INNISFAIL MINOR HOCKEY ASSOCIATION THE BYLAWS AND OPERATING PROCEDURES OF THE ASSOCIATION FEBRUARY 1999

Transcription

1 INNISFAIL MINOR HOCKEY ASSOCIATION THE BYLAWS AND OPERATING PROCEDURES OF THE ASSOCIATION FEBRUARY 1999

2 INNISFAIL MINOR HOCKEY ASSOCIATION BYLAWS AND REGULATIONS OF THE ASSOCIATION TABLE OF CONTENTS VISION & MISSION STATEMENTS VALUES & BELIEF STATEMENTS PART ONE BYLAW #1 BYLAW #2 BYLAW #3 BYLAW #4 BYLAWS OF THE ASSOCIATION NAME OF THE ASSOCIATION OBJECTIVES OF THE ASSOCIATION DEFINITIONS & INTERPRETATIONS MEMBERSHIPS 4.01 MEMBERS 4.02 RIGHTS OF THE MEMBER 4.03 RESPONSIBILITIES OF THE MEMBER BYLAW #5 MEETINGS OF THE MEMBERS 5.01 ANNUAL MEETING 5.02 ORDER OF BUSINESS 5.03 SPECIAL MEETINGS 5.04 CALLING OF MEETINGS 5.05 QUORUMS 5.06 MEETING CHAIRPERSONS 5.07 MEETING ADJOURNMENT 5.08 VOTING 5.09 DECIDING VOTES 5.10 RULES OF ORDER

3 BYLAW #6 DIRECTORS OF THE ASSOCIATION 6.01 BUSINESS OF THE BOARD 6.02 QUALIFICATIONS & ELECTIONS 6.03 ELECTIONS 6.04 EXECUTIVE MEETINGS 6.05 QUORUM & VOTING 6.06 RESIGNATIONS 6.07 REMOVAL OF DIRECTORS 6.08 DISCLOSURES OF CONFLICT OF INTEREST 6.09 CODE OF CONDUCT FOR DIRECTORS 6.10 CODE OF CONFIDENTIALITY 6.11 INDEMNITY OF DIRECTORS 6.12 POWERS OF DIRECTORS 6.13 BOARD S AUTHORITY 6.14 BOARD MAKE-UP PRESIDENT VICE PRESIDENT PAST PRESIDENT REGISTRAR TREASURER SECRETARY ICE CONVENOR HOCKEY DEVELOPMENT DIRECTOR REFEREE-IN-CHIEF RISK MANAGEMENT DIRECTOR NOVICE & UNDER DIRECTOR ATOM DIRECTOR PEEWEE DIRECTOR BANTAM DIRECTOR MIDGET DIRECTOR GIRLS HOCKEY DIRECTOR WAYS & MEANS DIRECTOR CONCESSIONS DIRECTOR PUBLIC RELATIONS/COMMUNICATIONS DIRECTOR TOURNAMENTS DIRECTOR

4 BYLAW #7 COMMITTEES OF THE ASSOCIATION 7.01 BUDGET COMMITTEE 7.02 COACH SELECTION COMMITTEE 7.03 DISCIPLINE & GRIEVANCE COMMITTEE 7.04 REGISTRATION COMMITTEE 7.05 NOMINATION COMMITTEE 7.06 TEAM SELECTION/PLAYER EVALUATION COMMITTEE BYLAW #8 DISCIPLINE & DISPUTE RESOLUTION PROCESS 8.01 GENERAL POLICY 8.02 STAGE 1 INFORMAL PROCESS 8.03 STAGE 2 THE FORMAL PROCESS 8.04 STAGE 3 THE APPEAL PROCESS 8.05 GENERAL GUIDELINES BYLAW #9 GENERAL 9.01 FISCAL YEAR 9.02 AUDITS 9.03 AMENDMENTS TO BYLAWS & OPERATING PROCEDURES 9.04 EXECUTIVE DIRECTOR

5 PART TWO SECTION A SECTION B SECTION C SECTION D SECTION E SECTION F SECTION G SECTION H SECTION I SECTION J SECTION K SECTION L SECTION M SECTION N SECTION O SECTION P SECTION Q OPERATING PROCEDURES OF THE ASSOCIATION REGISTRATIONS & PLAYER ELIGIBILITY TEAM AFFILIATIONS CERTIFICATION OF COACHES/TRAINERS COACHES SELECTION & EVALUATION COACHING CONTRACTS PLAYER EVALUATION PROCESS NUMBER OF GAMES & TOURNAMENTS POLICY SPECIAL ASSISTANCE EQUIPMENT POLICY RISK MANAGEMENT POLICY TEAM BANK ACCOUNT POLICY JOB DESCRIPTIONS FOR BOARD OF DIRECTORS CONCESSION POLICY FUND RAISING - ASSOCIATION FUND RAISING - TEAM FUND RAISING - UNIFORM SPONSORSHIP ENTERING TEAMS INTO PROVINCIALS TEAM TRAVEL ICE POLICY PART THREE APPENDIX SECTION A SECTION B SECTION C SECTION D SECTION E SECTION F SECTION G SECTION H SECTION I SECTION J SECTION K SECTION L CHA FAIR PLAY GUIDELINES COACHING APPLICATION FORM COACHING CONTRACTS FAIR PLAY AGREEMENT CODE OF CONDUCT FOR PARENTS & PLAYERS CODE OF CONDUCT FOR BOARD MEMBERS OATH OF CONFIDENTIALITY FOR BOARD MEMBERS PROGRAM EVALUATION FORMS PLAYER REGISTRATION FORM PERMISSION TO TRY OUT FORM PLAYER MOVEMENT FORM (WITHIN IMHA) TRAVEL PERMITS

6 OUR VISION HOCKEY FOR A LIFETIME OUR MISSION WE ARE COMMITTED TO DEVELOPING THE KNOWLEDGE, THE SKILLS, AND THE POSITIVE ATTITUDES THAT WILL ENABLE THE PARTICIPANTS OF INNISFAIL MINOR HOCKEY TO ENJOY HOCKEY FOR A LIFETIME. OUR VALUES & BELIEFS WE BELIEVE IN: CLEARLY DEFINED OPERATIONAL GUIDELINES AND PROCEDURES OPEN, HONEST, AND REGULAR COMMUNICATION MEMBERS THAT EXHIBIT INTEGRITY AND MODEL IMPORTANT BEHAVIORS AND VALUES FINANCIAL RESPONSIBILITY PROVIDING LEADERSHIP OPPORTUNITY FOR ALL MEMBERS FOSTERING A FUN AND NON-THREATENING ENVIRONMENT RISK MANAGEMENT OPPORTUNITY FOR ALL TO PARTICIPATE FAIR PLAY PRINCIPLES IN OUR OPERATION QUALIFIED AND CARING COACHES DEVELOPING HOCKEY AND LIFE SKILLS

7 BYLAW #1 NAME 1.01 This organization shall be known as the Innisfail Minor Hockey Association (IMHA); 1.02 This association is the governing body for all of minor hockey in the Town of Innisfail. The organization shall be in good standing with Hockey Alberta (AAHA) and the Canadian Hockey Association; 1.03 The IMHA shall be a member of the Hockey Alberta (AAHA) and the Canadian Hockey Association (CHA) and shall be bound by all bylaws and regulations of these associations; 1.04 IMHA is registered under the Societies Act of Alberta, number CS-18. BYLAW #2 OBJECTIVES 2.01 To provide an opportunity for every child in the Town of Innisfail and the surrounding area to play the game of hockey regardless of ability, social standing, race, color, or creed; 2.02 To organize, supervise, and govern minor hockey in accordance with Hockey Alberta; 2.03 To promote the development of teams and leagues in the Town of Innisfail and area; 2.04 To improve hockey in the IMHA by upgrading the standards of coaches, players, administrators, and referees; 2.05 To provide a united, recognized voice to Hockey Alberta; 2.06 To assist with the aims and objectives of Hockey Alberta and the Canadian Hockey Association; 2.07 To promote and encourage good will, principles of fair play, life skills, and positive attitudes amongst participants in the IMHA. BYLAW #3 DEFINITIONS & INTERPRETATIONS 3.01 Act means the Societies Act of Alberta, r.s.a c. S-18, as amended from time to time; 3.02 Annual General Meeting means the General Meeting held annually in accordance with the provisions of the act; 3.03 By-laws means the by-laws of the Association, as amended from time to time; 3.04 Director(s) means a person that has been elected or appointed as Director of the Assoc; 3.05 General Meeting means a meeting of the members; 3.06 Member means a person or legal entity that has been admitted as a member of the Assoc; 3.07 Ordinary Resolution means a resolution passed at a General Meeting or Director s Meeting by a vote of not less than 50% of those persons present in person plus one (1); 3.08 President shall mean the president of the Association; 3.09 Register of Members means the register of all person that are members of the Association from time to time containing the address of each member, so far as can ascertained; 3.10 Secretary means the Secretary of the Association; 3.11 Special General Meeting means a General Meeting that is not the Annual General Meeting; 3.12 Special Resolution shall have that meaning as defined in the act; 3.13 The Association means the Innisfail Minor Hockey Association; 3.14 The headings herein are given for convenience only, and shall not affect the interpretations of the Bylaws; 3.15 These Bylaws shall be interpreted in a large and liberal sense so as they give effect thereto wherever possible; 3.16 A member in good standing is any member who has paid all membership dues and registration fees for the current season. A member in good standing is not a member under suspension.

8 BYLAW #4 MEMBERSHIPS 4.01 MEMBERS a) Shall consist of parents or legal guardians of paid players registered for the current year; b) Must agree to abide by all Bylaws and Operating Procedures of the IMHA and that the agreement will be indicated by the member s signature on the registration/application form; c) Must be approved by the Association. Approval is deemed to have been given upon acceptance of the registration/application form. IMHA reserves the right to expel anyone who fails to abide by the Bylaws and Operating Procedures by a two-thirds majority vote by the Board of Directors RIGHTS OF MEMBERS a) All members shall be entitled to such information and advice with regard to the affairs of the Association as the Association or any of its officers may be able to supply; b) All members in good standing and present in person shall have one (1) vote at any general meeting RESPONSIBILITIES OF MEMBERS a) All members are to conduct themselves in accordance with the CHA. Fair Play Guidelines (see Appendix, Section A); b) No member of IMHA shall solicit any player from another minor hockey association as per CHA regulation, Tampering. BYLAW #5 MEETINGS 5.01 The IMHA shall hold an Annual General Meeting in the month of April at a place in the Town of Innisfail to be determined by the Board of Directors The order of business for the Annual General Meeting shall be: (1) Minutes of the previous AGM (2) Business arising from the minutes (3) Treasurer s Report (4) President s Report (5) Governors and Directors Reports (6) Correspondence (7) New Business (8) Elections (9) Adjournment 5.03 All General Meetings other than the Annual General Meeting shall be called Special General Meetings. The Directors may, at their discretion, convene a Special General Meeting. Ten (10) members by notice in writing to the President, may also direct the Board to convene a Special General Meeting.

9 5.04 At least twenty (20) days before every General Meeting, notice thereof, specifying the place, the day, and the hour of the meeting, and in the case of special business, shall be given to the Members in the manner hereinafter mentioned. The accidental omission to give such notice to or the non-receipt of such notice by any Member shall not invalidate the proceedings at any General Meeting At any General Meeting a quorum shall consist of twenty (20) Members present in person, plus fifty (50) percent of the Board of Directors. If within thirty (30) minutes of the time appointed for the meeting, a quorum is not present, the meeting shall stand adjourned to the same day in the following week at the same time and place, and if at the second meeting, a quorum is not present within thirty (30) minutes from the time appointed for the meeting, the Members present shall be a quorum The President, or in his absence, the Vice President, shall chair every General Meeting. If neither the President nor the Vice President is present at the time of holding a General Meeting, or if they are not present within thirty (30) minutes from the time appointed for the meeting, the Members present shall choose one of their number to chair the meeting The President may, with consent of the Membership, adjourn any General Meeting from time to time and place to place, but no business shall be transacted at any adjourned meeting other than the business unfinished at the meeting from which adjournment took place At every General Meeting, every question shall be decided in the first instance by a show of hands, unless before or upon declaration of the result of the show of hands, a poll be demanded by at least two (2) members personally present. A declaration by the President that a resolution has been carried or carried by a particular majority, or lost, shall be conclusive evidence thereof, without proof of the number or proportion of the votes recorded in favor or against any such resolution. If a poll be demanded in the manner above mentioned, it shall be taken at such time and place and in such manner as the President may direct, and the result of such poll shall be deemed to be the resolution of the General Meeting at which the poll was demanded. A demand for a poll may be withdrawn Every member shall have one vote and all votes shall be given personally. In case of an equality of votes at any General Meeting, whether upon a show of hands or at a poll, the President shall be entitled to a second or casting vote. In case of any dispute as to the admission or rejection of any vote, the President shall determine the same, and such determination made in good faith shall be final and conclusive. All Members present at meetings shall be entitled to vote unless the member has a conflict of interest, or is not a member in good standing The rules contained in Robert s Rules of Order shall govern IMHA in all cases in which they are applicable and in which they are not inconsistent with the rules of the order of this society.

10 BYLAW #6 DIRECTORS OF THE ASSOCIATION 6.01 BUSINESS OF THE BOARD The affairs and business of the IMHA shall be managed or supervised by a board of twenty-two (22) Directors who may exercise all such powers and do all such acts and things as may be exercised or done by the IMHA and are not by the bylaws or by Statue expressly directed or required to be done by the IMHA at meetings of the Members. Twenty-one members are elected annually at the Annual General Meeting. The other Director will be the past President of the Association QUALIFICATIONS Must be 18 years of age or older ELECTIONS a) The Board must be determined by election at the annual General Meeting in April. b) Each year before the open, general meeting, a Nomination Committee shall be formed to obtain the names of all interested persons wishing to run for election to IMHA. This committee shall establish a list of all persons wishing to run, complete with telephone numbers. One (1) week prior to the general meeting, all persons on the list should be notified of the meeting to ensure attendance. At the meeting, at the request of the President, the list shall be distributed to all in attendance to be used as an election ballot. If a position remains vacant after the Annual General Meeting, new Directors may be appointed to the Board by the current Board of Directors. c) Each year, in the month of April, an open, general meeting shall be held for the purpose of issuing final remarks by the incumbent Board of Directors of IMHA (hereinafter known as The Board ). d) At this meeting, after all remarks have been made and questions from the general public have been answered, an open call for nominations for the next Board will be requested by the President. These will be read by the Nomination Committee Chairman. e) The order of nominations shall be as per procedure, positions 1 through 22. f) If more than one nomination is made for any positions, an election by secret ballot will be required by all persons attending. Those persons nominated who don t wish to run may refuse their nomination. The nominees with the most votes shall then comprise the Board for the following year. g) Following these elections, the incumbent President shall turn over the meeting to the President-elect (if a change has been made). The President for the following year may then make any statements regarding the Board, welcoming the new members, etc. and close the meeting. After this meeting, their responsibility for the efficient change of Directors shall be placed upon the President EXECUTIVE MEETINGS The IMHA shall hold executive meetings at least twice a month during the hockey season or: a) At the request of the President; or b) At the request of two Executive Members.

11 6.05 QUORUM & VOTING a) A quorum shall be present before a vote is valid. b) A quorum shall be 11 or more Executives or Directors. c) Each Executive Member shall have one vote except the President who will only vote in the event of a tie RESIGNATIONS A Director may resign from office upon giving notice thereof in writing to the IMHA and such resignation shall be effective upon acceptance by the Board REMOVAL a) The Members may, by resolution passed by a majority of the votes cast at a general meeting of Members duly called for that purpose, remove any Director before expiration of his term of office and may, by a majority of votes cast at the meeting, elect any person in his stead for the remainder of the term of the Director so removed. b) The Board may, by a two-thirds vote, remove a Director who, in the opinion of the Board has been or is being remiss or neglectful of duty or by conduct tending to impair his usefulness and/or discretion as a Director. c) Any Director who fails to attend Board Meetings on three consecutive occasions, without just cause, which shall be determined by the Board, on motion passed by a majority of the Directors, may be removed as a Director DISCLOSURES Directors must disclose any possible conflict of interest prior to any vote being taken CODE OF CONDUCT All members of the Board of Directors must sign the Board Members Code of Conduct (see Appendix, Section G) OATH OF CONFIDENTIALITY All members of the Board of Directors must sign the Oath of Confidentiality (see Appendix, Section G) INDEMNITY OF DIRECTORS Each and every Director shall be deemed to have assumed office on the express condition that every Director, his heirs, executors, administrators and estate and effects respectively shall at all times be indemnified and saved harmless out of the funds of the Association against all costs, charges and expenses whatsoever, such Director sustains or incurs in any action or proceeding which is brought or prosecuted against him in respect of any act or matter done or permitted by him in the execution of the duties of his office and also costs, charges and expenses which he may sustain or incur in relation to the affairs of the Association except such costs, charges and expenses as are occasioned by his own fraud, dishonesty, willful neglect or default.

12 No Director of the Association shall be liable for the acts, receipts, neglects or defaults of any other Director, Officer, or Employee or for joining in any receipt or act for conformity or for any loss, damage or expense happening to the Association through the insufficiency or deficiency of title to any property acquired by order of the Directors for or on behalf of the Association for the insufficiency or deficiency of any security in or upon which any of the monies of or belonging to the Association shall be placed out or invested or for any loss or damage arising from bankruptcy, insolvency or wrongful act of any person, firm or corporation with whom any monies, securities or effects shall be lodged or deposited or for any loss occasioned by an oversight or error in the judgment on his part or for any other loss, damage or misfortune which may happen in the exercise of his respective duties or trust or in relation thereto unless the same shall happen by his own or through his own willful act or default. Directors may rely upon the accuracy of any statement or report prepared by the Association s auditors and shall not be responsible or held liable for any loss or damage resulting from acting upon such statement or report POWERS OF DIRECTORS 1) The Directors shall control and manage all the affairs and property of the Association and may exercise all such powers of the Association and do so on behalf of the Association all such acts as may be exercised and done by the Association, and as are not by these presents required to be exercised or done by the Association in General Meeting. Notwithstanding the foregoing provisions of these By-laws, the Association in General Meeting may by Ordinary Resolution: a) Do anything which the Director may do; b) Ratify anything which purports to have done been as an act of the Directors; c) Govern or restrict the manner in which the Directors are to exercise their powers, so long as this is not done retroactively. None of the powers granted by this Bylaw shall read as being limited or restricted by any special power given by any other Bylaw. 2) The Directors may exercise all or any of the powers of the Association to borrow or raise money from whatever person and in whatever manner they see fit. The Directors shall have the power to sell, dispose of, mortgage or charge the entire undertaking and property of the Association or any part thereof, for such consideration as they think fit. 3) The Directors may engage all such agents and servants as they consider necessary and shall regulate their duties and fix their salaries BOARD S AUTHORITY Subject only to those rights of appeal as provided herein and in the constitution and bylaws of the CHA, all decisions, ruling and interpretations of the Board are final and binding upon the Members, Hockey Teams, Players, Officers and Officials.

13 6.14 BOARD MAKE-UP The Board shall consist of the following and each will have specific duties, roles and responsibilities (see Operating Procedures, Section L, for job descriptions): 1) President 2) Vice President 3) North Central Representative 4) Secretary 5) Treasurer 6) Ice Convenor 7) Referee-in-Chief 8) Registrar 9) Hockey Development Director 10) Risk Management/Equipment Director 11) Dynamite Director 12) Novice Director 13) Atom Director 14) Pee Wee Director 15) Bantam Director 16) Midget Director 17) Girls Hockey Director 18) Director of Ways and Means/Sponsorship 19) Concession Director 20) Public Relations/Communication Director 21) Tournaments Director 22) Past President BYLAW #7 COMMITTEES: THEIR ROLE & RESPONSIBILITIES MEMBERS OF COMMITTEES 7.01 BUDGET COMMITTEE (6 MEMBERS) - Treasurer* - Director of Ways & Means/Sponsorship - Ice Convenor - Registrar - Risk Management/Equipment Director - President Prepare budget for upcoming year for presentation to Annual General Meeting. Conduct monthly accountability comparing actual revenue and expenditure with budgeted amounts.

14 7.02 COACHES SELECTION COMMITTEE (10 MEMBERS) - Hockey Development Director* - President - Dynamite Director - Novice Director - Atom Director - Pee Wee Director - Bantam Director - Midget Director - Girls Director - Referee-in-Chief Solicit coach s applications prior to the start of the season. Evaluate applications for head coach positions and place coaches appropriately. Approve all assistant coaches for all IMHA teams. Assist Hockey Development Director with coach evaluations DISCIPLINE, CONCERNS & SUGGESTIONS COMMITTEE (7 MEMBERS) - Registrar* - Hockey Development Director - Communications Director - Referee-in-Chief - Director from division involved - President - Past President - Representative from Hockey Alberta (if required) Meet as required to deal with issues requiring discipline, arbitration and or concerns and suggestions that may be brought forward by membership. Make decisions regarding discipline and suspension of members including coaches and athletes of IMHA REGISTRATION COMMITTEE (10 MEMBERS) - Registrar* - President - Treasurer - Dynamite Director - Novice Director - Atom Director - Pee Wee Director - Bantam Director - Midget Director - Girls Director Assist Registrar with annual registration procedures and as required to complete Hockey Alberta/CHA registration and affiliation requirements.

15 7.05 TEAM SELECTION/PLAYER EVALUATION COMMITTEE (10 MEMBERS) - Vice President* - Hockey Development Director - Dynamite Director - Novice Director - Atom Director - Pee Wee Director - Bantam Director - Midget Director - Girls Director - President Coordinate player evaluations and team selections at the beginning of the season. Develop and maintain a comprehensive player evaluation process that reflects the values and beliefs of the Association. Ensure all age groups follow player evaluation process as set out by IMHA NOMINATION COMMITTEE (3 MEMBERS) - Present Board Member - Present Board Member - Present Board Member Solicit nominations for Board positions from membership in February of each year. Prepare ballots to be used in elections at Annual General Meeting. *denotes Chairperson BYLAW #8 DISCIPLINE PROCEDURE & DISPUTE RESOLUTION PROCESS 8.01 GENERAL POLICY The IMHA expects team officials to exhibit qualities of leadership which promotes in players sportsmanship and decorum, considered within acceptable levels of proprietytowards opponents, game officials, and spectators. As such, standards of behavior should be clearly defined and maintained throughout the season, within a climate of mutual respect. It is recognized, however, that from time to time, sanctions may be necessary, from an external source, for behavior which transgresses acceptable standards. Such sanctions may be applied to any player, team official, team follower, parent, or member, and may take the form of: 1) A verbal reprimand 2) A written reprimand 3) A suspension 4) An expulsion 5) A combination of the above

16 The IMHA through its elected or appointed officials, have the authority to discipline any player, team official, team follower, parent or member. The President shall ensure that written policy or regulations exist with respect to the application of discipline which ensures that each disciplinary incident is dealt with consistent with the process provided for below: Three different stages are possible, namely: Stage 1 The Informal Process Stage 2 The Formal Process Stage 3 The Appeal Process Some incidents which may warrant disciplinary action are as follows: 1) Profanity by players, team officials or club representatives; 2) A player who receives a game misconduct, gross or match penalty; 3) A team assessed two or more bench minors in one game; 4) A coach or bench assistant who is ejected from a game; 5) A team, who in the opinion of the Chairman, is being assessed too many penalties of a serious nature; 6) A team member or team follower who repeatedly brings discredit to the team and IMHA, through violent, abusive, or gross behavior, on or off the ice; 7) Use of alcohol or other illegal substances while representing Innisfail Minor Hockey Association through participation in a team activity; 8) A parent or guardian who exhibits conduct unbecoming to the integrity of the IMHA hockey program; 9) Any team that fails to utilize ice time without prior notification. Two IMHA Executive situations which will warrant disciplinary action are: 1) Any elected or appointed member of the IMHA Executive who does not attend three consecutive meetings shall be relieved of his or her duties. 2) Any elected or appointed member of the IMHA Executive who, by a vote of the Executive, is deemed to be doing an unsatisfactory job, shall be a 66% majority vote be relieved of his or her duties THE INFORMAL PROCESS Standard Suspensions Where the CHA current Rule Book dictates a suspension for a player for a rule transgression, and game officials determine, by write-up, that such a transgression took place, the suspension will be implemented by the coach in consultation with Category officials as a matter of routine. Non Standard Suspensions When incidents occur which may warrant disciplinary action the coach(s) shall report the incident as quickly as possible, and at least prior to the next game, for action. The Category Director, Hockey Director, and coach(s) shall meet, investigate the incident, and determine the sanction to be applied. In investigating the incident they may consult such game officials, players, parents, or other observers that they may deem necessary to gain the relevant facts of the incident. The coach implements the sanctions with the player(s). The Category Director reports the situation and sanctions to the Hockey Director.

17 Appeal Now withstanding the above, should a coach, player, or parent feel that Stage 1 has not satisfactorily resolved the issue, it may be appealed to Stage 2 in writing. However, Stage 1 sanctions remain in effect until Stage 2 is complete STAGE 2 THE FORMAL PROCESS The Hockey Director, on receiving a written appeal or request from a Category Director, shall convene a Discipline Committee meeting. The Discipline Committee shall consists of the appropriate Category Director, Hockey Director, and a member of the IMHA Executive approved by the President, and shall be no less than three (3) people. The Discipline Committee shall establish a hearing and invite such persons as they deem necessary to provide information to the Committee. The Discipline Committee shall, with all dispatch, render a decision and communicate that decision to the offending party(s). Such communication may be verbal at the outset but shall be confirmed in writing with copies logged with IMHA files. Appeal Notwithstanding the above, should a coach, player, or parent feel that Stage 2 has not satisfactorily resolved the issue, it may be appealed to Stage 3 by writing to the IMHA Secretary, requesting an appeal to the decision STAGE 3 THE APPEAL PROCESS The IMHA Secretary on receiving a written request for an appeal shall place the item on the agenda for the next regular meeting of the Executive, and inform the President, Hockey Director and respective Category Director of its receipt. The IMHA Executive shall provide up to thirty (30) minutes of meeting time for the person making the appeal to state their case. The discussion of the case shall take place in the presence of the entire Board of Directors. The IMHA Executive shall render its decision by motion, and a simple majority of those Directors in attendance shall suffice. The decision of the IMHA Executive shall be final and binding on all parties, except for those avenues of recourse provided by Hockey Alberta and Canadian Hockey. Without restricting the foregoing, the following general guidelines apply: 1) First infractions by players will normally be satisfactorily concluded at Stage 1. 2) Second infractions by players will normally proceed directly to Stage 2. 3) Infractions which involve coaches, team followers, or parents will normally proceed directly to Stage 2. 4) Suspensions, when applied to players, shall specify: - The number of games to which the suspension applies, both league and exhibition, or - The time period for which the suspension applies.

18 BYLAW #9 GENERAL 5) Suspension includes no activity in the dressing room or bench area prior to or after the specified games or during the specified time period. 6) Suspension, when applied to parents, coaches, or team followers, shall normally restrict the access of those persons to dressing rooms, bench areas, and possibly spectator areas of arenas FISCAL YEAR The fiscal year of the Association shall be from June 1 to May AUDITS A qualified accountant shall be appointed by the Board of Directors to review the financial accounting records of the Association each year. An audited financial statement shall be provided to the Association members in September of each year AMENDMENTS TO BYLAWS AND OPERATING PROCEDURES a) The Bylaws may be rescinded, altered, or added to by special resolutions provided that notice of such resolutions have been advertised in the local media at least ten (10) days prior to the General Meeting at which it is intended to present such resolutions to the members. b) The Board of Directors may from time to time, add to or amend the Operating Procedures for the betterment of minor hockey in Innisfail. This may be done with a two thirds majority vote by the Board of Directors EXECUTIVE DIRECTOR The Executive Director is a contract position created in 2002 and hired by the Innisfail Minor Hockey Association Board. The length of contract is determined at each new hiring. The contract can be terminated for just cause by the Board. The contract can also be extended by the Board if necessary. Duties included but not limited to: 1) Ordering and purchasing of food and supplies. 2) Maintenance of appliances and equipment. 3) Cleaning of concession 4) Collection of money from cash register. 5) Accounts payable and accounts receivable. 6) Reports to Innisfail Minor Hockey Treasurer. 7) Bank signing authority along with one of the following Innisfail Minor Hockey: Treasurer, President or Vice President. 8) Other duties as added by subsequent Innisfail Minor Hockey Association Boards.