HISPANIC BUSINESS SOCIETY

Transcription

1 HISPANIC BUSINESS SOCIETY Today s Members are Tomorrow s Leaders Purpose The Hispanic Business Society has been established for the purpose of improving the lives of students at California State University, Los Angeles. Recognizing the need for well-trained leaders at all levels of society, the organization s immediate goals are to foster the increase of enrollment of students in the College of Business and Economics and to promote the student general welfare at Cal State LA. HBS will utilize its own resources and encourage the use of resources from the College of Business and Economics. It will also encourage the development of professional business attitudes and skills, advertise employment opportunities, business seminars, and internship programs for successful and meaningful business careers. Members of the Hispanic Business Society will actively pursue these basic goals and such other objectives as may be duly established by the organization in the future. HBS is affiliated with the United Latino Students Association (ULSA) and Prospanica. Mission Statement The Hispanic Business Society is a student-based goal oriented organization committed to excellence in improving the lives of all Cal State LA students. The Organization itself began in 1982 in the School of Business and Economics with the goals of providing academic and personal support to improve the general well being of all students at Cal State LA. What we provide is an atmosphere where students can come together and share common goals while providing efficient means of gaining practical knowledge on networking and social skills, which will have a substantial impact on their careers and lives. The actions and opinions of this organization do not necessarily reflect those of the students, staff, faculty, or administration of California State University, Los Angeles. 1

2 HISPANIC BUSINESS SOCIETY CONSTITUTION California State University, Los Angeles Date: May 26, 1982 January 6, 1986 May 11, 1986 June 1, 2000 April 14, 2001 October 25, 2001 January 24, 2002 May 18, 2003 April 1, 2006 December 20, 2008 February 24, 2012 July 31, 2012 November 1, 2012 August 13, 2013 August 9, 2014 August 15, 2015 July 30, 2016 July 22, 2017 Article I. Name The name of this organization shall be the HISPANIC BUSINESS SOCIETY (HBS), California State University, Los Angeles (Cal State LA), Student Chapter. Article II. Purpose The Hispanic Business Society has been established for the purpose of improving the lives of students at California State University, Los Angeles. Recognizing the need for well-trained leaders at all levels of society, the organization s immediate goals are to foster the increase of enrollment of students in the College of Business and Economics and to promote the student general welfare at Cal State LA. HBS will utilize its own resources and encourage the use of resources from the College of Business and Economics. It will also encourage the development of professional business attitudes and skills, advertise employment opportunities, business seminars, and internship programs for successful and meaningful business careers. Members of the Hispanic Business Society will actively pursue these basic goals and such other objectives as may be duly established by the organization in the future. 2

3 Article III. Membership Section II. Section III. Section IV. Section V. Section VI. All students at California State University, Los Angeles shall be eligible for membership. Regular voting membership in this organization shall be open to all currently enrolled and continuing students of California State University, Los Angeles. An organization or its membership may not discriminate against on the basis of race, religion, sex, sexual orientation, color, national origin, age, marital status, citizenship, political affiliation, physical or mental disability, medical condition, pregnancy, genetic information, covered veteran status, or any other classification that precludes a person from consideration as an individual, except in cases of fraternity and sorority organizations which are exempt by federal law from Title IX Regulations concerning discrimination on the basis of sex. Membership shall be classified as active or inactive: their terms are defined in By-Laws III Section I and Section III. Only paid and active members of the semester when elections are held are eligible to vote. Faculty, staff, and alumni of Cal State LA, as well as non-students may be considered for non-voting membership in this organization. Only currently enrolled or continuing students of Cal State LA may be voting members. All members of the organization are required to comply with University Policies including but not limited to the Alcohol Policy, Hazing Policy, Non-Discrimination Policy, Prohibition of Sexual Harassment, and the University Rules Governing Student Organizations. Article IV. Executive Board Elections will be held for the following Executive Board Officers President Vice President Treasurer Secretary Public Relations Public Relations cannot exceed more than 2 officers 3

4 Section II. The Executive Board will be elected by a simple majority, (50%), vote of active members in attendance. In case of a plurality vote, there will be a run-off between the top two candidates. Section III. Section IV. An Executive Board member of HBS may not serve as an Executive Board member of another organization at California State University, Los Angeles or an off-campus organization in which HBS is being represented. The incoming Executive Board is responsible for conducting a meeting of the outgoing and incoming HBS Board after spring elections and before the end of Summer session; to plan all the proposed activities for the following academic year (Fall-Spring). Article V. Representative Board Elections will be held for the following Representative Board Officers Director of External Affairs Director of External Affairs cannot exceed more than 2 officers Director of Fundraising Director of Fundraising cannot exceed more than 2 officers Director of Membership (Director of Membership cannot exceed more than 2 officers) Director of Media Director of Media cannot exceed more than 2 officers Director of Community Service Director of Alumni Relations Director of Internal Affairs Section II. Representative Officers may be elected during spring elections or be appointed and approved by the Executive Board via an interview process after elections if position remains vacant. Section III. Representative Officers shall abide by the same terms and conditions as the Executive Board as stated in this constitution. Representative Officer s duties and responsibilities are described in Section II of the By-laws. Article VI. Executive Board 4

5 Consistency in s It is important to have consistency and formality in our s. It maintains past, present, and future relationships that can be lost when using personal addresses. HBS s will be viewed as being professional, which is one of our core HBS principles. All Officers need to respect each HBS address and ensure that it be used for HBS business ONLY. Not for personal use. All signatures should resemble the example below and include our mission statement: Officer s Name Officer Position Hispanic Business Society California State University, Los Angeles Phone: (NNN) NNN-NNNN hbs.position@gmail.com Website: The Hispanic Business Society was established in 1982 with the purpose of improving the lives of Cal State LA students by encouraging the development of well-trained leaders and professional skills leading to successful careers. Any changes deviating from the example above must be approved by a simple majority of The Executive Board. Directors of Media are responsible for keeping HBS signatures in accordance with business professional standards. Personal phone number is optional. settings should not be tampered with. Section II. Managing Addresses The President is responsible for collecting all passwords and confirming access to them no later than a week following officer elections. Once all accounts have been confirmed, the President will give each officer access to their corresponding position after Spring elections and before the end of the Summer session. For open positions, the President will keep record of passwords. 5

6 Only active Officers will have access to their respective officer position . At the beginning of the Fall Semester, Officers are encouraged to change and protect the new password. At the end of the Spring Semester each officer is responsible for changing the password to a generic one and forwarding it to the serving President In the event an Officer forgets their password, please contact the President. The recovery for all the accounts should always be set to hbs.president@gmail.com. If the President forgets the password, please contact the Vice President. Addresses for each position: President: hbs.president@gmail.com Vice President: hbs.vicepresident@gmail.com Treasurer: hbs.treasury@gmail.com Secretary: hbs.secretary@gmail.com Public Relations: hbs.publicrelations@gmail.com Director of Internal Affairs: hbs.internalaffairs@gmail.com Director of Fundraising: hbs.fundraising@gmail.com Director of External Affairs hbs.externalaffairs@gmail.com Director of Membership: hbsmembership@gmail.com Director of Media: hbs.mediadirectors@gmail.com Community Service: hbs.communityservice@gmail.com Alumni Relations: hbs.alumnirelations@gmail.com Article VII. Elections Eligibility Must be a paid member Must be an active member of the organization for a minimum of 8 weeks when running for an Executive Board position. Only currently enrolled or continuing students in good standing at California State University, Los Angeles may serve as officers of this organization. An Executive Board member must be active for one term, which consists of two completed semesters, before they may run for President/Vice President/Treasurer. President and Treasurer must be enrolled at Cal State LA and earn a minimum of 9 semester units for undergraduate students or 4 semester units for graduate/credential students and a maximum of 15 units per term while holding office and must maintain a minimum cumulative 2.0 grade point average. Section II. Eligibility List 6

7 The Executive Board shall develop and provide a list of eligible members to run for an Executive Board position by the third general meeting prior to elections to the Spring Semester. Section III. Nominations Nominations for the Executive Board members will start the third general meeting prior to elections of the Spring Semester. The nomination period shall last from sixth week of the semester until the eighth week of the spring semester. Any paid and active HBS member can make a nomination. An HBS member other than the person who made the nomination, must second the nomination. Candidates may nominate themselves. The nomination must be submitted at the Executive meetings. The person who is nominated must be present at the time of the nomination to accept or decline the nomination. President must approach nominee via or directly and make them aware of their nomination. Candidates are eligible to run for a maximum of two Executive Board positions, but can only accept one. Section IV. Election Day Elections shall be held two weeks before the last general meeting of the Spring Semester. In case of a plurality vote, there will be a run-off between the top two candidates at the last general meeting of the Spring Semester. Elections shall be run by the election committee. The vote for HBS Executive Board shall be taken by a secret written ballot, which will be given before the candidates speeches are made. The nominees shall orally present a speech to the membership on the date of the election. Only the nominee may make a speech on his or her own behalf. HBS members who are eligible to vote may be asked to present picture identification to an election committee member on Election Day. On the day of elections, the Director of Membership may not collect any membership requests/payments. Results shall be announced the day of the Spring Semester Banquet and via- after the Banquet to inform members. Section V. Election Committee Election Committee must consist of Graduating/Non-Returning HBS Board as well as one Alumni and the HBS Advisor. 7

8 Duties of Election Committee 1. Start elections 2. State Code of Conduct 3. Require a print out of the previous semester GPA for those running for Executive Board 4. Announce the nominees for each position 5. Set a reasonable time limit for speeches 6. Verify eligibility after speeches have concluded 7. Distribute ballots to eligible voters 8. Collect voting ballots after everyone has cast a vote 9. Conclude elections 10. Count votes (two counts minimum) 11. Announce the results 12. Keep final ballots for one-year 13. Read off votes publicly by request only Section VI. Section VII. Section VIII. All elected officers shall serve a term of two semesters. The term shall start in the Fall Semester of the new academic year. An interview meeting may be called by the Executive Board to fill a vacancy in any elected office starting the new academic year. Interviews If there are any open positions after Spring Elections or starting Fall semester of the following academic year, the entire Board can choose to have interviews for any of the open positions. Executive Board has an equal weighted vote. In order to elect an officer into position, the present Executive Board must reach a 2/3-majority vote. If the Board chooses, candidate(s) may be asked to interview a second time but no more than two interviews may be asked of them. If vacancy remains and the position is opened to membership again, previously eliminated candidate(s) may choose to be interviewed again. The President must contact those interested/nominated and arrange interview dates. The President must also prepare the interview questions and question the interviewees with the panel of officers present. Article VIII. Alumni Board 8

9 The Alumni Board shall consist of five HBS alumni, nominated by the HBS Alumni Director. Members of the Alumni Board shall serve for one year. The purpose of the Alumni Board is to advise the operations and direction of HBS so that the organization will continue to thrive. In order for the organization to remain strong and serve the Cal State LA community, the Alumni Board will work closely with the HBS Executive Board and members at large in the making of major decisions. It is not the intent of the Alumni Board to assume the role and responsibilities of the HBS Executive Board or any of its committees. Section II Qualifications to serve on the Alumni Board Each member of the Alumni Board must have successfully served as an HBS officer or an Executive Board member and graduated. Section III. Duties of the Alumni Board 1) At least three members of the Alumni Board shall meet with the HBS Executive Board and Alumni Relations Officer before the start of the Fall Semester and Spring Semester to discuss the Executive Board s plans and goals for the upcoming semesters. NOTE: the purpose of these meetings is for the alumni to ensure that the Executive Board has planned out the semester and advise them toward that goal. 2) At least two members of the Alumni Board shall attend HBS meetings, where elections are held for Executive Board members to ensure that elections are properly held. NOTE: these members do not intervene in the election process unless necessary to ensure fair process. 3) At least two alumni members shall be present at meetings where the constitution will be amended. 4) All members of the Alumni Board shall be available to advise the HBS membership through the Executive Board. 5) All Alumni Board members shall attend a monthly Alumni Board meeting, the date and time to be determined by the Alumni Board. Section IV. Voting power of the Alumni Board The Alumni Board does not have voting power at any HBS Executive Board or general membership meeting. 9

10 Article IX. Advisor and/or Advisors Definition The Advisor nominated by the HBS Executive Board and elected during the Summer Intersession to serve for a one-year minimum term beginning Fall Semester. Section II. Purpose The Advisor is to advise the HBS members, Executive Board and Representative Officers. Section III. Section IV. DUTIES WILL INCLUDE, BUT NOT LIMITED TO Financial advising: Shall advise HBS members, HBS Board, and especially the Treasurer on balancing the books, preparing financial reports, developing relevant software programs, and forecasting any preventable financial difficulties Academic/Career/Internship Advising: Shall advise HBS members, HBS Board, and especially the academic and Internship Committee on upcoming related events and internship/job leads. Small Business/Corporate Advising: Shall advise HBS members, Executive Board, and especially the corporate committee in regards to upcoming events, speakers, Corporate Night, potential job/internship leads, field trips and networking opportunities. International Career Advising: Shall advise HBS member and HBS Board on international careers and shall advise the Internship Committee on internship opportunities abroad. Voting power The Advisor does not have any voting power at any HBS board or general membership board meeting. Feedback is always encouraged. Section V. Nominations President and Vice President should approach Nominee directly. Section VI. Termination 10

11 The HBS board has the power to remove an Advisor from his/her position if sufficient cause exists; this action must be approved by a 2/3-majority vote of the HBS Board members present. Section VII. Process for finding a new Advisor 1. Contact candidates one at a time only (i.e. finish) communications either in person, via , etc. with a candidate before beginning communications with the next viable candidate). 2. President and Vice President should interview each candidate in person. Article X. Meetings Section II. Section III. Section IV. General meetings will be held weekly at a time and place to be determined by the Executive Board. The parliamentary procedures outlined in a standard version of Robert s Rules of Order shall prevail at all Executive Board meetings. The HBS Board may modify these procedures, as it deems necessary. HBS Board meetings shall be held weekly prior to the general meetings at a time and place to be agreed upon by the members of the HBS Board. Special meetings may be called by the Executive Board with 24-hour notice. The responsibility of picking up food for general meetings is contingent to the HBS Board s availability. Article XI. Committees Committees, Committee Senior Officers and ad hoc officers shall be appointed and approved by the Executive Board with the simple majority vote. Committee Senior Officers: are recurring officers that have prior knowledge and experience in HBS Board. Ad Hoc Officers: can encompass members and non-recurring officers. Section II. The HBS Committees shall be made up of the Executive Board and Senior Officers of a standing committee. Business shall be conducted in HBS Board meetings on the basis of simple majority vote of those members eligible to vote. 11

12 1) Two-thirds majority voting members of the HBS Board must be present in order to conduct business. In no case shall this number be less than three. 2) Decisions made in HBS Committee meetings shall be deemed decisions of the general body when approved by a simple majority. Section III. Other Standing Committees A standing committee shall consist of five members or more. They are to host or co-host an event during their term. Each standing committee shall have one Senior Officer appointed and approved by the Executive Board. The senior officer shall represent one vote that is majority consensus of the standing committee present. The following committees will be maintained on a permanent basis with the membership and responsibilities to be determined by the HBS Board. 1) Social Committee 2) Corporate Committee 3) Banquet Committee Section IV. Special committees The HBS Board may establish Special Committees on an ad hoc basis to handle responsibilities not readily assumed by a standing committee. Article XII. Tier System 1 Diagram 1 The tier system is NOT a power line, but a line of communication. Tier I & II - Executive Board, Recognized Officers Tier III - Representative Board 12

13 Section II. Logistics of Tier System Officers in Tier III should report and request signatures and assistance from Officers in Tier II. Officers in Tier II should assist Officers in Tier III and report to Officers in Tier I. Officers in Tier I should assist Officers in Tiers II and III and oversee the effectiveness of the system. If position is vacant in Tier II an officer from Tier I should oversee the Officers under that position. Article XIII. Ratification This Constitution and the attached By-Laws shall become effective when approved by a simple majority of the Executive Board and Officers. Article XIV. Amendments This Constitution may be amended by a 2/3 vote of the Executive Board and Officers. HISPANIC BUSINESS SOCIETY BY-LAWS California State University, Los Angeles Date: May 26, 1982 January 6, 1986 April 14, 2003 March 7, 2006 December 20, 2008 February 24, 2012 July 31, 2012 August 13, 2013 August 9, 2014 August 15, 2015 July 30, 2016 July 22, 2017 By-Laws I. Duties of Executive Officers The President Shall 1. Preside over all meetings of the general membership and those of the HBS Board. 13

14 2. Be Chief Executive Officer for Prospanica and oversee monthly meetings with Executive Representatives. 3. Be responsible for the effective functioning of the organization. 4. Appoint all committee chairs and any temporary officer necessary with the majority approval of the Executive Board. 5. Appoint temporary officers to fill vacancies in elected offices until a special election can be held. 6. Fill any committee chair vacancy that he/she is advising until a new chair is appointed. 7. Meet with the Executive Board to plan for the upcoming semester (1-2 weeks before). 8. Have Officer (mid and end of the semester) evaluations to review objectives/goals of Officer and follow up to reflect accomplishments. 9. Collect all passwords and confirm access to them no later than a week following officer elections. 10. Once all accounts have been confirmed, give each officer access to their corresponding address at least two weeks before the end of Summer session. For open positions, keep record of passwords. 11. Manage a Handbook/Manual that can be passed on to the next President. 12. Refer to Article VI of the Constitution. Section II. The Vice President Shall 1. In the event of the inability of the President to perform his/her duties, assume all presidential authority and responsibility. 2. Be Executive Representative Officer for Prospanica, and attend/participate in the monthly meetings. 3. At times, receive specific assignments from the President and the Executive Board. 4. Fill any committee vacancy that he/she is advising until a new chair is appointed. 5. Perform the recording duties of the Secretary and Media Director/s when they are absent from meetings. 6. Regulate duration of each officer report, lasting only 3-4 minutes per report and insure that every officer is not interrupted while reporting. 7. Oversee and, if needed, assist Representative Officers in responsibilities. 8. Manage a Handbook/Manual that can be passed on to the next Vice President. 9. Refer to Article VI of the Constitution. 14

15 Section III. Section IV. Section V. The Treasurer Shall 1. In the event of the inability of the President and Vice President to perform their duties, assume all presidential authority and responsibilities. 2. Be Executive Representative Officer for Prospanica, and attend/participate in the monthly meetings. 3. Care for the financial concerns of the organization. 4. Keep records of all debts and assets of the organization. 5. Submit a financial report of the organization s standing at the end of each semester. 6. Fill any committee chair vacancy he/she is advising until a new chair is appointed. 7. Treasurer is responsible for revising and approving of all budgets. (i.e. committees, fundraising events and etc.) 8. Manage a Handbook/Manual that can be passed on to the next Treasurer. 9. At times, receive specific assignments from the President and the Executive Board. 10. Refer to Article VI of the Constitution. The Secretary Shall 1. In the event of the inability of the President, Vice President, and Treasurer to perform their duties, assumes all presidential authority and responsibility. 2. Be Executive Representative Officer for Prospanica, and attend/participate in the monthly meetings. 3. Record the minutes of all HBS Board meetings and maintain copies for each semester. 4. Minutes of the HBS Board meetings and the general meetings Presentation shall be ed on a weekly basis no later than the evening following the HBS Board meeting. 5. Be responsible for the attendance records of executive meeting. 6. Schedule meeting rooms. 7. At times, receive specific assignments from the President and Executive Board. 8. Fill any committee chair vacancy that he/she is advising until a new chair is appointed. 9. Manage a Handbook/Manual that can be passed on to the next Secretary. 10. Refer to Article VI of the Constitution. The Director(s) of Public Relations Shall 1. Chair the Corporate Committee. 2. In the inability or absence of Vice President or Secretary, serve as Executive Representative Officer for Prospanica. 15

16 3. Schedule speakers and corporate tours. 4. Maintain open communications with members, students, faculty and employers. 5. Be responsible for publicizing upcoming events in the appropriate media. 6. Notify speakers or guests of any information needed. 7. Follow up events with thank you letters or via At times, receive specific assignments from the President and Executive Board. 9. Fill any committee chair vacancy he/she is advising until a new chair is appointed. 10. Seek corporate sponsorship. 11. Maintain and update Public Relations Sponsor or Guest Speaker contact list every semester. 12. Attend corporate mixers/events for Sponsor or Guest Speaker recruitment. 13. Manage a Handbook/Manual that can be passed on to the next Director(s) of Public Relations. 14. Refer to Article VI of the Constitution. By-Laws II. Duties of Representative Officers Section II. The Director of Internal Affairs Shall 1. Obtain all information from ASI/U-SU for HBS. 2. Establish links within ASI, the College of Business and Economics representatives and HBS. 3. Attend the Business Council meetings and report back any information to HBS. 4. Attend the University Council of Clubs and Organizations (UCCO) meetings. 5. Maintain close relationship with the College of Business and Economics Dean. 6. Attend the CSI Required Organization Meeting every semester. 7. Manage a Handbook/Manual that can be passed on to the next Director of Internal Affairs. 8. At times, receive specific assignments from the President. 9. Refer to Article VI of the Constitution. The Director(s) of Fundraising Shall 1. Plan, attend and execute a minimum of four semesterly on-campus and four off-campus fundraisers per semester. 2. Report to HBS on all upcoming fundraising events. 3. Facilitate the participation of HBS members in fundraising events. 4. Get approval of budgets from the Treasurer. 16

17 5. At times, receive specific assignments from the President and the Executive Board. 6. Plan and execute social events with the equal assistance of the Director(s) of External Affairs. 7. Manage a Handbook/Manual that can be passed on to the next Director(s) of Fundraising. 8. Refer to Article VI of the Constitution. Section III. Section IV. The Director(s) of External Affairs Shall 1. Attend all United Latino Students Association (ULSA) Sunday meetings. 2. Report to ULSA all upcoming HBS events. 3. Maintain a good image of Cal State LA within ULSA. 4. Report to HBS all upcoming ULSA events. 5. Coordinate joint events with other schools, including one dry event per semester. 6. Facilitate the participation of HBS members in other school s events. 7. Plan and execute social events with the equal assistance of the Director(s) of Fundraising. 8. At times, receive specific assignments from the President and the Executive Board. 9. Manage a Handbook/Manual that can be passed on to the next Director(s) of External Affairs. 10. Refer to Article VI of the Constitution. The Director(s) of Membership Shall 1. Recruit members into the organization and report the status of membership at every E-board meeting. 2. Mandatory recruitment table for the first two weeks of the semester. 3. Print Recruitment tabling flyers with upcoming events and Open House information. 4. Showcase membership benefits to interested parties. 5. members a weekly newsletter of upcoming events for HBS and any other beneficial information. 6. Keep record of all the members attending the general meetings with a sign-in sheet. 7. Plan recruitment event(s) every semester. 8. Have and coordinate a reward system every semester to encourage members to be active members (i.e. Member of the Semester). 9. Maintain and update an Alumni contact master list and assure it is distributed to the next Director of Alumni Relations. 10. Forward any internship opportunities to members. 17

18 11. Write and file an incident report for every instance of member misconduct that may arise throughout the academic year. 12. At times, receive specific assignments from the President. 13. Manage a Handbook/Manual that can be passed on to the next Director(s) of Membership. 14. Refer to Article VI of the Constitution. Section V. Section VI. The Director(s) of Media 1. Keep the HBS and Prospanica website updated with current information. 2. Display the vision & mission statement of HBS, including HBS values on website. 3. Update the HBS calendar of events weekly on the website HBS, ULSA, and Prospanica. 4. Showcase, with pictures, past and future events on the website and Facebook. 5. Update all social media tools (i.e. Facebook) weekly with upcoming events. 6. Create event invites via social media tools (i.e. Facebook event invite). 7. Maintain contact with members to keep them informed. 8. Assist Executive Board with any computer-related problems. 9. Expand into further networks, when deemed necessary. 10. Manage a Website Handbook/Manual that can be passed on to the next Director(s) of Media. 11. Take photos at all the events that HBS participates in. 12. Must attend all events hosted by HBS and a minimum of four ULSA events per semester. 13. In the event that he/she cannot attend, they have to appoint an officer who is attending to take pictures in their place. 14. Change the Salazar Hall board every semester and continuously update the board with weekly events. 15. Create a scrapbook/yearbook at the end of the academic year with separate sections of E-board, HBS Family, Fundraising, Community Service, Spring-a-licious, Corporate, and ULSA events. 16. Create a presentation slideshow/video for the Annual Awards Banquet. 17. At times, receive specific assignments from the President and the Executive Board. 18. Refer to Article VI of the Constitution. The Director of Community Service Shall 1. Plan and execute Community Service events for HBS. 18

19 2. Have a minimum of four new community service events per semester. 3. Create flyers for community service upcoming events. 4. Have a Feeding the Less Fortunate Community Service event during the Fall and Spring Semesters. 5. Try to obtain sponsoring for materials for community service events when needed. 6. Facilitate and encourage the participation of HBS members in Community Service events. 7. Maintain a member sign-in sheet at community service events. 8. At times, receive specific assignments from the President and Executive Board. 9. Manage a Handbook/Manual that can be passed on to the next Director of Community Service. 10. Refer to Article VI of the Constitution. Section VII. Director of Alumni Relations 1. Assist Corporate Night committee, in recruiting alumni to go to Corporate Night. 2. Forward any alumni that would be interested as HBS Guest Speakers to the Director(s) of Public Relations. 3. Maintain open communications between alumni and the organization. 4. Be responsible for publicizing coming events that pertain to alumni. 5. At times, receive specific assignments from the President. 6. Fill in Corporate Committee chair and take over duties of Director(s) of Public Relations in the event that it is vacant. 7. Attend alumni mixers/events for sponsors or Guest Speaker recruitment. 8. Showcase alumni benefits to interested parties. 9. alumni a monthly newsletter of upcoming events for HBS and any other beneficial information (newsletters to be issued depending on the schedule of that semester). 10. Plan recruitment/mixer events every semester, at least one major formal event a year and semesterly informal events. 11. Have and coordinate an incentive system every semester to encourage alumni to be active. 12. Maintain and update an Alumni contact master list and assure it is distributed to the next Director of Alumni Relations. 13. Forward any internship opportunities to the Director(s) of Membership. 14. Manage a Handbook/Manual that can be passed on to the next Director of Alumni Relations. 19

20 15. Refer to Article VI of the Constitution. By-Laws III. Duties of Members and Officers Section II. Section III. Section IV. All Members Shall 1. Attend regularly scheduled general meetings. 2. Are heavily encouraged to join and actively participate in at least one standing committee. 3. Abide by the guidelines specified in the HBS Membership Code of Conduct defined in By-Laws VI. All Officers Shall 1. Be an Active Officer, HBS membership must be paid. 2. Be an Active Officer, Prospanica membership must be paid. 3. Attend regularly scheduled HBS Board meetings and report on their Officer position. 4. Attend regularly scheduled general meetings. 5. Attend HBS events (i.e. Corporate, Community Service, etc.) 6. Attend special meetings designated by the Executive Board. 7. Join and actively participate in at least two standing committees and coordinate committee meetings outside of HBS Executive and General meetings per semester. 8. Perform other duties as designated by the President. 9. Participate in on and/or off campus organization events. 10. Maintain and respect officer address, and assure the delivery of password when officer term ends. 11. Set semesterly objectives/goals for position and present it to the President. 12. Abide by the guidelines specified in the HBS Membership Code of Conduct defined in By-Laws VI. 13. Must submit a budget for their event if required, two weeks prior to event date to Treasurer. 14. Complete Event Reports two weeks after the last date of an event. Inactive Members 1. Members who miss three consecutive meetings without an appropriate explanation. 2. Regain active status after attending two consecutive meetings. However, cannot vote during those meetings. Officer Expulsion Officers repeated failure to carry out these duties without appropriate justification will require a review of the case by the President and Vice President. 20

21 The President and Vice President will perform the following actions with respect to the Officer in question. 1. Mid-Semester and End-of-Semester Evaluations. 2. Two-week probation based on evaluation. 3. Failure to meet probation requirements will be referred to Expulsion Committee, which will be made up of the Advisor, President, and Vice President. 4. President and Officer in question will serve as Plaintiff and Defendant respectively, Advisor will serve as Judge, and Vice President will serve as Witness. a. In case of Plaintiff vacancies, line of succession will be followed. 5. Once Plaintiff and Defendant have presented their cases, Judge will come to a verdict. 6. Further action will be based on the verdict. *An example of an Evaluation Form is attached to the Constitution. By-Laws IV. Chancellor s Policies The following statement must appear verbatim on all student organization constitutions, By-Laws and printed publicly. The actions and opinions of this organization do not necessarily reflect those of the students, staff, faculty, or administration of California State University, Los Angeles. By-Laws V. Membership Code of Conduct Section II. The Hispanic Business Society (HBS) is committed to maintaining a safe environment for its members, officers, alumni, and affiliates. Each member of HBS should choose behaviors that contribute toward this end. Members are expected to be good citizens and to engage in responsible behaviors that reflect well upon the organization, to be civil to one another and to others within the HBS community, and contribute positively to the goals of HBS. Grounds for Member Expulsion The following are the grounds upon which member discipline can be based: 1. Willful, material and substantial disruption or obstruction of an HBS-related activity. 21

22 2. Participating in an activity that substantially and materially disrupts the normal operations of the organization, or infringes on the rights of members of the HBS community. 3. Disorderly, lewd, indecent, or obscene behavior at a HBS related activity, or directed toward a member of the HBS community. 4. Conduct that threatens or endangers the health or safety of any person within or related to the HBS community, including physical abuse, threats, intimidation, harassment, or sexual misconduct. 5. Theft of property or services from the HBS community, or misappropriation of HBS resources. 6. Unauthorized destruction or damage to HBS property. 7. Violation of any published HBS policy, rule, regulation or Presidential order. 8. Violation of any published University policy, rule, regulation or Presidential order. 9. Any act chargeable as a violation of a federal, state, or local law that poses a substantial threat to the safety or well-being of members of the HBS community, to property within the HBS community or poses a significant threat of disruption or interference with HBS operations. 10. Slander, libel, and defamation of any member of the HBS community. 11. Aggressive intentional physical contact towards any member of the HBS community. 12. Sexual harassment as defined in Title VII of the Civil Rights Act of 1964 towards any member of the HBS community. 13. Furnishing false information to any HBS representative. 14. Forgery, alteration, or misuse of an HBS document, key, or identification instrument. 15. Misrepresenting one's self to be an authorized agent of HBS. 16. Unauthorized entry into, presence in, use of, or misuse of HBS property. Section III. Procedures for Enforcing this Code 1. Verbal Warning (with an option of removing themselves from the activity/ event) 2. Removal from HBS-related activity/ event 3. Probation period of three weeks, with no voting rights. 4. If misconduct is persistent throughout other HBS-related activities and/or events membership may be revoked. 22

23 Section IV. Section V. Section VI. Membership Director(s) shall write and file an incident report for every instance that may arise throughout the academic year. Another officer should accompany approaching officer as witness when confronting members in an incident. The Hispanic Business Society and its representatives reserve the right to revoke membership without refunding membership fee under any single or combination thereof the grounds stated above. 23

24 Hispanic Business Society Officer Evaluation Name: Position: Semester: [ ] Fall [ ] Spring Review Period: [ ] Mid-Sem. [ ] End-of-Semester Evaluation [ ] End of Probation/Follow-up Check rating box to indicate the officer s performance. Check each characteristic as follows: A Outstanding; B Above Expectations; C Meets Expectations; D Below Expectations; E Unsatisfactory Performance: Work Quality, accuracy, detail; Work quantity, productivity. Inappropriate Phone usage during executive/committee meetings. Communication: Open communication with all board members, replying in a timely manner to s, text or group chats. A B C D E Initiative/Innovate: Autonomy (works independently), creative (goes beyond general job description). Time Management: Proactive with tasks, meets deadlines (completes tasks on time). Confidence: Judgment and decision making skills. Networking: Mingling with members, creating a welcoming environment. Reliability: When taking on a responsibility or duty following through and being there promptly. Attendance: Punctuality & Attendance for General and Executive Board meetings. Dress Code: Appropriate dress code for general meetings. Comments: Discussed with Individual on: Follow-up requested/desired: [ ] Yes [ ] No Follow-up date: This Evaluation has been explained to me and I understand the contents. I also understand that my signature does not necessarily indicate my agreement with the above evaluation. Officer Signature: Date: Evaluator Name: Signature : 24

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