County of San Benito, CA

Transcription

1 County of San Benito, CA Ray Espinosa County Administrative Officer 481 FourthStreet County Administration Building Hollister,California Meeting Agenda- June 7, :00 PM Board of Supervisors Jaime De La Cruz District No. 5 Anthony Botelho Board Chairman District 2 Mark Medina District 1 Robert Rivas District 3 Jerry Muenzer Vice-Chair District 4 1

2 SAN BENITO COUNTY BOARD OF SUPERVISORS Mark Medina District No. 1 Anthony Botelho District No. 2 Chair Robert Rivas District No. 3 Jerry Muenzer District No. 4 Vice - Chair Jaime De La Cruz District No. 5 County Administration Building - Board of Supervisors Chambers, 481 Fourth Street, Hollister, California SPECIAL MEETING AGENDA - June 7, :00 PM Mission Statement The County Board of Supervisors will recognize the public trust it holds, will on all occasions conduct business with honesty, integrity, and respect for the individual, and will hold the organization of County government to that same standard. The San Benito County Board of Supervisors welcomes you to this meeting and encourages your participation. If you wish to speak on an item contained in the agenda please complete a Speaker Card identifying the item(s) and provide it to the Clerk of the Board prior to consideration of the item. Each individual speaker will be limited to a presentation total of (3) minutes unless otherwise permitted by the Board Chair. CALL TO ORDER a. Pledge of Allegiance b. Acknowledge Certificate of Posting CLOSED SESSION Matters discussed during Closed Session include existing and pending litigation, personnel matters and real property negotiations. Reportable actions taken by the Board during Closed Session will be announced during open session. (Gov. Code Section (a) and (b), Ralph M. Brown Act.) 1. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (d)(2), (e)(2) of Government Code Section Number of cases: 1 Facts and Circumstances Justifying Closed Session: slope instability along Southside Road (near Blossom Lane) SBC FILE NUMBER:

3 REGULAR AGENDA 1. BOARD OF SUPERVISORS 1. Make CEQA findings and approve a Contract for Construction and Repairs Projects with Don Chapin Company not to exceed the amount of $660,000 on Time and Materials Basis for Slope Stabilization on Southside Road at Blossom Lane; 2. Approve budget augmentation and transfer from contingencies; and 3. Authorize the CAO to execute any additional contracts and to approve modifications to the Contract for Construction and Repairs Projects with Don Chapin Company as may be necessary to effectuate the Slope Stabilization on Southside Road at Blossom Lane. Adjourn to the next regular meeting of June 12, 2018 at 9:00 a.m. In compliance with the Americans with Disabilities Act (ADA) the Board of Supervisors meeting facility is accessible to persons with disabilities. If you need special assistance to participate in this meeting, please contact the Clerk of the Board's office at (831) at least 48 hours before the meeting to enable the County to make reasonable arrangements to ensure accessibility. 3

4 SAN BENITO COUNTY AGENDA ITEM TRANSMITTAL FORM Mark Medina District No. 1 Anthony Botelho District No. 2 Chair Robert Rivas District No. 3 Jerry Muenzer District No. 4 Vice - Chair Jaime De La Cruz District No. 5 Item Number: MEETING DATE: 6/7/2018 DEPARTMENT: DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: AGENDA SECTION: Pledge of Allegiance BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: 4

5 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: 5

6 SAN BENITO COUNTY AGENDA ITEM TRANSMITTAL FORM Mark Medina District No. 1 Anthony Botelho District No. 2 Chair Robert Rivas District No. 3 Jerry Muenzer District No. 4 Vice - Chair Jaime De La Cruz District No. 5 Item Number: MEETING DATE: 6/7/2018 DEPARTMENT: DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: AGENDA SECTION: Acknowledge Certificate of Posting BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: 6

7 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: ATTACHMENTS: Description Upload Date Type Certificate of Posting 6/6/2018 Cover Memo 7

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9 SAN BENITO COUNTY AGENDA ITEM TRANSMITTAL FORM Mark Medina District No. 1 Anthony Botelho District No. 2 Chair Robert Rivas District No. 3 Jerry Muenzer District No. 4 Vice - Chair Jaime De La Cruz District No. 5 Item Number: 1. MEETING DATE: 6/7/2018 DEPARTMENT: COUNTY COUNSEL DEPT HEAD/DIRECTOR: Barbara Thompson AGENDA ITEM PREPARER: Barbara Thompson SBC DEPT FILE NUMBER: SUBJECT: CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (d)(2), (e)(2) of Government Code Section Number of cases: 1 Facts and Circumstances Justifying Closed Session: slope instability along Southside Road (near Blossom Lane) SBC FILE NUMBER: AGENDA SECTION: CLOSED SESSION BACKGROUND/SUMMARY: BUDGETED: 9

10 SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: n/a STAFF RECOMMENDATION: Hold Closed Session. ADDITIONAL PERSONNEL: BOARD ACTION RESULTS: 10

11 SAN BENITO COUNTY AGENDA ITEM TRANSMITTAL FORM Mark Medina District No. 1 Anthony Botelho District No. 2 Chair Robert Rivas District No. 3 Jerry Muenzer District No. 4 Vice - Chair Jaime De La Cruz District No. 5 Item Number: 1. MEETING DATE: 6/7/2018 DEPARTMENT: BOARD OF SUPERVISORS DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: Gregory Bucknell/Sarah M. Dickinson SBC DEPT FILE NUMBER: SUBJECT: BOARD OF SUPERVISORS 1. Make CEQA findings and approve a Contract for Construction and Repairs Projects with Don Chapin Company not to exceed the amount of $660,000 on Time and Materials Basis for Slope Stabilization on Southside Road at Blossom Lane; 2. Approve budget augmentation and transfer from contingencies; and 3. Authorize the CAO to execute any additional contracts and to approve modifications to the Contract for Construction and Repairs Projects with Don Chapin Company as may be necessary to effectuate the Slope Stabilization on Southside Road at Blossom Lane. AGENDA SECTION: REGULAR AGENDA BACKGROUND/SUMMARY: On Friday, May 18, 2018, Lynn Hilden, the property owner, noticed a rift of couple inches on his property along the slope with Southside Road and contacted Don Ridenhour, General Manager, Sunnyslope County Water District, of his concerns. On Monday, May 21, 2018, Don Ridenhour replied to meet and review Lynn s concerns. On this date, Lynn did contact Jason Desoza, Public Works Maintenance Supervisor, on his concerns and Jason proceeded to clear the Southside 11

12 Road shoulder of the soil material sloughing onto the roadway. On Wednesday, May 23, 2018, Lynn Hilden and Don Ridenhour met at the site to review and discuss the concerns of the situation. On Thursday, May 24, 2018, Don Ridenhour made contact with Jason Desoza, who proceeded to contact Public Works Engineering. On Thursday, May 24, 2018, the property owner, Lynn Hilden, made contact with Jerry Muenzer, Board of Supervisors - District 4, County of San Benito, who proceeded to make contact with Gregory J. Bucknell, PE, Contract Civil Engineer, with the Public Works Division on this situation. Mr. Bucknell made contact with John Guertin, RMA Director, to apprise him on the situation. On Tuesday, May 29, 2018, AM, Public Works maintenance personnel cleared the soil material sloughing and encroaching onto the roadway shoulder and a site review was conducted by John Guertin, Jason Dersoza, and Gregory J. Bucknell, PE. It was determined later in the day to close Southside Road (Cross Street Blossom Lane) at this location. John Guertin proceeded to instruct Mr. Bucknell to obtain Engineering Cost Estimates from contractors to response to the situation. Don Chapin Company was determined to be the responsive and qualified contractor. This contract will be on a Time and Material basis. The contractor s soil material estimate to be removed was 10,000 cubic yards. The Engineering Cost Estimate is a not to exceed amount of $660,000. Also, Mr. Bucknell made contact with an On-call Geotechnical Firm to respond to this situation. BUDGETED: No SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: STAFF RECOMMENDATION: Staff respectfully recommends that the Board: 1. Make CEQA findings and approve a Contract for Construction and Repairs Projects with Don Chapin Company not to exceed the amount of $660,000 on Time and Materials Basis for Slope Stabilization on Southside Road at Blossom Lane; 2. Approve budget augmentation and transfer from contingencies; and 3. Authorize the CAO to execute any additional contracts and to approve modifications to the Contract for Construction and Repairs Projects with Don Chapin Company as may be necessary to effectuate the Slope Stabilization on Southside Road at Blossom Lane. ADDITIONAL PERSONNEL: No BOARD ACTION RESULTS: 12

13 Approved per staff recommendation (5/0). ATTACHMENTS: Description Upload Date Type Contract with Don Chapin 6/6/2018 Standard Contract 13

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53 SAN BENITO COUNTY AGENDA ITEM TRANSMITTAL FORM Mark Medina District No. 1 Anthony Botelho District No. 2 Chair Robert Rivas District No. 3 Jerry Muenzer District No. 4 Vice - Chair Jaime De La Cruz District No. 5 Item Number: MEETING DATE: 6/7/2018 DEPARTMENT: DEPT HEAD/DIRECTOR: AGENDA ITEM PREPARER: SBC DEPT FILE NUMBER: SUBJECT: Adjourn to the next regular meeting of June 12, 2018 at 9:00 a.m. AGENDA SECTION: Next Meeting Date/Time BACKGROUND/SUMMARY: BUDGETED: SBC BUDGET LINE ITEM NUMBER: CURRENT FY COST: 53

54 STAFF RECOMMENDATION: ADDITIONAL PERSONNEL: 54