The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00 p.m. by President Reilly.

Transcription

1 Page 1 of 8 Minutes of a Regular Meeting of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 9th day of December, South Eagle Street City Council Chambers Naperville, IL I. Call to Order The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00 p.m. by President Reilly. II. Pledge of Allegiance President Reilly led those assembled in the Pledge of Allegiance. Roll Call Present: President Mike Reilly Vice President Gerry Heide Commissioner Ronald Ory Commissioner Andrew Schaffner Commissioner Marie Todd Commissioner Kirsten Young Absent: Other: Executive Staff: Kevin Finnegan, Parks Director Sameera Luthman- Marketing Director Aileen McEldowney-Planner Ray McGury, Executive Director Ed Provow-Golf Services Director Eric Shutes, Planning Director Brad Wilson, Recreation Director Staff: Jeremy Link, Interim Treasurer Derke Price, Attorney Katie Sepe, HR Manager Jacki Stern, Board Secretary Hank Beckman, Naperville Sun III. Agenda Additions and Deletions

2 IV. December 9, 2010 Regular Board Meeting Minutes Page 2 of 8 Introductions and Recognitions A. Awards and Recognitions President Reilly recognized Suzanne Hart for her years of service as a Park Board Commissioner. B. Employee Recognitions-None V. Matters from the Public No one signed up to speak. VI. Updates and Reports A. Millennium Carillon Foundation Update Gerry Heide The foundation is on hiatus and there is nothing to report at this time. B. Riverwalk Update Marie Todd Commissioner Todd reported that Rick Hitchcock that has been the head of the Riverwalk and his term has ended. Jeff Havel has taken over chairman. The sledding hill is now open due to the snow and there may be more this weekend. The ice rinks are almost ready to use. Santa House is open as well. You will also see other cultural displays in the area near the Santa House. C. Finance Committee Update - Gerry Heide/Marie Todd This is a busy time. The 2011 budget has been completed and is ready to be voted on. We have increased our assets which will increase our ADA Levy. We are also looking to spend down our cash in lieu fund. If we don t spend our cash in lieu funds within 10 years then we lose them. Our new director of finance comes to us from Willowbrook and will hit the ground running in January. D. Legislative Committee Update Gerry Heide We continue to focus on two bills E. Parks and Recreation Committee Update Marie Todd/Kirsten Young/Ron Ory Our next meeting is Friday, December 17 th. F. Strategic Planning Committee Update Ron Ory/Kirsten Young Will meet in January to review the 4 th quarter. G. Golf Committee Kirsten Young/Marie Todd The numbers are not final as of yet, but all indications say that we are doing better than this time last year. H. Parks Foundation Andrew Schaffner/Ron Ory Commissioner Schaffner had a great conversation with Jim Healy. He is still busy recruiting for the foundation board and will be meeting with Derke to finalize the foundation. I. Board President Update Mike Reilly Last night I had the honor of representing the Naperville Park District at the Intergovernmental Dinner and I d like to share with you a summary of my presentation. This annual event brings together elected official and top staff members of the city of Naperville, the park district, school districts 203 and 204, Naper Settlement, the

3 Page 3 of 8 library, the chamber of commerce and the Naperville Development Partnership. The purpose of the affair is to foster open communication among the agencies to better serve our residents. In addition to me, Vice President Heide, Commissioners Ory, Todd, Schaffner, & Young, Executive director McGury and Director of Recreation Wilson were in attendance. I started by simply stating that the Naperville Park District is in good shape, both financially and operationally. That may seem like a benign statement but many governmental bodies couldn t truthfully make that statement in these challenging economic times. I went on to state that NPD is working to reposition itself. Our goal is to be recognized as a central contributor to alleviating problems in our community, to more closely align ourselves with societal issues and corresponding needs. To explain that concept I used an example. There s no disputing that obesity both childhood and adult has taken center stage as a serious problem for our country. The good news is that the Naperville Park District provides hundreds of solutions for keeping both bodies and minds active and healthy, from our walking and biking trails and athletic programs for residents of all ages to a wide variety of arts programs and seemingly endless opportunities to socialize and stay connected with others, which nurtures the spirit. Additionally, within the context of the current economy, the Naperville Park District offers myriad opportunities for residents of all ages to be productive, engage in rewarding and beneficial activities and find personal satisfaction all at a competitive price. In short, as world renowned parks and recreation guru Dr. John Crompton would say Our funds are invested in solutions in our community. I made specific mention of the strong, stable leadership of Executive Director Ray McGury and how the Park District has flourished and now operates in a mode of progress and accomplishment. The Board of Commissioners is functioning with Ray and his Leadership Team at a high level of effectiveness. Processes are in place which enables the Board to work with staff on a more strategic, collaborative level while leaving the day-to-day details to them the experts in their respective areas. I explained how the processes we are using help the commissioners gather the details they need in order to make informed decisions in a timely manner. Additionally, we will start the capital budget planning process earlier in the year to aid in creating a smoother process with ample time to surface the important questions, assemble the facts and make solid information-based

4 Page 4 of 8 decisions. I closed by stating that we strongly believe that the District is on the right path and we look forward to the changes and challenges that the New Year will bring. The Park District is an integral, key contributor to the quality of life in our community and I believe it s important for us to share what we ve accomplished and where we re going as an organization. J. Executive Director Update Ray McGury In life and in business, it s important to regularly step back and review where you ve been within the context of where you re headed. And, the end of the year seems like a particularly good time to reflect, plan and make adjustments for the future. The Naperville Park District is no exception. Although general economic conditions remain challenging for many individuals and businesses, the Naperville Park District is fortunate to continue to weather the proverbial storm. A focus on continuous improvement of the District has been the key. This has been accomplished by taking proactive steps in recent years to reduce expenses, streamline staffing, increase operational efficiencies and enhance environmental stewardship through the integration of green practices. However, that said, the reality is that the demand for recreation services in 2011 is projected to increase with the Nike Sports Complex expansion coming online, a new and improved Centennial Beach facility and the new interpretive center and site improvements at Seager Park. These additions will require enhanced support through the strategic acquiring of human and fiscal resources. It is important to note that, historically, the District has operated with an exceptionally lean staff, which is illustrated by a 10-year history of employee and fiscal data. As an example, in 2002, the District had 118 parks and 2,380 acres of land. Fast-forward to 2009 when the District had 138 parks in its inventory encompassing 2,511 acres and 44 fewer employees. In order to adequately support the increased recreation amenities and community needs, the District s current staff will need to be augmented. The District enjoyed a solidly successful year in 2010 with positive progress made across the organization. The main objective was to engage the 5-year Strategic Plan, which was approved in December 2009, and significant strides were made accomplishing several of the plan s initial month goals. Key highlights from 2010 include: a record-breaking season at Centennial Beach, continued growth in core recreation programs like soccer, the awarding of an Open Space Lands Acquisition and Development grant for Knoch Park, and the hosting of the 68 th Congress of the Guild of Carillonneurs at Naperville s Millennium Carillon in Moser Tower.

5 Page 5 of 8 Several initiatives in 2010 involved the increased engagement of neighborhoods, community groups and District staff. These included: the hosting of 12 playground ribbon-cutting events, an organizational assessment conducted by recreation industry experts, an extensive community outreach process that touched more than 4,500 people across nearly 50 events, and the rededication of the newly renovated Winding Creek Park. As an organization that s continually striving for excellence with aspirations of being recognized nationally, the Park District received several memorable accolades in 2010: o Renewal of the District s Aaa financial rating by Moody s Investors Service o 2008 GFOA certificate of achievement for excellence in financial reporting o First park district to receive the Earth Flag from DuPage County o 1 st runner up award for Best Green Practices by the Illinois Association of Park Districts o Millennium Carillon emerged as the winner of the Metropolitan Planning Council s Your Secret Corner of Chicagoland contest o Readers Choice Award for Favorite Golf Course awarded to Naperbrook by the Naperville Glancer Magazine o Best Golf Course designation awarded to Springbrook by Naperville Magazine We re particularly fortunate to be a part of a community that values its leisure time, recreational amenities and the types of services provided by the Naperville Park District. I m confident in our direction as an organization and I look forward to continuing to serve our residents in the New Year. VII. Approval of Treasurer s Report Action and Motion Requested: Commissioner Schaffner moved to approve the October 2010 Treasurer s Report. Second by Commissioner Young. Roll Call Vote on Motion: YES: Schaffner, Young, Ory, Todd, Heide, Reilly VIII. Consent Agenda (Requires Board Approval by Statute) Chair: Are there any items to be removed from the consent agenda? Commissioner Ory asked for item E to be pulled.

6 Page 6 of 8 A. Approval of disbursements for the month of November 2010 in the amount of $3,032, B. Approval of November 2010 disbursements made through the Bank of America Purchasing Card Program in the amount of $181, C. Approval of customer refunds for the month of November 2010 in the amount of $1, D. Award the contract for the 2011 Program Guide delivery to Door to Door Direct in the amount of $36,720. E. Approval of Ordinance #737: Authorizing Execution of an Intergovernmental Memorandum of Understanding Pertaining to Future Easements on Land Cash Properties. F. Approval of #738: Approving and authorizing the execution of a Plat of Subdivision for the property commonly known as Centennial Beach. G. Approval of Resolution No authorizing a one-year Farm License with Larry Brossman to farm Southwest Community Park for the 2011 growing season. H. Authorize the purchase of a 2010 Toro Turf Sprayer for $43, on the General Services Administration (GSA) contract to Reinders, Inc. I. Approval of Ordinance #736 declaring the property as outlined in the attached Exhibit A as surplus property for trade in/surplus/recycling. J. Approval of Minutes: Regular Meeting of November 8, 2010; and Special Meetings of June 24, 2010, July 21, 2010, Commissioner Schaffner moved to accept the Consent Agenda items A- D and F-J as presented. Second by Commissioner Young. Roll Call Vote on Motion: YES: Schaffner, Young, Ory, Todd, Heide, Reilly Commissioner Schaffner moved to approve the Consent Agenda as accepted. Second by Commissioner Young. Voice Vote on Motion: YES: Schaffner, Young, Todd, Ory, Heide, Reilly IX. Unfinished Business Items that were tabled to this Meeting or Items removed from the consent agenda are considered here.

7 Page 7 of 8 E. Ordinance #737: Authorizing Execution of an Intergovernmental Memorandum of Understanding Pertaining to Future Easements on Land Cash Properties. Commissioner Schaffner moved to approve Ordinance #737: Authorizing Execution of an Intergovernmental Memorandum of Understanding Pertaining to Future Easements on Land Cash Properties. Second by Commissioner Young. Attorney Price said that this applies only to a subset of our parks. Attorney Price gave an explanation in regard to the MOU. Roll Call Vote on Motion: YES: Schaffner, Young, Ory, Todd, Heide, Reilly X. New Business XI. Executive Session Action and Motion Requested: Commissioner Schaffner moved to adjourn to Executive Session at 7:31 pm to discuss Land Acquisition under Section 2(c)(5) of the Open Meetings Act; and Pending Litigation under Section 2 (c)(11) of the Open Meetings Ace and Personnel 2(c) (1) of the Open Meetings Act. Second by Commissioner Young. Roll call Vote on Motion: YES: Schaffner, Young, Ory, Todd, Heide, Reilly XII. XIII. XIV. XV. XVI. Reconvene Open Meeting Call to Order Roll Call President Mike Reilly Vice President Gerry Heide Commissioner Ronald Ory Commissioner Andrew Schaffner Commissioner Marie Todd Commissioner Kirsten Young Jacki Stern Board Secretary Action (if any) Taken After Executive Session Adjournment: At 8:52 pm Commissioner Schaffner moved to adjourn the December 9, 2010 Regular Meeting. Second by Commissioner Ory.

8 Voice Vote on Motion: YES: Schaffner, Ory, Todd, Young, Heide, Reilly December 9, 2010 Regular Board Meeting Minutes Page 8 of 8