APPROVED 8/8/2017 MINUTES AND SUMMARY OF THE BUILDING AND CONTRACTS COMMITTEE OF THE BOARD OF EDUCATION OF BALTIMORE COUNTY. Tuesday, June 13, 2017

Transcription

1 MINUTES AND SUMMARY OF THE BUILDING AND CONTRACTS COMMITTEE OF THE Tuesday, Items I IV occurred in the absence of live-stream availability. Items V XXXVI represent a written summary of the meeting, and the official minutes for these items are found at the Board of Education Committee Meeting Minutes Web site. I. The Building and Contracts Committee of the Board of Education of Baltimore County convened a regularly scheduled meeting on Tuesday,, at 3:45 p.m. in Room 114 of Building E on the Greenwood Campus. The following Committee members were present: Charles McDaniels, Jr., Chair; Kathleen Causey, member; Julie Henn, member and Nicholas Stewart, Esq., member (entered the room at 5:09 p.m.). The following staff members were present: Mary Boswell-McComas, Executive Director, Academics; Lloyd Brown, Executive Director, Information Technology; Russell Brown, Chief Accountability and Performance Management Officer, William Burke, Chief Organizational Effectiveness; Pradeep Dixit, Executive Director, Department of Physical Facilities; Ryan Imbriale, Executive Director, Department of Innovative Learning; Andrew Nussbaum, Esq., Legal Counsel to the Board; George Sarris, Executive Director, Department of Fiscal Services; Megan Shay, Director, Language Arts PreK 12; Deborah Somerville, Coordinator, Health Services; John Staley, Director, Mathematics, PreK 12; Melissa Whisted, Executive Director, Academic Services; Verletta White, Chief Academic Officer and Terry Zoller, Supervisor, Food Services Business Systems. II. Mr. McDaniels moved for approval of the March 21, 2017, minutes. The Committee approved the minutes (Ms. Causey abstained). III. Messrs. Sarris and Mr. Dixit presented the recommended contract awards to the Committee. WRITTEN SUMMARY IV. The first recommended contract award presented was JNI Contract Extension: Board of Education Hearing Examiners. Mr. Sarris summarized the contract. The Committee had no questions. V. The second recommended contract award presented was RGA Contract Modification: Cafeteria Software Upgrade Heartland Payment Systems, Inc. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. Mr. Zoller informed the Committee of the security measures in place with BCPS network servers for student data. Page 1 of 5

2 VI. Ms. Causey motioned to add an agenda item at the next meeting to discuss the vendor protocol in regards to the Data Sharing/Student Privacy Requirements to protect student information. Mr. McDaniels seconded the motion. VII. The third recommended contract award presented was MBU Contract Modification: Carpet Provision, Removal, and Installation. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. VIII. The fourth recommended contract award presented was MWE Contract Modification: Electronic Parts Supply Installation. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. IX. The fifth recommended contract award presented was JNI Contract Modification: Meeting Space for Administrative, Supervisory, and Curriculum. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. X. The sixth recommended contract award presented was JMI Contract Modification: Teaching Resource for English Language Arts. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. Dr. Boswell- McComas and Ms. Shay informed the Committee about the program s evaluation and professional development offerings to staff. XI. The seventh recommended contract award presented was JMI Contract Modification: Video Production Equipment and Associated Services. Mr. Sarris summarized the contract and responded to responded to the questions submitted by Ms. Henn prior to the meeting. Mr. Imbriale informed the Committee this contract would apply to new schools and he would provide to the full Board the names of the middle and high schools which would have older equipment replaced. XII. The eighth recommended contract award presented was JNI Contract Modification and Extension: Mathematics Supplemental Resources. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. Drs. Boswell- McComas and Staley continued the discussion and responded to the questions submitted by Ms. Henn. Ms. Causey moved for the Committee to delay recommendation to the full Board. Ms. Henn seconded the motion, which prevailed. XIII. The ninth recommended contract award presented was MBU Asbestos Abatement Monitoring and Miscellaneous Industrial Hygiene Services. Mr. Dixit summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. XIV. The tenth recommended contract award presented was MBU Electricity and Natural Gas Distribution Services. Mr. Dixit summarized the contract. Page 2 of 5

3 87 88 XV. The eleventh recommended contract award presented was ARA Engineering and Technology and Biomedical Curricula Program. Mr. Sarris summarized the contract. 91 XVI. The twelfth recommended contract award presented was JMI Foodservice Disposable Products. Mr. Sarris summarized the contract. 94 XVII. The thirteenth recommended contract award presented was KSH Health Record 95 System Software. Mr. Sarris summarized the contract and responded to the questions submitted by Ms. Henn prior to the meeting. 98 XVIII. The fourteenth recommended contract award presented was JMI Information 99 Technology Hardware. Mr. Sarris summarized the contract and responded to the questions 100 submitted by Ms. Henn prior to the meeting. Mr. Brown informed the Committee of the 101 process to replace virtual and physical servers. Ms. Henn moved for the Committee to 102 postpone recommendation of this contract to the full Board. Ms. Causey seconded the 103 motion XIX. The fifteenth recommended contract award presented was MBU Moving Services Mr. Sarris summarized the contract. 108 XX. The sixteenth recommended contract award presented was KSH No. 2 Fuel Oil Mr. Sarris summarized the contract. The Committee had no questions. 111 XXI. The seventeenth recommended contract award presented was MBU Orton Gillingham Training and Consultation. Mr. Sarris summarized the contract. 114 XXII. The eighteenth recommended contract award presented was JMI Preventative Maintenance and Repair of Refrigeration Equipment. Mr. Sarris summarized the contract. 117 XXIII. The nineteenth recommended contract award presented was MBU Printing Student 118 Handbooks. Mr. Sarris summarized the contract and responded to the question submitted 119 by Ms. Henn prior to the meeting XXIV. The twentieth recommended contract award presented was ARA Professional 122 Development for Working with Students with Significant Communication Needs. 123 Mr. Sarris summarized the contract XXV. The twenty-first recommended contract award presented was JMI Rental of 126 Temporary Storage Trailers and Containers. Mr. Sarris summarized the contract. 127 Page 3 of 5

4 128 XXVI. The twenty-second recommended contract award presented was LKO Request for 129 Proposal Professional Development for Crisis Prevention and Intervention Training. 130 Mr. Sarris summarized the contract XXVII. The twenty-third recommended contract award presented was ARA Request for 133 Proposal Professional Development for Working with Students with Autism Spectrum 134 Disorder (ASD). Mr. Sarris summarized the contract XXVIII. The twenty-fourth recommended contract award presented was ARA Request for 137 Proposal Professional Development Opportunities for Working with Children, Ages 138 Birth to Five, with Autism and Other Developmental Disabilities. Mr. Sarris summarized 139 the contract XXIX. The twenty-fifth recommended contract award presented was MBU Testing 142 Equipment and Forms Loaner Program. Mr. Sarris summarized the contract XXX. The twenty-six recommended contract award presented was JMI Thermal 145 Insulated Food and Beverage Bags. Mr. Sarris summarized the contract XXXI. The twenty-seventh recommended contract award presented was KSH On-Call 148 Construction Inspection Services. Mr. Dixit summarized the contract and responded to the 149 questions submitted by Ms. Henn prior to the meeting XXXII. The twenty-eighth and twenty-ninth recommended contract awards presented were MBU Roof Replacement at Essex Elementary School and MBU Roof 153 Replacement at Middlesex Elementary School. Mr. Dixit summarized the contracts XXXIII. The thirtieth recommended contract award presented was ARA Educational 156 Facilities Master Plan and Comprehensive Maintenance Plan. Mr. Dixit summarized the 157 contract. Mr. McDaniels recommended delay of the discussion XXXIV. Mr. McDaniels recommended that the Committee recommend approval of the twenty-six 160 recommended contract awards to the full Board and delay the following three 161 recommended contract awards: 162 A. JMI Contract Modification: Teaching Resource for English Language Arts 163 B. JNI Contract Modification and Extension: Mathematics Supplemental 164 Resources C. JMI Information Technology Hardware 167 XXXV. Ms. Causey moved that the Committee move forward with Mr. McDaniels 168 recommendation. Ms. Henn seconded the motion. Mr. Stewart abstained. Mr. McDaniels Page 4 of 5

5 XXXVI recommended discussion of the Educational Facilities Master Plan and Comprehensive Maintenance Plan at the full Board meeting. Mr. McDaniels adjourned the meeting at 5:30 p.m. Susan Slade Administrative Assistant Department of Fiscal Services Page 5 of 5