UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges

Transcription

1 UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges Review of the Regulations Introduced over 100 years ago, UFBA Challenges hold as much significance and importance today in the UFBA calendar as they did then. However, variances to the Regulations are needed to maintain relevance of Challenges, to reflect modern practice and be fit for purpose for the future. At the 2015 UFBA Conference and AGM, Challenges Committee Chair Nigel Lilley assured delegates a full review of the UFBA Regulations relating to Challenges was being undertaken. The Challenges Committee Chair has consulted on proposed variations to the Regulations with a wide range of stakeholders including UFBA Past Presidents, the current President and Vice President, the Technical Panel, the NZFS, the UFBA Events Team, the UFBA Chief Executive Officer and the UFBA Board. The variations to the UFBA Regulations shown on pages 3-7 of this document along with the commentary below were endorsed by the UFBA Board, President and Vice President at the UFBA Board meeting on 1 August 2016 and commended to the membership for approval. Proposed Variations: Commentary Section 1: Definitions and Interpretations The word National removed from Challenges to reflect the UFBA modern practice of managing more than national events Events Manager and Events Staff added Section 8: Technical Panel additional activities expected of the UFBA Technical Panel outlined Existing 8.3 removed as this is no longer relevant New 8.3 added - the UFBA Chief Executive Officer and Board have received numerous concerns from members about Technical Panel members competing in UFBA Challenges and the perceived conflict of interest. The UFBA Board has considered the concerns and added this Regulation. The Board noted that in the past it has proved to be an issue to maintain a substantive Judicial Committee if Technical Panel members are also competing in UFBA Challenges. New 8.4 added to reflect modern requirements around Health and Safety legislation. Section 9.1: Challenges Committee The Board will continue to nominate a suitably qualified person to the Challenges Committee Chair position. The Board recognises that this person need not necessarily be a Board Director, as it is not a governance position. This position is nominated on an annual basis by the UFBA Board. Wording National Training Manager updated to Director of Training to reflect current NZFS ranks Numbers are no longer limited for regional representatives. The UFBA now holds many more challenges than when these Regulations were adopted. UFBA Events Manager added. Section 9.2: Challenges Committee Chair Expectations outlined. UFBA 86 Main Road PO Box Tawa, Wellington 5249 P F E. news@ufba.org.nz W. 1 September 2016

2 Section 9.3: Challenges Committee More expectation and accountability placed on the Challenges Committee Chair. This in turn requires less expectations of the Committee. Section 9.4: Rules Recognises we now adopt rules of organisations outside the UFBA e.g. ARRO Road Crash Rescue Challenge Rules. Section 9.5 and 9.6: Rules Formalises the longstanding loose arrangement that any rule alterations must be in place 6 months prior. Allows for safety variations only to be made on the day. Section 9.13: Judicial Committee Past Presidents consulted had no desire to be on a judicial committee. They expressed interest in building relationships on the sideline with competitors and observers rather than a dressing down in a judicial room. Again, Past Presidents consulted felt they would be unjustly adjudicating in a judicial arena not having full knowledge of all Association Challenge rules, plus those rules adopted from external agencies. Past Presidents consulted stated they attend in a Ceremonial Position as is expected. The judicial committee is not the place for a ceremony. Section 9.16: Medals A tidy up of wording. Section 9.17: Association Trophies The UFBA has never had a written procedure around acceptance of a trophy for a UFBA Challenge. This regulation identifies and clarifies this. Notice of Variations In accordance with rule of the UFBA Constitution, the Board has now approved variations to Regulations 1, 8 and 9 relating to Challenges and is now notifying the membership of this change. Only the Regulation variations summarised in this document are submitted to the membership. Rule of the UFBA Constitution states: To amend any of the matters to be prescribed by Rules 15.6 to inclusive following such consultation with Fire Brigade Members as the Board shall consider appropriate. The conditions, rules and protocols regulating all of the matters referred to in Rules 15.6 to shall be those in force at the time of adoption of these Rules. Any amendment to be made by the Board shall be notified to Fire Brigade Members in the Association monthly newsletter. Fire Brigade Members shall have a period of one (1) month from notification to object to the proposed variation. In the event of objection from not fewer than three Fire Brigade Members, the variations shall not proceed but shall be referred to the next Annual Conference of the Association for consideration as a remit. If no valid objections are received within one month of notification, the variation shall become operative at the expiry of that period. Notice is hereby given to members as of 1 September 2016 in regards to the proposed variations. Any objections from Fire Brigade Members must be received in writing by 5pm, 30 September 2016 at the UFBA Office, PO Box 56079, Tawa, Wellington UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges 2

3 1. DEFINITIONS AND INTERPRETATIONS Challenges: means any Challenge event(s) conducted from time to time by the Association Events Manager: means the person for the time being appointed by the Chief Executive Officer to that position. Events Staff: means the person/s for the time being appointed by the Chief Executive Officer to such positions. UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges 3

4 8. TECHNICAL PANEL 8.1 The Technical Panel shall have the power to co-opt an additional member(s) for specific roles as it sees fit after consultation with the Board and Officers of the Association and shall submit a written resume and photograph of co-optee(s) to all Fire Brigade Members within one month of co-option. 8.2 The Technical Panel will carry out all activities as required by the Board and as outlined in the Technical Panel s Terms of Reference, and: assist with the management of all Challenges; recommend the policy and rules governing the Challenges; and promote Challenges. 8.3 Members of the Technical Panel shall not compete in any Association managed Challenges where the Technical Panel is responsible for any such rules, conditions penalties or judicial process. 8.4 The Technical Panel will appoint a suitably qualified Safety Officer at every Association managed Challenge. UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges 4

5 9. CHALLENGES COMMITTEE AND CHALLENGES 9.1 The Committee will comprise: one nominated representative of the Association Board (Committee Chair); one representative of the NZFS National Commander; the NZFS Director of Training; the UFBA Technical Panel; as required, nominated regional representatives. These will be representatives of the Fire Region Managers whose regions will be hosting upcoming Challenges; the UFBA Chief Executive Officer, acting in an ex-officio capacity; and the UFBA Events Manager. 9.2 The Challenges Committee Chair will: approve the policy and the rules governing Challenges; evaluate and review Challenges including management and events; identify and ensure provision of the resources required to conduct each Challenge; promote Challenges; ensure a high emphasis is placed upon Safety and Wellbeing at all Association managed Challenges; appoint a Safety and Wellbeing advisor to review the Association Challenge rules and proceedings where appropriate; develop and maintain international linkages; develop and maintain NZFS national and regional linkages; and report to the Association Board. 9.3 The Challenges Committee will: ensure conformity between rules governing UFBA Challenges and NZFS best practises and training standards; and assist the Challenges Committee Chair with provision of NZFS resources. 9.4 Association Challenge rules, conditions and penalties shall be compiled by the Technical Panel and shall be made available to Fire Brigades. Where the Association adopts another organisation s rules, these rules shall first be reviewed and endorsed by the Technical Panel. UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges 5

6 9.5 Any alterations to Association Challenge rules, conditions or penalties will be made at least 6 months prior to the following Association Challenge for that particular independent Association Challenge. These alterations will be published by the UFBA Events Staff. 9.6 Notwithstanding clause 9.5, the Safety Officer appointed to any particular challenge may alter any rule as appropriate for safety reasons in consultation with the lead Challenge official at that given event. Any such rule alteration shall only apply to that particular Challenge, and their decision shall be final. 9.7 Programmes of events must comply with the Challenge rules of the Association. 9.8 Clarification in case of doubt over any of the events should be sought from the Chief Executive Officer. 9.9 The Technical Panel shall be responsible for adjudication on any of the rules of Challenges pre-release and its decision shall be final Challenge officials shall be Enrolled Members of Fire Brigade Members or shall be suitably qualified persons recommended by the Technical Panel The UFBA Events Staff shall request nominations of persons who qualify under Rule 9.10 from Fire Brigade Members for the various positions of Challenge officials The Technical Panel shall, in consultation with the UFBA Events Staff appoint the positions of all Challenge officials. The UFBA Events Staff shall advise officials of their selection The Judicial Committee at each Association managed Challenge shall comprise: The Chair of the Challenges Committee or his/her prior nominated representative; and The Technical Panel members present at that Challenge The Association Challenge event rules, conditions, specifications and penalties shall be detailed on the Association s website: The Association shall present certificates to the three top teams gaining overall places in all Association Challenges. Teams gaining points down to sixth place in every event within the Challenges will receive certificates Championship Medals will be presented to the winners of all Association recognised National Challenges for which the Board has approved a medal, and if approved, will incorporate a clasp depicting the Challenge and the year won. Where a recipient wins more than one Challenge, additional clasps only will be awarded. UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges 6

7 9.17 When a new trophy is suggested or offered to the United Fire Brigades Association of New Zealand as an award for a challenge, before any costs are incurred or commitment is made by the donor, a sub-committee must first approve the suitability and allocation of the suggested award before acceptance. The sub-committee will comprise of the following members: The President of the UFBA; The Vice President of the UFBA; Chief Executive Officer of the UFBA; The UFBA Technical Panel; and The Challenges Committee Chair. UFBA Events Staff will register any such award in the master list upon acceptance The Association will coordinate all Association managed Challenges to ensure conformity with the rules of each Challenge, standards of performance, best use of resources and to determine eligibility for entry into Challenges. UFBA Regulations 1 July 2011: Notice of Variations relating to Challenges 7