. Authorization to sponsor the 64 th Assembly District Water Symposium and Jobs Fair, November 14, 2015 Christopher J. Garner, General Manager Mr. Garner provided a briefing on agenda item President Martinez called for any questions or comments regarding agenda item Commissioner Shannon inquired if Assemblymember Gipson represents any portion of Long Beach. Commissioner Saltzgaver advised that he represents a large portion of North Long Beach and a small portion of the Long Beach 8 th council district. Commissioner Shannon inquired if this symposium had existed in the past. Commissioner Saltzgaver responded no. Commissioner Levine requested information on the timeline for the event. Commissioner Saltzgaver provided background information on Assemblymember Gipson s Water Leader s Advisory Group that was organizing the event. He advised it was a regional symposium that would take place from 9:00 A.M. Noon (breakfast and lunch included); he noted the Governor or one of his aides had been invited to attend as the keynote speaker; Speaker-Elect Rendon has also been invited to take part and make comments. He advised there would also be an exhibit hall at the event. Commissioner Levine requested that the Board be kept informed on the Governor s attendance at the upcoming Water Symposium event. Commissioner Shannon inquired about an agenda for the event. Commissioner Saltzgaver advised one would be forthcoming.

13 Board of Water Commissioners October 15, 2015 Page 9 Commissioner Cordero commented on events like this that are reaching out to under-served communities. President Martinez called for any further questions or comments from the Board. Commissioner Saltzgaver made a motion to authorize a sponsorship for the 64 th Assembly District Water Symposium in the amount of $1, President Martinez called for a second. The motion was seconded by Commissioner Cordero. President Martinez called for the vote. The motion carried unanimously. 10. ADOPT SPECIFICATIONS WD AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH SULLY MILLER CONSTRUCTION CO. TO PROVIDE STREET REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $3,000,000 FOR A PERIOD OF ONE YEAR AND TO EXERCISE THE OPTIONS TO RENEW DURING TWO ADDITIONAL ONE- YEAR PERIODS FOR AN AMOUNT NOT TO EXCEED 5% FOR EACH RENEWAL PERIOD Tai Tseng, Director of Operations Mr. Tseng summarized the process for developing bid specifications for street paving repairs based on examples from past historical job files, and anticipated needs for paving projects related to main line construction; repairs to meter boxes or street paving repairs after a main break. He noted the current paving specifications covered 516 different line items. He noted three sample projects are created, and based on line item bid, a sample cost is prepared. He advised the types of jobs are weighted in importance. Note: President Martinez left the meeting at 9:33 a.m. Mr. Tseng advised that renewals of contracts are based on performance and variability in their pricing list. Note: President Martinez returned to the meeting at 9:35 a.m. Mr. Tseng noted that in a normal year, LBWD s costs for paving would be approximately $2,500,000. He noted the extra $500,000 included in the Board letter was for $500,000 to be made available for Long Beach Gas and Oil (LBGO) to use for its street paving projects and repairs at its discretion, so they would piggyback off of the LBWD contract. He advised this is typical for City paving contracts. President Martinez called for a motion for discussion.

14 Board of Water Commissioners October 15, 2015 Page 10 Commissioner Saltzgaver made a motion to Adopt Specifications WD and authorize the General Manager to execute an agreement with Sully Miller Construction Co. to provide street repair services in an amount not to exceed $3,000,000 for a period of one year, and to exercise the options to renew during two additional one-year periods for an amount not to exceed 5% for each renewal period. Commissioner Shannon seconded the motion. President Martinez called for questions or comments. Commissioner Levine commented on the discussion he had had with the General Manager regarding the possibility of a more efficient coordination of street projects. He asked if this contract would assist in that regard. The General Manager said no, not necessarily but noted that a meeting was being set between himself, Tai Tseng, Ara Maloyan, Director of Public Works and his new City Engineer, Sean Crumby to discuss better coordination with Public Works as far as quality of LBWD temporary paving, and the timing of how long temporary patches remain in place. Commissioner Levine asked general questions regarding the renewal process. Mr. Tseng responded. Mr. Anthony also commented on the renewal process. Commissioner Saltzgaver asked if the paving contract being considered included jobs that are contracted out. Mr. Tseng advised no. He noted that with typical CIP projects, the paving is a separate bid component of each project. out. Commissioner Saltzgaver asked how the individual jobs are inspected and paid Mr. Tseng described the process. Commissioner Saltzgaver asked if the individual jobs are inspected. Mr. Tseng advised that all paving tickets require staff to verify the square footage billed for was actually completed. Commissioner Saltzgaver inquired if the Long Beach Water Department had hot patch equipment in the maintenance yard to take care of small paving jobs.

15 Board of Water Commissioners October 15, 2015 Page 11 Mr. Tseng responded no. He advised that for these types of jobs LBWD uses cold patching. He advised that to improve this type of patching the department had purchased several small steamrollers to better compact the cold patches. Mr. Tseng advised that the department had not chosen to renew the current paving contract with Hardy & Harper because the vendor had been very slow in responding, and staff did not like their performance. President Martinez inquired if there were any further questions regarding agenda item 10. Mr. Shannon asked for clarification on who Gas & Oil uses as their paving contractor. Mr. Tseng advised they use Excel Paving through the city paving contract. There was general discussion regarding paving projects throughout the city and how larger projects are bid a bit differently such as large Public Works projects. Mr. Garner explained the reasoning behind including Gas & Oil paving in the Water Department contract since their projects are usually smaller and more similar to Water paving projects than the large paving projects. Commissioner Shannon requested that staff return to the Board with an update on the paving contract in a time determined to be appropriate 9 months or whenever. Mr. Garner advised staff would provide this report. Mr. Garner commented on periodic requests made by Councilmembers asking for curb to curb paving when pipeline work involving trench/boring projects have taken place. He advised this would be a very expensive process with all of the pipeline projects needed to be handled by the Water Department. Commissioner Saltzgaver advised that was why he had inquired about the CIP projects paving jobs; noting that it might be a good idea to take a look at those projects regarding paving. President Martinez called for additional questions or comments from the Board. He called for public comment or questions on agenda item 10. Hearing none. He called for the vote. The motion carried unanimously.

16 Board of Water Commissioners October 15, 2015 Page AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH UTILIWORKS CONSULTING, LLC., TO CONDUCT AN AMI/MDM ASSESSMENT AND STRATEGIC ROADMAP, IN AN AMOUNT NOT-TO- EXCEED $145,000 B. Anatole Falagan, Assistant General Manager Mr. Falagan introduced Mr. Dale Pennington, Managing Director of UtiliWorks Consulting, Inc. He noted that he and Mr. Pennington would be providing information regarding the proposed AMI/MDM study. Mr. Pennington summarized the work already done by UtiliWorks with the Gas Department. He noted the value of the assessment effort to a utility. He noted extensive list of clients UtiliWorks has in the California municipal water industry. He provided a brief overview of the basics of the AMI/MDM Assessment process. Mr. Falagan provided an overview of the scope of work that would comprise UtiliWorks efforts under the contract, and noted the value of the information that would be obtained as a result. Commissioner Shannon made a motion to authorize the General Manager to execute an Agreement with UtiliWorks Consulting, LLC., to conduct an AMI/MDM Assessment and Strategic Roadmap, in an amount not-to-exceed $145,000. Commissioner Saltzgaver seconded the motion. President Martinez called for questions or comments regarding agenda item 11. Commissioner Levine inquired if the current supply of Smart Meters that LBWD has deployed were purchased from this company. Mr. Garner advised no, they were not. Mr. Garner clarified the difference between the current Smart Meters and the ones utilized by UtiliWorks. He noted the current Smart Meters do not talk with the Utility Billing Service. He noted Utiliworks meters avoid the use of manual meter reading. Commissioner Levine commented on the technology of the UtiliWorks meters to provide information regarding pipeline integrity. Mr. Pennington described the use of tool kits deployed in the field that can use acoustic frequency technology that can indicate that there may be a break or a crack in a pipeline that can then be further investigated and repairs/replacements can be made. He noted these tool kits can be moved throughout the system to areas that may require investigation.

17 Board of Water Commissioners October 15, 2015 Page 13 There was discussion regarding what information the study would provide to assist the Board in making a final decision regarding investment in this type of system. Mr. Garner clarified that this assessment would provide a true business case analysis. Commissioner Levine noted for the record that LBWD has an aggressive pipe replacement program in place, which has led to a large reduction in yearly main breaks. President Martinez called for any other questions or comments from the Board. He then called for public comment. Hearing none, he then called for the vote on the motion. The motion carried unanimously. 12. REPORT OF THE METROPOLITAN WATER DISTRICT (MWD) BOARD MEETING ON OCTOBER 13, 2015 Christopher J. Garner, General Manager Mr. Garner advised he had nothing of significance to report. Commissioner Shannon commented on the incomplete set of September 22, 2015 MWD Board minutes that were in his cubby. It was determined that during printing of those minutes that a collating error had occurred. The Board Secretary advised the Board she would them a corrected set for their review. 13. NEW BUSINESS President Martinez called for any new business. Commissioner Cordero reported that she along with Chris Garner, Anatole and Kaylee had met with Long Beach Unified School District Superintendent, Chris Steinhauser, to brief him on the LBWD conservation efforts, but more specifically the Discovery Science Center education program. She advised he was very interested and offered some good suggestions. Some of the suggestions were: 1) Include a message on the school website regarding conserving water; 2) Use teachers (as well as retirees) who reside in Long Beach as advocates for the conservation efforts; 3) Opportunity to present before the Board of Education on conservation efforts and the education program; 4) Meet with Principals to educate them on the programs. Mr. Falagan advised it was a very beneficial meeting, and noted he felt this would assist Discovery Science in their efforts to schedule assemblies throughout the district. He noted that Mr. Steinhauser had also mentioned the ability for the program to be offered to additional grades in the district (such as middle school and high school students). He noted staff would be following up on this recommendation.

18 Board of Water Commissioners October 15, 2015 Page 14 He advised that the target was to have the presentation before the School Board scheduled for either November 16 th or 17 th. He advised this presentation would be coordinated with Discovery Science, and staff would seek the Board participation at this event as well. President Martinez noted there were some upcoming school assemblies scheduled to take place. He requested staff to the Board members with these dates and times. Commissioner Shannon inquired about a final agenda and instructions for the upcoming MWD State Water Project tour set for October 16 October 17, The Board Secretary advised she would be sending out the final information later in the day to those set to attend. Commissioner Saltzgaver requested that the President provide at the next Board meeting direction on the Standing Committee structure, and whether these committees would be continued. There was general discussion regarding the Committees. Mr. Anthony advised that an item for discussion could be set on an upcoming agenda. 14. ADJOURNMENT There being no further business to come before the Board, President Martinez adjourned the regular meeting at 10:15 a.m. to the next regular meeting for the Water Commission to be held November 5, 2015, in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California. Attest: Robert E. Shannon, Secretary Frank Martinez, President

19 ITEM 4. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING PRESIDENT S REPORT

20 ITEM 5. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING GENERAL MANAGER S REPORT

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26 ITEM 8. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING INFORMATION ITEM REGARDING PROPOSED WATER CONSERVATION PROJECT: WATER EFFICIENCY OUTREACH, ENGAGEMENT, AND ANALYTICS SOLUTION OF SINGLE FAMILY WATER ACCOUNTS

27 ITEM 9. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING OVERVIEW OF LONG BEACH WATER DEPARTMENT PROPERTY MANAGEMENT

28 ITEM 10. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING WATER SUPPLY UPDATE

29 ITEM 11. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING LEGISLATIVE/PUBLIC AFFAIRS ISSUES

30 AGENDA BOARD OF WATER COMMISSIONERS REGULAR MEETING OF THURSDAY, OCTOBER 15, 2015, AT 9:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING 1800 E. WARDLOW ROAD LONG BEACH, CALIFORNIA 1. Pledge of Allegiance 2. Public Comment: GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD. 3. Approval of Minutes October 1, Review Board Meeting Schedule for November 2015 Frank Martinez, President, Board of Water Commissioners 5. President s Report Frank Martinez, President, Board of Water Commissioners 6. General Manager s Report Christopher J. Garner, General Manager 7. Legislative/Public Affairs Issues Kaylee Weatherly, Assistant to the General Manager 8. Consent Calendar: a. Approval of Transfer of Funds by Journal Entry Dated October 15, 2015 b. Approve Retirement Order No for items that were replaced in relation to the Water Main Replacement program as of FY2015. It is recommended that the Board approve retirement of these items, and that they be removed from the Department s records. These items will not be sold at auction. c. Authorize the General Manager to issue a Purchase Order with ETA Advertising Inc., for an amount not to exceed $40,000, for continuation of services for LBWD s MissionH2OLB conservation campaign through November 2015 d. Adopt Specification WD and authorize the General Manager to execute an Agreement with Plumbers Depot Inc. to furnish, deliver and repair Hydraulic cleaning tools and miscellaneous equipment in an amount not to exceed $120,000 for a period of one year, and the option to renew for two additional one-year periods for an amount not to exceed a 1% increase for the first renewal period and 3% for the second renewal period 9. Authorization to sponsor the 64 th Assembly District Water Symposium and Jobs Fair, November 14, 2015 Christopher J. Garner, General Manager

31 October 15, 2015 Page Adopt Specifications WD and authorize the General Manager to execute an agreement with Sully Miller Construction Co. to provide street repair services in an amount not to exceed $3,000,000 for a period of one year and to exercise the options to renew during two additional one-year periods for an amount not to exceed 5% for each renewal period Tai Tseng, Director of Operations 11. Authorize the General Manager to execute an Agreement with UtiliWorks Consulting, LLC., to conduct an AMI/MDM Assessment and Strategic Roadmap, in an amount not-to-exceed $145,000 B. Anatole Falagan, Assistant General Manager 12. Report of the Metropolitan Water District (MWD) Board Meeting on October 13, 2015 Christopher J. Garner, General Manager 13. New Business 14. Adjournment to the next Regular Meeting of Thursday, November 5, 2015, at 9:00 a.m. in the Board Room. Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA

32 October 15, 2015 Page 3 If language interpretation for non-english speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión de Estatutos. If language translation of the Commission agenda and minutes for non-english speaking persons is desired please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Commission meeting. Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión.

33 MINUTES REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA OCTOBER 1, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on October 1, The meeting was called to order at 9:02 a.m. by President Martinez. PRESENT: Frank Martinez Commissioner Arthur Levine Commissioner Robert Shannon Commissioner Gloria Cordero Commissioner Harry Saltzgaver Commissioner Richard Anthony Deputy City Attorney Christopher J. Garner General Manager Sandra L. Fox Secretary to the Board of Water Commissioners B. Anatole Falagan Assistant General Manager Tai Tseng Director of Operations Matthew P. Lyons Director, Planning & Conservation Eric Leung Director of Engineering Monya Hawkins Manager Information Technology Robert Verceles Division Engineer Abelardo Rendon Division Engineer Robert Katzenberger Water Superintendent Kaylee Weatherly Assistant to the General Manager Dynna Long Office Administrator Ken Bott Administrative Officer Dean Wang Conservation Specialist Krista Reger Conservation Specialist Jenyffer Vasquez Conservation Intern Evana Gendron Business Systems Specialist IV Sean Fitzgerald Discovery Cube Zeshaan Younus Discovery Cube ABSENT: Paul T. Fujita Director of Finance 1. PLEDGE OF ALLEGIANCE Dean Wang led the Board and audience in the Pledge of Allegiance.

34 Board of Water Commissioners October 1, 2015 Page 2 2. PUBLIC COMMENT President Martinez opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed. 3. APPROVAL OF MINUTES AUGUST 20, 2015 SPECIAL BOARD MEETING; AUGUST 21, 2015 SPECIAL MEETING/CLOSED SESSION; SEPTEMBER 3, 2015 SPECIAL MEETING; SEPTEMBER 3, 2015 SPECIAL MEETING/PROPOSITION 218 PUBLIC HEARING AND SEPTEMBER 17, 2015 REGULAR MEETING President Martinez announced agenda item 3. Commissioner Saltzgaver made a motion to approve the minutes of. August 20, 2015 Special Board Meeting; August 21, 2015 Special Meeting/Closed Session; September 3, 2015 Special Meeting; September 3, 2015 Special Meeting/Proposition 218 Public Hearing and September 17, 2015 Regular Meeting. Commissioner Levine seconded the motion. President Martinez called for any questions, comments or corrections regarding the minutes. Hearing none he called for the vote. The motion carried unanimously. 4. PRESIDENT S REPORT Frank Martinez, President, Board of Water Commissioners President Martinez welcomed back Commissioner Cordero. He then reminded the Board they would be following the revised agenda for the meeting, and noted copies of added agenda items 12. and 13. He noted there were three items in their cubby folders: 1) Monthly Prohibited Use of Water Report; 2) Quarterly Change Order Report and, 3) Vendor Payment Report. He advised that Mr. Garner would be reviewing two of those under his General Manager report. President Martinez then thanked his fellow Commissioners, for entrusting him with their confidence and support in leading the Commission through this term, during the historic drought. He thanked outgoing President Harry Saltzgaver, for his dogged leadership, firm guidance, and astute stewardship over the past two terms. He noted during his tenure, the Department continued to be faced with a record drought, the loss of a trailblazing

35 Board of Water Commissioners October 1, 2015 Page 3 General Manager, and the complete turnover of the Commission and most of the City Council. He advised that working closely with the stellar team here at the Department, Commissioner Saltzgaver, and his fellow Commissioners had helped to pass several measures which had helped the City to achieve record conservation results which had contributed to meeting what were once considered impossible goals. He noted Commissioner Saltgaver worked with the Commission to fast-track a process to select the newest General Manager, Chris Garner, from whom we are certain to see amazing results; and lastly he advised, that Commissioner Saltzgaver had fostered an air of collaboration from the Commission and staff, which he feels will allow this Department to become more closely aligned with City Hall, other City departments, and our fellow water agencies. He added, by continuing to expand upon this spirit of collaboration, he plans on focusing his tenure to continue upon this path established by Commissioner Saltzgaver, and noted he can only hope for a fraction of his leadership success. President Martinez thanked him for his continued service to the Commission, the Department, and most importantly, the constituents of the City of Long Beach. President Martinez then read the text of the Board resolution being presented to outgoing President Saltzgaver, and presented him with a ceremonial gavel and sounding block. The Commission then took photos with Commissioner Saltzgaver. 5. GENERAL MANAGER S REPORT Christopher J. Garner, General Manager SEPTEMBER 2015 WATER SALES REVIEW Mr. Garner reviewed the monthly weather summary data for September 2015 noting there had been an inch of rainfall in September 2015, noting this was ten times more than the 10-year baseline. He noted the average daily maximum temperature in September 2015 was 88 degrees which is 3 degrees hotter than the average September during the historic 10-year baseline. He advised that despite the hotter temperatures there was continued success with water conservation in Long Beach. He reviewed the water-use targets, and noted that Long Beach continues to conserve beyond the 2013 demand numbers. Mr. Garner advised that for the month of September the conservation savings was 18.6% compared to August of 2013 which exceeded the State Water Resources Control Board target of 16%.

36 Board of Water Commissioners October 1, 2015 Page 4 ORGANIZATION CHART FOR THE LONG BEACH WATER DEPARTMENT Mr. Garner reported that in response to Commissioner Levin s request at the September 17, 2015 Board meeting, staff had prepared an organizational chart. The chart was distributed to the Board members. MONTHLY PROHIBITED USE OF WATER REPORT Mr. Garner reported that a copy of the PUoW report for September 2015 was in the Board members cubby folders. QUARTERLY CHANGE ORDER REPORT Mr. Garner also advised the Board that in response to an earlier request a copy of the most recent quarterly change order report was also in their cubby folders. He reviewed the report with the Board, and advised if they had any questions regarding the report Mr. Leung was available to respond. President Martinez called for any questions regarding the report. Hearing none, Mr. Garner continued with his report. He commented on the article written by former Councilwoman Gerrie Schipske in the current Long Beach Business Journal regarding lack of reclaimed water being provided to the two cemeteries on Willow Street. He noted he had had a conversation with Ms. Schipske prior to her writing the article advising her that the total annual water bill for both cemeteries was less than $10,000. He reported that he had also told her that if the Water Department were to provide reclaimed water to these two properties, they would possibly save a total of $4,000. He advised the department would have to spend approximately $2.2 million to construct a pipeline to supply reclaimed water to the two cemeteries. He advised that he had also told Ms. Schipske that the department only has a finite amount of recycled water for distribution, so if the department were to supply the two cemeteries that amount of reclaimed water would have to be taken away from other customers; resulting in a zero sum gain. Mr. Garner advised he planned on preparing a response that he would review with the Commission President. He reported this response would then be sent to the Long Beach Business Journal, the Mayor and City Council and the City Manager so they may be aware of the facts behind the issue.

37 Board of Water Commissioners October 1, 2015 Page 5 CITY MEETINGS Mr. Garner reported that he had set up a meeting with the new Human Resources Director who had started with the City a few weeks ago; and also the relatively new Civil Service Director to meet with him and the Water Department Human Resources staff to better understand how the Water Department interacts with the City s Human Resources department and Civil Service, regarding recruitment, hiring, retention and discipline. MANAGEMENT RETREAT Mr. Garner provided a report on the recent City Management Retreat that took place in Palm Springs, CA the weekend of September 25, He noted that thirty-six managers, representing thirteen departments participated. He advised the event is an informal process, in a non-work setting, allowing the employees to get to know each other better. He noted the new City Clerk was in attendance, along with the new Director of the Technology & Innovation Department. He advised that Assistant City Manager, Tom Modica attended and spoke to the group. President Martinez asked if there were any questions regarding the General Manager s report. Commissioner Levine requested clarification from the General Manager on what he had told Ms. Schipske before she had written her article. Mr. Garner responded. Commissioner Saltzgaver noted he had had serious concerns regarding the article and whether or not there should be a response. He advised it did make sense to set the record straight on the matter, and noted he appreciated Mr. Garner s approach. President Martinez again called for any questions or comments. Hearing none he moved onto agenda item CONSENT CALENDAR President Martinez noted there were three items on the consent calendar, and asked if there were any questions or discussion regarding the Consent Calendar items. Commissioner Shannon requested that item 6a. be pulled from the Consent Calendar. Commissioner Levine requested that item 6b. be pulled from the Consent Calendar. President Martinez called for a motion to approve Consent Calendar item 6c.

38 Board of Water Commissioners October 1, 2015 Page 6 Commission Cordero made a motion to approve Consent Calendar item 6c. Commissioner Shannon seconded the motion. President Martinez called for questions or comments on Consent Calendar item 6c. Hearing none he called for the vote. The motion carried unanimously. 6c. Authorize the General Manager to execute a Developer s Agreement with Sares-Regis Group (SRG) Development, L.P. to construct new potable water and reclaimed water Lines for the Lot D Development Project located at 4350, 4600, and 4800 Conant Street A communication was presented to the Board from Eric Leung, which is on file at the Long Beach Water Department. President Martinez called for a staff report on Consent Calendar item 6a. Commissioner Shannon advised a staff report would not be necessary. He commented on item transfer to the City Attorney s office in the amount of $1.93 and item 391. transfer to the City Attorney s office in the amount of $.59 shares of Lehman legal fees. Commissioner Shannon made a motion to approve Consent Calendar item 6a. The motion was seconded by Commissioner Saltzgaver. President Martinez called for Board or public comment, or questions regarding Consent Calendar item 6a. Hearing none he called for the vote. The motion carried unanimously. 6a. Approval of Transfer of Funds by Journal Entry Dated October 1, 2015 A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. President Martinez called on Commissioner Levine to comment on Consent Calendar item 6b. Commissioner Levine advised he was concerned regarding the size of the contract (almost $500,000) being agendized under the Consent Calendar. He called for a staff report on this item. There was general discussion regarding the threshold for items being placed on the Consent Calendar. President Martinez asked the Deputy City Attorney to comment on a threshold for Consent Calendar items.

39 Board of Water Commissioners October 1, 2015 Page 7 Mr. Anthony advised he was not aware of a specific threshold for items to be placed on the Consent Calendar. He checked with the Secretary to the Board, and she advised that past practice had involved a threshold of items over $500,000 that would not appear on the Consent Calendar. Commissioner Saltzgaver advised that he believed that was Commission policy but there was not anything in writing regarding that threshold. He noted it was more an understanding with the General Manager that anything over $500,000 would be a separate item for discussion. Commissioner Shannon advised he tended to agree with Commissioner Levine, and noted that $500,000 was a very high threshold, and that he would be willing to consider something lower. He asked the City Attorney if he recalled what threshold the City Council uses. Mr. Anthony advised he did not recall the threshold amount, and noted that he is not sure that the City Council makes their determination for Consent Calendar items based on dollar amounts. Commissioner Shannon recommended that the threshold for Consent Calendar items be lowered to $250,000. President Martinez concurred with this recommendation. Mr. Anthony advised no formal action needed to be taken as they were not changing something that was formally adopted. Mr. Leung provided a briefing on Consent Calendar item 6b. Commissioner Saltzgaver made a motion to approve Consent Calendar item 6b. The motion was seconded by Commissioner Shannon. President Martinez called for Board or public comment, or questions regarding Consent Calendar item 6b. Hearing none he called for the vote. The motion carried unanimously. 6b. Adopt Specifications WD for the Groundwater Treatment Plant Chemical Tank Replacement Project Phase III (EO-3311) and authorize the General Manager to sign a Construction Contract with Cora Construction, Inc., in the amount of $448, A communication was presented to the Board from Eric Leung, which is on file at the Long Beach Water Department. 7. AUTHORIZATION TO ATTEND THE LONG BEACH AREA CHAMBER OF COMMERCE STATE OF THE COUNTY ADDRESS ON THURSDAY, NOVEMBER 19, 2015, AT THE LONG BEACH CONVENTION CENTER Christopher J. Garner, General Manager Mr. Garner provided a briefing on agenda item 7. He noted he believed this would be Supervisor Knabe s outgoing lunch.

40 Board of Water Commissioners October 1, 2015 Page 8 Commissioner Saltzgaver made a motion to authorize participation in the Long Beach Area Chamber of Commerce State of the County Address on November 19, 2015, and approved the sponsorship of a table for ten in the amount of $1, The motion was seconded by Commissioner Levine. President Martinez called for any questions or comments. Commissioner Shannon inquired if this was consistent with past practice. Commissioner Saltzgaver responded yes. Commissioner Shannon asked if the past sponsorship was in the range of the bronze level. President Martinez responded, yes he believed that was correct. President Martinez called for any other questions or comments. President Martinez called for questions or comments from the public. Hearing none he called for the vote. The motion carried unanimously. 8. AUTHORIZE THE CONTINUED ADMINISTRATION SYNTHETIC TURF PROGRAM Matthew P. Lyons, Director of Planning and Conservation Mr. Lyons summarized the history of the pilot program, noting its creation one year ago, and the need to seek the Board s authorization to continue the program indefinitely. He noted that over the course of the last year the department had received forty-five applications to replace grass lawns; had installed 19,800 square feet of artificial turf, and released about $48,700 in rebates. Mr. Lyons noted the following changes to the program from the pilot program: Synthetic Turf Program authorization is extended indefinitely Board authorizes staff to create rules necessary to administer the Program Rules shall be congruent with the City s Municipal Code Individual applications to the Synthetic Turf Program will no longer require Board approval. However, funding authorization within a fiscal year will not exceed the following limits without additional Board authorization: o Residential properties: no more than 50,000 square feet of synthetic turf approved within a fiscal year without additional Board authorization; and o Public Sector: no more than 200,000 square feet of synthetic turf approved within a fiscal year without additional Board authorization; and o Commercial and Industrial: no more than 100,000 square feet of synthetic turf approved within a fiscal year without additional Board authorization President Martinez called for a motion for discussion.

41 Board of Water Commissioners October 1, 2015 Page 9 Commissioner Shannon made a motion to authorize the continued administration of the Synthetic Turf Program. Commissioner Cordero seconded the motion. President Martinez called for questions or comments. Commissioner Levine inquired about water savings for synthetic turf versus lawn to garden projects. Mr. Lyons noted that every project is different depending on design so that would be difficult to measure. He also noted that synthetic turf needed to be periodically cleaned, which might require use of potable water during the cleaning process. Commissioner Levine requested clarification on the amount of water that would be needed to cool down a synthetic turf soccer field versus turf grass. Mr. Lyons advised that overall a synthetic turf soccer field would use a lot less water than a grass field. Mr. Lyons spoke about the benefit of a synthetic turf soccer field that could be used 24/7, 365 days a year as it would stand up better than a turf field, and could be utilized during rain events. Commissioner Cordero expressed concern that synthetic turf fields might need to be watered during heat events, and noted that most park fields use reclaimed water and wondered about this instance. Mr. Lyons advised that the concern with reclaimed water is when it pools, and he noted this would not be the instance with a synthetic turf field. Mr. Leung noted there was a public health rule that children could not have direct contact with recycled water. He noted that park watering with reclaimed water could only take place during certain hours early in the morning, or late in the evening. Commissioner Saltzgaver commented on the concerns for the pilot program as it related to the quality of the synthetic turf being installed and also regarding the mandated percentage of a front yard that had to contain living plants. He asked if those requirements were now codified. Mr. Lyons advised that per City ordinance 50% of a front yard has to contain living plant materials. He noted this ordinance limits participation for the synthetic turf program. President Martinez called for additional questions or comments. Mr. Shannon advised the General Manager that he would like to see a periodic update regarding this program. He asked Mr. Garner to recommend a timeframe for this report.

42 Board of Water Commissioners October 1, 2015 Page 10 Mr. Garner advised he would recommend that staff prepare a report every six months. Commissioner Saltzgaver advised he would also like to have the Lawn-to- Garden program also included in that report. Mr. Anthony requested clarification on the Board letter. He noted that practically this authorization is to extend the program indefinitely; and noted the Board letter authorized a maximum of $175,000 for the program. It was confirmed that the $175,000 figure is to encompass expenditures per fiscal year indefinitely until the Board directs staff otherwise. Mr. Anthony advised the Board that the action they were being asked to authorize was to authorize the continued administration of the Synthetic Turf Program for a maximum amount of $175,000 per fiscal year. Commissioner Shannon noted that this amount could be changed at any time. Mr. Anthony confirmed that change could occur at any Board meeting when the item had been agendized. President Martinez called for any further questions or comments. He then called for any public comment regarding the agenda item. Hearing none he called for the vote. The motion carried unanimously. 9. LONG BEACH WATER DEPARTMENT EDUCATION PROGRAM UPDATE Kaylee Weatherly, Assistant to the General Manager Ms. Weatherly provided background on the Long Beach Water Department Education Program noting that the Department had partnered with the Discovery Science Foundation to bring water conservation curriculum in the form of assemblies to 4th, 5th and 6th grade students in the Long Beach Unified School District. She noted the goals of the program; a description of the educational requirements and the Department s strategy regarding the educational program. She called on Sean Fitzgerald from Discovery Cube for his report. Mr. Fitzgerald advised the goal of the education program was to provide timely content to make water conservation second nature in our next generation, by teaching students about the relationship between conservation and good stewardship of our state's water resources. He noted the curriculum meets current educational requirements for the respective grade levels. He advised the Water Department's strategy with the education program was that students would learn about water conservation tips in the assemblies and encourage their families to practice these tips together at home. He reported on the number of assemblies that had already been held for 4 th, 5 th, and 6 th graders. He advised the programs are grade specific. He noted the education

43 Board of Water Commissioners October 1, 2015 Page 11 program was keyed to the science content standards for the grade levels. He advised the program for 6 th graders includes a science lab. He noted their program also uses a key-pad system that the students utilize throughout the assembly to answer questions related to the program for the science content or the water awareness messaging. He advised that each student is provided with a take-home booklet specific to each grade which contains Long Beach Water Department water conserving tips and water conservation activities for the students to share with their families. Mr. Fitzgerald reported that so far the program had been provided to ten schools; 1,573 students. He advised that there are another seven schools with about 1,600 students booked for upcoming assemblies in the next few months. He noted that they continue to reach out to other schools before they return in the early part of next year with their next update before the Board. He advised that the program has been well received, and commented on several complimentary letters the department had received from teachers whose classes had participated in the program. President Martinez called for any questions or comments from the Board. Commissioner Levine commented on a supplement that appeared in Sunday s Press Telegram entitled What s Growin On, published by the California Foundation for Agriculture in the Classroom and noted the group would be holding a conference in Long Beach in two weeks. He shared his copy of the publication with the Board and General Manager. Commissioner Levine suggested that Mr. Fitzgerald might want to take a look at the publication to see if it might be integrated in their program. Commissioner Saltzgaver asked staff if they had been approached by this group with any outreach, or a request to make a water presentation in the city. Mr. Garner and Mr. Falagan advised they were unaware of this group, and advised that the Long Beach Water Department had not been contacted by them. Commissioner Saltzgaver inquired how Mr. Fitzgerald s group gets booked into the schools through the principals; district-wide, etc. Mr. Fitzgerald advised that LBWD staff had made the first outreach to the school district, but now his group is working with the individual school administrators to book assemblies. Commissioner Cordero advised it was the intent of the department to schedule a meeting with Chris Steinhauser, LBUSD Superintendent to provide him with an overview

44 Board of Water Commissioners October 1, 2015 Page 12 of what the department is doing with this educational program, and to seek his assistance in including this program in the appropriate schools. Commissioner Cordero asked if Mr. Fitzgerald s group provides teacher training on their program. Mr. Fitzgerald advised that they do not do teacher training, but work to blend their program into the science program already being provided by the individual schools in the classrooms. Commissioner Shannon thanked Mr. Fitzgerald for his program efforts and described his experience when attending a recent assembly to observe the program presentation personally. Mr. Falagan complimented Discovery Science Foundation on their efforts to-date on the program, noting how difficult it was to provide content that was acceptable to schools and at the same time provided students with timely information on water use and water conservation. He noted that an additional insight on the value of Discovery s efforts was the fact that the school feedback provided to LBWD was unsolicited, highlighting the department s name recognition and the program s content. Commissioner Levine inquired if at the end of the assemblies are the students provided with something from Long Beach Water. Mr. Fitzgerald advised the students are given the booklet at the end of the assemblies. Commissioner Levine reminded staff that at one of the Conservation Committee meetings that Commissioner Cordero had suggested providing students with a LBWD mascot or sticker for them to take home at the end of the educational assemblies to share their knowledge of water conservation with their families. President Martinez called for any other comments or questions from the Board or public. President Martinez thanked Kaylee and her staff for assisting the Discovery Cube staff in scheduling the educational assemblies. He thanked and commended Mr. Fitzgerald on an outstanding program. Commissioner Levine requested that the Commissioners be supplied with upcoming dates and times for future assemblies so they might schedule time on their calendars to attend. President Martinez invited the Discovery Cube staff to return at any time to provide updates to the Commission.

45 Board of Water Commissioners October 1, 2015 Page LEGISLATIVE/PUBLIC AFFAIRS ISSUES Kaylee Weatherly, Assistant to the General Manager Ms. Weatherly reported that the California legislature was currently in recess, so there was no activity to report. She noted as the 2016 legislative year ramps up, that she and the General Manager would be identifying organizations to become more involved in to further legislative affairs. On the federal side, Ms. Weatherly provided the Board an update on Senator Feinstein's bill, S She advised it is entitled the California Emergency Drought Relief Act, authored by Senator Feinstein and co-sponsored by Senator Boxer. She advised that S seeks to alleviate the impacts of the drought in California by: (1) directing federal agencies to use their authority and discretion under existing laws and regulations to improve water supply conditions through operational flexibility measures; (2) providing direction and funding for actions to benefit fish and refuges; (3) providing financial assistance for water supply, water conservation, and drought-alleviation projects; and (4) authorizing new programs and creating new financing and funding programs. Altogether, S authorizes over $1.2 billion in appropriations over the next 10 years and directs spending of three times that amount between 2026 and Ms. Weatherly advised the Metropolitan Water District had expressed a support but seek amendments position. Ms. Weatherly distributed a copy of the Metropolitan September 22, 2015 Board letter that included the full position language. She noted that right now, it is unclear whether the bill will secure broad, bipartisan support, but it has been set for a hearing by the Republican Chair of the Senate Energy and Natural Resources Committee on October 8th, and could potentially win broad support there. She advised that staff will continue to monitor the progress of this bill and provide updates to the Board. NOTE: Mr. Anthony, Deputy City Attorney left the meeting at 10:00 A.M. 11. REVIEW OF RESOLUTION WD-1286 A RESOLUTION OF THE BOARD OF WATER COMMISSIONERS OF THE CITY OF LONG BEACH AMENDING AND RESTATING THE WATER CONSERVATION AND WATER SUPPLY SHORTAGE PLAN, AND RESCINDING RESOLUTION NO. WD-1266 Christopher J. Garner, General Manager President Martinez called on Mr. Garner for a staff report. Mr. Garner advised this item had been requested under New Business at the September 17, 2015 Board meeting to be agendized for review. He called on Mr. Lyons to make a presentation. Commissioner Shannon requested to speak before a presentation was made. He advised he wanted to clarify so that there was no misunderstanding as to why he had requested a review of this resolution. He advised it was not his intention to get into the mechanics of the emergency resolution, such as watering twice a week, etc. He noted his

46 Board of Water Commissioners October 1, 2015 Page 14 purpose at this point was to solely correct (what he believes) the proper authority of the Commission vis-à-vis the General Manager. He noted at other times the Board might want to revisit other portions of the resolution, but advised his intent at this time was the resolution wording related to the Board and General Manager. Commissioner Shannon then advised he would provide his suggested changes and noted that the Board had the option to either approve or not approve those changes at a future meeting after the City Attorney had revised the Resolution Amending and Restating the Water Conservation and Water Supply Shortage Plan. He noted no action would be taken on this item at today s meeting. He advised his purpose was to suggest changes to the Resolution for discussion, and then possible approval or disapproval at a later meeting. Commissioner Shannon then proceeded to suggest the following changes: Page 4 under Section 4B., line 4 (which currently reads: Irrigating landscape with potable water at any time other than such hours as determined by the General Manager ). He proposed that it be changed to read: as determined by the Board upon the recommendation of the General Manager. Commissioner Shannon then noted that the following changes would be very similar. Commissioner Shannon then proceeded to suggest the next change: Page 4, under Section 4C., line 15, change to as determined by the Board upon the recommendation of the General Manager. Commissioner Shannon suggested the next change: Page 4, under Section 4D., line 18, change to read as determined by the Board upon the recommendation of the General Manager. Commissioner Shannon suggested the next change: Page 5, under Section 4G., line 5, change to read as determined by the Board upon the recommendation of the General Manager. Commissioner Shannon suggested the next change: Page 8, under Section 10. line 17, (which currently reads: When the General Manager determines he proposed changing it to read: When the Board determines that a sudden event has, or threatens to, significantly diminish the reliability or quality of the City s water supply, then... change to read the Board upon recommendation of the General Manager may declare a Catastrophic Water Supply Shortage... Commissioner Shannon went on to suggest a change on Page 8, under Section 10, lines 20 and 21, he suggested eliminating, in the General Manager s professional judgment.

47 Board of Water Commissioners October 1, 2015 Page 15 President Martinez, suggested adding the following change on Page 5, under Section N., line 26, change to read, as determined by the Board upon the recommendation of the General Manager President Martinez then asked if there were any questions or comments. Commissioner Levine advised he had a question for counsel. But noting that the City Attorney had left the meeting he questioned the usage of the word determined in each of the instances; he asked did the Board want to use the word resolve instead, to make the language stronger. Commissioner Shannon responded by saying this only clarifies the authority of the Board, noting that it is contemplated that the General Manager would be bringing these types of matters to the Board before they are finalized; and that these items actually need to be voted on by the Board. Commissioner Levine asked if the word determined embraced the concept of voting. Commissioner Shannon replied yes. Commissioner Saltzgaver asked staff if the proposed change in language, as determined by the Board, in anyway slowed down the process of the day-to-day operations, and would become an issue. Mr. Garner responded he did not see that this would impact day-to-day operations. He did note that he had a concern with the changes to Section 10, page 8, line 17. He advised he would not want the proposed revised language to prevent staff from taking immediate steps to protect the reliability and quality of the City s water supply. Commissioner Shannon responded that that was a good point. Mr. Garner commented further by noting that declaring an emergency would certainly be in the Board s purview, but the immediate actions that might need to be undertaken during a catastrophic event needs to remain with the staff because that would need to be done immediately just by the nature of the event. President Martinez advised he concurred with Mr. Garner s comments. President Martinez called for additional questions or comments. Commissioner Shannon advised his suggestion would be to leave Section 10. on page 8 alone, and not revise as previously mentioned. Commissioner Saltzgaver made a motion to direct the City Attorney to draft a revised resolution for the Board s consideration consistent with the previously mentioned revisions. Commissioner Shannon seconded the motion.

48 Board of Water Commissioners October 1, 2015 Page 16 President Martinez called for any further comments, or public comment. Hearing none he called for the vote. The motion carried unanimously. 12. AUTHORIZE APPOINTMENT OF CHRISTOPHER J. GARNER AS MEMBER, AND K. ERIC LEUNG AS ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT AUTHORITY BY ADOPTING RESOLUTION WD-1345 K. Eric Leung, Director of Engineering President Martinez introduced agenda item 12. Commissioner Shannon made a motion to authorize appointment of Christopher J. Garner as Member, and K. Eric Leung as Alternate Member to the Governing Board of the Los Angeles Gateway Region Integrated Regional Water Management Authority by adopting Resolution WD Commissioner Cordero seconded the motion. Mr. Leung provided background information regarding the Los Angeles Gateway Region Integrated Regional Water Management Authority. He noted that the Long Beach Water Department was a founding member of the group, so was entitled to have a Member and Alternate Member serve on the Gateway Board. He advised the retirement of Mr. Wattier initiated this change. President Martinez called for questions or comments from the Board or public. Hearing none he called for a Roll Call vote. A Roll Call vote was taken as follows: AYES: COMMISSIONERS: ART LEVINE; ROBERT SHANNON GLORIA CORDERO; HARRY SALTZGAVER; FRANK MARTINEZ NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: NONE ABSTAIN: COMMISSIONERS: NONE The motion carried unanimously.

49 Board of Water Commissioners October 1, 2015 Page APPROVE LONG BEACH WATER DEPARTMENT REPLACEMENT APPOINTMENT TO THE CENTRAL BASIN WATER RIGHTS PANEL B. Anatole Falagan, Assistant General Manager Mr. Falagan provided a briefing on the Water Rights Panel. He noted as part of the final judgment amendments that were finalized in December 2013, there was a call for establishment of a Water Rights Panel who would work with the Central Basin Watermaster, who is now the Water Replenishment District, to administer any action necessary for violations of the revised judgment amendments. He noted the Water Rights Panel is a seven member Board that has a rotating seat for the Large Pumper Group in the Central Basin. The Long Beach Water Department was voted to fill the four year term on the panel. He noted the former General Manager had served as the representative from the Long Beach Water Department. He advised the action before the Board was to replace former General Manager, Kevin Wattier with Chris Garner to be appointed as the primary member on the Board with Mr. Falagan to continue to serve as the alternate on the Board. Commissioner Saltzgaver made a motion to approve Christopher Garner as the Long Beach Water Department replacement member to the Central Basin Water Rights Panel. Commissioner Shannon seconded the motion. President Martinez called for questions or comments from the Board or public. Hearing none he called for the vote. The motion carried unanimously. 14. REPORT OF THE METROPOLITAN WATER DISTRICT (MWD) BOARD MEETING ON SEPTEMBER 22, 2015 Christopher J. Garner, General Manager Mr. Garner reported to the Board that he had attended the MWD Board meeting to get a feel for what takes place at this type of meeting. He noted that most of the actual business of the Board appears to take place at the Committee levels which actually meet the day before the MWD Board meetings. Mr. Garner advised the Board that the MWD Board had authorized an increase for legal services in connection with the lawsuits entitled San Diego County Water Authority v. Metropolitan Water District of Southern California, et al., San Francisco County Superior Court Case Nos. CPF , CPF , and CPF Commissioner Saltzgaver asked what the operational agreement mentioned in Agenda item 8-1 was about. Mr. Garner advised he was not familiar with this agreement. Commissioner Shannon commented on the ongoing litigation between MWD and the San Diego County Water Authority. He advised he felt that it would be of some

50 Board of Water Commissioners October 1, 2015 Page 18 value, to have someone purporting to be an expert (not someone from the Metropolitan Water District) to brief the Board on the litigation what it consists of essentially; and informally where they believe it will be going. He advised he believed this could be encompassed in a closed session since LBWD is a party to the lawsuit. He also commented on the level of money that is being spent on this ongoing litigation. Mr. Shannon formally requested that the City Attorney come up with some type of suggestion on how to educate the Board on the guts of the lawsuit and report back to the Board. President Martinez called for any other questions or comments on the MWD report. Hearing none he moved on to new business. 15. NEW BUSINESS President Martinez called for any new business. Commissioner Saltzgaver reminded the Board that he had been representing the department at various water committee meetings being held by the 64 th Assemblymember Gipson. He advised they are moving forward on holding a Regional Symposium regarding Water and Water Supplies. He advised the event would be held on November 14, 2015 from 9:00 A.M. Noon, at California State Dominguez Hills. He noted they were trying to get the Governor to attend, but he advised perhaps Assemblymember Anthony Rendon would be able to attend. He noted he would be attending a meeting on October 2, 2015 to formalize the event agenda, and advised in the future there would probably be a request for the Long Beach Water Department to provide a sponsorship for the event. Commissioner Saltzgaver thanked the Board for the ceremonial gavel they had presented to him. Mr. Shannon advised that he had spoken with Mr. Garner and several of his fellow Commissioners regarding holding more informal interaction between the Board and staff. He suggested to the General Manager that he formulize some type of process where before the Board meetings on Thursdays that the Board invites the members of staff who attend Board meetings to meet with the Board informally (and in keeping with the Brown Act) for interaction over donuts, miscellaneous snacks and coffee, and suggested this type of event be held in the Board conference room. President Martinez concurred on this recommendation. Commissioner Levine also concurred, noting that the opportunity to interact with staff is one that should be expanded. He noted his and Commissioner Cordero s recent half-day LBWD tour and briefing with staff had been very educational.

51 Board of Water Commissioners October 1, 2015 Page 19 Commissioner Cordero advised this models what the City does before City Council meetings; and noted this works very well. President Martinez noted this was a point that he and the General Manager had previously discussed; in finding ways to expand staff and Commission interaction similar to the reception held in September to introduce the new General Manger to staff. President Martinez invited staff to make suggestions or ideas regarding interaction with the Commission. President Martinez advised that he had met with the General Manager to discuss the Commission Committees. President Martinez announced the 5 th Annual Innovation Challenge taking place at California State University Long Beach. He noted there is a $50,000 prize awarded. He advised that Boeing is the main sponsor for the event. He further advised he was not advocating that the Board make a contribution, but he advised the organizers are always looking for mentors for the students who come up with amazing inventions who participate in this event. He advised he has been a mentor to two of the five teams who have won in the past. 16. ADJOURNMENT There being no further business to come before the Board, President Martinez adjourned the regular meeting at 10:28 a.m. to the next regular meeting for the Water Commission to be held October 15, 2015, in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California. Attest: Robert E. Shannon, Secretary Frank Martinez, President

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74 REVISED AGENDA BOARD OF WATER COMMISSIONERS REGULAR MEETING OF THURSDAY, OCTOBER 1, 2015, AT 9:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING 1800 E. WARDLOW ROAD LONG BEACH, CALIFORNIA 1. Pledge of Allegiance 2. Public Comment: GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD. 3. Approval of Minutes August 20, 2015 Special Board Meeting; August 21, 2015 Special Meeting/Closed Session; September 3, 2015 Special Meeting; September 3, 2015 Special Meeting/Proposition 218 Public Hearing and September 17, 2015 Regular Meeting 4. President s Report Frank Martinez, President, Board of Water Commissioners 5. General Manager s Report Christopher J. Garner, General Manager 6. Consent Calendar: a. Approval of Transfer of Funds by Journal Entry Dated October 1, 2015 b. Adopt Specifications WD for the Groundwater Treatment Plant Chemical Tank Replacement Project Phase III (EO-3311) and authorize the General Manager to sign a Construction Contract with Cora Construction, Inc., in the amount of $448, c. Authorize the General Manager to execute a Developer s Agreement with Sares-Regis Group (SRG) Development, L.P. to construct new potable water and reclaimed water Lines for the Lot D Development Project located at 4350, 4600, and 4800 Conant Street 7. Authorization to attend the Long Beach Area Chamber of Commerce State of the County Address on Thursday, November 19, 2015, at the Long Beach Convention Center Christopher J. Garner, General Manager 8. Authorize the continued administration Synthetic Turf Program Matthew P. Lyons, Director of Planning and Conservation

75 October 1, 2015 Page 2 9. Long Beach Water Department Education Program Update Kaylee Weatherly, Assistant to the General Manager 10. Legislative/Public Affairs Issues Kaylee Weatherly, Assistant to the General Manager 11. Review of Resolution WD-1286 A Resolution of the Board of Water Commissioners of the City of Long Beach amending and restating the Water Conservation and Water Supply Shortage Plan, and rescinding Resolution No. WD Christopher J. Garner, General Manager 12. Authorize Appointment of Christopher J. Garner as Member, and K. Eric Leung as Alternate Member to the Governing Board of the Los Angeles Gateway Region Integrated Regional Water Management Authority by adopting Resolution WD K. Eric Leung, Director of Engineering 13. Approve Long Beach Water Department replacement appointment to the Central Basin Water Rights Panel B. Anatole Falagan, Assistant General Manager 14. Report of the Metropolitan Water District (MWD) Board Meeting on September 22, 2015 Christopher J. Garner, General Manager 15. New Business 16. Adjournment to the next Regular Meeting, Thursday, October 15, 2015, at 9:00 a.m. in the Board Room at 1800 E. Wardlow Road, Long Beach, CA. Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA

76 October 1, 2015 Page 3 If language interpretation for non-english speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión de Estatutos. If language translation of the Commission agenda and minutes for non-english speaking persons is desired please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Commission meeting. Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión.

77 MINUTES SPECIAL MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA AUGUST 20, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on August 20, The meeting was called to order at 1:00 P.m. by President Saltzgaver. PRESENT: Harry Saltzgaver Commissioner Frank Martinez Commissioner Arthur Levine Commissioner Robert Shannon Commissioner Gloria Cordero Commissioner Richard Anthony Deputy City Attorney Kevin L. Wattier General Manager Sandra L. Fox Secretary to the Board of Water Commissioners B. Anatole Falagan Assistant General Manager Tai Tseng Director of Operations Matthew P. Lyons Director, Planning & Conservation Eric Leung Director of Engineering Robert Verceles Division Engineer Abelardo Rendon Division Engineer Robert Katzenberger Water Superintendent Kaylee Weatherly Assistant to the General Manager Dynna Long Office Administrator Greg Sorensen Administrative Analyst III Dean Wang Water Conservation Specialist Krista Reger Water Conservation Specialist Abraham Burciaga Conservation Intern Jenyffer Vasquez Conservation Intern Evana Gendron Business Systems Specialist IV Chris Garner Director of Gas & Oil Kevin Tougas Long Beach Gas & Oil Robb Whitaker Executive Director, Water Replenishment District John Allen Board Member, Water Replenishment District ABSENT: Paul T. Fujita Director of Finance 1. PLEDGE OF ALLEGIANCE Eric Leung led the Board and audience in the Pledge of Allegiance.

78 Board of Water Commissioners August 20, 2015 Page 2 2. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed. 3. Approval of Minutes August 6, 2015 President Saltzgaver called for any questions, comments or corrections regarding the minutes. Hearing none he called for a motion. Commissioner Shannon made a motion to approve the minutes of August 6, 2015 Commissioner Cordero seconded the motion. President Saltzgaver called for the vote. approved. The minutes were unanimously NOTE: Agenda item 4 was skipped at this point in the meeting. NOTE: Agenda item 5. was taken out of order at this point in the meeting. 5. PRESIDENT S REPORT Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver reminded everyone that there would not be a regular Board meeting on September 3, He advised instead there would be a Proposition 218 Public Hearing held on that date at 7:00 P.M. President Saltzgaver reported he had attended 64 th Assemblymember, Mike A. Gipson s second water roundtable where they heard from Fran Spivy-Weber, Vice-Chair of the State Water Resources Control Board. He advised the Assemblymember was working on putting together a larger event for the Southern California region that might be scheduled sometime in September He noted that Assemblymember Anthony Rendon would also be invited to take part in that event. Note: Commissioner Martinez joined the meeting at 1:04 P.M. President Saltzgaver advised he would continue his President s Report when he had a full Commission in attendance. He noted Commissioner Levine had not yet joined the meeting.

79 Board of Water Commissioners August 20, 2015 Page 3 6. GENERAL MANAGER S REPORT Kevin L. Wattier, General Manager Mr. Wattier advised he had no report. 7. Consent Calendar President Saltzgaver noted the items on the Consent Calendar, and asked if there were any questions or discussion regarding the Consent Calendar items. Commissioner Shannon made a motion to adopt the Consent Calendar. The motion was seconded by Commissioner Cordero. President Saltzgaver called for Board or public comment, or questions regarding the Consent Calendar items. Hearing none he called for the vote. The motion carried unanimously (for the record, Commissioner Levine had not yet joined the meeting). Note: Commissioner Levine joined the meeting at 1:05 P.M. 7a. Approval of Transfer of Funds by Journal Entry Dated August 20, 2015 A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. 7b. Approve the Synthetic Turf Pilot Program application for 4063 Ransom, Long Beach, CA A communication was presented to the Board from Matthew Lyons, which is on file at the Long Beach Water Department. 7c. Approve the Synthetic Turf Pilot Program application for 141 Pomona, Long Beach, CA A communication was presented to the Board from Matthew Lyons, which is on file at the Long Beach Water Department. 7d. Approve the Synthetic Turf Pilot Program application for 2400 Spaulding, Long Beach, CA A communication was presented to the Board from Matthew Lyons, which is on file at the Long Beach Water Department.

80 Board of Water Commissioners August 20, 2015 Page 4 NOTE: At this point in the agenda the President was advised he had skipped Agenda item 4. Agenda item 4. was taken out of order at this point in the meeting. 4. REVIEW BOARD MEETING SCHEDULE FOR SEPTEMBER 2015 Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver reviewed the September 2015 Board meeting schedule, noting there would not be a regular meeting on September 3, 2015 at 9:00 A.M., but instead that there would be a Proposition 218 Public Hearing held at 7:00 P.M. at the Treatment Plant. He advised the second meeting in September was set for September 17, Commissioner Cordero advised she would need to be excused from that meeting. President Saltzgaver reported that the election of Board officers would be held at the September 17, 2015 Board meeting, and advised Commissioner Cordero that she could assign a proxy for her vote. Commissioner Levine noted that he had not been in attendance at the meeting when the meeting minutes for August 6, 2015 had been approved. He noted under item 6. the motion made by Commissioner Levine should have read Commissioner Levine made a motion to adopt the Consent Calendar, rather than adopt Consent Calendar item 6a. President Saltzgaver advised staff would check the recording and make that correction if necessary. NOTE: President Saltzgaver returned to Agenda item 5. - President s Report at this point in the meeting noting he now had a full Commission in attendance. 5. PRESIDENT S REPORT Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver announced he would be making several presentations to Mr. Kevin Wattier in honor of his upcoming retirement from the Long Beach Water Department. He read the text from the Board Resolution WD-1343 acknowledging Mr. Wattier s accomplishments and service to the City of Long Beach. President Saltzgaver then called on former Board of Water Commissioner, now Water Replenishment Director, John D.S. Allen. Mr. Allen commented on how much he appreciated Mr. Wattier s advice and guidance during Mr. Allen s tenure on the Long Beach Water Board. Mr. Robb Whitaker, Executive Director of the Water Replenishment District spoke next. He highlighted that over the years Mr. Wattier had stood for what is right in the water industry, noting his major efforts to achieve the groundwater basin judgement amendments. President Saltzgaver then called on any Commissioners who wished to speak.

81 Board of Water Commissioners August 20, 2015 Page 5 Commissioner Cordero mentioned a St. Francis quote about spreading the Gospel, and noted the major role Mr. Wattier had played in spreading the gospel of water. Commissioner Shannon congratulated Mr. Wattier on the depth of his knowledge, and for the service he had provided to the city. Commissioner Martinez also thanked Mr. Wattier for his service. He noted that during his time on the Board he had valued Kevin s advice and leadership. He quoted Winston Churchill, never, never, never, give up. President Saltzgaver recounted his first interview with Mr. Wattier as the General Manager. He advised his experience was evident during that interview. He noted that Long Beach Water is a state and national leader because of his actions. He thanked Mr. Wattier for his leadership and everything he had done on behalf of the Long Beach Water Department. Commissioner Levine commented on the various times Mr. Wattier had been a guest on the Straight Talk TV show. He mentioned the last interview had been a tribute to Mr. Wattier s service and highlighted the Long Beach Water Department. He presented Mr. Wattier with a recording of that taping. He complimented Kevin on his honesty and directness. He quoted Colin Powell, Experts often possess more data than judgment. He advised this was not the case for Mr. Wattier, as his judgment and data both match. Commissioner Levine then shared a clip from his last interview with Mr. Wattier which included tributes from Metropolitan Water District Director/Vice Mayor Suja Lowenthal and Metropolitan Water District General Manager, Jeffrey Kightlinger. President Saltzgaver then presented Mr. Wattier with the Board resolution, retirement plaque and a ceremonial meter clock. Mr. Wattier had photos taken with the Board. Mr. Wattier thanked everyone for the opportunity he and his family had to serve the community. He commented on reaching the 100 GPCD goal that had been established during the department s 100 year anniversary. He noted that the opportunity for conservation was to not put constraints on the benefits conservation could provide. He advised that Long Beach has shown the amazing things that the community and the state can achieve in the area of conservation. He thanked the Board and staff for their friendship and support.

82 Board of Water Commissioners August 20, 2015 Page 6 8. ADOPT RESOLUTION WD-1342 SUPPORTING THE WATER REPLENISHMENT DISTRICT OF SOUTHERN CALIFORNIA S GROUNDWATER RELIABILITY IMPROVEMENT PROJECT (GRIP) Kevin L. Wattier, General Manager President Saltzgaver introduced agenda item 8. Mr. Shannon made a motion to Adopt Resolution WD-1342 supporting the Water Replenishment District of Southern California s Groundwater Reliability Improvement Project (GRIP). Commissioner Levine seconded the motion. Mr. Wattier introduced Mr. Robb Whitaker, the General Manager of the Water Replenishment District of Southern California (WRD) to provide a brief presentation on the GRIP Project. Mr. Whitaker commented on the program that WRD had been working on for the past ten years in order to eliminate WRD s need for imported water. He advised this was their WRD program known as the Water Independence Now (WIN) program that will fully utilize stormwater and recycled water sources to restore and protect the groundwater resources of the Central and West Coast basins. He noted the WRD Groundwater Reliability Improvement Project (GRIP) is the final component to ensure WRD s total independence from the need for imported water, by using locally sustainable water supplies such as recycled water. President Saltzgaver asked if the Commissioners had any questions regarding the GRIP program. Mr. Wattier provided concluding remarks regarding this program noting that the water supply is now 60% groundwater. He stressed the need to have this project help replenish the basin LBWD pumps from. He noted the difficulty in securing replenishment supplies from MWD over the last few years. He advised that GRIP represents the opportunity to remove the basin from the discussion for the need of imported replenishment water. Commissioner Martinez inquired if there was anything else the Board could do to help WRD in receiving the gap funding needed to complete the project. Mr. Whitaker responded that the Board support in helping to get the word out through adoption of a resolution of support and talking about this program would be very beneficial especially since this support is coming from WRD s largest pumper in the Central Basin. President Saltzgaver requested that Mr. Whitaker keep the Board updated on the GRIP project.

83 Board of Water Commissioners August 20, 2015 Page 7 Commissioner Cordero asked about the EIR process for the GRIP project. Mr. Whitaker advised that feedback had been positive and productive. He advised that WRD had engaged the Gateway Cities group to assist in answering questions and responding to concerns. He advised the EIR for the project had been certified. He advised the project will be located in the City of Pico Rivera. He noted that WRD had purchased the property five years ago, and advised it is adjacent to the San Gabriel River which allows them to use existing pipeline. President Saltzgaver called for any additional questions from the commissioners and the audience. Hearing none he called on the Board Secretary for a Roll Call Vote. A Roll Call vote was taken as follows: AYES: COMMISSIONERS: FRANK MARTINEZ; ART LEVINE ROBERT SHANNON; GLORIA CORDERO; HARRY SALTZGAVER NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: NONE ABSTAIN: COMMISSIONERS: NONE The motion carried unanimously. 9. APPROVE THE REDUCTION IN TURF-REPLACEMENT REBATES PER SQUARE-FOOT INCENTIVE PAYMENT Matthew P. Lyons, Director of Planning and Conservation Mr. Lyons summarized the events leading to the Metropolitan Water District suspension of its conservation incentives program for turf replacement and watersaving device rebates, and advised how this change would affect Long Beach Water Department rebates. President Saltzgaver called for a motion for discussion. Commissioner Martinez made a motion to approve the reduction in turfreplacement rebates per square-foot incentive payment. Commissioner Shannon seconded the motion. President Saltzgaver called for questions or comments from the Commission. Commissioner Martinez noted that applications had dropped for these programs. He advised he was not in support of reducing the rebates. He advised if there are already funds budgeted for these programs he would like to see outreach for

84 Board of Water Commissioners August 20, 2015 Page 8 these programs ramped up to see if they could generate more interest, and reach the 100 GPCD level. Mr. Wattier clarified the reduction level, noting that LBWD is actually increasing their portion of the rebate to make up for the MWD reduction. He noted that staff analysis indicated that with the current level of application funding for these programs as included in the FY budget should be sufficient. He advised that staff would continue to track these program levels and provide updates to the Board as necessary. President Saltzgaver reminded the Board that the department had notified the public in July of 2015 regarding the change in rebate amounts. He asked that staff track the number of applications processed after this change had been made to ascertain whether this change in rebate amounts for the customers had caused a significant drop in applications. President Saltzgaver called for any further comments from the Commission. He asked if there was any public comment regarding this agenda item. Hearing none he called for the vote. The motion carried unanimously. 10. BRIEFING ON HYDRAULIC FRACTURING (FRACKING) Chris Garner Director of Long Beach Gas & Oil Tai Tseng, Director of Operations President Saltzgaver announced agenda item 10. and advised this report was in response to a request from the Board to be provided with an update on Hydraulic Fracturing and its effect on water quality. He called on Mr. Chris Garner, Director of the City of Long Beach Gas & Oil Department for a presentation. Mr. Garner provided introductory remarks regarding fracking in the Long Beach area, and noted that some fracking has taken place at the oil islands off of the coast of Long Beach. Mr. Garner introduced his Manager of Oil Operations, Mr. Kevin Tougas who provided a briefing on hydraulic fracturing in the City of Long Beach. The topics he covered in his presentation were: 1) Description of hydraulic fracturing; 2) Concerns related to fracturing such as a) Fresh Water Use; b) Groundwater Contaminations; c) Air quality concerns; d) Waste Water Disposal and; e) Seismic Events. Mr. Tougas also reviewed the regulatory framework for hydraulic fracturing. He also reported on thirteen recently approved permits (June 2015) allowing hydraulic fracturing of wells from the oil islands. He advised that these were first such permits issued in State waters since He reported that after extensive review, Long Beach Gas & Oil (LBGO) had decided not to act on the approved permits at this time

85 Board of Water Commissioners August 20, 2015 Page 9 due to the lowered oil price; noting the Department s economic analysis did not support the investment. He advised if oil prices were to increase, LBGO will reevaluate the use of hydraulic fracturing. President Saltzgaver asked Mr. Tougas if LBGO regulated the Uplands Field. Mr. Tougas responded that LBGO does not regulate hydraulic fracking, and is not the operator for those areas. President Saltzgaver inquired if LBGO monitors those fields. Mr. Tougas advised that LBGO does monitor those fields as a financial partner in those fields, but not as an operator. Mr. Tougas reported that as far as he knows none of those fields are using hydraulic fracturing. President Saltzgaver asked if any of the wells in that field go through the aquifer. Mr. Tougas advised that all of Long Beach s wells go through the aquifer, but they are closed wells. President Saltzgaver called for any other questions from the Commissioners. Hearing none, he called on Mr. Tai Tseng for his report on hydrofracking. Mr. Tseng provided a briefing on the process effects from hydraulic fracturing on the Long Beach Water Department water supply. His report highlighted the following: 1); LBWD Water System; 2) Isolation of Fracturing Intervals; 3) Source water assessment; Source water monitoring. Mr. Tseng advised that there are no known impacts to Long Beach water supplies as a result of hydraulic fracturing. He noted the following steps are used to prevent impacts: 1) Wells are constructed to provide effective physical barrier against contamination, and to prevent introduction of contamination; 2) There is a physical separation of drinking water and oil production activities; 3) Regulatory oversight in place annual well water quality monitoring (including VOCs) and source water assessment updated every five years; 4) Centralized treatment and; 5) Ongoing communication with appropriate agencies takes place. Commissioner Martinez asked that when LBWD was performing their desalination studies he wondered if there was any impact from hydraulic fracturing that appeared while monitoring the resulting water. Mr. Wattier advised that there never was a concern, as that water was being drawn directly from the ocean through the under ocean intake test site. He advised

86 Board of Water Commissioners August 20, 2015 Page 10 that tests were run for various constituents but nothing troublesome had shown up in the tests. President Saltzgaver thanked the presenters for their informative reports. 11. REPORT OF THE METROPOLITAN WATER DISTRICT (MWD) BOARD MEETING ON AUGUST 18, 2015 Kevin L. Wattier, General Manager Mr. Wattier reported that the MWD Board had received the yearly property assessment report at their August 18, 2015 Board meeting that MWD uses to determine the vote entitlement for each of the member public agencies each year. He noted that the first time in twenty years, there was a change in the number of directors that Los Angeles would be entitled to. He noted they will now be entitled to have five directors. This increase in directors does not affect any of the other agencies. 12. LEGISLATIVE/PUBLIC AFFAIRS ISSUES Kevin L. Wattier, General Manager Mr. Wattier alerted the Board that staff had learned the Association of California Water Agencies had issued an alert that there is a rumor circulating in Sacramento that before the end of the current legislative session that somebody is going to use some type of legislative vehicle in attempt to pass legislation before the Legislature adjourns on September 11, 2015, to enact a Public Goods Charge for water. He reported this is not the first time this idea has come before the legislature. He advised that this is similar to a utility users tax that could be applied to water bills. He advised that this is alleged to provide a source of funds to the state to help out with economically disadvantaged communities whose water systems are not up to par. He noted the last time this was suggested it would have resulted in a 7% tax on each water bill in California. He noted that some agencies are already taking policy positions, and getting policy direction to oppose this action should it occur. He advised that he would recommend that if, and when there is an actual bill, the Board might need to have an emergency meeting to consider the bill. He advised staff would monitor the situation and alert the Board if any type of action would be necessary. President Saltzgaver advised the Board had the authority to call an emergency meeting with 24-hours notice. Mr. Anthony advised this was correct, but it might only be necessary to call a special meeting. He advised we would wait and see what action would be needed. Commissioner Martinez inquired how long it would take to draft up something for a meeting. Mr. Wattier advised that staff could probably have something available in twenty-four hours with different options for the Board to review.

87 Board of Water Commissioners August 20, 2015 Page NEW BUSINESS President Saltzgaver called for any new business. Commissioner Levine noted that the Board had presented a very moving resolution to the departing General Manager earlier in the meeting, but noted he did not see that resolution noted on the agenda as an action item. He suggested that to show in good faith that they meant what was in the resolution that the resolution be added to the agenda for consideration. Mr. Anthony advised that technically the Board should not take a vote on something that is not agendized, but he advised he saw no harm in this occurring in this instance. President Saltzgaver pointed out that all five of the Commissioners had signed the resolution; and now that this had been mentioned in the minutes under new business and at the time that it was presented under the President s report he did not feel that it was necessary to take a vote. Commissioner Levine inquired if there was a consensus to approve the resolution. President Saltzgaver responded yes. President Saltzgaver asked if any of the other Commissioners had any new business. President Saltzgaver advised he was going to cancel the special meeting that was to take place on Friday, August 21, 2015 at 8:00 A.M., and instead continue the Closed Session that was suspended earlier before the start of the meeting at 1:00 P.M. President Saltzgaver called for any public comment on that Closed Session item. Commissioner Shannon advised the President that he didn t see any downside to keeping the Special Meeting in place for Friday, August 21, 2015 at 8:00 A.M. The President clarified with the City Attorney, that he could cancel that meeting if necessary when they came back out of the suspended closed session. The City Attorney confirmed that action. Mr. Anthony clarified that the Board was going to adjourn the 1:00 P.M. Special Meeting and then go back into the suspended Closed Session. The President advised this was correct.

88 Board of Water Commissioners August 20, 2015 Page ADJOURNMENT There being no further business to come before the Board, President Saltzgaver adjourned the special meeting at 2:08 p.m. to the suspended Closed Session that was posted for August 20, 2015 at 9:00 A.M. Attest: Robert E. Shannon, Secretary Frank Martinez, President

89 MINUTES SPECIAL MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA August 21, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on August 21, The meeting was called to order at 8:01 a.m. by President Saltzgaver. PRESENT: Harry Saltzgaver Frank Martinez Arthur Levine Robert Shannon Gloria Cordero Sandra L. Fox Commissioner Commissioner Commissioner Commissioner Commissioner Secretary to the Board of Water Commissioners 1. PLEDGE OF ALLEGIANCE Robert Shannon led the Board and audience in the Pledge of Allegiance. 2. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed. 3. CLOSED SESSION: REGARDING PUBLIC EMPLOYEE APPOINTMENT: a. Public Employee Appointment: pursuant to paragraph (b)(1) of Section of the California Government Code and Charter Section 1403(2). b. Conference with Labor Negotiators: pursuant to Section of the California Government Code regarding labor negotiations with unrepresented employees: Water Department designated representatives: Harry Saltzgaver and Ken Bott. Unrepresented employee: General Manager. President Saltzgaver called for public comment regarding the closed session. Hearing none, President Saltzgaver adjourned the Board to the closed session at 8:02 A.M. The Board reconvened at 9:28 A.M.

90 Board of Water Commissioners August 21, 2015 Page 2 President Saltzgaver advised he had nothing to report from the closed session. 4. NEW BUSINESS President Saltzgaver called for any new business. Hearing none he moved on to adjournment. 5. ADJOURNMENT There being no further business to come before the Board, President Saltzgaver adjourned the special meeting at 9:30 a.m. to the special meeting for the Water Commission to be held September 3, 2015 at 7:00 p.m., in the Assembly Room at the Treatment Plant, 2950 Redondo Avenue, in Long Beach, California. Attest: Robert E. Shannon, Secretary Frank Martinez, President

91 MINUTES SPECIAL MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA SEPTEMBER 3, 2015 The Board of Water Commissioners of the City of Long Beach met in the Assembly Room of the Treatment Plant, 2950 Redondo Avenue, Long Beach, California, on September 3, The meeting was called to order at 6:32 p.m. by President Saltzgaver. PRESENT: Harry Saltzgaver Commissioner Frank Martinez Commissioner Arthur Levine Commissioner Robert Shannon Commissioner Gloria Cordero Commissioner Charles Parkin City Attorney Kevin L. Wattier General Manager Sandra L. Fox Secretary to the Board of Water Commissioners B. Anatole Falagan Assistant General Manager Tai Tseng Director of Operations Matthew P. Lyons Director, Planning & Conservation Paul T. Fujita Director of Finance Ken Bott Administrative Officer Shaun Curtis Manager, Emergency Preparedness Steve Frazier Business Systems Specialist III Greg Sorensen Administrative Analyst III Kaylee Weatherly Assistant to the General Manager Evana Gendron Business Systems Specialist IV Christopher J. Garner General Manager Appointee ABSENT: None 1. PLEDGE OF ALLEGIANCE Arthur Levine led the Board and audience in the Pledge of Allegiance. 2. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed.

92 Board of Water Commissioners September 3, 2015 Page 2 3. Adopt Resolution appointing a new General Manager and setting the terms of compensation Harry M. Saltzgaver, President, Board of Water Commissioners Commissioner Shannon made a motion to adopt Resolution WD-1344, a resolution of the Board of Water Commissioners of the City of Long Beach approving the appointment and terms of compensation of the General Manager. Commissioner Levine seconded the motion. President Saltzgaver gave an overview of the recruitment process for the new General Manager conducted by the Board. He noted the various steps taken that led to the offer of employment to Mr. Chris Garner. He summarized the offer of employment as follows: Annual salary of $260,000; a monthly car allowance of $450.00; ten days of executive leave per year, and standard management benefits. President Saltzgaver called for any questions from the Commission. He asked if there were any questions from the public. Hearing none he called for a Roll Call vote. A Roll Call vote was taken as follows: AYES: COMMISSIONERS: FRANK MARTINEZ; ART LEVINE ROBERT SHANNON; GLORIA CORDERO; HARRY SALTZGAVER NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: NONE ABSTAIN: COMMISSIONERS: NONE The motion carried unanimously. President Saltzgaver invited Mr. Garner to speak. Mr. Garner thanked the Board for the opportunity to serve the community, and advised he looked forward to working with the Water Department staff. Commissioner Levine welcomed Mr. Garner as the new Water Department General Manager and acknowledged receipt of a recent press release announcing the Long Beach Gas and Oil Department had received the American Public Gas Association s (APGA) System Operational Achievement Recognition Award two years in a row. He complimented Mr. Garner and the Gas & Oil staff regarding this award, and welcomed Mr. Garner and his expertise to the Long Beach Water Department. Commissioner Cordero complimented Mr. Garner on the transition to the Water Department, and advised the Board was looking forward to working with him.

93 Board of Water Commissioners September 3, 2015 Page 3 Commissioner Shannon also complimented Mr. Garner on his appointment and noted they had worked together at the City of Long Beach for over twenty-six years. 4. NEW BUSINESS President Saltzgaver asked if there was any new business. Hearing none he moved onto adjournment of the meeting. 5. ADJOURNMENT There being no further business to come before the Board, President Saltzgaver adjourned the special meeting at 6:38 p.m. to the next special meeting for the Water Commission to be held September 3, 2015 at 7:00 p.m., in the Assembly Room of the Treatment Plant, 2950 Redondo Avenue, in Long Beach, California. Attest: Robert E. Shannon, Secretary Frank Martinez, President

94 MINUTES PUBLIC HEARING OF THE BOARD OF WATER COMMISSIONERS CONSIDERATION OF ANY PUBLIC PROTEST OF PROPOSED INCREASES TO THE CITY S WATER & SEWER RATES FOR FISCAL YEAR LONG BEACH TREATMENT PLANT LONG BEACH, CALIFORNIA SEPTEMBER 3, 2015 The Board of Water Commissioners of the City of Long Beach met in the Assembly Room of the Long Beach Treatment Plant, 2950 Redondo Avenue, Long Beach, California, on September 3, The meeting was called to order at 7:00 p.m. by President Harry M. Saltzgaver. PRESENT: Harry Saltzgaver Commissioner Frank Martinez Commissioner Arthur Levine Commissioner Robert Shannon Commissioner Gloria Cordero Commissioner Charles Parkin City Attorney Kevin L. Wattier General Manager Sandra L. Fox Secretary to the Board of Water Commissioners B. Anatole Falagan Assistant General Manager Christopher J. Garner General Manager Appointee Paul Fujita Director of Finance Tai Tseng Director of Operations Shaun Curtis Emergency Preparedness Steve Frazier Business Systems Specialist III Greg Sorensen Administrative Analyst III Evana Gendron Business Systems Specialist IV Kaylee Weatherly Conservation Intern ABSENT: NONE 1. PLEDGE OF ALLEGIANCE Frank Martinez led the Board and audience in the Pledge of Allegiance. 2. ROLL CALL Sandra Fox, Secretary to the Board called the roll. Commissioners Present: Martinez; Levine; Shannon; Cordero; Saltzgaver

95 Board of Water Commissioners Public Hearing September 3, 2015 Page 2 3. OPEN PUBLIC HEARING President Saltzgaver opened the public hearing and reported the only item for business on the agenda was a public hearing on proposed increased water and sewer rates. He advised the public if they wished to speak to protest, they should complete a speaker s card and complete all information requested on the card prior to speaking. He noted that speakers should identify themselves at the microphone, and limit their remarks to three minutes. President Salzgaver advised the audience to not ask questions of the Board members or staff of the Water Department during their remarks. 4. STAFF REPORT Mr. B. Anatole Falagan, Assistant General Manager provided a staff report regarding the proposed water and sewer rate increase. 5. PUBLIC COMMENT Sandra Fox, Secretary to the Board called on the following public speakers: Mr. Greg Wood of 3710 Clark Avenue, Long Beach, CA, who spoke in protest of the water and sewer rate increase. Ms. Carol Foster of 5408 E. Oleta Street, Long Beach, CA who spoke regarding increased availability of reclaimed water. Ms. Margaret Dudley of 3141 Harding Street, Long Beach, CA who asked for clarification on the need for the rate increases. Hearing no other public comments President Saltzgaver closed the public comment period and called on the City Attorney to review the protests that had been received prior to the meeting, and at the public hearing to determine if a majority protest had been achieved. Mr. Parkin, the City Attorney reported that the Water Department had received a total of seven rate protests. He advised that the number of protests were not a majority of the ratepayers. He advised that the new water and sewer rates adopted by the Board of Water Commissioners, and approved by the City Council would take effect on October 1, ADJOURNMENT The Public Hearing was closed and adjourned, at 7:11 p.m. Attest: Frank Martinez, President Robert E. Shannon, Secretary

96 MINUTES REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA SEPTEMBER 17, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on September 17, The meeting was called to order at 9:00 a.m. by President Saltzgaver. PRESENT: Harry Saltzgaver Commissioner Frank Martinez Commissioner Arthur Levine Commissioner Robert Shannon Commissioner Richard Anthony Deputy City Attorney Christopher J. Garner General Manager Sandra L. Fox Secretary to the Board of Water Commissioners B. Anatole Falagan Assistant General Manager Tai Tseng Director of Operations Matthew P. Lyons Director, Planning & Conservation Paul T. Fujita Director of Finance Eric Leung Director of Engineering Monya Hawkins Manager Information Technology Robert Verceles Division Engineer Abelardo Rendon Division Engineer Kaylee Weatherly Assistant to the General Manager Dynna Long Office Administrator Ken Bott Administrative Officer Michael Mori Conservation Intern Greg Sorensen Administrative Analyst III Evana Gendron Business Systems Specialist IV ABSENT: Gloria Cordero Commissioner (EXCUSED) 1. PLEDGE OF ALLEGIANCE Monya Hawkins led the Board and audience in the Pledge of Allegiance. 2. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed.

97 Board of Water Commissioners September 17, 2015 Page 2 3. APPROVAL OF MINUTES AUGUST 19, 2015 SPECIAL MEETING/CLOSED SESSION AND AUGUST 20, 2015 SPECIAL MEETING/CLOSED SESSION President Saltzgaver announced agenda item 3. Commissioner Levine made a motion to approve the minutes of August 19, 2015 Special Meeting/Closed Session and August 20, 2015 Special Meeting/Closed Session. Commissioner Martinez seconded the motion. President Saltzgaver called for any questions, comments or corrections regarding the minutes. Hearing none he called for the vote. The motion carried unanimously. 4. REVIEW BOARD MEETING SCHEDULE FOR OCTOBER 2015 Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver noted the Board meetings in October are on the regularly scheduled 1 st and 3 rd Thursdays of the month. He made note of the Metropolitan Water District State Water Project tour scheduled for October 16 and October 17, The October 2015 meeting schedule is as follows: Thursday, October 1, 2015 Regular Meeting 9:00 A.M. Thursday, October 15, 2015 Regular Meeting 9:00 A.M. 5. ELECTION OF OFFICERS PRESIDENT, VICE PRESIDENT, SECRETARY President Saltzgaver stated that he would accept nominations for position of President of the Board of Water Commissioners. Commissioner Levine nominated Frank Martinez for the position of Board President. President Saltzgaver asked if there were any other nominations for President. Hearing none, he closed the nominations for President and called for the vote. Commissioner Martinez was unanimously elected as President to the Board. President Saltzgaver stated that he would accept nominations for position of Vice President of the Board of Water Commissioners. Commissioner Shannon nominated Art Levine for the position of Board Vice President.

98 Board of Water Commissioners September 17, 2015 Page 3 President Saltzgaver asked if there were any other nominations for Vice President. Hearing none, he closed the nominations for Vice President and called for the vote. Secretary Levine was unanimously elected as Vice President to the Board. President Saltzgaver stated that he would accept nominations for position of Secretary of the Board of Water Commissioners. Vice President Martinez placed the name of Bob Shannon in nomination for the position of Secretary. President Saltzgaver asked if there were any other nominations for Secretary. Hearing none, he closed the nominations for Secretary and called for the vote. Commissioner Shannon was unanimously elected as Secretary to the Board. President Saltzgaver noted the new positions would be effective at the next Board meeting, October 1, PRESIDENT S REPORT Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver reminded the Board that he had attended several water panel forums sponsored by 64 th Assembly District with Assemblymember, Mike A. Gipson. He reported that Assemblymember Gipson is now sponsoring a regional water forum to be held November 14, 2015 at California State University Dominguez Hills. He advised the forum is still in the planning stages, and noted he would not be surprised if the department were asked to act as a sponsor for this event. He advised that unless the new President had any changes, he would be glad to continue to serve on this water forum. Commissioner Martinez advised he supported that action. President Saltzgaver advised the Board that the Long Beach Water Department would be participating in the Coastal Clean-up on Saturday, September 19, 2015 from 9:00 A.M. Noon, at Coronado and Ocean Boulevard. He advised the Water Ambassadors would be participating that there would be water displays at the event. 7. GENERAL MANAGER S REPORT Christopher J. Garner, General Manager AUGUST 2015 WATER SALES REVIEW Mr. Garner reviewed the monthly weather summary data for August 2015 noting there was essentially no rainfall in August 2015; which was comparable to the average August during the historic 10-year baseline. He noted the average daily maximum temperature in August 2015 was 3 degrees hotter than the average August during the historic 10-year baseline.

99 Board of Water Commissioners September 17, 2015 Page 4 Mr. Garner advised that for the month of August the conservation savings was 18.7% compared to August of 2013 which exceeded the State Water Resources Control Board target of 16%. He noted this bodes well leading into the winter months. MONTHLY PROHIBITED USE OF WATER REPORT Mr. Garner reviewed August 2015 prohibited use of water report. BUDGET RESOLUTION ADJUSTMENTS FOR FY Mr. Garner reported that the budget resolution contained a provision allowing the General Manager to make adjustments to the City fringe benefits and charges. He noted the actual changes to those charges as follows: FY budget administrative adjustment variances (handout was distributed to Board) The increases in total fringe costs were related to the change in Workers Compensation allocation from the City The decrease in the Water and Sewer funds total City charges were primarily due to the reductions associated with the changes from moving the call center to Gas and Oil. He noted it was likely that the primary difference was due to a savings in charges associated with civic center rent President Saltzgaver called for questions or comments from the Commission or the public. Hearing none he moved on to agenda item LEGISLATIVE/PUBLIC AFFAIRS ISSUES Kaylee Weatherly, Assistant to the General Manager Ms. Weatherly advised the Board that Mr. Michael Arnold, state legislative consultant, was at the Board meeting to present to the Board a summary of legislative activity from the California legislative year. She noted that the Board had received handouts in their Board packets on the year s legislative highlights, as well as a list of state bills on the legislative status report. She advised that staff had also asked him to provide in his presentation a brief outlook for the coming 2016 legislative year as it relates to water. Mr. Arnold presented his report to the Board. President Saltzgaver asked if the Commissioners had any questions for Mr. Arnold. Commissioner Levine inquired if there was any movement in Sacramento to kill the bullet train project and free up some money for important things, such as water issues.

100 Board of Water Commissioners September 17, 2015 Page 5 Mr. Arnold responded that that was an excellent question. He advised that there is always movement on whether this project is going to be successful or not. But he noted the Governor is extremely powerful these days and well regarded by the general public, and members of the legislature are frankly kind of fearful of his political sway. Mr. Arnold advised that the Governor is strongly supportive of the bullet train program, and has dedicated some future revenues to that project. He also mentioned that another favorite issue for the governor is the twin tunnel project. Mr. Arnold advised that these are both expensive projects that will be intensely debated and discussed over the next several months. President Saltzgaver inquired who provides the actual certification of the EIR for the twin tunnel project. Mr. Arnold advised that the EIR is certified at both the State and Federal levels. He noted that final comments are due on the recirculated EIR/EIS by October 30, He advised that sometime shortly after that date it will be determined if the documents are acceptable which could possibly trigger the period of time for lawsuits. Commissioner Shannon thanked Mr. Arnold for his outstanding presentation. He noted that in his experience Mr. Arnold had been a valuable resource for not only the Long Beach Water Department, but for the entire City. Commissioner Shannon advised staff that in the future in regards to any piece of legislation that is recommended to the Board for a policy position that in the Board letter it should contain mention of the entities, such as the League of California Cities and their position of support or oppose on that issue; and whether the City Council supports or opposes the proposed legislation. Ms. Weatherly completed her legislative report by announcing an opportunity for the Board to attend a 5 th grade Discovery Science Foundation assembly on Friday, September 25 th in the morning. She advised if the Board members schedules allowed, this would be a great opportunity to see the assemblies first-hand. She advised she would work with the Board Secretary to provide the Board with information on times for the assemblies and the location of the school. Ms. Weatherly also notified the Board that staff from the Discovery Science Foundation would be at the next Board meeting to present their education program and provide a status report. 9. CONSENT CALENDAR President Saltzgaver reviewed the three items on the consent calendar, and asked if there were any questions or discussion regarding the Consent Calendar items.

101 Board of Water Commissioners September 17, 2015 Page 6 Commissioner Shannon made a motion to adopt the Consent Calendar. The motion was seconded by Commissioner Levine. President Saltzgaver called for Board or public comment, or questions regarding those Consent Calendar items. Hearing none he called for the vote. The motion carried unanimously. 9a. Approval of Transfer of Funds by Journal Entry Dated September 17, 2015 A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. 9b. Approve Retirement Order No for items that have become obsolete or unrepairable during the current year, and authorize the removal of these items from the Department s Fixed Asset Record and sold at auction). A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. 9c. Approve Retirement Order No for items that have become obsolete or unrepairable during the current year, and authorize the removal of these items from the Department s records - (these items will not be sold at auction). A communication was presented to the Board from Paul Fujita, which is on file at the Long Beach Water Department. 10. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A ONE (1) YEAR LEASE AGREEMENT, WITH AN OPTION TO EXTEND THE TERM FOUR (4) TIMES FOR A PERIOD OF ONE (1) YEAR EACH, WITH LONG BEACH EUROCARS, LLC (DBA MERCEDES-BENZ OF LONG BEACH), FOR VEHICLE STORAGE AT LONG BEACH WATER DEPARTMENT-OWNED PROPERTY LOCATED AT 3621 KILROY AIRPORT WAY B. Anatole Falagan, Assistant General Manager Mr. Falagan provided a brief overview of the current use of the property, noting that the current tenant had agreed to move to a lease structure for their intended use, leasing at market rent prices, and agreeing to terms to vacate on short notice. Commissioner Shannon asked a series of questions from staff and Rich Anthony, focusing on the rental price and if the negotiated price was below market appraised value. Rich Anthony clarified that the agreed upon price was the established market appraised value.

102 Board of Water Commissioners September 17, 2015 Page 7 Commissioner Shannon made a motion that the Board of Water Commissioners authorize the General Manager to execute a one (1) year Lease Agreement, with an option to extend the term four (4) times for a period of one (1) year each, with Long Beach Eurocars, LLC (DBA Mercedes-Benz of Long Beach), for vehicle storage at Long Beach Water Department-owned property located at 3621 Kilroy Airport Way. Commissioner Martinez seconded the motion. President Saltzgaver requested that sometime in the near future that staff provide a report on how many pieces of property that the Long Beach Water Department owns, and has some form of arrangement on that property such as a lease, etc. President Saltzgaver called for any other questions or comments from the Commissioner or the public. Hearing none he called for the vote. The motion carried unanimously. 11. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH MICHAEL J. ARNOLD AND ASSOCIATES FOR STATE LEGISLATIVE AND ADVOCACY SERVICES FOR THE PERIOD BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 B. Anatole Falagan, Assistant General Manager Mr. Falagan noted that the proposed agreement was essentially the same in term and price as the previous contract, and the contract amount had not changed in several years. He advised the agreement included a retainer in the amount of $48,000, plus $10,000 in expenses that were to be itemized. Commissioner Shannon made a motion that the Board of Water Commissioners authorize the General Manager to execute an Agreement with Michael J. Arnold and Associates for State Legislative and Advocacy Services for the period beginning October 1, 2015 and ending September 30, Commissioner Martinez seconded the motion. President Saltzgaver called for questions or comments from the Board and the public. President Saltzgaver inquired how long Mr. Arnold had been representing the Long Beach Water Department. Mr. Arnold advised he had worked with the Long Beach Water Department for fifteen years. President Saltzgaver called for the vote. The motion carried unanimously.

103 Board of Water Commissioners September 17, 2015 Page Authorize the General Manager to Execute a Memorandum of Understanding (MOU) with the City of Long Beach defining financial responsibilities resulting from construction, operation and maintenance activities within the proposed Robert Gumbiner Park K. Eric Leung, Director of Engineering/Chief Engineer Mr. Leung provided background on the project whereby the City of Long Beach is converting a portion of Martin Luther King, Jr. Avenue to Robert Gumbiner Park. He noted that the Long Beach Water Department (LBWD) has existing water and sewer facilities on this property. He outlined the details of the MOU which would provide LBWD with legal access to its facilities in that park for on-going operation and maintenance and noted the City s financial responsibilities resulting from water and/or sewer-related construction, operation and maintenance activities within the park. President Saltzgaver inquired if the City was going to dedicate that as park land in perpetuity. Mr. Leung advised he did not know if this was the City s intent for this property. area. President Saltzgaver asked what type of utilities LBWD had in this proposed project Mr. Leung advised that it contained both water and sewer lines. President Saltzgaver called for a motion for approval. Commissioner Martinez made a motion to authorize the General Manager to Execute a Memorandum of Understanding (MOU) with the City of Long Beach defining financial responsibilities resulting from construction, operation and maintenance activities within the proposed Robert Gumbiner Park. Commissioner Shannon seconded the motion. President Saltzgaver called for further questions or comments from the Board or public. Hearing none he called for the vote. The motion carried unanimously. 13. AUTHORIZE THE GENERAL MANAGER TO SIGN AN AGREEMENT WITH THE CITY OF LAKEWOOD FOR AN EMERGENCY INTERTIE K. Eric Leung, Director of Engineering/Chief Engineer Mr. Leung provided information regarding the City of Lakewood s request to establish an emergency intertie at the LBWD service area boundary adjacent to the City of Lakewood s service area boundary on South Street east of Paramount Boulevard. He noted the cost-sharing details, and advised this was a project that would be beneficial to both cities.

104 Board of Water Commissioners September 17, 2015 Page 9 Commissioner Shannon made a motion to authorize the General Manager to Sign an Agreement with the City of Lakewood for an Emergency Intertie. Commissioner Martinez seconded the motion. President Saltzgaver called for questions or comments. Hearing none he called for the vote. The motion carried unanimously. 14. AUTHORIZATION TO ATTEND THE SEVENTH ANNUAL CORO WATER AND SUSTAINABILITY CONFERENCE, TUESDAY, OCTOBER 20, 2015, AT THE TAGLYAN COMPLEX, LOS ANGELES, CALIFORNIA Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver provided information regarding the CORO organization and the upcoming conference. He noted CORO is an education group, and this event is a very good cause. He advised he has attended several of their previous conferences which brings leaders in water together for the event. President Saltzgaver called for a motion. Commissioner Shannon made a motion to approve authorization to attend the seventh annual CORO Water and Sustainability Conference, Tuesday, October 20, 2015, at the Taglyan Complex, Los Angeles, California. Commissioner Martinez seconded the motion. President Saltzgaver called for questions or comments. Hearing none he called for the vote. The motion carried unanimously. 15. APPROVAL OF SPONSORSHIP OF THE HISTORICAL SOCIETY OF LONG BEACH 20 TH ANNUAL CEMETERY TOUR INCLUDING A DISPLAY INTERPRETING THE LONG BEACH WATER DEPARTMENT S HISTORY, AND THE ROLE OF WATER IN LONG BEACH Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver provided background information regarding this event, and noted a historic display regarding the role of Long Beach Water would be part of the exhibits at the event. He called for a motion. Commissioner Martinez made a motion to approve a sponsorship of the Historical Society of Long Beach 20 th Annual Cemetery Tour including a display interpreting the Long Beach Water Department s history, and the role of water in Long Beach. Commissioner Levine seconded the motion. President Saltzgaver called for questions or comments.

105 Board of Water Commissioners September 17, 2015 Page 10 Commissioner Shannon requested information regarding the department s involvement with the Historical Society over the past few years; and asked if the department had contributed to them before. President Saltzgaver advised the department had sponsored this event for several years, and noted that the Historical Society includes a display the day of the event regarding the historical role of water in Long Beach. President Saltzgaver noted the cemeteries are located just adjacent to the original source of water for the City of Long Beach. Commissioner Shannon requested that arrangements be made to have either video or photographic evidence of the water display be made available to the Board for their own edification. He noted this could be documented by a Board member who might be in attendance. President Saltzgaver advised that he planned on attending and could provide the requested photographic documentation. President Saltzgaver called for any additional questions or comments from the Board or public. Hearing none he called for the vote. The motion carried unanimously. President Saltzgaver added this was for a $1,000 sponsorship. 16. AUTHORIZATION TO ATTEND AND SPONSOR THE FEDERATION OF FILIPINO AMERICAN ASSOCIATIONS, INC., FILIPINO-AMERICAN HISTORY MONTH EVENT SATURDAY, OCTOBER 3, 2015 Harry M. Saltzgaver, President, Board of Water Commissioners President Saltzgaver advised that Commissioner Levine would be honored at this event with a 2015 Community Leadership Award. He noted this sponsorship was in the amount of $3, Commissioner Shannon advised that based on the fact that one of the Water Commissioners would be honored, he moved approval to authorize attendance and a sponsorship for the Federation of Filipino American Associations, Inc., Filipino-American History Month event Saturday, October 3, Commissioner Martinez seconded the motion. President Saltzgaver called for questions or comments. Hearing none he called for the vote. The motion carried unanimously.

106 Board of Water Commissioners September 17, 2015 Page AUTHORIZATION TO ATTEND THE CENTRO C.H.A. INC. 18 TH ANNUAL LEADERSHIP AWARDS CELEBRATION SEPTEMBER 17, 2015 Christopher J. Garner, General Manager President Saltzgaver noted this sponsorship request was for an event taking place on the evening of September 17, Commissioner Shannon inquired if the department had contributed to this awards ceremony in the past. President Saltzgaver advised no. He advised that this request had come from new management. Commissioner Shannon made a motion to approve authorization to attend the Centro C.H.A. Inc. 18 th Annual Leadership Awards Celebration September 17, Commissioner Levine seconded the motion. President Saltzgaver called for questions or comments. Hearing none he called for the vote. The motion carried unanimously. 18. NEW BUSINESS President Saltzgaver called for any new business. Commissioner Shannon requested that at the next meeting the Board consider re-evaluating and examining Resolution WD-1286, which is the resolution that amends and restates the Water Conservation and Water Supply Shortage Plan, and rescinds Resolution No. WD He noted this was not to make any dramatic proposals with regards to the drought, but rather to reexamine the role of the General Manager and the Commission regarding this resolution. President Saltzgaver further clarified that the current resolution gives the General Manager blanket authority to declare emergencies. Commissioner Levine requested that the General Manager provide an organizational chart with staff positions and names for review. Deputy City Attorney, Anthony asked for clarification regarding Resolution WD He asked would the Board want to make changes at the time of reexamination. It was determined that this would be a two-step process (review and then possible revisions to WD-1286 at a later Board meeting). President Saltzgaver called for any other new business.

107 Board of Water Commissioners September 17, 2015 Page 12 Deputy City Attorney, Anthony provided an update on a Prohibited Water Use hearing that he had mentioned at a previous Board meeting. He noted that a customer that the department had assessed a fine against had appealed that action. He reported that the appeal was not successful, and the Hearing Officer had favorably ruled in favor of the Long Beach Water Department. He reported the customer had paid the assessed fine. President Saltzgaver called for a motion to excuse Commissioner Cordero from the September 17, 2015 Board meeting due to health reasons. Commissioner Levine made the motion to excuse Commissioner Cordero from the September 17, 2015 Board meeting due to health reasons. Commissioner Martinez seconded the motion. President Saltzgaver called for the vote on the motion. unanimously. The motion carried 19. ADJOURNMENT There being no further business to come before the Board, President Saltzgaver adjourned the regular meeting at 9:46 a.m. to the next regular meeting for the Water Commission to be held October 1, 2015, in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California. Attest: Robert E. Shannon, Secretary Frank Martinez, President

108 ITEM 4. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING PRESIDENT S REPORT

109 ITEM 5. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING GENERAL MANAGER S REPORT

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124 ITEM 9. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING LONG BEACH WATER DEPARTMENT EDUCATION PROGRAM UPDATE

125 ITEM 10. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING LEGISLATIVE/PUBLIC AFFAIRS ISSUES

126 ITEM 11. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING REVIEW OF RESOLUTION WD- 1286

127 1 RESOLUTION NO. WD A RESOLUTION OF THE BOARD OF WATER COMMISSIONERS OF THE CITY OF LONG BEACH AMENDING AND RESTATING THE WATER CONSERVATION AND WATER SUPPLY SHORTAGE PLAN AND RESCINDING RESOLUTION NO. WD >-~ )-a>g w c - ~ z..czb 12 0:::1::... (0 0«-,. I- C <r-. N 13 ~O"E~ >-z~o l-o~o"l 14 uz:j<:( wz~u I«c..c 15 t-irou u.(/)wro OWo~ WI-v;c: ua:::q)c 16 -w;;:o... ", --' 0a::~ "'0'" 17 WHEREAS, a reliable, minimum supply of quality potable water is essential to the welfare of the people and economy of the City of Long Beach ('Cit)!'); and WHEREAS, responsible management of water supplies in non-shortage conditions is wise and prudent for both water supply reliability and environmental stewardship; and WHEREAS, effective and equitable management of limited water supplies during a water supply shortage minimizes the impact on the people and economy of the City; and WHEREAS, water conservation is an important component of California's 18 water policy for the future; and 19 WHEREAS, all reasonable efforts to conserve water should continue to be 20 a high priority; and 21 WHEREAS, on September 21, 1995, the Board of Water Commissioners of 22 the City of Long Beach (Board') adopted Resolution No. WD entitled "A Resolution of 23 the Board of Water Commissioners of the City of Long Beach Restating The Emergency 24 Water Conservation Plan and Rescinding Resolution Nos. WD-990, WD-994, WD and WD-1 020"; and 26 WHEREAS, on November 3, 2005, the Board adopted Resolution No. WD entitled ''A Resolution of the Board of Water Commissioners of the City of Long 28 Beach Adopting a Water Conservation and Water Supply Shortage Plan, and Rescinding JCP:abc A (6/30/11; Rev. 7IB/11) 1 Y:\Board Letlers\2011\ Bd Mlg\WATER SPLY REVISION DOCSlAmended Reso WD-1286 Water Revise for Wtr Conservation 2011.DOC

128 Resolution No. WD-1 071"; and WHEREAS, on June 21, 2007, the Board adopted Resolution No. WD-1232 entitled "A Resolution of the Board of Water Commissioners of the City of Long Beach Amending and Restating the Water Conservation and Water Supply Shortage Plan and Rescinding Resolution WD-1209'; and WHEREAS, on December 17, 2009, the Board adopted Resolution No. WD-1266 entitled "A Resolution of the Board of Water Commissioners of the City of Long Beach Amending and Restating the Water Conservation and Water Supply Shortage Plan (the "Plarl'), and Rescinding Resolution No. WD-1232'; and WHEREAS, on May 18, 2011, the Board adopted Resolution No. WD-1283 rescinding the declaration of an imminent water supply shortage and Rescinding Resolution No. WD-1234'; and WHEREAS, the Board wishes to continue to educate, support and enforce reasonable water conservation at all times not just during periods of imminent shortage or drought; and WHEREAS, the Board now wishes to amend and restate the Water Conservation and Water Supply Shortage Plan; NOW, THEREFORE, the Board of Water Commissioners of the City of Long Beach resolves as follows: 20 Section 1. Scope. 21 There is hereby established a Water Conservation and Water Supply 22 Shortage Plan (Plarl'). 23 Section 2. Objectives. 24 The objectives of the Plan are: 25 A. To prevent water supply shortages through aggressive and effective 26 water management programs such as conjunctive use, water conservation, water 27 education and use of reclaimed water; 28 B. To minimize the impact of a water supply shortage on the City's JCP:abc A (6/30/11; Rev. 7/8/11) 2 Y:\Board Letlers\2011\ Bd Mlg\WATER SPLY REVISION DOCSlAmended Reso WD-1286 Water Revise for Wtr Conservation 2011.DOC

129 population and economy; C. To provide first for public health and fire protection and other essential services, then to provide for the economic health of the City, and then to provide for other uses of water; and D. To ensure that water users who conserve water during normal-year hydrology and wet-year hydrology are not disadvantaged by the Plan during shortages. 8 Section 3. Notice. >-~ >-l1lg w c - 20"-;1; 12 0::::::: <0 o«~"f I-- Z:'...~ N 13 ~O"E~ >-:z~o t-o~ctl uz:j«14 WZ~O I «c..c I--I rou u..(i)q)ro OWo~ 15 LUI-ti)o: 16 (j((q)c -w:;;:o "-",...J "-OM 0a::~ When an Imminent Water Supply Shortage, a Stage 1 Water Supply Shortage, a Stage 2 Water Supply Shortage, or a Stage 3 Water Supply Shortage is declared by the Board, the Long Beach Water Department ('Departmenl') shall provide notice to its customers. Said Notice shall include: A. The effective date of the declaration; B. The Prohibited Use of Water (PUoW) associated with the relevant supply shortage; C. Information about rate increases, if any, resulting from the declaration; and D. The importance of their taking additional voluntary actions to conserve water. This Notice shall be published pursuant to California Government Codes Section The Department will continue to educate its customers for the duration of the water supply shortage. The Department will communicate effectively with its diverse customer base. 25 Section 4. Prohibited Uses of Water at All Times The following uses of water are prohibited at all times: A. Permitting the excess use, loss or escape of water through breaks, leaks or other malfunctions in the water user's plumbing or distribution system for JCP:abc A (6/30/11; Rev. 718/11) 3 Y:\Board Lelters\2011\ Bd Mlg\WATER SPlY REVISION DOCS\Amended Resa WD 1286 Waler Revise for Wlr Conservation 2011.DOC

130 > ~o wc.q zo"-$ O::~ to o >.:: '<t ~'" N «u"e O roo:> ~z>o Q)'" -0:;«14 UZ wzm ou I «c.r=.- I- I rou 15 u.u)q>ffi owo~ WI-ilia ua::q>c 16 "-m -w;;:o --' "-0'" 0o:::~ any period of time after such escape of water should have reasonably been discovered and corrected; B. Irrigating landscape with potable water at any time other than such hours as determined by the General Manager of the Long Beach Water Department or the General Manager's designee (collectively "General Manager'). When establishing the hours for which irrigating landscape with potable water is prohibited, the General Manager shall consider, but is not limited to, the stage of the water supply shortage as declared by the Board, the time of year, and the impact of daylight savings time. The hours as established or any changes to the prohibited hours for irrigating landscape with potable water by the General Manager shall take effect after notice of said changes are published in a local newspaper of general circulation, pursuant to California Government Code Section 6063; C. Irrigating landscape in a manner that results in unreasonable runoff, as determined by the General Manager, where water flows onto adjacent property, non-irrigated areas, private and public walks, roadways, parking lots or structures; D. Irrigating landscape in a manner that is unreasonably waterinefficient, as determined by the General Manager. Unreasonable water-inefficient irrigation includes, but is not limited to, excessive over spray, excessive misting, over pressurization, misalignment or tilted spray heads, or other malfunction or out-of-adjustment condition which results in unreasonable waste of potable water; E. Washing driveways, sidewalks, parking areas, patios, other outdoor impermeable surface areas, kitchens or objects such as kitchen non-skid mats with a hose unless using a water-conserving pressurized cleaning device as defined herein. A water-conserving pressurized cleaning device shall discharge water at a minimum of 1,000 pounds per square inch or rated at using less than three (3) gallons of water per minute. A simple spray nozzle does not qualify as a water-conserving pressurized cleaning device; JCP:abc A11-Q1757 (6/30/11; Rev. 7/8/11) 4 Y:\Board LeUers\2011\ Bd Mtg\WATER SPlY REVISION DOCS\Amended Reso WD 1286 Water Revise for Wtr Conservation 2011.DOC

131 >,~ )-wg w c - ~"- o:::::t::_ z0.c<1i o«~"'i m f- >, ~ ~'~-c::in «u... o ro'" i:z>o ",0> 14-0"5«U2 00 I«c w Z '" 15 ~Irou LL{/)Q)ctJ OWo~ UH- Vi cr 16 UO::::Q)C -w;;:o "-",...J "-0<'> 17 0o::~ F. Washing a vehicle with a hose when the hose does not have a water shut-off nozzle or device attached to it or allowing a hose to run continuously while washing a vehicle; G. Any other water use resulting in excessive or unreasonable runoff, as determined by the General Manager, where water flows onto adjacent property, public or private walks or road, parking lots or other structures; H. Operating a fountain or other water feature that does not re-circulate the water; I. A hotel or motel failing to provide its customers the option of choosing not to have towels and linens laundered daily and/or failing to prominently display notice of this option in each bathroom and sleeping room using clear and easily understood language. The Department shall make suitable displays available; J. Restaurants and all other commercial, industrial, institutional food preparation sites using pre-rinse heads having flow-rates greater than 1.5 gallons of water per minute; K. Operating a commercial laundry system installed after November 3, 2006, that does not recirculate wash and/or rinse water; L. Operating a conveyor type car wash system that does not recirculate the wash and/or rinse water; M. Installing a single-pass cooling systems in a building requesting a water connection after November 3, 2006; N. Using potable water, rather than reclaimed water, after the General Manager has provided to the customer an analysis showing that reclaimed water is a cost-effective alternative to potable water and the customer has had a reasonable amount of time, as determined by the General Manager to make the conversion to reclaimed water; O. Irrigating landscape using reclaimed water to the point that the JCP:abcA11-Q1757 (6/30/11; Rev. 7/8/11) 5 Y:\Board Lelters\2011\ Bd Mlg\WATER $PLY REVISION DOCS\Amended Reso WD-1286 Water Revise for WlrConservation 2011.DOC

132 1 landscape becomes saturated and irrigation waters flow from the landscape. 2 Section 5. Imminent Water Supply Shortage. >- ~ 0 wc.q zou.<:5 O::~ <D o >,;:: oo:t ~.te.n «O'E a5 >-z~o l-o..l!:!o'> 14 oz:;)«wzg I«c.c u I-- I l't)u 15 LL(I)Q>Cl) OWo~ WI-Vic:r. UO::Q)C 16 -w;::o U. co -' u. o "' 17 0lY~ A. The Board shall declare an Imminent Water Supply Shortage by resolution when the Board determines, in its sole discretion, that a declaration will help to avoid or lessen the impact of an imminent water supply shortage. The type of event which may prompt the Board to declare an Imminent Water Supply Shortage may include, among other factors, a finding that its wholesale water provider calls for extraordinary water conservation. B. In addition to the prohibited uses of water identified in Section 4, the following uses of water are prohibited during a declared Imminent Water Supply Shortage: (1) Serving drinking water to any customer in a restaurant or other public place where food is served, sold, or offered for sale unless expressly requested by the customer. The Department shall make suitable displays, alerting customers to this restriction, available to restaurants and these types of other public places; (2) Irrigating landscape with potable water any day other than Monday, Thursday, or Saturday, except for very short periods of time for the expressed purpose of adjusting or repairing the irrigation system; (3) Irrigating landscape with potable water for: (i) More than twenty (20) minutes per authorized day if using stream rotator-type or gear driven sprinkler heads rated at emitting less than one (1) gallon per minute under recommended operating pressure; or (ii) More than ten (10) minutes per authorized day if using sprinkler heads rated at emitting one (1) or more gallons of water per minute under recommended operating pressure; 27 Section 6. Stage 1 Water Supply Shortage. 28 A. The Board may, in its sole discretion, declare by resolution that a JCP:abc A (6/30/11; Rev. 7/8/11) 6 Y:\Board Lelters\2011\ Bd Mlg\WATER $PlY REVISION DOCSlAmended Reso WD-1286 Water Revise for Wlr Conservation 2011.DOC

133 >-~ >-lllg w c - zoll;3 o::~ (O ~ >,:;::: "'f I- ~ ~N et:u"e O OJ <Xl >-Z>O I-Q..Q:1O) oz:::::l«zou w co I «c..r=.- I- I rou lj..u)q)ro owo~ WI-1i)a l>lyq)c 16 -ws:o u....j co <"> 17 0o::~ Stage 1 Water Supply Shortage exists and that the actions outlined in this Section are necessary in order to meet the Objectives of this Plan. The type of event which may prompt the Board to declare a Stage 1 Water Supply Shortage includes, among other factors, is a reduced allocation of water by the Departmenfs wholesale water provider. B. Prohibited Uses of Water in a Stage 1 Water Supply Shortage. In addition to the prohibited uses of water identified in Sections 4 and 5, the following uses of water are prohibited during a Stage 1 Water Supply Shortage: (1) Irrigating landscape with potable water any day other than Monday or Thursday, beginning on the first day of October through the end of the last day of the following March, except for very short periods of time for the expressed purpose of adjusting or repairing the irrigation system; (2) Filling residential swimming pools and spas with potable water; (3) Other prohibited uses as determined by the Board, in its sole discretion, after notice to customers. Section 7. Stage 2 Water Supply Shortage. A. The Board may, in its sole discretion, declare by resolution that a Stage 2 Water Supply Shortage exists and that the actions outlined in this Section are necessary in order to meet the Objectives of this Plan. B. Prohibited Uses of Water in a Stage 2 Water Supply Shortage. In addition to the prohibited uses of water identified in Sections 4, 5 and 6, the following uses of water are prohibited during a declared Stage 2 Water Supply Shortage: (1) Irrigating landscape with potable water any day other than Monday or Thursday, except for very short periods of time for the expressed purpose of adjusting or repairing the irrigation system; (2) Other prohibited uses as determined by the Board, in its sole JCP:abc A11-Q1757 (6/30/11; Rev. 7/8/11) 7 Y:\Board Lellers\2011\ Bd Mtg\WATER SPlY REVISION DOCS\Amended Reso WD-1286 Waler Revise for Wlr Conservation 2011.DOC

134 1 discretion, after notice to customers. 2 Section 8. Stage 3 Water Supply Shortage. 3 A. The Board may, in its sole discretion, declare by resolution that a 4 Stage 3 Water Supply Shortage exists and that the actions outlined in this Section 5 are necessary in order to meet the Objectives of this Plan. 6 B. Prohibited Uses of Water in a Stage 3 Water Supply Shortage. In 7 addition to the prohibited uses of water identified in Sections 4, 5, 6 and 7, 8 additional restrictions or prohibitions on the use of water may be imposed by the 9 Board at its sole discretion. 10 Section 9. Water Rates. 11 The Board may adjust water rates during a Board declared Stage 1, Stage 2, or Stage 3 Water Shortage subject to the then current Resolution fixing the Rates and Charges for Water and Sewer Service. Any increase in rates approved by the Board shall be subject to a public protest hearing as provided for in the California Constitution Article XIII. Section 10. Sudden Catastrophic Water Supply Shortage. When the General Manager determines that a sudden event has, or threatens to, significantly diminish the reliability or quality of the Citys water supply, then the General Manager may declare a Catastrophic Water Supply Shortage and impose whatever emergency water allocation or conservation actions deemed necessary, in the General Manager's professional judgment, to protect the reliability and quality of the Citys water supply and in order to meet the Objectives of this Plan, until the emergency passes or the Board takes other action. Section 11. Issuance of a Notice of Violation. A. A "Customer' as defined in the Long Beach Water Department Rules, 26 Regulations, and Charges Governing Potable Water, Reclaimed Water, Sewer 27 Service and the Water Conservation and Water Supply Shortage Plan 28 ('Department Rules, Regulations and Charges), shall be the party in violation of JCP:abc A11..{)1757 (6/30/11: Rev. 7/8111) 8 Y:\8oard Lelters\2011\ Bd MIg\WATER SPlY REVISION DOCS\Amended Reso WD-1286 Water Revise for Wlr Conservation 2011.DOC

135 »~ ~Q)g w c ZOLL... 0::::=: <0 o«~~ I- >."-- I I-;~ N 13 «u-e~ >--z ~o l-o~o'> 14 oz:::l«w zod OJ I<tc..c I- I rou LLU)a>ro 15 oujo~ Wl-ti OJ oet::q)c 16 -w~o "-OJ..J "-0'" 17 0a::~ this Plan when water associated with the Customer's account is used in a prohibited manner. For each separate and distinct violation of this Plan, the Customer may be served a Notice of Violation in accordance with the Department Rules, Regulations and Charges. B. Each and every day a violation exists constitutes a separate and distinct offense. C. Warning Letter: Prior to receiving a Notice of Violation, Customer shall first be served a Warning letter, in accordance with the Department Rules, Regulations, and Charges. D. The amount of the PUoW Charge shall be as established by the City of Long Beach Board of Water Commissioners by Resolution and listed in the Department Rules, Regulations, and Charges. Section 12. Reduce or Terminate Water Service. Depending on the severity of the prohibited use of water and the seriousness of the water supply shortage or imminent water supply shortage, the General Manager may cause the installation of a flow restriction device or may have the water service terminated. The General Manager shall give fourteen (14) days notice that these actions may be taken unless, in the General Manager's discretion, the severity of the misuse or the severity of the shortage mandates a shorter period of time, in which case the number of days for notice shall be at the General Manager's sole discretion. The Customer shall pay the cost of restricting the flow or terminating the service and shall pay the cost of re-installing full service, prior to the restoration of full service. 25 Section 13. Satisfaction of the PUoW Upon service of a Notice of Violation and PUoW Charge, the Customer shall do the following: A. Remedy the violation(s) no later than the date as specified on JCP:abc Al (6/30/11; Rev. 7/8/11) 9 Y:\Board Lellers\2011\ Bd Mtg\WATER SPlY REVISION DOCSlAmended Reso WD-1286 Water Revise for Wtr Conservation 2011.DOC

136 the Notice. Correcting the violation(s) shall not excuse or discharge payment of the PUoW Charge. B. Pay the PUoW Charge no later than thirty (30) days from the date of issuance of the citation as specified on the Notice. Payment of a PUoW Charge shall not excuse or discharge the failure to correct the violation(s), nor shall it bar further enforcement action by the Department. Late charges shall be imposed for PUoW payments made after the payment due date. The late charge shall be assessed per standard Department practices, and will be imposed in addition to any outstanding PUoW Charge. 10 Section 14. Appeal of Notice of Violation. >.~ >-,,0 wc:.q zou.;2; o::~ (() o ~ f:>'~'i «u"e o _ '" 00 >-Z>O ;~ N o~o> UZ~«14 w zoo CD I«c.c 15 I- I rou u.(j)q)cti owo~ WI-ViCT. UO:::Q)C 16 -w;::o!lcd..j!l o '" 17 0c::~ 18 Any recipient of a PUoW Charge may appeal said violation in accordance with the Water Department Rules, Regulations, and Charges. Section 15. Hearing Procedure. The hearing of any appeal of a Notice of Violation shall be conducted in accordance with the Department Rules, Regulations, and Charges, Section 16. Dismissal of Notice of Violation. The General Manager may dismiss a Notice of Violation at any time if it is determined to have been issued in error or upon good cause. 19 Section 17. Reservation of Rights The rights of the Department shall be cumulative to any other right of the Department stated in this Plan, the Department Rules, Regulations and Charges, the Long Beach Municipal Code, or as provided for under State or Federal law. 23 Section 18. Exceptions The prohibited uses of water in this Plan are not applicable to that use of water necessary, as determined by the General Manager, for public health and safety or for essential governmental services such as police, fire, and other similar emergency services. 28 Section 19. General Provisions. JCP:abc A11-Q1757 (6/30/11; Rev. 718/11) 10 Y:\Board letlers\2011\ Bd Mlg\WATER $PLY REVISION DOCSlAmended Reso WO-1286 Water Revise for Wtr Conservation 2011.DOC

137 >-~ >- Q) g w c - zou o:::::: td o<{... ~ 1= >-~,."!:: -N 13 «0"2",<Xl 0 >-z->o t-o.2:?o> uz:::l«14 ZOO w co I<{c.c l-i rou 15 LL(/)Q)('IJ Ou..io~ WI-ina: OD:::wC 16 -w "-co s o..j "-OM 0a::~ A. Nothing contained in this Plan shall be construed to require the Department to curtail the supply of water to any Customer when, in the discretion of the General Manager, that water is required by that customer to maintain an adequate level of public health and safety. B. Any term not defined in this Plan which is defined in the then current Department Rules, Regulations and Charges shall have the meaning stated therein. C. This Plan shall apply to all customers and property receiving water from the Department wherever situated, and shall also apply to all property and facilities owned, maintained, operated or under the jurisdiction of the various officials, boards, departments, bureaus or agencies of the City. D. If any section, subsection, sentence, clause or phrase in this Plan or the application of it to any person or circumstances is for any reason held invalid, the validity of the remainder of this Plan or the application of such provision to other persons or circumstances shall not be affected. The Board declares that it would have passed this Plan and each section, subsection, sentence, clause, and phrase in it irrespective of the fact that one or more sections, subsections, sentences, clauses, or phrases or the application of them to any person or circumstances be held invalid. 20 Section 20. Approval of this Resolution On the effective date of this Resolution all prior Resolutions including Resolution No. WD-1266 relating to the Water Conservation and Water Supply Shortage plans of the Long Beach Water Department are hereby rescinded and superseded. The Secretary of the Board of Water Commissioners shall certify to the passage of this Resolution and cause a copy of the Resolution to be published pursuant 26 to Government Code Section This Resolution shall take effect thirty (30) days after 27 the Secretary's certification. 28 III JCP:abc A (6/30/11; Rev. 718/11) 11 Y:\Board Lellers\2011\ Bd Mlg\WATER SPLY REVISION DOCS\Amended Reso WD-1286 Water Revise for Wlr Conservation 2011.DOC

138 1 2 3 I hereby certify that this resolution was adopted by the Board of Water Commissioners of the City of Long Beach at its meeting on ~J~u::cl=-YL-7!.--, 2011, by the following vote: 4 Ayes: Commissioners: TOWNSENDjALLENj BLANCO Noes: Commissioners: DALLMAN 8 Absent: Commissioners: CLARKE >-~ >- " 0 we zoll;g o::~ <O >-:: "f ~" -N «o"e o 13 _ co <Xl ~z>o,,0> -0"S<{ 14 OZoo wzm I- I«c,C I rou 15 LLU)<llro Ou.io~ WI-tiD: OOCQ.lC 16 LL -w~o m...j LL O '" 0o::~ 17 ~---- BOARD OF WATER COMMISSIONERS JCP:abc A11-<11757 (6/30/1 1) 12 Y:\Board Lelters\2011\ Bd Mlg\WATER SPLY REVISION DOC$\Reso WD-1286 Water Revise lor Wtr Conservation 2011.DOC

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146 1 2 3 I hereby certify that this resolution was adopted by the Board of Water Commissioners of the City of Long Beach at its meeting on..cj~u~1="yl...:7~, 2011, by the following vote: 4 Ayes: Commissioners: TOWNSENDjALLEN; BLANCO Noes: Commissioners: DALLMAN 8 Absent: Commissioners: CLARKE >.~ >-.,0 w cq zou.~ 12 o:::~ U) o ~ I-i?:'~"i N 13 «l>"e - '" '" O ('::z>o.,a> _0::;« wzm I«c t-irou u..(/)q)(\) 15 owo~ WI-Via: UO:::Q}C 16 -w;;:o LL m...j LL O '" 0o:::~ 17 BOARD OF WATER COMMISSIONERS JCP:abc A11-Q1757 (6/30/11) 12 Y:\Board Letlers\2011\ Bd Mlg\WATER SPlY REVISION DOCS\Reso WD 1286 Water Revise for Wlr Conservation 2011.DQC

147 REVISED AGENDA BOARD OF WATER COMMISSIONERS REGULAR MEETING OF THURSDAY, SEPTEMBER 17, 2015, AT 9:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING 1800 E. WARDLOW ROAD LONG BEACH, CALIFORNIA 1. Pledge of Allegiance 2. Public Comment: GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD. 3. Approval of Minutes August 19, 2015 Special Meeting/Closed Session; August 20, 2015 Special Meeting/Closed Session 4. Review Board Meeting Schedule for October 2015 Harry M. Saltzgaver, President, Board of Water Commissioners 5. Election of Officers President, Vice President, Secretary Harry M. Saltzgaver, President, Board of Water Commissioners 6. President s Report Harry M. Saltzgaver, President, Board of Water Commissioners 7. General Manager s Report Chris Garner, General Manager 8. Legislative/Public Affairs Issues Kaylee Weatherly, Assistant to the General Manager 9. Consent Calendar: a. Approval of Transfer of Funds by Journal Entry Dated September 17, 2015 b. Approve Retirement Order No for items that have become obsolete or unrepairable during the current year, and authorize the removal of these items from the Department s Fixed Asset Record and sold at auction. c. Approve Retirement Order No for items that have become obsolete or unrepairable during the current year, and authorize the removal of these items from the Department s records (these items will not be sold at auction) 10. Authorize the General Manager to execute a one (1) year Lease Agreement, with an option to extend the term four (4) times for a period of one (1) year each, with Long Beach Eurocars, LLC (DBA Mercedes-Benz of Long Beach), for vehicle storage at Long Beach Water Department-owned property located at 3621 Kilroy Airport Way B. Anatole Falagan, Assistant General Manager

148 September 17, 2015 Page Authorize the General Manager to execute an Agreement with Michael J. Arnold and Associates for State Legislative and Advocacy Services for the period beginning October 1, 2015 and ending September 30, 2016 B. Anatole Falagan, Assistant General Manager 12. Authorize the General Manager to Execute a Memorandum of Understanding (MOU) with the City of Long Beach defining financial responsibilities resulting from construction, operation and maintenance activities within the proposed Robert Gumbiner Park K. Eric Leung, Director of Engineering/Chief Engineer 13. Authorize the General Manager to Sign an Agreement with the City of Lakewood for an Emergency Intertie K. Eric Leung, Director of Engineering/Chief Engineer 14. Authorization to attend the seventh annual CORO Water and Sustainability Conference, Tuesday, October 20, 2015, at the Taglyan Complex, Los Angeles, California Harry M. Saltzgaver, President, Board of Water Commissioners 15. Approval of sponsorship of the Historical Society of Long Beach 20 th Annual Cemetery Tour including a display interpreting the Long Beach Water Department s history, and the role of water in Long Beach Harry M. Saltzgaver, President, Board of Water Commissioners 16. Authorization to attend and sponsor the Federation of Filipino American Associations, Inc., Filipino-American History Month event Saturday, October 3, 2015 Harry M. Saltzgaver, President, Board of Water Commissioners 17. Authorization to attend the Centro C.H.A. Inc. 18 th Annual Leadership Awards Celebration September 17, 2015 Christopher J. Garner, General Manager 18. New Business 19. Adjournment to the next Regular Meeting of Thursday, October 1, 2015, at 9:00 a.m. in the Board Room. Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA

149 September 17, 2015 Page 3 If language interpretation for non-english speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión de Estatutos. If language translation of the Commission agenda and minutes for non-english speaking persons is desired please make your request by phone to the City Clerk Department at (562) , 72 hours prior to the Commission meeting. Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) , 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) , 72 horas antes de la reunión de la Comisión.

150 MINUTES SPECIAL MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA August 19, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on August 19, The meeting was called to order at 1:04 p.m. by President Saltzgaver. PRESENT: Harry Saltzgaver Frank Martinez Arthur Levine Robert Shannon Gloria Cordero Sandra L. Fox Sherrill Uyeda Commissioner Commissioner Commissioner Commissioner Commissioner Secretary to the Board of Water Commissioners Alliance Representative 1. PLEDGE OF ALLEGIANCE Frank Martinez led the Board and audience in the Pledge of Allegiance. 2. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed. 3. CLOSED SESSION: REGARDING PUBLIC EMPLOYEE APPOINTMENT: GENERAL MANAGER PURSUANT TO PARAGRAPH (B)(1) OF SECTION OF THE CALIFORNIA GOVERNMENT CODE AND CHARTER SECTION 1403(2). President Saltzgaver called for public comment regarding the closed session. Hearing none, President Saltzgaver adjourned the Board to the closed session at 1:06 P.M. The Board reconvened at 4:39 P.M. President Saltzgaver advised he had nothing to report from the closed session.

151 Board of Water Commissioners August 19, 2015 Page 2 4. NEW BUSINESS President Saltzgaver called for any new business. Hearing none he moved on to adjournment. 5. ADJOURNMENT There being no further business to come before the Board, President Saltzgaver adjourned the special meeting at 4:40 p.m. to the special meeting for the Water Commission to be held August 20, 2015 at 9:00 a.m., in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California. Attest: Arthur M. Levine, Secretary Harry M. Saltzgaver, President

152 MINUTES SPECIAL MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA August 20, 2015 The Board of Water Commissioners of the City of Long Beach met in the Board Room of the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on August 20, The meeting was called to order at 9:00 a.m. by President Saltzgaver. PRESENT: Harry Saltzgaver Frank Martinez Arthur Levine Robert Shannon Gloria Cordero Sandra L. Fox Sherrill Uyeda Commissioner Commissioner Commissioner Commissioner Commissioner Secretary to the Board of Water Commissioners Alliance Representative 1. PLEDGE OF ALLEGIANCE Gloria Cordero led the Board and audience in the Pledge of Allegiance. 2. PUBLIC COMMENT President Saltzgaver opened the public comment period. As there were no requests to address the Board on non-agenda items, the public comment period was closed. 3. CLOSED SESSION: REGARDING PUBLIC EMPLOYEE APPOINTMENT: a. Public Employee Appointment: pursuant to paragraph (b)(1) of Section of the California Government Code and Charter Section 1403(2). b. Conference with Labor Negotiators: pursuant to Section of the California Government Code regarding labor negotiations with unrepresented employees: Water Department designated representatives: Harry Saltzgaver and Ken Bott. Unrepresented employee: General Manager. President Saltzgaver called for public comment regarding the closed session. Hearing none, President Saltzgaver adjourned the Board to the closed session at 9:02 A.M. Note: Frank Martinez not in attendance at beginning of closed session.

153 Board of Water Commissioners August 20, 2015 Page 2 The Board reconvened at 12:41 P.M. President Saltzgaver advised he was suspending the Closed Session at 12:42 P.M. and continuing the Closed Session to 2:30 P.M. or the end time of the Special Board meeting scheduled for 1:00 P.M. The Board reconvened at 2:10 P.M. Session at this time. Commissioner Martinez joined the Closed The Board returned to open session at 2:43 P.M. President Saltzgaver advised he had nothing to report. 4. NEW BUSINESS President Saltzgaver called for any new business. Hearing none he moved on to adjournment. 5. ADJOURNMENT There being no further business to come before the Board, President Saltzgaver adjourned the special meeting at 2:44 p.m. to the special meeting for the Water Commission to be held August 21, 2015 at 8:00 a.m., in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California. Attest: Arthur M. Levine, Secretary Harry M. Saltzgaver, President

154 OCTOBER 2015 BOARD MEETING SCHEDULE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 9:00 A.M. 2 3 FEDERATION OF FILIPINO BOARD AMERICAN ABSENT: ASSOC. AWARDS EVENT COLUMBUS DAY OBSERVED :00 A.M. BOARD MTG. ABSENT: 16 MWD STATE WATER PROJECT INSPECTION TRIP 17 MWD STATE WATER PROJECT INSPECTION TRIP CORO WATER CONF. LOS ANGELES HALLOWEEN HISTORICAL SOCIETY CEMETERY TOUR

155 ITEM 5. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING ELECTION OF OFFICERS

156 ITEM 6. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING PRESIDENT S REPORT

157 ITEM 7. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING GENERAL MANAGER S REPORT

158 ITEM 8. A VERBAL PRESENTATION WILL BE MADE AT BOARD MEETING LEGISLATIVE/PUBLIC AFFAIRS ISSUES

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192 AGENDA BOARD OF WATER COMMISSIONERS SPECIAL MEETING OF THURSDAY, SEPTEMBER 3, 2015, AT 6:30 P.M. LONG BEACH WATER DEPARTMENT, TREATMENT PLANT ASSEMBLY ROOM 2950 REDONDO AVENUE LONG BEACH, CALIFORNIA 1. Pledge of Allegiance 2. Public Comment: GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD. 3. Adopt Resolution appointing a new General Manager and setting the terms of compensation Harry M. Saltzgaver, President, Board of Water Commissioners 4. New Business 5. Adjournment to the next Special Meeting of Thursday, September 3, 2015, at 7:00 p.m. in the Treatment Plant Assembly Room. Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA

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