C/C and XO USPS check-in, and the Chairman and Stf/C s National Meetings Committee check in. MEETING

Transcription

1 UNITED STATES POWER SQUADRONS 2017 USPS FALL GOVERNING BOARD Hilton Dallas Lincoln Center Dallas, TX September 2017 Preliminary Agenda 1 AUGUST SEPTEMBER SUNDAY - Uniform of the Day - Casual C/C and XO USPS check-in, and the Chairman and Stf/C s National Meetings Committee check in. Staff H Q Storage Washington 8 Tables for boxes 11 SEPTEMBER - MONDAY - Uniform of the Day - Casual, Logo Shirts, Western Wear or Appropiate Attire Staff H Q Storage Washington 8 Tables for boxes Staff Ship s Store/Storage Jackson/Adams Lockable room, 5 keys, 12-30" X 8 tables or 96 feet of tables, 2 large trash cans, 12 chairs, 3-18" x 8' tables, coat rack, and R/C NMC & Stf/C s Con w/hotel Event Manager Madison rolling luggage rack. 7 Ticket Holders Ticket Pick-up for Tuesday & Suite 2023 Wednesday tours Only 12 SEPTEMBER TUESDAY - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Staff H Q Storage Washington Same as Monday Ships Store Ship s Store/Storage/ Sorting Boxes Jackson/Adams Same as Monday. Put skirts on tables COM NOM J.F.K. Conference w/10 soft BOD BOD Meeting McKinley chairs, 12-1 table, 2 banquet Power-setup, screen, Wi-Fi, 3 chairs on the side of the room BOD BOD Lunch Roosevelt 15 Page 1 of 11

2 13 SEPTEMBER WEDNESDAY - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Staff H Q Storage Washington Same as Tuesday Ships Store Ships Store Inventory/Committee Mtg. Jackson/Adams Activities Registration Concierge Registration Desk Same as Tuesday 3-8' tables, 6 chairs, must be outside of lockable room near escalator and foyer, Wi- Page 2 of 11

3 13 SEPTEMBER WEDNESDAYContinued - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Com Nom J.F.K. Conference w/10 soft -Preregisgration CPR/FIRST AID Roosevelt chairs, 12-Classroom, 2 banquet 3 required draped tables, power set-up, screen, water pitchers IT Committee Taft 15-U-Shape, power setup, screen, Wi-Fi, 10 chairs on the side, BOD and Advisors Meeting LBJ 30-U Shape, 1 key, BOD and Advisors Lunch Reflections power 30 - Banquet set-up, 1 table National Social Activities Suite 2023 Use available seating Committee Educational R/C Meeting conservatory 20-U-Shape, power setup, Educational Fund Trustees Madison 12-Conference screen, Wi-Fi, closed Square Aides meeting C/C Suite Use available seating 14 SEPTEMBER THURSDAY - Uniform of the Day - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Staff H Q Storage Washington Same as Wednesday Regisgration required Treasurers/Donor Breakfast Jefferson 8' round tables Ships Store open for sales Jackson/Adams Same as Wednesday Activities Registration Concierge Registration Desk 3-tables, 6 chairs outside of lockable room near escalator and foyer, Wi-Fi Voter Registration/Ensign Ballroom Foyer 2 tables front skirted COM NOM J.F.K. w/ 4 chairs Conference w/10 soft Set-up Exhibits Lincoln 1/2/3/E/W Foyer chairs, 2 banquet DC & DXO Meeting Lincoln East 70 - Rounds of 8 w/ Educational Dept. Educational Lincoln 1,2,3 chairs ea., head table w/2 35 U chairs, Shape 5 extra 6 table, Leadership DEO and ADEO Meeting LBJ Room power set-up, screen, wireless 50, Banquet mic, Style WI-Fi, w/ Cooperative Charting Cooperative Charting Meeting Lincoln 6,7,8 per table, head table 48-classroom, power set-up, screen, Wi-Fi, wireless mic, 12 extra chairs on room Public Affairs Lincoln West 48-U-Shape, power setup, screen, stand alone *****Table exhibits are from 1300 Thursday untill 1700 on Friday***** Page 3 of 11

4 Information Technology Committee Eisenhower 2 20-U-Shape, power setup, screen, Wi-Fi, 10 chairs on the side, Page 4 of 11

5 14 SEPTEMBER THURSDAY Continued - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Communications Committee Eisenhower 3 25-U-Shape, power setup, Admin Department Eisenhower 1 60-Theater screen style, head Meet the New Organization table, power set-up, Budget/Finance Madison A/B screen, 15 - U-Shape, mic, Wi-Fi, No A/V, Water Pitchers Planning Committee Hamilton 14-Conference, power Law Committee Taft set-up, 10-Conference, 10 chairs power on the only, Wi-Fi Seminar Squadron Development Committee Job Descriptions/Commanders Kit/Caledars Membership Committee Intro and Navigation of New Website Workshop-"How to & how do I find?" Eisenhower 1 Jefferson 60-Theater style, head table, power set-up, screen, mic, Wi-Fi, stand alone podium, water 60-Classroom pitchers Style, screen, wireless mic, Wi-Fi, stand alone podium Heritage and Protocol Eisenhower 2 20-U Shape, power setup, Membership Committee Jefferson 60-Classroom screen Style, Intro and Navigation of New Website Workshop-"How to & how do I find?" screen, wireless mic, Wi-Fi, stand alone podium D/C and DXO Reception Conservatory Foyer D/C and DXO Lunch Conservatory 10' round tables Educational Dept. Lunch Lakeview 72-Banquet, powe setup, screen, wireless mic Secretary's Dept. Lunch Reflections 10' round tables Table Exhibits Ballroom Foyer Marketing Committee Eisenhower 3 15-U-Shape, power setup, screen, water Seminar Squadron Development Committee How to Run a Meeting Eisenhower 1 Page 5 of 11

6 14 SEPTEMBER THURSDAY Continued - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire *****Table exhibits are from 1300 Thursday untill 1700 Friday***** 104th Annual Meeting (Orlando, FL) (2018) 105th Annual Meeting (Orlando, FL) (2019) Minneapolis Governing Board (2018) Sea Scouts Boat Insurance Boating Virtual Trainer Cooperative Charting NOAA USACE First Timers Member Benefits S E R A T Squadron Development Committee USCG/NAMEPA Area Monitors Hamilton NO INFORMATION Closed by Invitation Membership Committee Intro and Navigation of new Website Workshop-"How to & how do I find?" Joint DEO and ADEO & Educational Leadership Committee Jefferson 60-Classroom Style, screen, wireless mic, Wi-Fi, stand alone LBJ Room podium, 60-Banquet water Style pitchers w/ 8 per table, power set-up, screen, wireless mic,, National Meetings Committee Lincoln 6 WI 16-U-Shape, Fi, Head table water w/2 pitchers Commmittee on Rules Suite Membership Committee Jefferson Intro and Navigation of new Website Workshop-"How to & how do I find?" Dinner & Entertainment "An Evening with Frank & Liz" Lincoln Ballroom 60-Classroom Style, screen, wireless mic, Wi-Fi, stand alone podium, water pitchers 10' round tables 15 SEPTEMBER FRIDAY - Uniform of the Day Uniform T Staff H Q Storage Washington Same as Thursday All interested Health Walk w/squadron Activities Water station at inside door Keynote Breakfast/Keynote Speaker Nicholas Gillian Lakeview 10' round tables, lapel mic. Page 6 of 11

7 Activities Registration Concierge Registration 3-tables, 6 chairs Desk outside of lockable Ships Store opens for sales Jackson/Adams room near escalator and Same foyer, as Thursday Wi-Fi 15 SEPTEMBER FRIDAY Continued - Uniform of the Day Uniform T Voter Registration/Ensign Ballroom Foyer 2 tables front skirted w/ 4 chairs Table Exhibits Ballroom Foyer Safety Committee Lincoln 7 20-Theater Style, head table w/5 chairs power set-up, screen Com Nom J.F.K. Conference w/10 soft Seminar Information Technology Committee Taft chairs, 30-Theater 2 banquet Style W/O Squadron/District Web Site front table, power setup, screen, Wireless Seminar Seminar Squadron Development Committee Operations Training in three hours Squadron Development Committee How to Navigate the National Web Site to Find forms for your Department USPS PROJECTOR Educational Department Committee Meetings (1) Electro-Mechanical Systems Publishing Instructor Development Educational Department Committee Meetings (2) Boat Handling Marine Environmental Offshore Navigation Educational Department Committee Meetings (3) Educational Outreach Inland Coastal Navigation Basic Public Education Eisenhower 1 Jefferson Hamilton Mic., 60-Theater Wi-Fi, style, stand head alone table, power set-up, screen, mic, Wi-Fi, stand alone podium, water 60 - Theater pitchersstyle, screen, mic, Wi-Fi, 2 Stand Alone podiums, water pitchers Madison 10-Conference, 10 chairs on the side, water pitchers McKinley 10-Conference, 10 chairs on the side, water pitchers BOC Committee Roosevelt 40-Theater style, head Boating Skills Virtual Trainer Eisenhower 2 table, 50-Theater power Style, set-up, 6' Updates/Lessons head table w/2 chairs, Seminar Education Department Program Updates - VC Fraser Digital Media Library-Boater Education in Action - Marty Lafferty Page 7 of 11 The Conservatory 10-Conference, 10 chairs on the side, water pitchers power set-up, screen, 75-Theater Style, front table w/3 chairs, power set-up, screen, wireless mic., stand alone podium, water pitchers

8 Advanced PowerPoint Techniques - Andy Sumberg A No Charge Seminar for Squadrons - V. Jan Wright Page 8 of 11

9 15 SEPTEMBER FRIDAY Continued - Uniform of the Day Uniform T Seminar Membership Committee Membership A to Z Twenty six ways to improve your membership LBJ 60-Classroom Style, power set-up, screen, wireless mic., Wi-Fi, stand alone podium Seminar Seminar IT Committee DB2000 Support Team Marketing Committee Seminar How to Promote America's Boating Club Lincoln 3 Lincoln 6 60-Theater Style, power set-up, screen, wireless mic., stand alone podium, water Executive Dept. Lunch Veranda 10' round tables BOC Committee (continues) Roosevelt no room changes District/Squdadron Officers Meeting Planning Lincoln 8 Eisenhower Theater style, screen, mic, Wi-Fi, 14-Conference, power USPS Environmental Committee Eisenhower 3 set-up, screen, U shape, power setup, Lincoln 7 screen, stand alone Seminar SailAngle workshop P/C Randy White 30-Theater Style, head table w/2 chairs power set-up, screen, wireless mic., Wi-Fi Membership Services Committee Eisenhower 2 20-U-Shape, power setup, screen, Wi-Fi, By invitation First Timers reception TBD Remove Table Exhibits Jewish Services Madison National Meeting Set-up for Governing Board Lincoln Ballroom Com Meeting Staff Set-up for Governing Board Meeting Lincoln Ballroom 15-Theater, 6 table w/white skirt next to Set up AV equipment Staff HQ Storage Washington Same as Thursday SEPTEMBER SATURDAY - Uniform of the Day Daytime:Uniform G (short sleeve/no tie) Evening: Western theme wear or appropriate clothing Ships Store open for sale until 1000, then Packing for return to HQ (out by1500) Jackson/Adams 45-Theater, head table, power-set-up, screen, wireless mic, water pitchers Same as Thursday Speakers Go over agenda for meeting Hamilton Activities Registration Lincoln Ballroom 3-tables in the back of the room, 6 chairs, Wi- Fi Page 9 of 11

10 Activities Registration Lincoln Ballroom 3-tables in the back of the room, 6 chairs, Wi- Fi Page 10 of 11

11 16 SEPTEMBER SATURDAY Continued - Uniform of the Day Daytime:Uniform G (short sleeve/no tie) Evening: Western theme wear or appropriate clothing Governing Board Lincoln Ballroom Social Reception Reflections Banquet style Social Lunch Members Reception Members Luncheon "Sail Angle Presentation" Lakeview Governing Board Reconvenes Lincoln Ballroom Staff Set-up Dinner Lincoln Ballroom Banquet Style - 5' round tables, power setup, one screens, wireless mic Catholic Services Eisenhower 2 80 Theater, 6 table Protestant Services Hamilton W/white 25 Theater, skirt 6 next table to upfront General Reception Ballroom Foyer with skirt General/Banquet Lincoln Ballroom 10' round tables 17 SEPTEMBER - Sunday Uniform of the Day - Casual Staff Bill Review with Hotel Hamilton HQ Storage should be in Shipping department for Monday shipping NOTE: = to all at any time = Closed to the public Prepared by: Stf/C Martin E. Feldberg, AP National Meetings Committee H (352) C (914) mef542@tampabay.rr.com Page 11 of 11