Agenda. Administrative Services Committee. Tuesday, February 18, 2014, 5:30pm, Room 331. Gerace Office Building, Mayville, NY

Transcription

1 Agenda Administrative Services Committee Tuesday, February 18, 2014, 5:30pm, Room 331 Gerace Office Building, Mayville, NY A. Call to Order B. Approval of Minutes (12/09/13) C. Privilege of the Floor 1. Local Law Intro 1-14-A Local Law Authorizing the Use of Best Value for Awarding Purchase Contracts 2. Local Law Intro 2-14-A Local Law Amending Local Law 7-90 Providing for a Management Salary Plan for County Officers and Employees (Re: Compliance/Privacy Officer) 3. Resolution- Confirm Re-Appointment - Chautauqua County Ethics Board 4. Resolution- Approving Labor Contract with Deputy Sheriffs' Association of Chautauqua County (DSACC) 5. Resolution- Confirming Board of Directors and Distribution of Remaining Seed Money to Chautauqua County Land Bank Corporation 6. Discussion-Amendment to Chautauqua County Administrative Code 7. Other

2 LOCAL LAW INTRODUCTORY NO. _1-14 CHAUTAUQUA COUNTY A LOCAL LAW AUTHORIZING THE USE OF BEST VALUE FOR AWARDING PURCHASE CONTRACTS BE IT ENACTED, by the County Legislature of the County of Chautauqua, New York, as follows: 1. Legislative History. Section 103 of New York State General Municipal Law has been amended to allow municipalities the option of utilizing a best value standard in purchase contracts in lieu of the lowest responsible bidder standard when it is deemed in the best interest of the municipality, due to factors such as cost of maintenance, durability, higher quality, and longer product life. In order to utilize the best value standard for purchase contracts, municipalities must adopt a local law authorizing use of this alternative purchasing standard. 2. Authorization. The County of Chautauqua is hereby authorized to award purchase contracts on the basis of best value in the manner provided by Section 103 of New York State General Municipal Law. State. 3. Effective Date. This local law shall take effect upon filing with the Secretary of

3 LOCAL LAW INTRODUCTORY NO. _2_-14 CHAUTAUQUA COUNTY A LOCAL LAW AMENDING LOCAL LAW 7-90 PROVIDING FOR A MANAGEMENT SALARY PLAN FOR COUNTY OFFICERS AND EMPLOYEES (re: COMPLIANCE/PRIVACY OFFICER) BE IT ENACTED, by the County Legislature of the County of Chautauqua, New York, as follows: Section 1. Purpose. The purpose of this Local Law is to amend the Management Salary Plan set forth in Local Law 7-90, and as amended, to set the salary for the Compliance/Privacy Officer. Section 2. Salary Levels. The title of Compliance/Privacy Officer shall be placed in Range 4 ($43,131- $66,053) of the 2011 Management Salary Plan. Section 3. Effective Date. This Local Law shall become effective upon filing with the Secretary of State.

4 Chautauqua County Exempt (pending NYSCSC) Management Proposed Salary Range 4 ($43,131-$66,053) COMPLIANCE/PRIVACY OFFICER DISTINGUISHING FEATURES OF THE CLASS: This position is an administrative deputy to the County Executive and is responsible for developing and implementing a County Government-wide compliance plan, including the policies, procedures, and practices designed to promote compliance with all Federal, State and local information privacy requirements. The incumbent reports directly to, and operates within performance guidelines provided by the County Executive. General supervision for assigned work activities is provided by the Director of Health and Human Services. Work is performed in close cooperation with various County Government departments as well as the State Medicaid Inspector General's office. Wide leeway is allowed for the exercise of independent judgment and discretion in carrying out the responsibilities of the position. General supervision is exercised over contractors and workers assigned to compliance program-related activities. Does related work as required. TYPICAL WORK ACTIVITIES: Develops, initiates, maintains, and revises policies and procedures for the general operation of the compliance program and its related activities to prevent illegal, unethical, or improper conduct; Manages day-to-day operation of the compliance program and assigned staff; Monitors activities to ensure that all County departments are in compliance with state, federal and local regulatory requirements including HIPAA, OMH, DOH, OTDA, OCFS, Medicaid, Medicare and others as may become applicable; Ensures that projects are managed in cooperation with Health and Human Services administration, Office of the County Attorney, County Security Officer and selected designees; Monitors and reports results of the compliance and ethics efforts of the County and provides guidance for the County Executive and senior management team on matters relating to compliance; Monitors and researches current laws and regulations that affect the county's compliance program policies and procedures; Develops and periodically reviews and updates the County standards of conduct to ensure continuing currency and relevance in providing guidance to management and employees; Acts as an independent review and evaluation body to ensure that compliance/privacy issues and concerns within County departments are being appropriately evaluated, investigated, and resolved; Identifies potential risk areas of compliance vulnerability and develops/implements corrective action plans for resolution of identified issues; Monitors and ensures that violations or potential violations are reported in accordance with policy and procedures; Establishes and manages the operation of the compliance hotline; Institutes and maintains effective compliance communication and training programs for the County; Audits and monitors compliance program factors to ensure activities are in line with program objectives, policies and procedures; Responds promptly to detected potential violations, develops corrective action, and reports findings to the duly authorized enforcement agencies as appropriate or required; Cooperates with external parties in compliance reviews or investigations and coordinates site visits for state and federal regulators; Assists the compliance program security officer with development, implementation, monitoring and training of security policies and procedures; Assists in the development, implementation and monitoring of business associate agreements to ensure that all privacy requirements are adequately addressed and that business associate's have access to appropriate policies and procedures. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of Federal, State and local regulations governing privacy of information for programs such as Medicaid and other County Government activities; good knowledge of County Government operations that are impacted by compliance program oversight; good knowledge of the principles and practices of public administration; ability to understand and apply the terms of complex statutory schemes; ability to work with complex information systems; ability to plan, implement and direct large programs; ability to prepare accurate and concise reports; ability to analyze and organize data and information; ability to communicate effectively both orally and in writing; ability to establish and maintain effective professional relationships; ability to work effectively in stressful situations; ability to supervise, motivate and coordinate the efforts of subordinates and colleagues; strong leadership skills; tact; initiative; good judgment; physical condition commensurate with the demands of the position. SUGGESTED MINIMUM QUALIFICATIONS: Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree and five (5) years of leadership experience in a healthcare organization that operated with Medicaid funding. Experience to include familiarity with operational, quality assurance and regulatory compliance regulations. ADDITIONAL REQUIREMENT: Ability to meet the regular transportation requirements in carrying out field work assignments at time of appointment and during service in this classification. Drafted 1/23/2014

5 CHAUTAUQUA COUNTY RESOLUTION NO. TITLE: Confirm Re-Appointment - Chautauqua County Ethics Board BY: Administrative Services Committee: AT THE REQUEST OF: County Executive Vincent W. Horrigan: WHEREAS, Vincent W. Horrigan, County Executive, has submitted the following re-appointment for action by the Chautauqua County Legislature; therefore be it RESOLVED, That the Chautauqua County Legislature does hereby confirm the following re-appointment to the Chautauqua County Ethics Board. Rose Sebouhian 6 Ventura Circle Fredonia, N.Y Term Expires: 1/31/17 APPROVED VETOES (VETO MESSAGE ATTACHED) County Executive Date G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\AS -14\02 February\RES - Re- Appt Ethics.doc

6 TITLE: BY: CHAUTAUQUA COUNTY RESOLUTION NO. Approving Labor Contract with Deputy Sheriffs' Association of Chautauqua County (DSACC) Administrative Services and Audit & Control Committees: SMA 2/9/14 KLC 2/10/14 SM 2/10/14 VWH 2/10/14 AT THE REQUEST OF: County Executive Vincent W. Horrigan: WHEREAS, the County's negotiating team and the Deputy Sheriffs' Association of Chautauqua County (DSACC) have negotiated a tentative agreement for terms and conditions of employment from January 1, 2012, through December 31, 2016; and WHEREAS, pursuant to Section 2.05(g) of the Chautauqua County Charter, the County Legislature must approve all labor contracts; it is therefore RESOLVED, That the County Legislature hereby approves the tentative agreement between the County and DSACC to include modifications to health insurance benefits and no increase in wages for 2012, a two percent (2%) wage increase in 2013, a two percent (2%) wage increase in 2014, a two percent (2%) wage increase in 2015, and a two percent (2%) wage increase in 2016, and be it further RESOLVED, That the County Executive is authorized and empowered to execute all necessary documents and agreements to effectuate a new labor agreement with DSACC. APPROVED VETOES (VETO MESSAGE ATTACHED) County Executive Date G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\AS -14\02 February\RES DSACC doc

7 TITLE: BY: CHAUTAUQUA COUNTY RESOLUTION NO. Confirming Board of Directors and Distribution of Remaining Seed Money to Chautauqua County Land Bank Corporation Administrative Services and Audit & Control Committees: SMA 2/11/14 MRG 2/11/14 KLC 2/11/14 SM 2/11/14 VWH 2/11/14 AT THE REQUEST OF: County Executive Vincent W. Horrigan: WHEREAS, pursuant to Resolution , the County Legislature designated $150,000 as seed money for a land bank in Chautauqua County, and as a result the County was selected in 2012 by Empire State Development as one of the first five land banks in New York State; and WHEREAS, pursuant to Resolution 65-12, the County Legislature approved the initial board of directors of the Chautauqua County Land Bank Corporation (the Land Bank ) for two year terms to expire March 31, 2014; and WHEREAS, pursuant to Resolutions , , and 49-13, the County Legislature has thus far authorized the use of $36,000 of the $150,000 in designated Land Bank seed money for the preparation of a Land Bank financial plan, related start-up tasks, and initial operations; and WHEREAS, the State of New York Office of the Attorney General (the OAG ) has announced an award to the Land Bank of a grant in the amount of $1.506 million to carry out community revitalization activities in Chautauqua County, consisting of the demolition of 80 residential structures, transfer of up to 80 side lots to neighboring property owners, purchase of at least 4 properties via bank foreclosures, expanded marketing efforts, and initial staffing for the Land Bank; and WHEREAS, as the Land Bank becomes fully operational, it is appropriate and deemed necessary for its long-term sustainability, that the remainder of the allocated seed money be distributed to the Land Bank as was communicated in the OAG grant application; therefore be it RESOLVED, That pursuant to Section 1610 of the New York State Land Bank Act, the Chautauqua County Legislature authorizes the payment of the remaining $114,000 in Land Bank seed money to the Chautauqua County Land Bank Corporation; and be it further RESOLVED, That the following individuals shall serve as members of the Land Bank s Board of Directors, with terms of two (2) years commencing April 1, 2014 and ending March 31, 2016: James E. Caflisch (Reappointment) 928 Marvin Road P.O. Box 100 Clymer, NY (Director, Chautauqua County Real Property Tax Office) John W. Hemmer (Reappointment) P.O. Box 245 Gerry, NY (Chautauqua County Legislator, District 19) APPROVED VETOES (VETO MESSAGE ATTACHED) County Executive Date form.doc

8 Frederick Larson 641 Lakeview Avenue Jamestown, NY (Chautauqua County Legislator, District 12) Vincent DeJoy (Reappointment) 321 Baker Street Jamestown, NY (Director City of Jamestown Department of Development) Steve R. Neratko (Reappointment) 733 Washington Street Dunkirk, NY (Director City of Dunkirk Department of Development) Michael L. Bradshaw (Reappointment) 145 Pardee Avenue Jamestown, NY (Former Executive Director Citizen's Opportunity for Development & Equality (CODE)) Peter A. Lombardi (Reappointment) 190 Newton Avenue Jamestown, NY (Deputy Director Jamestown Renaissance Corporation) Bryan Lydic (Reappointment) 5144 West Shorewood Drive Dunkirk, NY (Lake Shore Savings Bank) William Morrill (Reappointment) 3252 Marks Road Sherman, NY (Former Director of County Real Property Tax Office) William W. Carlson (Reappointment) Chestnut Road Dunkirk, NY (Broker - Howard Hanna Holt Real Estate) Jeffrey E. Gossett (Reappointment) 8 Sunset Drive Fredonia, NY (Member - Chautauqua County Planning Board) APPROVED VETOES (VETO MESSAGE ATTACHED) County Executive Date form.doc

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