Tampa Bay Water Board of Directors. Karl Nurse, Chairman Matt Jordan, General Manager BOARD EXECUTIVE COMMITTEE MEMBERS AND STAFF PRESENT INCLUDED:

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1 AGENDA ITEM G1 DATE: TO: FROM: SUBJECT: SUMMARY: Tampa Bay Water Board of Directors Karl Nurse, Chairman Matt Jordan, General Manager Executive Committee Report and Minutes The Board Executive Committee of Tampa Bay Water met at the administrative offices at 2575 Enterprise Road, Clearwater, Florida 33763, on July 17, 2017, to discuss the items as follows below. RECOMMENDATION: No action required. The Board Executive Committee of Tampa Bay Water met in their offices, 2575 Enterprise Road, Clearwater, Florida BOARD EXECUTIVE COMMITTEE MEMBERS AND STAFF PRESENT INCLUDED: Members: Staff: Councilman Karl Nurse, City of St. Petersburg Commissioner Sandra Murman, Hillsborough County (via telephone) Commissioner Jack Mariano, Pasco County (via telephone) Commissioner Dave Eggers, Pinellas County, Alternate Matt Jordan, General Manager Chuck Carden, Chief Operating Officer Michelle Stom, Chief Communications Officer Warren Hogg, Interim Chief Science and Technology Officer Roberta Kety, Human Resources Director Kathleen Goelz, Executive Assistant General Counsel: Don Conn, General Counsel Tom Giblin, Bond Counsel, Nabors, Giblin & Nickerson, P.A.

2 Page 2 Staff and Consultants presenting to the Board are listed above. Others present at the meeting were: George Cassady, Hillsborough County Public Utilities Ed Helvenston, Hillsborough County Vivek Galav, Hillsborough County Public Utilities Daniel Glaser, Pinellas County Public Works Randi Kim, Pinellas County Utilities Brad Baird, City of Tampa Public Works and Utility Services Chuck Weber, City of Tampa Water Department Seung Park, City of Tampa Water Department Jan McClean, City of Tampa Michelle Robinson, Dialogue Public Relations Matthew Blair, Corcoran & Johnston Sandro Svrdlin, Tampa Bay Water Suzy Folsom, Tampa Bay Water Christine Owen, Tampa Bay Water Marq Caughell, Tampa Bay Water I. Chairman Karl Nurse called the meeting to order at 10:00 a.m. II. Public Comment No public comment. III. Agenda The Executive Committee and staff discussed the following: A. Executive Committee Minutes for May 15, 2017 Committee Recommendation: Approve the minutes from the May 15, 2017 Executive Committee Meeting. Commissioner Dave Eggers motioned for approval; Chairman Karl Nurse seconded the motion. Vote: The motion carried 2-0. (Commissioner Murman and Commissioner Mariano were not present during the vote). B. General Manager Report Matt Jordan, General Manager, presented to the Committee the following topics: Strategic Plan Update -

3 Page 3 Mr. Jordan reported that the agency is starting a process to update the strategic plan and add performance indicators and metrics. The process will also include an analysis of the agency s Strengths, Weaknesses, Opportunities and Threats (SWOT). CH2M is assisting the agency with the update through the Utility Management Services contract. The update will include workshops with staff and input from board members either through workshops or surveys or one-on-one meetings. This will be refined as we go through the process. An updated plan will come to board in October or December for approval. Member Government Working Group Meeting Mr. Jordan informed the Committee that a meeting of the Member Government Working Group was held on July 10, During the meeting, Raftelis provided a presentation summarizing their valuation concerning reclaimed water which gives the agency a basis for compensating member governments for reclaimed water or reclaimed credits. The valuation information will be part of the cost evaluation of the Long-term Master Water Plan in determining new projects. District Governing Board Meeting in Clearwater Board Room Mr. Jordan stated Southwest Florida Water Management District will utilize the agency s board room on July 25 to hold their monthly board meeting. Mr. Jordan will be providing a brief update on the agency and its water supply system as well as discussing the agency asset management program, water shortage mitigation plan, and co-funding opportunities. Commissioner Eggers asked what time the meeting is scheduled to start. Mr. Jordan responded 10:00 a.m. Commissioner Eggers asked if member government staff are permitted to attend. Mr. Jordan stated yes. C. Procedure to Comply with Public Notice of Pollution Act Warren Hogg, Interim Chief Science & Technology Officer, provided a brief history on the Public Notice of Pollution Act. Mr. Hogg explained reportable release and what actions are required to be taken. The Florida Department of Environmental Protection (FDEP) provides notification to interested parties (by electronic mail) of reportable releases. The information is also accessible on the FDEP website. Agency staff have developed a Standard Operating Procedure to address the requirements of the new regulation which has been incorporated into the agency s internal intranet site where staff can report any type of incident, including the potential release of pollution. Mr. Hogg reviewed internal procedures

4 Page 4 followed by staff noting that a pollution release will also be reported under any other applicable rule, order, or permit condition. Chairman Nurse advised that we should fully use the 24-hour reporting period to make an investigation of any potential pollution release before filing a report. This will ensure that we report the correct information and reduce the risk of having to amend our notice at a later time. D. Status Report of Regional Reservoir Operations Chuck Carden, Chief Operating Officer, provided a brief overview on the performance of the reservoir since renovations were completed in Refilling of the reservoir began in July 2014, which began the contractors five-year maintenance/monitoring period. In late spring 2015, the reservoir reached full capacity. During the recent dry season, 10 billion gallons were withdrawn bringing the level to approximately 5 billion gallons. The contractor continues to perform inspections and anticipates they will finish their obligation in July 2019 (unless two fill and drain cycles are achieved prior to that time). To date, the contractor achieved one fill and one drain cycle. The drainage system is working as designed and water levels on the embankment are good. No pressure buildup behind soil cement has been observed and the gabion baskets are in excellent condition. The reservoir is currently being refilled and staff anticipates the reservoir reach full capacity again l sometime in October. E. Hillsborough County Demand Status Chuck Carden, Chief Operating Officer, provided a status on Hillsborough County demands. Mr. Carden stated demands in southern Hillsborough County have increased significantly. Projections have shown that the area will see the highest growth in the agency s service area over the next 10 years. Staff have met with Hillsborough County to discuss expanding delivery to serve new growth in south county. Mr. Carden explained that there is enough system supply however the delivery points may not be in the areas where the growth is occurring. Possible solutions based on the Interlocal Agreement and Master Water Supply Contract have been

5 Page 5 discussed with County staff to coordinate the most cost-effective solution. Next steps include updating the agency demand projections and the development of a Memorandum of Understanding agreement with the County. Commissioner Murman reiterated about the growth in the area. Mr. Carden stated staff is working on updating projected future growth figures with the County. Chairman Nurse asked if the agency is comfortable with the form/projections of the plan. Mr. Carden responded that staff is currently working on the plan. Mr. Jordan added that the agency is working within the requirements of the Interlocal Agreement. Commissioner Eggers asked for an explanation of the timeline involving the possible solutions. Mr. Carden provided the information. Commissioner Eggers asked when would the agency have a new infrastructure online. Mr. Carden stated the earliest would be Chairman Nurse asked when a decision would need to be made. Mr. Carden said less than a year. F. Update on Member Government Request Process - The Executive Committee deferred this item to the September executive committee meeting to allow Tampa Bay Water and the City of Tampa to meet to develop a better understanding of the City s presentation. IV. Other Business None. V. Adjournment: The Executive Committee adjourned at 10:37 a.m. This report shall also serve as the Executive Committee Meeting minutes to be approved at the next Executive Committee Meeting.