ill Motion for Nominations for Chair 9) Motion for Nominations for vice-chair

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1 Millwood Board of Fire Commissioners Fire District Board Meeting January 5, 2011, 7:30pm Station 2: 366 Croton Dam Road AGENDA ANNUAL ORGANIZATIONAL MEETING I) Motion to open meeting - call to order 2) Introducdon of incoming Commissioners Dan Pus;.;ka (oath submitted ToNe 12/22/10).~) 1\1odon for temporary chaimlan 4) Media notification acknowledgement 5) Motion for Secretary and Records Management Onicer nomination/salary / oath 6) IvIodon for Treasurer/deputy treasurer nomination/salary/oath 7) Surety Bond for Treasurer ill Motion for Nominations for Chair 9) Motion for Nominations for vice-chair 10) Motion for Nomination of Counsel William N. YoungJr. of Wein, Young, Fenton & Kelsey 11) Request for annual report to be done by l'cbruary montbly meeting 12) Motion to designate onidal district newspaper Journal News 13) Motion to designate official bank or trust companies for district funds including maximum deposit on hand at any time in each bank/bank signatories Chase/ 14) Motion to join following organizations: i\ssociation of hre Districts, State of NY Association of Fire Districts, County of Westchester Westchester County Associadon of Fire Chiefs Associadon of Fire Chiefs, State of NY N adonal Association of Fire Districts Hudson Valley Volunteer hreman's Association \X/cstchcster County Volunteer Fireman's j\ssociation N adonal Fire Protection Association lnternadonal Society of Jiire Service instructors r-;ortbern Westchester Fireman's Association 15) Confirmation of district domain name: ww\\i.millwoodtitedistrict,org 1(,) Motion to designate 2011 meeting scbedule January 5, Org Meet (Wednesday) January 12,2011 Public Hearing DETS January 24, Reg Meedng + Public Hearing DEiS February 28, 2011 March 28, 2011 April 25, 2011 May 23, 2011 june 27, 2011 July 25, 2011 j\ugust 29, 20!1 September 26, 2011 October 18,2011 Rudget Hearing October 24, 2011

2 November 28, 2010 December 19, 20ll January 4,2012 (\X1edncsday) 17) Motion to designate LOSAP funds manager 111) Motion to designate Interstate Diagnostics for physicals/northern Westchester for labs 19) Designation district security (i\curi Station 2, Startek Station 1) 20) Designation for Mutual Aid Response within Westchester County Westchester County Control, Appeals officer Attorney William N. Young]r. for Millwood Fire District 21) Motion to confirm all standing policies & procedures to be in effect in 2011 including travel policy and reimbursements and purchasing and procurement. 22) :'v1otion to approve follov,1ing district consultants: Architect: Ohlhauscn DuBois EIS Attorney: Farrell & Fritz Structural Engineer: Griggs & Davis Construction Managers: Calgi Construction SEQR and Civil Engineering: AKRF Insurance Agents: Hometown and McNeil & Co. Auditors: D'Arcaneglo District Website Host: Homestead LOSAP: Homestead Firefighters, Richard Schmidt & l\ssociates 23) Motion to authorize following committees: Buildings, Grounds, and Maintenance; Starion 1 Replacement; Legal, Leases, & Con tracts; Company Health & Welfare; Firematic Information Technology; Public Information; Administrative; ISO Ratings improvements Policy, Procedure, and Bylaws 24) Motion to close Annual Organizational Meet WORKING SESSION

3 11 January 5, 2011 On January 5,2011, The Millwood Board of Fire Commissioners held the annual Organizational Meeting at 7:30pm at Station No. 2 located at 366 Croton Dam Road in the Town of New Castle. Present at the meeting were Chairman Hala Makowska, Commissioners: Angelo Indusi, Anthony Olenik, Dan Puszka, Alan Schapiro, Chief Joe Rod, and residents Fred Scheier, Marlene Indusi, Urban Santone, and Kristen Graney from KLG Films. Commissioner Makowska made a motion to open the Organizational Meeting at 7:35pm, Seconded by Commissioner Indusi, All in Favor. Chairman Makowska and the Board introduced and congratulated incoming Commissioner Dan Puszka. Commissioner Makowska made a motion to nominate Anthony Olenik temporary chairman, Seconded by Commissioner Schapiro, All in Favor. Commissioner Makowska made a motion to nominate Paul Michael Marinello as district secretary and records management officer at a salary of $30 per hour, Seconded by Commissioner Schapiro, All in Favor. Commissioner Schapiro made a motion to nominate Hala Makowska Chair of the Board of Fire Commissioners, Seconded by Commissioner Indusi, All in Favor. Commissioner Schapiro made a motion to nominate Angelo Indusi Vice Chair of the Board of Fire Commissioners, Seconded by Chairman Makowska, All in Favor. Chairman Makowska asked Secretary Marinello if the media was properly notified of the Organizational Meeting. He responded that meeting notifications included posting to the web site, Push Distribution list, Town of New Castle and Millwood Post Office. Chairman Makowska asked Secretary Marinello to verify the districts domain name as which was confirmed. Chairman Makowska made a motion to nominate Bill Young of Wein, Young, Fenton & Kelsey as official district counsel as well as appeals officer, Seconded by Commissioner Schapiro, All in Favor. Chairman Makowska made a motion to designate the Journal News as the official district newspaper, and New Castle now as the official e-news media, Seconded by Commissioner Schapiro, All in Favor. Chairman Makowska made a motion to designate Chase bank as the official bank for the fire district, Seconded by Commissioner Schapiro, All in Favor. Chairman Makowska mentioned that the district is looking into alternate LOSAP benefit providers which will be discussed during the regular February meeting.

4 12 Chairman Makowska made moves that the District join the following Organizations, Seconded by Commissioner Schapiro, All in Favor. Association of Fire Districts, State of NY Association of Fire Districts, County of Westchester Westchester County Association of Fire Chiefs Association of Fire Chiefs, State of NY National Association of Fire Districts Hudson Valley Volunteer Fireman's Association Westchester County Volunteer Fireman's Association National Fire Protection Association International SOciety of Fire Service instructors Northern Westchester Fireman's Association Chairman Makowska moved that District Monthly Meeting would be held on following dates and that notices will be posted via all notification channels, Seconded by Commissioner Schapiro, All in favor. January 5, Org Meet (Wednesday) HM, TO All in Favor January 12, Public Hearing DEIS January 24, Reg Meeting + Public Hearing DEIS 7pm February 21, 2011 March 21, 2011 April 18, 2011 May 23, 2011 June 27, 2011 July 25,2011 August 22, 2011 September 26, 2011 October 18, 2011 Budget Hearing October 24, 2011 November 21, 2010 December 19, 2011 January 4,2012 (Wednesday) Chairman Makowska moved that all standing policies and procedures applicable in 2010 including travel policy and reimbursements and purchasing and procurement apply in 2011, Seconded by Commissioner Indusi, All in Favor. Chairman Makowska made motion to designate Interstate Diagnostics and Northern Westchester Internal Medicine (Dr. Klien) for firefighter physicals, Seconded by Commissioner Schapiro, All in Favor.

5 , ;~ i- j '" 1 t : \3 Chairman Makowska made a motion to designate the following companies for district security, Seconded by Commissioner Schapiro, All in Favor. Station 1: Startek Station 2: Acuri Chairman Makowksa made a motion to designate for Mutual Aid Response within Westchester County - Westchester County Control, Seconded by Commissioner Schapiro, All in Favor. Chairman Makowska made a motion to approve the following District consultants, Seconded by Commissioner Schapiro, All in Favor. Architect: Ohlhausen DuBois Real Estate Attorney: Farrell & Fritz Structural Engineer: Griggs & Davis Construction Managers: Calgi Construction SEQR and Civil Engineering: AKRF Insurance Agents: Hometown and McNeil & Co. Auditors: D' Arcaneglo District Website Host: Homestead Chairman Makowska made a motion to authorize the following committees and committee Chairs, Seconded by Commissioner Schapiro, All in Favor. Buildings and Grounds, and Maintenance; Commissioner Indusi, Chair Station 1 Replacement; Commissioner Makowska, Chair Legal, Leases, & Contracts; Commissioner Olenik, Chair Company Health & Welfare: Vitality, Annual Inspection, LOSAP, Uniforms, OSHA; Commissioner Puszka, Chair Firematic Investment, Equipment Maintenance, Truck Replacement; Commissioner Indusi, Chair Information Technology; Commissioner Schapiro, Chair Public Information; Commissioner Schapiro, Chair Administrative; Records Management, Audit, Elections; Commisioner Olenik, Chair ISO Ratings improvements; Commissioner Makowska Policy, Procedure, and By-laws; inventory, review and recommend improvements; Commissioner Puszka, Chair Chairman Makowska made a motion to enter an executive session to discuss personnel matters, Seconded by Commissioner Schapiro, All in Favor. The time is 8:06pm.

6 Chairman Makowska made a motion to exit the executive session, Seconded by Commissioner Schapiro, All in Favor, The time is 8:26pm. Chairman Makowska made a motion to nominate Rich Lawson Treasurer at a salary to be determined, and Rose Cohen Deputy Treasurer at no salary, Seconded by Commissioner Schapiro, All in Favor. It was mentioned that the Board is looking into surety bond for the Treasurer which will be discussed at the regular February meeting, Chairman Makowska made a motion to close the Organizational Meeting, Seconded by Commissioner Schapiro, All in favor. Chairman Makowska made a motion to hire Jan Brandt Real Estate Management to help the district in renting the property at 108 Millwood Road and sell the existing property at 60 Millwood Road, Seconded by Commissioner Schapiro, All in Favor. Chairman Makowska made a motion to accept a proposal from TEC Land Surveying (for surveying, tag lines, wetland distribution and flagging) at a cost of $11,650, Seconded by Commissioner Indusi, All in Favor. Meeting adjourned, Paul Michael Marinello Secretary