SAN JACINTO COLLEGE DISTRICT MINUTES BOARD BUDGET/AUDIT COMMITTEE. August 2, 2007

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1 SAN JACINTO COLLEGE DISTRICT MINUTES BOARD BUDGET/AUDIT COMMITTEE August 2, 2007 The Budget/Audit Committee of the Board of Regents of the San Jacinto College District met at 2:30 p.m., Thursday, August 2, 2007, in the Room 104, of the Thomas S. Sewell District Administration Building, 4624 Fairmont parkway, Pasadena, Texas for a Board Budget and Audit Committee Meeting. Present: Marie Flickinger Dr. Ruede Wheeler Ben Meador Brenda Dunaway Chairman Marie Flickinger called the meeting to order. The meeting adjourned to closed session pursuant to Sections through of Chapter 551, the Open Meetings Act, Texas Government Code, for the following purpose: Consideration of the terms of employment, duties, and assignments of Brenda Hellyer, the sole finalist for Chancellor The meeting reconvened at 4:00 p.m. in open session with no action taken. The meeting adjourned at 4:01 p.m. Chairman Date Approved: Secretary

2 SAN JACINTO COLLEGE DISTRICT SPECIAL BOARD MEETING MINUTES August 7, 2007 The Board of Regents of the San Jacinto College District met at 5:00 p.m. Tuesday, August 7, 2007, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas, for a Special Board meeting. Present: Marie Flickinger, Chair Dan Mims, Vice Chair Ben Meador, Secretary Larry Wilson, Assistant Secretary Wayne Slovacek Dr. Ruede Wheeler J. D. Bruce Bill Lindemann Charles Grant Kathy Roosa Ron Rucker Linda Watkins Rob Stanicic James Fowler Monte Blue Larry Logsdon Laurel Williamson Maureen Murphy Teri Fowle Ken Lynn Richard Bailey Brenda Dunaway Chair Marie Flickinger called the meeting to order. Motion 7890 Motion was made by Wayne Slovacek, seconded by Server Hardware Dan Mims, to approve purchasing the remainder of And Auxiliary server hardware and auxiliary equipment requiring Equipment for replacement for the ITS Department in the amount of ITS Department $988, Flickinger, Meador, Mims, Bruce, Slovacek, Wilson, Wheeler The meeting adjourned at 5:05 p.m. Chairman Secretary Date Approved

3 SAN JACINTO COLLEGE DISTRICT BOARD WORKSHOP MINUTES August 7, 2007 The Board of Regents of the San Jacinto College District met at 5:10 p.m. (immediately following the Special Board Meeting), Tuesday, August 7, 2007, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas, for a Board Workshop. Present: Marie Flickinger, Chair Dan Mims, Vice Chair Ben Meador, Secretary Larry Wilson, Assistant Secretary Wayne Slovacek Dr. Ruede Wheeler J. D. Bruce Bill Lindemann Charles Grant Kathy Roosa Ron Rucker Linda Watkins Rob Stanicic James Fowler Monte Blue Larry Logsdon Laurel Williamson Maureen Murphy Teri Fowle Ken Lynn Richard Bailey Brenda Dunaway Dr. Lindemann gave an update on the Governor s veto. He will attend a special meeting of the Senate Subcommittee on Higher Education in Austin on August 14 regarding this issue. Ken Lynn presented the proposed budget for 07/08 and 08/09. James Fowler gave the results of the Fox/Lawson Salary Study and presented proposed compensation adjustment options. The meeting adjourned at 7:30 p.m. Chairman Date Approved Secretary

4 SAN JACINTO COLLEGE DISTRICT BOARD MEETING MINUTES August 13, 2007 The Board of Regents of the San Jacinto Community College District met at 7:00 p.m., Monday, August 13, 2007, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas for the Regular Board Meeting. Members Present: Administrators: Marie Flickinger, Chairman Dan Mims, Vice Chairman Ben Meador, Secretary Larry Wilson, Assistant Secretary Wayne Slovacek Dr. Ruede Wheeler J. D. Bruce Bill Lindemann James Fowler Ron Rucker Ken Lynn Laurel Williamson Monte Blue Charles Grant Maureen Murphy Linda Watkins Others Present: Linda Watkins Sally K. Janes Bill Wood Brook Zemel Bill Dickerson Danny Snooks Brenda Dunaway Jay Clark Bill Raffetto Larry Logsdon Rebecca Goosen Gary Friery Susan Arscott Joe Kirkland Teri Fowle Kyle Smith Eddie Weller Deanna Robinson John Forshee Wayne Hall Linda Drobnich Richard Bailey Jan Lyddon Lt. Rick Massey James Steen Rob Stanicic Steve Horton Barbara Jennings Alice Mayo Jerry Sue Dyess Patti Walling Nancy McShane Paula Wohnoutka Catherine O Brien Jerry Tate Susan Muha Wanda Simpson Brandy Hickey Kaitlyn Wells Mini Izaguirre Chairman Marie Flickinger called the regular meeting of the Board of Regents to order. The invocation was given by Ben Meador and the pledge was led by Larry Wilson. Special Dr. Gary Friery presented the Gear Up Grant Award Notification in Recognitions in the amount of $316,000. Board Meeting Minutes/August 13, 2007/Page 2

5 James Steen presented a plaque by the Texas Department of State Health Services-Texas Cancer Registry division for hosting their regional conference in May. Alice Mayo and Barbara Jennings gave an update on AEOP and TESA thanking the Board and administration for their continued support of these organizations. Dr. Jerry Sue Dyess presented Central Campus All-Texas First Team winners Brandy Hickey and Kaitlyn Wells with their plaque from All USA and associated scholarship check from the College. Communications: her Hearing of Citizens: Informative Reports: information. Motion 7891 Dual Credit and MOU with Houston College ISD Partnerships Thank you from Danette Ehlinger for flowers sent in memory of Father. President of the Faculty Organization John Forshee spoke on the good things happening at San Jacinto College. He thanked the Board on behalf of all College employees (if approved in Action Item VIII) for the salary increases in the proposed budget. Report on Gifts and Grants was presented and filed for The Financial Statement was presented and filed for information. Motion was made by Wayne Slovacek, seconded by Dan Mims, to approve Dual Credit and Concurrent Enrollment Memoranda of Understanding (MOU) between San Jacinto Community District and Houston ISD Concurrent and Dual Credit for Chavez High School student Robert Harris. Motion 7892 Motion was made by Dan Mims, seconded by Ben Meador, to 06/07 Budget approve an amendment to the Budget for $612,865. Amendment Motion 7893 Wilson, Flickinger, Meador, Bruce, Slovacek, Wheeler, Mims Motion was made by Wayne Slovacek, seconded by Dan Mims,

6 to approve the Budget, Budget Board Meeting Minutes/August 13, 2007/Page 3 Motion 7894 Resolution Allowing SJC to Join Three Purchasing Cooperatives Motion was made by Larry Wilson, seconded by Ben Meador, to approve a resolution to allow San Jacinto College District to join and participate in three purchasing cooperatives: The Purchasing Network (TCPN), The Interlocal Purchasing System (TIPS) and the BuyBoard. These agreements will increase savings for the College by combining the purchasing power with other colleges and SID s belonging to the cooperatives. Motion 7895 List of Purchasing Cooperatives Motion was made by Ruede Wheeler, seconded by Ben Meador, to approve the list of Purchasing Cooperatives. Motion 7896 Motion was made by Wayne Slovacek, seconded by Revisions to Ruede Wheeler, to approve the revisions to Board of Regents Board of Regents Policy: Section III. The revisions were presented for a first Policy: Section III reading to the Board Policy Committee on July 9, Title Changed from One revision was to change the title of the Board to Trustees Regent to Trustee (instead of Regents) to be in compliance with the Southern Association of Colleges and Schools. Motion 7897 Motion was made by Wayne Slovacek, seconded by Larry Wilson, Brenda Hellyer as to approve Brenda Hellyer as Executive Vice Chancellor, effective Executive Vice September 1, 2008.

7 Chancellor Board Meeting Minutes/August 13, 2007/Page 4 Motion 7898 Motion was made by Ben Meador, seconded by Dan Mims, Brenda Hellyer as to approve Brenda Hellyer as Chancellor, effective May 1, Chancellor Motion 7899 Consent Agenda Motion was made by Dan Mims, seconded by J. D. Bruce, to approve the Consent Agenda as follows: A. Approval of the Minutes for July 9, 2007, Regular Board Meeting and July 11, 2007, Board Workshop. B. Approval of the 2006/2007 Budget Adjustments. C. Approval of the Personnel Recommendations. D. Approval of the Affiliation Agreements. E. Next Regularly Scheduled Meeting September 10, Bruce, Flickinger, Wilson, Slovacek, Mims, Meador, Wheeler Motion 7900 Meador, Bids Motion was made by Ruede Wheeler, seconded by Ben to approve the following bids: 06/07 EQUIPMENT, SUPPLIES AND SERVICE BIDS College-wide: Copier Equipment $ 102, /08 EQUIPMENT, SUPPLIES AND SERVICE BIDS Property/Casualty Insurance 1,748, Media Advertising & Planning 983,994.00

8 Institutional Information System SUB-TOTAL OF ALL BIDS $ 3, SJCD PURCHASE REQUEST FROM PREAPPROVED STATE VENDORS, SOLE SOURCE VENDORS, CO-OPERATIVES, AND CONTACT RENEWALS Request #1 CPD Professional Services $ 3,340, Board Meeting Minutes/August 13, 2007/Page 5 Request #2 Architectural/Engineering/Consulting 1,405, Request #3 Worker s Compensation Insurance 655, Request #4 Blackboard 312, Request #5 IT Management and Consulting Services 306, Request #6 Mailing Services 255, Request #7 Telephone Service 180, Request #8 Banner Maintenance/License Renewal 167, Request #9 Leasing Agreements 167, Request #10 Legal Services 150, Request #11 Internet Service Provider 150, Request #12 Compass/ESL 140, Request #13 Fuel 110, Request #14 Charter Bus Services 105, Request #15 Promotional Merchandise 90, Request #16 Service Motorola Q s 86, Request #17 Library Digital Access 80, Request #18 Maintenance Extreme Switches 57, Request #19 Membership Dues 53,000.00

9 Request #20 Maintenance Software Medium 52, Request #21 Financial Audit Services 50, Request #22 Student Liability Insurance 50, Request #23 Maintenance Computer Associates 32, Request #24 Axiom Software 30, Request #25 Nursing Testing Programs 28, Request #26 Online Tutoring Service 26, SUB-TOTAL OF 07/08 PURCHASING REQUESTS: $ 8,080, GRAND TOTAL $11,334, Strategic Items Discussed: Slovacek, Mims, Meador, Wheeler, Flickinger, Bruce, Wilson Chairman Marie Flickinger made the following statement: Tonight the Board has approved the hiring of Brenda Hellyer to be employed as San Jacinto College s next Chancellor, effective May Until this time and his retirement on April 30, 2009, Dr. Lindemann will serve in full capacity as Chancellor. The Board has the expectation that, under Dr. Lindemann s leadership, the College will complete the activities and changes set for in the Case for Change prior to May Board Meeting Minutes/August 13, 2007/Page 6 Since a key element of the Chancellor s transition plan is for Ms. Hellyer to complete her coursework for the Doctorate in Community College Leadership, the Board has asked her (except for periodic updates with Dr. Lindemann) to honor our wish that she completely disconnect from all College business. We ask that all San Jacinto College employees honor the Board s wish and support Ms. Hellyer in her efforts to complete the doctoral courses at the University of Texas. We ask that San Jacinto College

10 employees not engage Ms. Hellyer on any College matters prior to September 1, 2008 when it is planned that she will return to San Jacinto College as Executive Vice Chancellor. Thank you for supporting this important matter. The meeting adjourned at 7:45 p.m. Chairman Secretary Date Approved: