COMMON COUNCIL AGENDA MATERIALS. September 5, 2018

Transcription

1 University of Wisconsin-Stevens Point Common Council 118 Main *For those using mobile devices, please note, the PDF agenda document is not fully functional in the mobile device browser. Touch the upper right corner of the screen for use of Adobe Reader. In the Adobe Reader format, the user will be able to access the bookmarks provided. COMMON COUNCIL AGENDA MATERIALS September 5, 2018 Councilors are encouraged to discuss agenda items with their departmental or unit colleagues prior to meetings. Meetings of the Common Council and all Common Council Standing Committees are open to the public. All campus personnel are encouraged to attend and participate in Common Council and standing committee meetings. Common Council members are to sit in the center section; all visitors should sit in the two outside sections. Common Council, Executive Committee, and standing committee minutes, agendas, and supporting documentation are available online at: The Common Council website is available at

2 1. Call to order COMMON COUNCIL MEETING, SEPTEMBER 5, 2018 The first meeting of the Common Council will be held Wednesday, September 5, 2018, at 3 p.m. in CPS 116. AGENDA Please note, at the request of any member of the Common Council, an item presented to the Common Council for information may be changed to for action. 2. Indigenous Land Recognition Statement 3. Approval of the Common Council minutes of 4/18/18 and 5/2/ Announcements Common Council membership and meeting schedule The Constitution of the Common Council was posted on faculty/staff Campus Announcements and is available on the Common Council website: and in the Reference Materials of all mycommoncouncil sites. 5. Nominations for Common Council Vice Chair ( ) [Please note, election of the Common Council Vice Chair will take place 9/19/18.] The main responsibilities of the Vice Chair of the Common Council include Assume the responsibilities of the chair in the chair s absence. Serve as a member of the Executive Committee. Review draft minutes of Common Council and Executive Committee meetings. Meet regularly throughout the academic year with the chancellor and provost. Provide technical assistance related to projection of meeting agenda and materials, voting, etc. at Common Council meetings. 6. For action: Proposed Common Council General Operating Procedures A. All Common Council meetings are open to the campus community and public. B. Common Council minutes are available to anyone in accordance with open records law. Please note, Common Council meetings are recorded as an aid in minute taking, but no permanent record of the recordings is kept; recordings are erased after meeting minutes are drafted. C. Despite meetings being scheduled for the first and third Wednesday of each month during the academic year, Common Council meetings will only be called when there are sufficient action items to warrant calling a meeting. D. Any campus community member with an issue or concern is welcome to bring the issue/concern to the appropriate standing committee and/or Executive Committee of the Common Council. While committees are not obligated to take action on all issues brought before them, the philosophy behind shared governance is to allow all issues to be discussed at the committee level. 2

3 E. The Common Council agenda and meeting materials are available electronically on the mycommoncouncil website at: F. Councilors of Common Council are requested to sit in the center section; visitors are asked to sit in the two outside sections. G. Councilors should pick up name cards and clickers when entering the Common Council meeting. Name cards, properly displayed, aid in acknowledging councilors. Uncollected name cards, gathered after the meeting is underway, aid in taking attendance. Please return your name card to the Common Council secretary as you leave the meeting. H. The attendance policy as stated in the Constitution of the Common Council of UW-Stevens Point will be observed. A councilor, who misses three consecutive regularly scheduled meetings, or a total of five regularly scheduled meetings within one academic year, may be replaced. Please notify the Common Council Office (nsimon@uwsp.edu or ext. 2124) if you will be absent from a Common Council meeting. I. The current edition of Robert s Rules of Order will be the parliamentary rule for the Common Council. Kym Buchanan will serve as the parliamentarian to assist Chair Bowman. J. Motions coming from the standing committees require no second. K. Every council business item has a specific nature. The nature of business affects quorum and participation privileges (below). By default, the nature of business depends on the committee or committees from which it originates, as follows: 1. Information Technology Council, University Affairs Committee, or University Personnel Development Committee: General Council Business. 2. Academic Affairs Committee, Curriculum Committee, General Education Committee, Graduate Council, or 2 or more of those committees: Faculty Senate Business or more committees from both previous lists: General Council Business. 4. Academic Staff Council: Academic Staff Business. 5. Faculty Council: Faculty Business. 6. University Staff Council: University Staff Business or more personnel councils: General Council Business. It is a duty of the chair of Common Council, in consultation with the Executive Committee of Common Council, to classify an item's nature of business, when not coming from committee. Any councilor can make a special motion to "re-classify an item's nature of business." This motion is General Council business, takes precedence over any other motion on the item, requires a second, is debatable, and requires a majority vote of all councilors present. Quorum and participation privileges change depending on the nature of the business, as described in the table below. Nature of Quorum Right to Speak Right to Vote Business General Council All councilors All councilors All councilors Faculty Senate Academic staff, faculty, the dean, & the chancellor appointee All councilors Academic staff, faculty, the dean, & the chancellor appointee Academic Staff Academic staff All councilors Academic staff Faculty Faculty All councilors Faculty University Staff University staff All councilors University staff L. Common Council and Executive Committee agendas and minutes are distributed to all personnel via Campus Announcements. Shared governance agendas and minutes are available on the mycommoncouncil website at: M. Typically, the minutes of standing committees and subcommittees are approved at the committee/subcommittee s next regularly scheduled meeting. Standing committee minutes move forward 3

4 to Common Council for information and any necessary action when distributed to committee members (before approved by the committee). If the Common Council approves an action item from a committee before the committee has approved the minutes containing the action item(s), the Common Council does so contingent upon approval of the minutes by the committee. N. Policies approved by the Common Council, unless otherwise stated, will take effect upon final approval by the chancellor. O. In cases where the chancellor plans to exercise his option to reject or approve with modifications an action passed by Common Council, the chancellor shall request a meeting with the Executive Committee of the Common Council. At this meeting, the chancellor will explain why a part or the whole of the Common Council action is unacceptable or is in need of modification. All parties will strive for clear communication concerning the points of disagreement and will explore possible avenues of resolution of this disagreement. In cases where the chancellor wishes to approve with modification an action of the Common Council, and where the Executive Committee determines that the chancellor s planned modification is consistent with the intent of the Common Council, the Executive Committee may accept the modification. In cases where the Executive Committee determines that the chancellor s planned modification is not consistent with the intent of the Common Council, the Executive Committee will present the chancellor s modified bill to the Common Council for a vote. If the Common Council does not approve the action with the chancellor s modification, the Common Council s original recommendation shall be returned to the chancellor for final approval or rejection. P. At the request of any member of the Common Council, an item presented to the Common Council for information may be changed to for action. 7. Guest Reports A. Student Government Association Report: Mr. Dyllan Griepentrog B. Chancellor s Report: Mr. Bernie Patterson C. Vice Chancellors Reports: 1) Academic Affairs: Mr. Greg Summers 2) Business Affairs: Ms. Kristen Hendrickson 3) Student Affairs: Mr. Al Thompson 8. General Council Business A. Standing Committee Reports: 1) Academic Staff Council (ASC): Ms. Stacey Allen-Bannach 2) Diversity Council (DC): Ms. Trisha Lamers 3) Faculty Council (FC): Ms. Jennifer Collins For information: FC minutes dated 4/19/18 and 5/3/18. a) FC good faith, non-binding resolution: Welcome to new faculty from the two-year campuses; the FC fully expects that those with tenure will bring it with them. [page 122] b) Support of continuing work of the Sabbatical Review Subcommittee. [page 122] c) First reading: Proposed constitutional amendments i. Article 11.4.A. (Sabbatical Review Subcommittee scope and authority) ii. Article 11.4.C.1.e. (University Library to University College) iii. Article 11.4.C.3. (Office of Research and Sponsored Programs representative) 4

5 For action: (FC, 5/3/18) d) (only academic staff and faculty eligible to vote) Proposed alternative tested experience for Biology [page 129] e) (only academic staff and faculty eligible to vote) Proposed revision of UWSP Employee Non-Load Pay Plan Details, University Handbook, Chapter 4B, Section 3 [pages ] 4) Information Technology Council (ITC): Mr. Eric Simkins 5) Marathon County Steering Committee (MCSC): 6) Marshfield-Wood County Steering Committee (MWCSC): Mr. Richard Brunson 7) University Affairs Committee (UAC): Mr. Ross Tangedal 8) University Personnel Development Committee (UPDC): Mr. Thomas Leek 9) University Staff Council (USC): Ms. Corinna Neeb For information: USC minutes dated 4/19/18 and 5/17/18. a) Approval of workgroup recommendations regarding professional development programs offered through the Employee Assistance Program (e.g., program offerings, sessions schedule, session refreshments). [page 151] For action: (USC, 4/19/18) b) Proposed that university staff work performance and service award recipient letters be drafted by the Academic Affairs Office and signed by the provost and chancellor, consistent with the Sargis, academic staff, and faculty award recipient letters. [page 146] c) Proposed revision of University Handbook Chapter 6 to include university staff awards information. [pages ] B. Executive Committee (EC) Report: Ms. Mary Bowman For information: EC minutes dated 4/25/18, 5/9/18, and 7/18/18. 1) Approval of exception to Item 7.1.C., of the Constitution of the Common Council to allow an Academic Staff Council co-chair structure for [page 79] 2) Approval of expedited process for integrating UW Colleges courses into the UWSP Course Catalog. Before recommendations are forwarded to the Curriculum Committee, each department shall record an affirmative vote of support from its faculty. [pages 85-86] 3) Formation of an ad hoc Program and/or Unit Discontinuance Consultative Committee [pages 83-84, 87, 93-94, 101] 4) Extension of time to finish Master s degree [page 90] a) Education, General (3) b) Communication 5) Provisional approval of NRES 777, Geospatial Analysis for Natural Resources Management [pages 95-97] 6) Provisional approval of CIS 643, Mobile GIS Techniques [pages ] 7) Recommendation that Katie Jore hire someone with familiarity of the University Handbook to edit the University Handbook. [page 92] 5

6 8) Authorize Publications Editor to update the University Handbook to remove all public folders references and replace them with navigation instructions to mycommoncouncil. [page 92] 9) Endorsement to allow employees on the Campus Executive search committees who are from the Marathon and Marshfield/Wood County campuses to satisfy the diversification rules in the University Handbook for the search, as they are not yet UWSP employees. [page 94] 10) Exception to term limits to allow Susan Turgeson to serve as the Teacher Education Subcommittee chair for [page 105] 11) Provisional approval of revision of COAC 100 to make it a repeatable course. (Contingent upon completed paperwork that includes the department vote and dean s signature being provided to Curriculum Committee fall 2018.) [pages ] 12) Master s degree extension of time, Master of Arts-Communication [page 105] 13) Acceptance of UWSP UPS Operational Policy-EEO 5, Board of Regents Policy Section 14 regarding Discrimination, Harassment, Sexual Violence, and Retaliation Prevention and Response Policy (University Handbook, Chapter 4D, Section 15). [pages ] 14) Adoption of Regents Policy Document 14-8, Consensual Relationships (University Handbook, Chapter 4D, Section 15) [pages ] 15) Approval of proposed revision to add resolution numbers to areas in University Handbook Chapter 2, 4A, B, and D, as recommended by the Constitution and Handbook Revision Subcommittee, March 3, [pages ] 16) Approved revisions to University Handbook: a) Chapter 1, Section 2, Majors, Minors, and Graduate Programs [pages ] b) Chapter 1, Section 3, Organization [pages ] c) Chapter 1, Section 5, UW Credit Union [pages ] d) Chapter 4A, Section 1, Wisconsin Administrative Code [pages ] e) Chapter 4D, Section 16, Wisconsin Administrative Code [pages ] f) Chapter 7, Section 7, UWSP Catalog deadlines [pages ] C. Program and/or Unit Discontinuance Consultative Committee (PUDCC): Mr. Mick Veum For information: PUDCC update dated August 28, 2018 D. Integrated Planning Advisory Council (IPAC) Report: Ms. Mary Bowman For information: 1) IPAC minutes dated 4/13/18, 4/17/18, 4/27/18. 2) Charge to IPAC from Chancellor Patterson, August 30, E. Academic Staff Representative Report: Ms. Julie Schneider F. Faculty Representatives Report: Ms. Mary Bowman G. University Staff Representatives Report: Ms. Lisa Nelson H. General Council Old Business 1) For information: Renumbering of sections within Chapter 4E of the University Handbook, Section 1 to 18, 2 to 19, 3 to 20, and 4 to 21. I. General Council New Business 1) Charge to the Academic and Budget Advisory Work Group from Provost Summers, August 27,

7 8. Faculty Senate Business A. Standing Committee Reports 1) Academic Affairs Committee (AAC): Ms. Annie Wetter For information: AAC minutes dated 5/7/18. 2) Curriculum Committee (CuC): Ms. Yan Liao For information: CuC minutes dated 5/1/18. a) Expedited Course approval form and procedure for the integration of UW Colleges courses. [appendix A] b) Approved: Renaming of Resource Management: General, B.S., to Resource Management: Environmental Science and Management, B.S. [appendix B] c) Revised: BIOL 270, Principles of Evolution (change in title and prerequisite) [appendix C] d) Added: BIOL 302, Cellular and Molecular Biology [appendix C] e) Approved: Revisions to Biology, B.S. [appendix C] f) Revised: MUS 418, Music Entrepreneurship (change in title, description, and prerequisite) [appendix D] g) Approved: Deletion of Music Jazz Studies: Composition/Arranging Emphasis, B.M. Revisions to Music Jazz Studies: Performance, B.M. New Minor in Jazz Studies [appendix D] 3) General Education Committee (GEC): Ms. Valerie Barske For information: GEC minutes dated 5/4/18. 4) Graduate Council (GC): Mr. Andy Felt For information: GC minutes dated 5/3/18. a) Extension of time to finish master s degree* i. Education, General (3) ii. Communication b) Revised: CIS 643, Mobile GIS Techniques [pages ]* c) Added: NRES 777, Geospatial Analysis for Natural Resources Management [pages ]* d) Revised: POLI 504, Environmental Politics and Policy [pages ] e) Revised: SOC 552, Research Methods [pages ] f) Added: SW 552, Research Methods [pages ] *The master s degree extensions (item 8.A.4.a.) were reported to the Executive Committee, and the Executive Committee gave provisional approval of CIS 643 and NRES 777, 5/9/18. B. Faculty Senate Old Business C. Faculty Senate New Business 9. Adjournment 7