Board of Directors Agenda

Transcription

1 Board of Directors Agenda Thursday, September 20, 2018, 11:00 AM 9215 N. Florida Ave., Tampa, FL I. Welcome and Roll Call... Sean Butler, Chair II. Public Comments III. Approval of Minutes: July 19, 2018 Annual Board of Directors Meeting... Page 2 IV. Consent Items 1) Consent Agenda of August 16 Executive Committee Meeting Minutes... Page 6 2) Consent Agenda of August 27 Special Executive Committee Meeting Minutes.. Page 10 V. Old Business 1) Approval of Training Vendors: AM Skills, Southern Tech College & Learning Alliance... Page 11 VI. Chair s Report... Sean Butler 1) Welcome New Members 2) Workforce Focus... Page 12 3) Bylaws Revisions... Page 13 VII. Board Counsel Report... Charley Harris 1) Update on existing and potential litigation matters VIII. Interim Executive Director s Report... Juditte Dorcy 1) CSTB Transition Update 2) September Workforce Professional Development Summit 3) EMSI... Page 14 IX. Committee Reports 1) Executive Committee Sean Butler a) CEO Search Timeline & Process... Page 15 b) Ad Hoc Legal Services RFQ Review Committee... Page 16 2) Audit Committee... Sophia West a) Audit Review of Supportive Services Cards 3) Finance Committee... Sophia West a) Purchasing Threshold... Page 17 4) One Stop Committee... Mike Smith a) One Stop Operator 5) Workforce Solutions Committee... Jeff Serpico X. Future Business XI. Adjournment Collaborate. Innovate. Lead. careersourcetampabay.com

2 CareerSource Tampa Bay Annual Meeting of the Board of Directors Date: Location: July 19, 2018, 11:00 a.m. CareerSource Tampa Bay Office, 4902 Eisenhower Blvd. Tampa, FL Call to Order Vice Chair Sandra Murman called the meeting to order at 11:04 a.m. There was a quorum present with the following Board Members participating. Board Members in attendance (*denotes attended via telephone) Tom Aderhold, Leerone Benjamin, Stephanie Brown-Gilmore*, Sean Butler, Robert Coppersmith, Richard Cranker, Gail Fitzsimmons, Elizabeth Gutierrez, Randell Hassen*, Mireya Hernandez, Benjamin Hom, John Howell, Lindsey Kimball, Randall King, Jasiel Legon, Commissioner Sandra Murman, Michael Ramsey, Jeffrey Serpico, Michael Smith*, Roy Sweatman, Sophia West Board Members not in attendance Ginger Clark, Steve Hooper, Paul Orvosh, Earl Rahn, Craig Richard, Yanina Rosario Staff Present Juditte Dorcy, Anna Munro, Phuong Nguyen, Jody Toner, Olivia Cunningham, Michelle Schultz, Maria Suarez, Johwonna Lewis, Matthew Pattabhi, Tom Laub, Nicole Beverley, Cecilia Reinberg, Laura Pearsall, Mai Russell, Joe Vitale Board Counsel Charley Harris BOCC Liaison/Representatives Kenneth Jones, Ron Barton Guests Ingrid Harb, Zach Sampson The items are listed in the order of discussion. Indicates Board Action Pledge of Allegiance Board Director Tom Aderhold led the pledge of allegiance. Public Comment Ingrid Harb of LaunchCode spoke of the partnership with CareerSource Tampa Bay that addresses the skills gaps in Information Technology. Recognition of Past Officers & Staff Vice Chair Murman, on behalf of the Board of Directors and staff, expressed her thanks to the following past officers for volunteering their time, expertise, and resources: Dick Peck, John Kearney, Betsy Irizarry, Darren Veneri, and Shannon Evans. Elizabeth Gutierrez and Sophia West joined the meeting. Recognition of Staff On behalf of the Board of Directors and leadership staff, the following employees were recognized for being top performers in PY : Maria Suarez, Johwonna Lewis, Matthew Pattabhi, Cecilia Reinberg, Nicole Beverly, and Tom Laub. Maria Suarez, Johwonna Lewis, Matthew Pattabhi, Cecilia Reinberg, Nicole Beverly, Tom Laub, and Olivia Cunningham left the meeting

3 Workforce Focus South County Job Fair will be held on August 10th from 8:30 a.m. to Noon at HCC SouthShore Campus. If you know of any employers who are hiring, please have them call Angela Lyons. The unemployment rate in Hillsborough County was at 3.2 percent, falling 0.5 percent from a year ago. The labor force was up by 2 percent at 737K individuals. There were a little over 23K unemployed residents in the region. When compared to other metropolitan areas, Tampa MSA had the highest annual job growth in financial services. While leisure and hospitality, education, and health services had the second highest job growth. Employment of Juditte Dorcy A motion to hire Juditte Dorcy as Director of WIOA Programs under the established personnel guidelines and move to affirm her current status as the Interim Executive Director at the previous approved salary of $127,900 and for her to serve in that position until such time as the Board relief her of [those] duties or she has formalized in that role was made by Tom Aderhold and seconded by Sean Butler. There was no further discussion. The motion passed unanimously. Meeting Calendar Vice Chair Murman reviewed the proposed FY 2019 Schedule of Board & Committee meetings. She added there might be changes in the future. The proposed calendar was provided in the meeting packet. Approval of Meeting Minutes A motion to approve the Board of Directors meeting minutes dated June 21, 2018, was made by Sean Butler and seconded by John Howell. There was no further discussion. The motion passed unanimously. A motion to approve the Ad Hoc Nominating Committee meeting minutes dated July 11, 2018, was made by John Howell and seconded by Roy Sweatman. There was no further discussion. The motion passed unanimously. Overview of CareerSource Tampa Bay and Governing Board Interim Executive Director Dorcy provided a presentation which included the mission statement, who we are, who are involved in workforce development, responsibilities of CareerSource Florida & Dept. of Economic Opportunity, local responsibilities and relationships with key stakeholders, and local responsibilities and relationships between CareerSource Tampa Bay and its governing board. A copy of the presentation was provided in the meeting packet. Government in the Sunshine Law, Public Records & Fiduciary Duties Board Counsel Charley Harris briefed on the do s & don ts that comply with the Sunshine Law. Clarifications on what is considered as Public Record, and the fiduciary duties of Board Directors. Off Agenda: Tampa Bay Partnership Vice Chair Murman briefed on her meeting with Tampa Bay Partnership regarding their call to action to consolidate both workforce boards. She reported on her meeting that at present, the separation is necessary, and once the organization has been solidified, this matter will be considered beginning with appointing three board members from each workforce board to discuss regional opportunities. Third-Party Contracts A motion to direct staff to review and conduct an assessment on all third-party contracts, including conflict of interest and bring back a recommendation [on renewals] was made by Sean Butler and seconded by John Howell. There was no further discussion. The motion passed unanimously. Local Targeted Occupations List Special Project Director Toner presented on the Local Targeted Occupations List and reviewed the supporting data. After much discussion, the Board directed staff to include CNC Machinist and CNC Operators to the new list and to conduct further research. A motion to adopt the hybrid Regional Demand Occupation for CareerSource Tampa comprised of the DEO Regional Demand Occupational List and the additional demand occupations to include CNC Machinist and CNC Operators was made by John Howell and seconded by Sean Butler. The motion passed unanimously

4 Paid Time Off (PTO) Policy Interim Executive Director Dorcy brief on changes that needed to be made on PTO policy. She reported on the issue at hand with employees who have accumulated up to 800 plus PTO hours. Should these hours be carried over or paid out? The total cost for PTO payout is $320K. After much discussion, there was a consensus to adopt an interim PTO plan. A motion to adopt an interim PTO plan for brand new employees of 120 PTO hours for the first year; for employees with accrued hours, within the legal [limits], grandfathered in the number accrued hours to be used up to five (5) years and no more hours accrued after that; and directed staff to bring back additional information on short term disability and FMLA to the Finance Committee to determine the maximum hours allowable and bring its recommendation to the Board of Directors was made by Sean Butler and seconded by Leerone Benjamin. The motion passed unanimously. Business Services Compensation Interim Executive Director Dorcy briefed on the incentives program for Business Services Account Executives and Recruiters. These incentives were in addition to their base salary and were earned based on established, measurable monthly goals that were developed annually by the former President/CEO and the former Business Services Director. She referred Board Directors attention to the result of the internal control review findings by Powell & Jones. A motion to terminate Business Services Incentives Plan effective August 31, 2018 was made by Sean Butler and seconded by Roy Sweatman. The motion passed unanimously. After much discussion on data provided via a handout that included the following information: Compensation Survey Data of Recruiter I, II, and III positions for the Tampa Bay area; Proposed Annual Salary at 45% of 2017 incentive earned, 55% of 2017 incentive earned, 65% of 2017 incentive earned, 85% of 2017 incentive earned, and 95% of 2017 incentive earned, a motion to approve salary adjustment of 95% of 2017 incentive earned for the Business Services Account Executives and Recruiters was made by Sean Butler and seconded by Randall King. Interim Executive Director Dorcy clarified the salary adjustment does not include the [annual] Stipend. The motion passed unanimously. Resolution of the Board of Directors RE: Tampa Bay WorkForce Alliance 401(K) Plan Finance Director Munro presented this item for board consideration. This resolution authorizes staff to establish Tampa Bay WorkForce Alliance s 401(k) Plan. After much discussions to include monitoring portfolio s performance, a motion to adopt the resolution to establish Tampa Bay WorkForce Alliance, Inc. 401(k) Plan was made by Bob Coppersmith and seconded by Jeffrey Serpico. The motion passed unanimously. Nepotism Policy Interim Executive Director Dorcy reviewed the proposed Nepotism Policy. The proposed policy was provided in the meeting packet. After an extensive discussion, a motion to approve the Nepotism Policy was made by Sean Butler and seconded by Richard Cranker. The motion passed unanimously Planning Budget Interim Executive Director Dorcy spoke on the Planning Budget. The overall budgets included major program funding and other grants. The grant award to actual expenditures report was presented. As of May 31 st, CareerSource Tampa Bay has expended 65.50% of its budgets. Staff was directed to report all expenditures above $10K to the Board of Directors Performance Metrics Special Projects Director Toner briefed on the proposed performance metrics for WIOA and Wagner Peyser programs. The spreadsheet included: PY Q3 performance; Five-year average performance; and proposed performance levels for PY and PY After discussion and review of the performance indicators, a motion to approve the proposed and metrics was made by Sean Butler and seconded by John Howell. The motion passed unanimously

5 Auditor Review of Client Incentive Debit Cards Interim Executive Director Dorcy reported on the process change on issuing debit cards. For example, the cards will no longer be mailed. Recipients are required to pick up the debit cards at the centers and sign upon receipt of the card(s). A timeline of procedural changes for other services/programs was provided as a handout. Interim Executive Director Dorcy advised these changes were made based on recommendations by DEO & DOL. Staff was directed to have a separate internal auditor for operations & programmatic compliance. A handout on proposing an audit review of Business Services Incentive program and Supportive Services Cards Policy was provided to all members. A motion to move forward with the audit review of the Supportive Services Cards process was made by Lindsey Kimball and seconded by Sean Butler. The motion pass unanimously. Election of Board Officers Ad Hoc Nominating Committee chair Roy Sweatman presented this item for board election. He reported the office of Chair-elect is vacant. Vice Chair Murman opened the floor for additional nominations. Hearing none, a motion to elect Sean Butler as Chair, Sophia West as Treasurer, and Ginger Clark, Ph.D. as Secretary. Commissioner Murman shall continue to serve as Vice Chair and Hillsborough County [BOCC] as the fiscal agent was made by Lindsey Kimball and seconded by Richard Cranker. The motion passed unanimously. Vice Chair Murman thanked Interim Executive Director Dorcy for stepping up to lead this organization and is looking forward to continuing working with her. Vice Chair Murman passed the gavel to incoming Chair Butler. Transition Update Ad Hoc Transition Committee Member Butler reported on progress made towards operating as a standalone entity as follows: 67 job descriptions have been posted for 120 board openings and 14 grant-funded positions. CEO Search As an update on CEO Search, it was recommended that the Executive Committee participates in the selection of the CEO. A motion to accept the recommendation for the CEO Search to begin immediately and to accept the report on the transition update was made by Vice Chair Murman and seconded by Robert Coppersmith. The motion passed unanimously. Incoming Chair Butler opened the floor for board members comments. Tom Aderhold thanked Hillsborough County staff Ron Barton and others for their assistance with board recruitment. Incoming Chair Butler expressed his appreciation to Vice Chair Murman for her leadership Board Member Lindsey Kimball suggested that this Board reviews every single process and procedure, and not assume that we continue business as usual. Adjournment The meeting was adjourned at approximately 1:30 p.m

6 CareerSource Tampa Bay Consent Agenda of August 16, 2018 Executive Committee Meeting Actions Approved At CareerSource Tampa Bay Executive Committee Meeting Any Board Member shall have five days from receipt of these minutes within which to request that an action of the Executive Committee be brought before the full Board. If no such request is made, the actions of the Executive Committee shall stand. Date: Location: August 16, 2018, 11:00 a.m. CareerSource Tampa Bay Office, 4902 Eisenhower Blvd. Tampa, FL Call to Order On behalf of Incoming Chair Sean Butler, Vice Chair Sandra Murman called the meeting to order at 11:04 a.m. There was a quorum present with the following Executive Committee members participating. Board Members in attendance Sean Butler, Commissioner Sandra Murman, Mike Smith, Jeffrey Serpico, Roy Sweatman, Sophia West Board Members not in attendance Randall King Staff Present Juditte Dorcy, Sheila Doyle, Anna Munro, Phuong Nguyen, Michelle Schultz, Jody Toner, Mai Russell, Joe Vitale Board Counsel Charley Harris BOCC Liaison/Representatives Kenneth Jones, Ron Barton Guest Paul Dunn The items are listed in the order of discussion. Indicates requesting for full Board approval Approval of Minutes: June 7, 2018 Executive Committee Meeting A motion to approve the minutes of June 7, 2018 Executive Committee Meeting was made by Mike Smith and seconded by Roy Sweatman. The motion passed unanimously. Chair s Report The employed worker training program is now accepting applications. This program primarily serves to assist local businesses address a variety of issues including workforce retention, skill development, competitiveness, and technological changes giving priority to industry sectors and occupations that are in demand. To learn more about this program, go to careersourcetampabay.com/pages/rfps The unemployment rate in Hillsborough County was at 3.7 percent in June 2018, falling 0.4 percentage point lower than a year ago of 4.1 percent. The labor force was up by 1.9 percentage points at 739,137 individuals, when compared to a year ago. There were 27,257 unemployed residents in the region. The Tampa-St. Petersburg-Clearwater MSA had the highest annual job growth compared to all the metro areas in the state in education and health services (+7,900 jobs) and financial activities (+4,800 jobs). Other industries gaining jobs were leisure and hospitality (+8,300 jobs); construction (+2,800 jobs); manufacturing (+2,700 jobs); trade, transportation, and utilities (+2,600 jobs); professional and business services (+1,200 jobs); and other services (+1,100 jobs). Industries that lost jobs were government (-1,600 jobs) and information (-900 jobs)

7 CareerSource Tampa Bay s Career Prep Center has now opened enrollment for Welding & Fabrication class to be held on September 10 th. Interim Executive Director s Report As an update on transition activities, about 60 job offers have been issued. Our goal is to hire 120 employees with a start date of September 4, Over 100 interviews have been conducted. Several 90-minute onboarding orientations will be held. The first onboarding is scheduled for August 17 th. WIOA dollars are now available for adults and youth. The funding was placed on hold during yearend closed out period. Enrollments for various training programs including career ready have been taking place. On September 25 th thru 28 th, the Workforce Professional Development Summit will be held in Orlando. Attendees will learn best practices, new guidelines, updates on program changes, and network with their peers from other regions. Through the transition process, we have been working closely with ADP to assure a smooth transition. It has been brought to our attention that Cigna will not be able to offer WorkNet s benefits plan to our employees. Based on counsel recommendation, we are moving to open a separate benefits plan effective September 1 st. Board Counsel Report Approval of Indemnification Agreement between CareerSource Pinellas and CS Tampa Bay. Refer to page 8 of August 16 Executive Committee Meeting Agenda Packet. Board Counsel Charley Harris presented this item. After much discussion, a motion to defer entering into the indemnification agreement at this time because of two factors: (1) need outside legal opinion and (2) a report on any outstanding litigations and future liabilities was made by Commissioner Murman and seconded by Jeff Serpico. The motion passed unanimously. Action Items CEO & COO Search Refer to page 10 of August 16 Executive Committee Meeting Agenda Packet. Interim Executive Director Dorcy and HR Consultant Morrow addressed this item. A discussion on salary range ensued. A motion to set the CEO pay range at a minimum of $153,800, adjusted by 4% annually, with a maximum of $210,700 was made by Jeff Serpico and seconded by Commissioner Sandra Murman. Morrow pointed out, per DEO s guidance, the salary cap for Level II Executive position is $189,600. An amended motion to set the CEO pay range at a minimum of $153,800, adjusted by 8%, with a maximum of $189,600 was made by Jeff Serpico and seconded by Commissioner Sandra Murman. The motion passed unanimously. A discussion on defining education level and experience ensued. HR Consultant Morrow addressed this item. The recommended education and experience follows: (1) Bachelor s degree in Business, Human Resources, or related field, required; (2) Master s degree, preferred; (3) CPA or JD, preferred; (4) 7 10 years of professional experience in high level leadership, required; and (5) 7 10 years in workforce development in either large governmental or private sector organization. A motion to approve the CEO job description with the recommended education & experience was made by Commissioner Sandra Murman and seconded by Jeff Serpico. The motion passed unanimously. A discussion on performance and KPI for the CEO ensued. There was a consensus to develop a strong evaluation tool in the future. A discussion to include language on adhering to [Code of Ethics] for CareerSource Florida, Hillsborough County and [standards of] professional conduct; Hillsborough County residency requirement; and personality/behavior requirement in the job description ensued. A motion to add language on ethical standards, Hillsborough County residency requirement within 12 months from the date of employment, and personality/behavior profile was made by Roy Sweatman and seconded by Commissioner Sandra Murman. The motion passed unanimously. A discussion on the approval of COO job description ensued. There was a consensus that this item be discussed after the position of CEO has been filled. A discussion on relocation reimbursement ensued. There was a consensus that this matter be discussed in the future should the need arises

8 Employee Handbook Update HR Consultant Morrow presented this item. A discussion on separating into two documents titled: (1) Benefits and (2) Policies & Procedures ensued. Responding to the committee s inquiry, Morrow advised the handbook has been reviewed by a labor attorney. Board Counsel Harris added his firm s employment attorney has some suggestions and comments. A motion to table the new Employee Handbook until such time [the handbook] has been reviewed by legal, HR Consultant, and staff. The final version is to be approved at the Special Executive Committee meeting [to be held] by August 24th was made by Commissioner Sandra Murman and seconded by Jeff Serpico. The motion passed unanimously. Consolidate Audit & Finance Committees Refer to page 35. A motion to consolidate the Audit & Finance Committees was made by Commissioner Sandra Murman and seconded by Mike Smith. Roy Sweatman seeks clarification on the reasoning based on his understanding that each committee has separate function. After much discussion, Commissioner Murman withdrew her motion. A revised motion to authorize the consolidation of Audit & Finance Committees, and authorize the Chair to create an audit sub-committee was made by Commissioner Sandra Murman and seconded by Sophia West. The motion passed unanimously Budget Modification No. 1 Refer to page 37. Board Treasurer West presented the item. A motion to approve the adjustment to the revenue budget and the resultant modification to the expenditures budget was made by Commissioner Murman and seconded by Roy Sweatman. The motion passed unanimously. Paid Time Off Policy Refer to page 41. Interim Executive Director Dorcy requested approval that the following policy be waived for transitioning existing employees: Employees are not eligible to use PTO for vacation during the first three (3) months of their employment. A motion to waive this policy for transitioning existing employees was made by Commissioner Murman and seconded by Jeff Serpico. The motion passed unanimously. HR Consultant Morrow presented the following recommended policy on accrued PTO hours for transitioning existing employees: Transition employees would be able to carry forward any earned PTO hours into the new organization on September 1 st. The number of unused PTO hours can be paid out by the end of the year. The motion to approve was made by Commissioner Sandra Murman and seconded by Sophia West. The motion passed unanimously. A motion to cap the accumulation of PTO hours to 480 was made by Commissioner Murman and seconded by Sophia West. The motion passed unanimously A motion to cap the maximum PTO payout at two (2) times the maximum annual accrual hours based on length of service was made by Commissioner Murman and seconded by Sophia West. The motion passed unanimously. A motion to remove: Employees may request unpaid leave with approval from the President & CEO, was made by Commissioner Murman and seconded by Sophia West. The motion passed unanimously. A motion to add the following policy: PTO hours run concurrently with FMLA, was made by Roy Sweatman and seconded by Jeff Serpico. The motion passed unanimously

9 401(k) Plan Non-Elective Contribution Refer to page 49. A motion to approve the NEC rate of 5% of an employee s eligible earnings to be allocated at the end of each payroll period within the Plan was made by Sophia West and seconded by Commissioner Murman. The motion passed unanimously. Agreed Upon Audit Procedures Engagement Letter for Supportive Services Refer to page 54. A motion to approve the engagement letter for Supportive Services audit was made by Sophia West and seconded by Commissioner Murman. The motion passed unanimously. Audit Engagement Letter for Financial Statements period ended June 30, 2018 Refer to page 58. A motion to approve the engagement letter from Powell & Jones for conducting financial audit and preparing IRS Form 990 for period ended June 30, 2018, was made by Sophia West and seconded by Roy Sweatman. The motion passed unanimously. Request for Proposals (RFP) Issuance: Legal Services Refer to page 66. A motion to approve issuing an RFP for Legal Services, was made by Sophia West and seconded by Commissioner Murman. The motion passed unanimously. Request for Proposals (RFP) Issuance: Audit Services Refer to page 67. A motion to approve issuing an RFP for Audit Services, was made by Sophia West and seconded by Roy Sweatman. The motion passed unanimously. Approval of Training Vendors: American Manufacturing (AM) Skill, Southern Technical College, and Learning Alliance. Refer to pages Special Projects Director Toner presented this item for consideration. A discussion on the current local policy and CareerSource Florida Administrative Policy No. 90 for approving training providers ensued. Following is the excerpt taken from CareerSource Florida Policy: Per WIOA Section 122(b)(3), a Local Board, through local policy, may establish additional criteria and required information for program eligibility within its Local Area. This may include setting required levels of performance as criteria for training providers (and their programs) to become or remain eligible to provide training services programs in that Local Board s particular Local Area. After much discussion, staff was directed to bring back a recommendation on updating the local policy with additional criteria and other required information to the Workforce Solutions Committee. A motion to table the approval of AM Skills, Southern Technical College Tampa Campus, and Learning Alliance until the local policy has been updated and approved by the Board was made by Jeff Serpico and seconded by Commissioner Murman. The motion passed unanimously. Adjournment The meeting was adjourned at approximately 1:35 p.m

10 CareerSource Tampa Bay Consent Agenda of August 27, 2018 Special Executive Committee Meeting Actions Approved At CareerSource Tampa Bay Executive Committee Meeting Any Board Member shall have five days from receipt of these minutes within which to request that an action of the Executive Committee be brought before the full Board. If no such request is made, the actions of the Executive Committee shall stand. Date: Location: August 27, 2018, 3:00 p.m. Tele-Conference Call to Order Vice Chair Sandra Murman called the meeting to order at 3:05 p.m. There was a quorum present with the following Executive Committee members participating. Board Members in attendance Ginger Clark, Commissioner Sandra Murman, Jeffrey Serpico, Roy Sweatman Board Members not in attendance Sean Butler, Randall King, Mike Smith, Sophia West Staff Present Juditte Dorcy, Mai Russell Board Counsel Charley Harris BOCC Liaison Kenneth Jones Guests Teri Morrow, Richard Hanchett, Carl Berry, Dave Sobush The items are listed in the order of discussion. Indicates requesting for full Board approval Employee Handbook Update Refer to page 2 of the August 27, 2018 Special Executive Committee Agenda Packet HR Consultant Morrow and Employment Attorney Hanchett presented this item. A discussion on updates to the Employee Handbook ensued. A motion to approve the Employee Handbook was made by Jeff Serpico and seconded by Roy Sweatman. The motion passed unanimously. Cigna Group Insurance Benefits Plan Refer to page 3. HR Consultant Morrow presented the item. A motion to approve the rate of adjustment in the amount of $950 as a business expense for Cigna Group Insurance Benefits was made by Ginger Clark and seconded by Jeff Serpico. The motion passed unanimously. Section 125 Cafeteria Plan Refer to page 4. HR Consultant Morrow and Employment Attorney Hanchett presented this item. A motion to approve Section 125 Plan was made by Roy Sweatman and seconded by Jeff Serpico. The motion pass unanimously. Form 550 Wrap Documents Refer to page 4. HR Consultant Morrow and Attorney Carl Berry presented this item. A motion to approve Form 550 Wrap documents with the understanding that the final document will be presented at the next full Board meeting was made by Jeff Serpico and seconded by Ginger Clark. The motion pass unanimously. Adjournment: The meeting was adjourned at approximately 3:40 p.m

11 Old Business Excerpt taken from August 16, 2018 Executive Committee Meeting Approval of Training Vendors: American Manufacturing (AM) Skill, Southern Technical College, and Learning Alliance. Special Projects Director Toner presented this item for consideration. A discussion on the current local policy and CareerSource Florida Administrative Policy No. 90 for approving training providers ensued. Following is the excerpt taken from CareerSource Florida Policy: Per WIOA Section 122(b)(3), a Local Board, through local policy, may establish additional criteria and required information for program eligibility within its Local Area. This may include setting required levels of performance as criteria for training providers (and their programs) to become or remain eligible to provide training services programs in that Local Board s particular Local Area. After much discussion, staff was directed to bring back a recommendation on updating the local policy with additional criteria and other required information to the Workforce Solutions Committee. A motion to table the approval of AM Skills, Southern Technical College Tampa Campus, and Learning Alliance until the local policy has been updated and approved by the Board was made by Jeff Serpico and seconded by Commissioner Murman. The motion passed unanimously

12 September 2018 UPCOMING EVENTS Sept. 20 th at 11:00 a.m. Board of Directors 9215 N. Florida Ave., Free Accelerated Training in IT to begin October 1 st. If you are between the ages of 17 & 29 years old and interested in pursuing a career in IT, go to to find out more about enrolling for an accelerated training in any of these classes: Java Programming Basics; Introduction to Database Analysis with SQL & Excel; Web Development with HTML, JavaScript, & CSS; and Help Desk/IT Support Training. Classes begin as early as October 1 st and those who qualify may receive free tuition. For more information, techhire@careersourcetampabay.com Labor Market Information In July, the unemployment rate in Hillsborough County was at 3.8 percent, falling 0.3 percentage point lower than a year ago of 4.1 percent. The labor force was up by 1.8 percentage points at 740,462 individuals. There were 27,850 unemployed residents in the region. The Tampa-St. Petersburg-Clearwater MSA had the highest annual job growth when compared to all the metro areas in the state in leisure and hospitality (+13,100 jobs), education and health services (+8,700 jobs), and financial activities (+2,800 jobs). Other industries gaining jobs were trade, transportation, and utilities (+3,100 jobs), construction (+2,700 jobs), and manufacturing (+2,500 jobs). Industries that lost jobs were professional and business services (-1,500 jobs), government (-1,500 jobs), and information (-900 jobs). Success Story Spotlight In the midst of a life crisis, Mario enrolled in the TechHire program to bolster his career opportunities. In January, he had lost his job and felt he was running out of options. With a baby on the way, he believed the accelerated training would be the best way to be more marketable to hiring employers. Mario had previous experience as a Certified Medical Assistant, but his certification lapse. Through the TechHire program, he enrolled in a Phlebotomy Technician program at St. Petersburg College. Additionally, Mario received support services to offset some cost for transportation and clothes for interviewing. Upon completion, he received job search assistance and career advice from his career counselor. Now, Mario works full-time at WellMed United HealthGroup and is confident that he can continue to provide for his growing family. TechHire gave me the opportunity I needed to get back on my feet and reestablish the confidence I needed to pursue my career in the medical field, states Mario. Stay Connected careersourcetampabay.com CareerSource Tampa Bay is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice and telephone numbers listed may be reached by using TTY/TDD equipment via the Florida Relay Services at

13 Discussion Item: Amendment of Bylaws Summary of amendments: Consolidate Audit & Finance Committees Excerpt taken from August 16 th Executive Committee Meeting Minutes A motion to consolidate the Audit & Finance Committees was made by Commissioner Sandra Murman and seconded by Mike Smith. Roy Sweatman seeks clarification on the reasoning based on his understanding that each committee has separate function. After much discussion, Commissioner Murman withdrew her motion. A revised motion to authorize the consolidation of Audit & Finance Committees, and authorize the Chair to create an audit sub-committee was made by Commissioner Sandra Murman and seconded by Sophia West. The motion passed unanimously. Consent Agenda Current Policy SECTION 3 Consent Agenda As soon as practicable following a meeting of the Executive Committee, minutes of the meeting shall be transmitted to Members of the Board of Directors. Any Board Member shall have five (5) days from receipt of the minutes within which to request that an action of the Executive Committee be brought before the full Board. If no such request is made, the action of the Executive Committee shall stand. Suggested Mockup of Amended Policy SECTION 3 Consent Agenda As soon as practicable following a meeting of the Executive Committee, minutes of the meeting along with copies of reports and back up materials, shall be transmitted to Members of the Board of Directors. At the next regularly scheduled or special meeting of the Board of Directors, any voting members may request that any item(s) be pulled out of the consent agenda section prior to the approval of the consent agenda. No motion or vote of the board is required with respect to a request to move an item out of the consent agenda. When a member of the board requests that an item be moved out of the consent agenda section, the Chair shall decide where to place that item on the agenda

14 EMSI EMSI is a labor market data software for professionals in higher education, economic development, workforce development, talent acquisition, and site selection. EMSI combines additional state and federal sources to provide a complete employment picture that includes the self-employed, agriculture workers, and others not captured by the payroll data, known as EMSI s Complete Employment dataset. Other datasets include Covered Employment, which is based upon and comparable to the Quarterly Census of Employment and Wages produced by the Bureau of Labor Statistics; and Business Analyst add on that provides specific data on industry and occupational trends. CareerSource Tampa Bay uses this data for regional planning, defining targeted industry sectors & occupations in-demand and to align its programs and services with regional needs. Annual Cost: $15,500 Recommendation Approval to purchase EMSI annual subscription in the amount of $15,

15 CareerSource Tampa Bay Recruitment Process CEO/President Timeline Action Date Develop Job Description 07/23/2018 Approval of Job Description and Salary Range by 08/16/2018 Executive Committee Post position and application 08/17/2018 Applications and Resumes 08/20/ /14/2018 Screen applicants for minimum qualifications 08/20/ /14/2018 Develop behavioral telephone interview 08/30/2018 questions/scoring matrix Approval of behavioral telephone interview 09/06/2018 questions/scoring matrix by Executive Committee Schedule telephone interviews 09/07/2018 Conduct 20 minute telephone interviews and 09/18/ /21/2018 score candidates applications, resumes, telephone interview 09/24/2018 notes, and scoring matrix to Executive Committee for selection of candidates for 40 minute face toface interviews Develop behavioral face to face interview 09/24/2018 questions/scoring matrix Approval of behavioral face to face interview 09/27/2018 questions/scoring matrix by Executive Committee Schedule 40 minute face to face behavioral 09/28/2018 interviews Conduct 40 minute face to face behavioral 10/01/ /5/2018 interviews with 1 member of Executive Committee and score candidates Send applicants face to face interview 10/8/2018 notes/scoring matrix to Executive Committee for selection of candidates for 30 minute Board presentation/interviews Approval of finalist by Executive Committee 10/10/2018 Finalists complete ProveIt Assessment and Omnia 10/15/ /19/2018 Profile Schedule Board presentation/interviews 10/19/2018 Conduct Board presentation/interviews 10/25/2018 Board votes on candidate 10/25/2018 Conditional Job Offer created and sent to 10/26/2018 candidate Rejection letters sent to unsuccessful candidates 10/29/2018 Conduct on boarding meeting 10/30/2018 Schedule background screen and drug screen 10/30/2018 First Day of work 11/01/

16 Legal Services RFQ Review Committee INFORMATION At the August 16 th Executive Committee meeting, the committee approved issuing a Request for Quotes (RFQ) for Legal Services. The scope of services include, but not limited to: serving as the General Counsel, reviewing leases & contracts for goods & services, and compliance with federal and state laws on conflict of interest and sunshine law. Following is the projected timeline: Action Date Issue Request For Quotes 09/27/2018 Question and Answer period: 09/28/ /05/2018, 1 pm EDT Request For Qualification Due 10/19/2018, 3:00 pm EDT Official Opening 10/19/2018, 3:00 pm EDT Evaluation and Selection Begins 10/20/2018 Award date* 11/15/2018 A selection committee consisting of board members is to be formed. This committee shall: Review projected timeline Review the RFQ prior to posting Review and rate proposals Make its recommendation to the Board of Directors on the service provider. Recommendation Appoint a three-person committee to serve as the Ad Hoc Legal Services RFQ Review Committee

17 Purchasing Thresholds On June 20, 2018, the US Office of Management and Budget (OMB) issued memorandum M entitled Implementing Statutory Changes to the Micro-Purchase and the Simplified Acquisition Thresholds. This memorandum raises the threshold for micro-purchases to $10,000 (from $3,500) and simplified acquisitions to $250,000 (from $150,000) for all federal pass-through awards recipients. Enclosed is the scanned copy of the communique from DEO and the OMB memorandum. Purchasing Policy Matrix Procurement Type Micro-purchase Small Purchase Formal Purchase Threshold Amount less than $3,500 $3, $150,000 greater than $150,000 Quotes Required? Yes: Price or rate No quote Yes Type N/A Price or rate quote Written Price or rate quote Number of Quotes N/A Minimum of three (3) Minimum of three (3) Approval Level Finance Director Finance Director and and CEO CEO Board Purchase Order Yes Yes Yes Cost or Price Analysis Yes Yes Yes

18 Mai Russell Subject: FW: Increases in Purchasing Thresholds under Federal Awards From: Womack, Caroline (Tisha) B. Sent: Thursday, July 19, :35 AM To: LWDB 01 CareerSource Escarosa (Finance); LWDB 02 CareerSource Okaloosa Walton; LWDB 03 CareerSource Chipola; LWDB 04 CareerSource Gulf Coast; LWDB 05 CareerSource Capital Region (Finance); LWDB 06 CareerSource North Florida (Finance); LWDB 07 CareerSource Florida Crown (Finance); LWDB 08 CareerSource Northeast Florida; LWDB 09 CareerSource North Central Florida; LWDB 10 CareerSource CLM; LWDB 11 CareerSource Flagler Volusia; LWDB 12 CareerSource Central Florida (Finance); LWDB 13 CareerSource Brevard (Finance); LWDB 14 CareerSource Pinellas; Region15; LWDB 16 CareerSource Pasco Hernando (Finance); LWDB 17 CareerSource Polk; LWDB 18 CareerSource Suncoast; LWDB 19 CareerSource Heartland; LWDB 20 CareerSource Research Coast; LWDB 21 CareerSource Palm Beach County (Finance); LWDB 22 CareerSource Broward (Finance); LWDB 24 CareerSource Southwest Florida (Finance); Beasley, Rick Cc: Steffens, Damon; Collins, Andrew; Modling, Dean; Toro, Lemuel; Hutchison, Janice Subject: Increases in Purchasing Thresholds under Federal Awards This is to alert all DEO subrecipients of federal pass through awards that certain purchasing thresholds have been increased. On June 20, 2018, the U.S. Office of Management and Budget (OMB) issued memorandum M 18 18, Implementing Statutory Changes to the Micro Purchase and the Simplified Acquisition Thresholds for Financial Assistance. In accordance with recent statutory changes set forth in the National Defense Authorization Acts (NDAA) for Fiscal Years 2017 and 2018, this memorandum raises the threshold for micro purchases under federal financial assistance awards to $10,000 (from $3,500), and raises the threshold for simplified acquisitions to $250,000 (from $150,000) for all recipients. The micro purchase and simplified acquisition thresholds are set under authority of the Federal Acquisition Regulations (FAR) as 48 CFR Subpart 2.1 and the Uniform Guidance. However, pursuant to 2 CFR /45 CFR (Exceptions), OMB may allow exceptions to the Uniform Guidance when such exceptions are not prohibited by statute. Accordingly, in order to allow maximum flexibility for grant recipients in light of the changes to the NDAA for FY 2018, OMB is exercising its authority by allowing recipients to use the higher thresholds of $10,000 for micro purchases and $250,000 for simplified acquisitions in advance of the revisions to the FAR. These higher thresholds took effect upon the date of issuance of the memorandum, June 20, Any DEO subrecipient desiring to implement these higher thresholds must document any change to its procurement procedures in accordance with 2 CFR /45 CFR (General procurement standards). If you have any questions, please contact Dean Modling at dean.modling@deo.myflorida.com or (850)

19 EXECUTIVE OFFICE OF THE PRESIDENT OFFICE OF MANAGEMENT AND BUDGET WASHINGTON, D.C OFFICE OF FEDERAL FINANCIAL MANAGEMENT June 20, 2018 M MEMORANDUM FOR CHIEF FINANCIAL OFFICERS AND HEADS OF SMALL EXECUTIVE AGENCIES FROM: Tim Soltis ~~~ Deputy Controller, Office of Federal Financial Management SUBJECT: Implementing Statutory Changes to the Micro-Purchase and the Simplified Acquisition Thresholds for Financial Assistance In accordance with recent statutory changes set forth in the National Defense Authorization Acts (NDAA) for Fiscal Years 2017 and 2018, this memorandum raises the threshold for micro-purchases under Federal financial assistance awards to $10,000, and raises the threshold for simplified acquisitions to $250,000 for all recipients. Further, it implements an approval process for certain institutions that want to request micro-purchase thresholds higher than $10,000. Agencies are required to implement these changes in the terms and conditions oftheir awards, and recipients ofexisting Federal financial assistance awards may implement them in their internal controls. Background This memorandum applies to all Federal agencies, as defined at 5 U.S.C. 551(1), that award grants or cooperative agreements. It implements changes to the micro-purchase and simplified acquisition thresholds for financial assistance under the NDAAs for Fiscal Year (FY) 2017 and FY2018. The micropurchase threshold refers to purchases ofsupplies or services using simplified acquisition procedures, not to exceed an established amount pursuant to the Office of Management and Budget (OMB) Govemmentwide Guidance for Grants and Agreements ("Uniform Guidance") at 2 C.F.R (Micro-purchase). The simplified acquisition threshold refers to purchases of property or services using small purchase methods not to exceed an established amount pursuant to 2 C.F.R (Simplified acquisition threshold). For Federal financial assistance awards, these purchases are acquired for use by a Federal program. The NDAA for FY2017 increased the micro-purchase threshold from $3,500 to $10,000 for institutions of higher education, or related or affiliated nonprofit entities, nonprofit research organizations or independent research institutes ( 41 U.S.C. 1908). The NOAA for FY2018 increases the micro-purchase threshold to $10,000 for all recipients and also increases the simplified acquisition threshold from $100,000 to $250,000 for all recipients. Implementing the NDAA for FY2017 Section 2 l 7(b) ofthe NOAA for FY2017 raises the micro-purchase threshold to$ I 0,000 for procurements under grants and cooperative agreements for institutions ofhigher education, or related or affiliated nonprofit entities, nonprofit research organizations or independent research institutes. 1 1 Pub. L. No (codified at 41 U.S.C. I902(a)(2))

20 The NOAA for FY2017 also establishes an interim uniform process by which these recipients can request and Federal agencies can approve requests to apply a higher micro-purchase threshold. Specifically, the 2017 NOAA allows a threshold above $10,000 if approved by the head ofthe relevant executive agency. For purposes ofthis approval, the institution's cognizant Federal agency for indirect cost rates will be the relevant executive agency as defined in 2 C.F.R (Cognizant agency for indirect costs). To receive a higher threshold, the institution must either have "clean single audit findings" (i.e., in accordance with 2 C.F.R Criteria for a low-risk auditee), have an acceptable internal institutional risk assessment, or the higher threshold must be consistent with State law for public institutions. Agencies should reflect this change through policy or terms and conditions in awards for those institutions. The effective date for this change was when the NOAA for FY2017 was signed into law on December 23, OMB intends to revise the Uniform Guidance to conform with the law. 2 Process for Requesting a Higher Threshold Under the NDAA for FY2017 Requests for approval should be submitted to the institution's cognizant Federal agency for indirect cost rates; however, institutions should contact the agency before sending the request to determine the correct point ofcontact. The cognizant Federal agency will assign review ofthe request to the appropriate office within the agency to determine whether to approve, and will maintain records and justification ofall approvals. The request should include the threshold level being requested and the justification(s) for it based on the criteria above per Section 2 I 7(b) ofthe NOAA for FY2017. Implementing the NDAA for FY2018 This memorandum also implements provisions of the NOAA for FY 2018, Pub. L. No , which became law on December 12, Specifically, section 806 raised the micro-purchase threshold from $3,500 to $10,000, and section 805 raised the simplified acquisition threshold from $I 00,000 to $250,000. Pursuant to 2 C.F.R (Micro-purchase) and 2 C.F.R (Simplified acquisition threshold), these higher thresholds are not effective until implemented in the Federal Acquisition Regulation (FAR) at 48 C.F.R. Subpart 2. 1 (Definitions). 3 In order to allow maximum flexibility for grant recipients in light of the changes to the NOAA for FY2018, OMB is granting an exception allowing recipients to use the higher threshold of$10,000 for micro-purchases and $250,000 for simplified acquisitions in advance ofrevisions to the FAR at 48 C.F.R. Subpart 2.1 and the Uniform Guidance. Pursuant to 2 C.F.R (Exceptions), OMB may allow exceptions to the Uniform Guidance when exceptions are not prohibited by statute. The exception takes effect upon the date of issuance ofthis memo. Agencies should apply this exception to all recipients. Recipients should document any change based on this exception in accordance with 2 C.F.R (General procurement standards). Ifyou have any questions regarding this memorandum, please contact Mary Tutman at Maiy.E.Tutman@omb.eop.gov or Gil Tran at Hai_M._ Tran@omb.eop.gov. 2 The American Innovation and Competitiveness Act, Pub. L. No , 207{b) {2017) states that the Uniform Guidance shall be revised to conform with the requirements concerning the micro-purchase threshold. 3 Codified at 41 U.S.C. I902{t)