MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED. CONSTITUTION (version 3, 2015)

Transcription

1 MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED CONSTITUTION (version 3, 2015)

2 MUNDIJONG CENTRALS JUNIOR FOOTBALL CLUB INCORPORATED CONSTITUTION CONTENTS 1.0 NAME INTERPRETATION AND DEFINITIONS AFFILIATION OBJECTS ATTAINING OBJECTS POWERS OF THE CLUB PARTICIPANTS/ORDINARY MEMBERS: PLAYERS GAME STATISTICS TROPHIES AND ALLOCATION OF FAIREST AND BEST VOTES SUPENSION OR EXPULSION OF MEMBERSHIP/PLAYING PARTICIPANT MANAGEMENT COMMITTEE MANAGEMENT COMMITTEE MEETINGS THE EXECUTIVE APPOINTED CLUB COORDINATORS APPOINTED TEAM OFFICIALS MEETINGS FINANCE AUDITORS ALTERATIONS TO THE CONSTITUTION DISSOLUTION INSPECTION OF RECORDS REGISTER OF MEMBERS/PLAYER PARTICIPANTS OF THE ASSOCIATION... 17

3 1.0 NAME 1.1 The Club shall be an incorporated body and shall be called the Mundijong Centrals Junior Football Club Incorporated and throughout this document will be referred to as Centrals Junior Football Club or the Club; 1.2 The name Mundijong Centrals Junior Football Club Incorporated and the logo (shown) shall be owned by the Club and shall be used only for the purposes of identifying the Club on its documentation and through its merchandise; Sponsors, members or participants of the Club shall apply in writing to the Management Committee to use the logo in any way other than as outlined in 1.2; Control of the Club name, logo and any associated seals shall be the responsibility of the Management Committee; The Mundijong Centrals Junior Football Club Incorporated must have a common seal on which its corporate name appears in legible characters; The common seal of the Mundijong Centrals Junior Football Club Incorporated must not be used without the express authority of the Committee and every use of that common seal must be recorded in the minutes; The affixing of the common seal of the Mundijong Centrals Junior Football Club Incorporated must be witnessed by any two of the Chairperson, the Secretary and the Treasurer; The common seal of the Mundijong Centrals Junior Football Club Incorporated must be kept in the custody of the Secretary or of such other person as the Committee from time to time decides. 2.0 INTERPRETATION AND DEFINITIONS In these rules unless there is something in the context inconsistent therewith: Act means the Associations Incorporation Act 1987; Club means the Mundijong Centrals Junior Football Club Incorporated; Participants as defined in Section 8.0 of this constitution; WAFL means the West Australian Football League Incorporated; WAFC means West Australian Football Commission Incorporated; SFDFDC means South Fremantle District Football Development Council;

4 Football refers to Australian Rules football under the management of the Australian Football League (AFL) through the WAFL; Youth Competition refers to players competing in full open rules competition; Junior Competition refers to players participating in modified rules competition; Auskick Competition refers to players participating in modified rules competition; Words implying the masculine gender include the feminine and vice versa, and words implying the singular include the plural and vice versa; Headings are included in these rules for guidance only and are not part of the rules. 3.0 AFFILIATION 3.1 The Club shall be affiliated with the South Fremantle Football Club and the SFDFDC or such other WAFL football Club as decreed by the WAFL (Incorporated) from time to time. The Club will be subject to determinations laid down by the South Fremantle Football Club in accordance with its Constitution and By-Laws; 3.2 Where the Mundijong Centrals Junior Football Club Incorporated agrees, the Club shall be affiliated with the Centrals Football Club. 4.0 OBJECTS The objects of the Club are: 4.1 To promote, encourage, foster, teach and improve the standard of the game of Australian Rules Football among Junior participants within the Serpentine Jarrahdale Shire and surrounding areas under the jurisdiction of the SFDFDC and the WAFC; 4.2 To provide organised competitions for Juniors in such age groups and under such rules and By-laws as may be determined by the SFDFDC and the WAFC; 4.3 To promote good fellowship, true sportsmanship and citizenship among participants, parents/guardians and officials of the Club; 4.4 To ensure good conduct is displayed at all times by players, Club Officials and parents/guardians at all games and Club events; 4.5 To promote equity for all participants, regardless of gender, ethnicity or belief; 4.6 To take advantage of the services and funding made available by the State and local governments and private enterprise; 4.7 To control and manage the football teams within the Club; 4.8 The Club must apply all property and income of the Club towards the promotion of the objects or purposes of the Club and no part of that property or

5 income is to be paid or otherwise distributed, directly or indirectly, to members or participants of the Club, except in good faith in the promotion of those Objects. 5.0 ATTAINING OBJECTS The Club shall be empowered to do all things legal and necessary which are incidental to and necessary for the attainment of the Objects of the Club. 6.0 POWERS OF THE CLUB (with the purpose of achieving the objectives of the Club) 6.1 To acquire, hold, deal with, and dispose of any Club property; 6.2 To open and operate bank accounts and invest its money in any other manner authorised by the rules of the Club; 6.3 To borrow money upon such terms and conditions as the Club thinks fit; 6.4 To give such security for the discharge of liabilities incurred by the Club as the Club thinks fit; 6.5 To appoint agents and employees to transact any business of the Club on its behalf for reward or otherwise; 6.6 To build, construct, erect, maintain, alter and repair any premises, building or other structures of any kind and to furnish, equip and improve the same for use by the Club; 6.7 Accept donations and gifts; 6.8 Print and publish any information by any media including information and communication technology, newsletters, newspapers, articles or leaflets for promotion of the Club; 6.9 Provide gifts and prizes; 6.10 Organise social events for Members and Participants and promote the Club; 6.11 To enter into any other contract the Club considers necessary or desirable; 6.12 All members elected or appointed to a position within the Club who do not have a child participant playing in their respective team shall have a current Working with Children Check to be kept on record by the Club Secretary; Members appointed to a position within the Club who do not require a working with children check are required to sign off on a prohibited persons declaration as deemed necessary by the Club.

6 7.0 PARTICIPANTS/ORDINARY MEMBERS: Participant subscription fees: 7.1 The Club shall set the schedule of player participant subscription fees and publish these at the beginning of each season. The Management Committee shall; Annually review the schedule of participant s subscription fees; Ensure all participants pay their subscription fees prior to the commencement of the season or on joining the Club; Ensure that on payment of the annual subscription participants are classified as financial participants of the Club for a period of 12 months commencing on the first day of March each year; Ensure where appropriate and at the discretion of the Executive Committee, make arrangements with the parents/guardians of a playing participant who are having difficulty with payment of the subscription fee. The Structure of the Club shall consist of: 7.2 Auskick, Junior and Youth Playing Participants Auskick, Junior and Youth participants consist of all registered and financial players under the age of 18 years who are eligible according to the By-laws of the WAFC; Auskick and Junior Participants shall have no voting rights nor be entitled to hold any office; Youth aged participants shall have voting rights through a team delegate (team delegates shall be a playing participant elected by team players with one vote per Youth aged team) but are not entitled to hold any office; Each playing participant shall register annually using the on-line registration process; Players desiring clearances from the Club to any other Club shall make application to the Registrar and complete a clearance form; Players desiring a clearance from any other Club to Mundijong Centrals Junior Football Club Incorporated shall provide a clearance form complete in every detail. 7.3 Ordinary Members Ordinary Members shall consist of one Parent/Guardian of each Junior or Youth financial participant; Any community member who chooses to pay the membership subscription fee set down for a Youth aged playing participant;

7 7.3.3 All voting necessary at any meeting of the Club shall be limited to one vote per family group of Junior and Youth participants. 7.4 Life Membership. Any Ordinary Member who has given outstanding service to the Club, and who meets the requirements of can become a Life Member of the Club Any member may nominate another member to the Management Committee for consideration for Life Membership. Nominations shall be received by the Management Committee before the end of the playing season. The Life Membership will be bestowed when the following criteria have been met; the nominee for Life Membership has displayed exemplary conduct over an extended period of time (minimum of 8 years) by, but not limited to; promoting football in the community; undertaking significant work in developing the Club and the achievement of its objectives; Modelling the ideals of sportsmanship, excellence, community service and the service of the Club its Members and Participants On satisfying itself that the requirements have been met, the Management Committee shall formally present the Life Membership to the approved nominee at the next Annual General Meeting or an official Club function deemed appropriate by the Management Committee; Life Members have full voting rights; Life Members do not pay annual membership fees; Life Membership can only be revoked by the Club after all the requirements of Section 10 of this constitution have been met. 7.5 Honorary Members. A person may be elected as an Honorary Member of the Club by the Management Committee of the Club Honorary Membership will last for one year only; Honorary Members may hold an appointed position within the Club and will have full voting rights for as long as they hold said appointed position; The Management Committee may revoke any Honorary Membership. 7.6 Representatives of the Mundijong Centrals Junior Football Club Incorporated (Limited Membership)

8 7.6.1 Each affiliated Club shall appoint or elect a delegate as a Club representative to meetings of the Management Committee; The representative shall be an ex-officio member of the Management Committee unless, in relation to a particular agenda item, the Management Committee votes to allow the representative of the affiliated Club voting rights; Representatives of an affiliated Club do not pay annual membership fees. 8.0 PLAYERS GAME STATISTICS 8.1 Records of participants total game tallies will be kept up to date by the Club Registrar and shall maintain; An accurate record of all game statistics for all Club participants and records for teams starting from where games are fixtured by SFSFDC; Accurate records relating to participant milestones; All participant milestone medals or trophies and perpetual trophies are presented at the annual Club presentation or trophy day. 8.2 Games played with other Junior football Clubs will be counted by the Club only with official confirmation in writing. 9.0 TROPHIES AND ALLOCATION OF FAIREST AND BEST VOTES 9.1 All modified rules players (Auskick and Juniors) receive non-discriminatory participation awards, for example, pennants, medallions or trophies as set down by the Management Committee; 9.2 Voting will take place on a weekly basis to determine winners of Club trophies and will come into effect for Year seven (7) participants; Votes are to be allocated per game and recorded on three (3) official Club voting slips, in line with the SFDFC practice of voting. Coaching staff can only vote on one (1) voting slip per fixture; Votes must be given to five (5) or more separate players; In the event of a tied vote, identical trophies shall be awarded. No count back provisions shall apply; Distribution of the voting slips must be done on a fair and equitable basis which allows for all team members to be given the opportunity to vote. 9.3 The maximum number of performance related trophies to be purchased by the Club is up to six (6) for each team for presentation at the wind-up. This may be

9 changed from time to time by the Management Committee in accordance with changes to the competition or award structure; 9.4 With the exception of the two (2) trophies which will be decided by vote, all other trophies will be awarded by the team coaching staff; 9.5 No other trophies shall be permitted except at the discretion of the Management Committee. 9.6 Players in any age group reported throughout the season and found guilty by the ruling bodies tribunal or its equivalent, shall not be eligible to win or receive any Club designated award relative to that season SUPENSION OR EXPULSION OF MEMBERSHIP/PLAYING PARTICIPANT 10.1 Any persons membership or any registered playing participant of the Club who fails to observe the rules and policies of the Club, or whose conduct is prejudicial to the interests of the Club may be suspended from membership or player participation at the Club in accordance with the prescribed penalties policy endorsed by the Club by a majority of at least two thirds of the Executive Committee vote; 10.2 An appeal may be made to the Management Committee at which time a meeting shall be called by the President at the request in writing of the member or player participant who has been expelled within three days of the Executive Committee s decision; 10.3 On appeal from a decision of the Executive Committee the Management Committee, by majority of at least two thirds, may make such resolution as it may see fit to allow or disallow the appeal in whole or in part and may vary the decision of the Executive Committee; 10.4 Any member or player participant who is suspended or expelled shall not be entitled to any refund of subscription; 10.5 Where an ordinary member or player participant has been suspended or expelled, their suspension or expulsion shall not affect the player participation of any other member who may comprise of a family membership; 10.6 Where a member or player participant is suspended, such member or player participant shall be deemed to be not a member or player participant during the period of their suspension until such time as their suspension is lifted; 10.7 The decision of the Management Committee is final MANAGEMENT COMMITTEE The Management Committee of the Club shall consist of:

10 The Executive; Appointed Club Coordinators; Affiliated Club delegate(s); A maximum of 10 ordinary appointed committee members; An appointed player delegate for each Youth aged team A person shall cease to be a member of the Management Committee at the conclusion of the Annual General Meeting. Previous members will be eligible for reelection A member of the Management Committee may lose his seat on the committee for either of the following; Absence from three (3) or more meetings without leave of absence; Found not to be a financial member; Has been suspended or expelled; 12.0 MANAGEMENT COMMITTEE MEETINGS The Management Committee shall meet for the dispatch of the general business of the Club monthly or as required and each member shall be advised by the Secretary of the time and venue of each meeting The Management Committee shall have the power to; Administer the finances, appoint bankers, and determine the opening of banking accounts for specific purposes and to transfer funds from one account to another, and to close any such account; Determine the manner in which such banking accounts shall be operated; Determine fees and subscriptions payable by members or playing participants and decide such levies, fines and charges as is deemed necessary and advisable and to enforce payment thereof; Adjudicate on all matters brought before it which in any way affects the Club; Make, amend and rescind rulings and policies The Management Committee will actively encourage all members or playing participants to be involved in the functioning and activities of Club; 12.3 The Management Committee shall establish and maintain the rules of order by which all meetings of the Club will be managed. These rules of order shall form part of the policies of the Club and must be provided to all members or playing participants of the Club so that they can actively and constructively participate in the functioning of the Club;

11 12.4 The President of the Club will chair and control all meetings of the Management Committee following the rules of order. In the Presidents absence the Vice President will undertake the role of chairing the meeting; 12.5 The Secretary of the Club shall ensure that all business considered by the Management Committee falls within the control of the Club as defined by the Constitution and the Club s Objects; The Secretary shall ensure that all motions put forward and passed at Management Committee meetings meet all requirements of the Club Constitution. Where this is not the case the Secretary must immediately inform the Management Committee meeting of the unconstitutional nature of the business and the reasons for such judgement; The Secretary of the Club will be responsible for convening all meetings of the Club, managing the business of these meetings and ensuring that minutes are taken at all meetings and appropriately distributed to members of the Management Committee within 10 days from the meeting date; The Secretary shall ensure that all business arising from meetings is actioned and motions generated for consideration since the previous Management Committee meeting are standing items on the agenda of each Management Committee meetings; 12.6 Unless the members resolve otherwise at a general meeting the Secretary, Registrar and Treasurer must keep custody of all books, documents, records and registers of the Club as deemed by their positions within the Club; 12.7 The Treasurer must whenever directed to by the President, submit to the committee a report, balance sheet or financial statement in accordance with that direction; 12.8 The Management Committee shall structure its business and minutes so as to allow members or playing participants time to table issues that they deem must be considered by the Management Committee; In doing so the Management Committee will ensure that sufficient time is provided for members or playing participants to provide enough background for the members of the Management Committee to diligently consider the matter bought before them and make a judgment that is in the Club s best interest; 12.9 The Management Committee may establish any sub-committees as deemed necessary and conducive to the objects and purposes of the Club; The Management Committee may at their discretion employ a person or persons to carry out certain duties required by the Club at salaries or remunerations for such period of time as may be deemed necessary;

12 12.11 Should a vacancy occur on the Management Committee during the season, the Management Committee shall call for nominations from all members and then appoint a successor until the next Annual General Meeting; Where more than one nomination for a position is received a vote of all members of the Management Committee, present or absent, shall be binding; Each member of the Management Committee and Life Members shall be entitled to one vote where a vote is called on any point of business brought before the Management Committee; In the event that a Management Committee member is unable to attend any meeting, they may nominate in writing a proxy delegate who shall be empowered as if he was the said member; A quorum for a meeting of the Management Committee shall be eight (8) members of the Management Committee with a minimum of two (2) representatives of the Executive present THE EXECUTIVE 13.1 The members of the Executive shall consist of any number of each role, with the exception of President, as deemed suitable for the efficient and effective management of the Club. There should be one (1) President and a practicable number of other Executive as voted at the Club Annual General Meeting. Roles should be delegated according to the size and structure of the Club; 13.2 The Executive shall be elected annually at the Annual General Meeting and shall hold office for one year before being eligible for re-election at the next Annual General Meeting; 13.3 The Executive shall undertake to immediately appoint all Club coordinators (Section 15) and ordinary appointed members (Section 12) so as to allow the establishment of the Management Committee (Section 13); 13.4 The Executive shall undertake to immediately appoint all team officials so that playing participants are covered by AFL insurances; 13.5 Minutes of all Executive meetings shall be provided to Management Committee members at the next available Management Committee meeting; 13.6 At all meetings of the Executive each member of the Executive shall have one vote and the President, or in his absence the chairperson, shall also have a casting vote; 13.7 A quorum for a meeting of the Executive shall be three (3) members;

13 13.8 Between meetings of the Management Committee, the day to day business of the Club shall be managed by the executive APPOINTED CLUB COORDINATORS 14.1 The Management Committee will appoint Club Coordinators to form part of the Management Committee. Appointed Coordinators have voting rights; 14.2 Appointed Club Coordinators will be appointed to carry out, but are not limited to the following functions: Property Coordinator; Sponsorship Coordinator; Auskick Coordinator; Risk management Coordinator; Merchandise Coordinator ; Coaches Coordinators - Auskick, Junior and Youth competitions Any ordinary member may apply to become an appointed Club coordinator on the Management Committee; 14.4 Applications for Club coordinators or Management Committee members shall be in writing or electronic mail to the Secretary with their name, address, date of birth, and telephone numbers. The Secretary shall then submit the proposal at the next meeting of the Management Committee; Nominations may be accepted in person at the next meeting of the Management Committee; Candidates whose names have been so submitted may be elected by majority vote of the members of the Management Committee APPOINTED TEAM OFFICIALS 15.1 The Management Committee will appoint team officials to officiate registered teams of the Club; 15.2 Appointed team officials will be appointed to carry out the following functions: Coach; Assistant Coach; Team Manager; Runner (as related to the governing rules established by SFDFDC); A suitably qualified First Aid person; as decided by SFDFDC or WAFC; Any other team official designated by the WAFC or SFDFDC Persons shall apply to the Management Committee to become team officials of the Club;

14 15.4 Applications for team officials shall be in writing or electronic mail to the Secretary with their name, address, date of birth, and telephone numbers. The Secretary shall then submit the application at the next meeting of the Management Committee; Candidates whose names have been so submitted may be appointed by majority vote of the members of the Management Committee MEETINGS 16.1 The following form the rules under which meetings will function: The Management Committee may at any time convene a Special General Meeting; The Club shall hold its Annual General Meeting at the end of each season within four (4) months after the end of the Clubs financial year on such a date as the Management Committee shall decide; An Annual General Meeting shall be held every calendar year; The Secretary shall notify all members of the time and venue of any Special General Meeting at least fourteen (14) days beforehand, such advice is to include all items on the agenda of the meeting and the details of any motion to be put at the meeting for which prior notice is required; The Secretary shall notify all members of the time and venue of the Annual General Meeting at least fourteen days (14) beforehand, such advice is to include all items on the agenda of the meeting and the details of any motion to be put at the meeting for which prior notice is required; A Special Resolution Meeting may be moved at a Special General Meeting or an Annual General Meeting; however the Secretary must give members not less than fourteen (14) days notice of the meeting at which a special resolution is proposed; Notices of an Annual General Meeting, Special General Meeting or Special Resolution Meeting are to be served by ordinary mail, electronic mail or in person. When notices are sent by ordinary mail, sending of a notice will deemed to be properly affected if sufficiently addressed and posted to the member concerned by ordinary pre-paid mail; The quorum at the Annual General Meeting shall be fifteen (15) members. If, at the end of 30 minutes after the time appointed in the notice for the opening of the meeting there be no quorum, the meeting shall stand and adjourn for one week. If at such meeting there is no quorum, the current Executive shall be deemed competent to discharge the business of the meeting;

15 The President shall chair the Annual General Meeting. In his absence, the President shall designate a chairperson; Only ordinary financial or Life Members shall be entitled to vote on any matter at the Annual General Meeting provided always that the President or, in his absence, the Chairperson shall have a casting vote; Each member shall be entitled to one vote on each point of business at the Annual General Meeting; Nominations for elected positions on the Executive will be called for at the Annual General Meeting; In the event of only one nomination being received for any position the chairperson shall declare that person duly elected; In the event that more than one nomination is received for any position a vote shall be taken on a secret ballot; In any such election the nominee receiving the most votes shall be declared elected; In case of an equal number of votes for more than one candidate the Chairperson of the meeting shall give a casting vote; In the event that no nominations for an Executive position are received to fulfil the requirements of Section 12, the President may at their discretion waive the prerequisite for the said position; In the event of no nomination being received to fill a particular position the election for that position shall be deferred to the next meeting of the Management Committee when the election shall be held or, if there is still no nomination, an appointment shall be made The following form the rules under which Special General Meeting will function: A Special General Meeting of the Club may be requested by a written requisition signed by two thirds of the Management Committee members or 50 ordinary members; Any requisition for a Special General Meeting shall be lodged with the Secretary not less than twenty one (21) days prior to the proposed date for the meeting and shall include the object of the meeting and any motion proposed to be put to the meeting; Upon receipt of a valid requisition for a Special General Meeting the Secretary shall notify each member of the details of the meeting, including the date, time, venue and topic for consideration, not less than seven days prior to the proposed date for the meeting; Should the Secretary fail to convene said Special General Meeting, the requestors or any of them may convene such meeting;

16 All business at such meetings shall be considered special and no other matter shall be entertained; Only financial Club members or applicable player participants shall be entitled to vote on any matter at a Special General Meeting provided always that the Chairperson shall have a casting vote; A quorum for any Special General Meeting shall be twenty (20) members. If, at the end of 30 minutes after the time appointed in the notice for the opening of the meeting, there be no quorum, the meeting shall not be reconvened and any proposed resolution shall lapse; 16.3 Minutes of the proceedings at every meeting, defined in Section 17 shall be entered and kept in a file specially provided for this purpose FINANCE 17.1 The financial year of the Club shall commence on October 1st and close on September 30 th; 17.2 The Club shall keep such accounting records as necessary to correctly record and explain the financial transactions and financial position of the Club; 17.3 All funds of the Club shall be placed or deposited in the name of the Club at such bank or other institution as the Management Committee may determine; 17.4 All accounts of the Club shall be operated upon approval of the Management Committee by any two (2) signatures of the Treasurer, the President, the Vice President, the Secretary or the Registrar; 17.5 Pursuant to section 18.4, should any two signatories be of the same immediate family (be it married or de facto) then the said signatories shall not jointly approve individual accounts; 17.6 All monies raised by a person or persons in the name of the Club shall be paid into the account of the Club forthwith and expended only on the authority of the Management Committee; 17.7 Expenses incurred by the officers of the Club in performing authorised duties for the Club shall, with the approval of the Management Committee, be reimbursed from the Club funds, if so required; 17.8 The financial records and documents of the Club shall be made available for inspection at each Management Committee meeting, primarily in the form of a monthly statement; Any member at the Club may then ask to see detailed records which will be made available at the principle place of business of the Club at a time convenient to both parties.

17 18.0 AUDITORS 18.1 The Management Committee shall elect or appoint an auditor or auditors in such a timely fashion to allow audited records to be presented at the Annual General Meeting; 18.2 The auditor shall not be a member of the Club; 18.3 The auditors shall examine and audit all of the books and accounts of the Club annually and shall have power to call for all books, papers, accounts and receipts and other documents relating to affairs of the Club. A report thereon will be provided for the Annual General Meeting to consider ALTERATIONS TO THE CONSTITUTION 19.1 No alteration, repeal or addition shall be made to the constitution except at an Annual General Meeting or Special General Meeting, called for that purpose; 19.2 Notice of all motions to alter, repeal or add to the constitution shall be given to members fourteen (14) days prior to a general meeting called for such purpose; 19.3 Such motions, or any part thereof, shall be of no effect unless passed by a seventy five percent (75%) majority (Special Resolution) of those present and entitled to a vote at a general meeting; 19.4 Within one month of the passing of a special resolution, the Secretary shall notify the Department of Consumer and Employment Protection of the amendment DISSOLUTION 20.1 Motions of dissolution of the Club can only be presented to a Special General Meeting when/if; The Association is solvent and resolves by special resolution that it be wound up voluntarily. A special resolution is to be passed by a majority of 75% members present who are entitled to vote at a general meeting; The Club is deemed to be insolvent by an auditor or accountant who is not a member of the Club; The Club is not able to establish an Executive to undertake the day to day management of the Club. The commissioner may cancel the incorporation of an incorporated association if it has fewer than six (6) members A Special General Meeting is required to be called for the purpose of dissolving the Club;

18 20.3 The notice convening such Special General Meeting (pursuant to Section 15) shall be given by the Secretary to all members and shall state that the dissolution of the Club is to be proposed or confirmed as the case may be; 20.4 If upon winding up or dissolution of the Club there remains after satisfaction of its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members, or former members of the Club. The surplus property must be given or transferred to another association incorporated under the Act which has similar objects and which is not carried out for the purpose of profit or gain to its individual members and which association shall be determined by resolution of the members but shall become vested in and shall be transferred to some other Club institution having objectives similar to the objectives of the Club as determined by the Management Committee INSPECTION OF RECORDS 21.1 A member may, at any reasonable time, inspect; Constitution and Rules of the Club; The current policies and by-laws of the Club; The minutes of any meeting conducted by the Club; and The financial records of the Club REGISTER OF MEMBERS/PLAYER PARTICIPANTS OF THE ASSOCIATION 22.1 The Registrar, on behalf of the Club, must comply with section 27 of the Act by keeping and maintaining in an up to date condition a register of the members and playing participants of the Centrals Junior Football Club and their postal or residential addresses; 22.2 Upon the request of a member of the Club the Registrar shall make the member register available for the inspection of the member and the member may make a copy of or take an extract from the register but shall have no right to remove the register for that purpose; 22.3 The register must be so kept and maintained at the Registrar s place of residence or at such other place as the members at a general meeting decide; 22.4 The Registrar must ensure the name of a person who dies or who ceases to be a member to be deleted from the register of members;