BOARD OF TRUSTEES REGULAR MEETING Monday, March 7, :30 a.m. MINUTES

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1 Location: Glenwood Center, Room 3A Glenwood Springs, CO BOARD OF TRUSTEES REGULAR MEETING Monday, March 7, :30 a.m. MINUTES I. Introductory Items A. Call to Order The meeting was called to order at 8:30 a.m. by Board Chair Doris Dewton. B. Roll Call The following Board members were in attendance: Doris Dewton, Chair Judith Hayward, Secretary Robert Dick, Treasurer Jacque Whitsitt Richard Bateman Helen Ginandes Weiss and John Pattillo did not participate in the tour of sites for a new West Garfield County Campus; they joined the Board for the subsequent Executive Session. II. Tour of Rifle Site Option Locations Members of the Board of Trustees and staff toured the three proposed options for the new West Garfield Campus: Snyder land in Rifle, the Howard land on Airport Road, and the Silt land. III. Executive Session Board Chair Dewton announced that under the 2001 amendments to the Open Meetings Law, prior to executive session, there must be public announcement of the topic for discussion in executive session including both specific citation to the statutory subsection below that authorizes the executive session; and identification of the particular matter to be discussed in as much detail as possible without compromising the purpose for which the executive session is authorized; 2/3 of quorum present must approve going into executive session. She entertained a Motion to convene into Executive Session: A. For a conference with the Town attorney, for the purpose of receiving legal advice on a specific legal questions, under C.R.S. Section (4)(b). - City of Glenwood Springs Lawsuit B. To discuss the purchase, acquisition, lease, transfer, or sale of any real, personal or other property interest, under C.R.S. Section (4)(a). - Rifle Site C. For consideration of documents protected by the mandatory nondisclosure provisions of the Open Records Act under C.R.S. Section (4)(g). - Approval of the Minutes of the February 7, 2005 Executive Session 1

2 D. For discussion of a personnel matter, under C.R.S. Section (4)(f), except that executive session cannot be held for discussion: o of an employee, where the employee has requested discussion of the matter in open session; o concerning any member of the Board or the appointment of any person to fill a Board position; o of personnel policies that do not require the discussion of matters personal to particular employees. - Continuation of CEO Evaluation Trustee Weiss Moved that the Board of Trustees convene into Executive Session. Trustee Pattillo Seconded the Motion and it passed unanimously. The Board of Trustees convened into Executive Session at 11:10 a.m. The Board of Trustees convened back into Regular Session at 12:15 p.m. No unauthorized action was taken during Executive Session. IV. Public Comment Board Chair Dewton announced that a representative from the CMC Foundation will be attending Board of Trustees meetings on a regular basis and she introduced Herb Feinzig, Foundation Board member. No one from the community or staff present at the meeting wished to address the Board at this time. V. Board Comments Trustee John Pattillo announced his new employment position. VI. General A. Pledge of Allegiance The Pledge of Allegiance was conducted. B. Reading of Global Ends Statement Trustee Rob Dick read the Board Ends statement and the new College Values statement. C. Approval of Agenda - Additions/Deletions There were no additions or deletions. D. Approval of Minutes Trustee Rob Dick Moved that the Board of Trustees approve the Minutes of the February 7, 2005 regular meeting. Trustee Whitsitt Seconded the Motion There were no corrections or additions to the Minutes. The Motion passed unanimously. E. Update on Excellence -Bill McGreevy Bill McGreevy, Assistant Dean for Continuing Education at the Roaring Fork Campus, highlighted activities at the CMC Glenwood Center and plans for future initiatives including conducting community surveys of various community constituencies. He also highlighted a new joint education effort in partnership with Valley View Hospital. 2

3 F. Senior Programs Deb Stewart, Director of CMC s Senior Programs, gave an update on the three programs she oversees the Traveler Senior and Disabled Transportation Services, a seniors nutrition program, and the senior volunteer program. Trustee Bateman asked about housing some of the programs under other entities/umbrellas. Ms. Stewart commented that the Traveler program could logically go to the regional transportation program while the nutrition program and volunteer program are best keep under CMC. VII. Action Items A. Approval of Revision to Board Policy 3.3 -Delegation to the President CMC President Bob Spuhler gave a brief history of the proposed addition to the Policy which originated from Board action last fall regarding delegating to the President, authority on CMC land use proposals. Trustee Rob Dick Moved that the Board of Trustees approve the addition to Policy 3.3 Delegation to the President, with some further grammatical changes. Trustee Bateman Seconded the Motion and it passed unanimously. B. President's Executive Limitations Monitoring Reports for Policies 2.0, 2.1, 2.2, 2.3 Trustee Whitsitt Moved that the Board of Trustees accept the Monitoring Reports for Policies 2.0, 2.1, 2.2, and 2.3. Trustee Rob Dick Seconded the Motion. There was no further discussion. The Motion passed on a unanimous vote. C. Rifle Land Options - Part II Board Chair Dewton reminded the group that at the last Board meeting, the Board narrowed down the land options under further consideration for a new West Garfield County Campus, to two sites the Howard land on Airport Road, and the Silt site. Very recently a new potential land donation in south Rifle the Snyder land - has surfaced. It will be considered today along with the other two options. Public comments: David Moore, Trustee from Town of Silt, and Rick Alouise from the Town of Silt, asked the Board to seriously consider the Silt site. Alan Lambert and Alan Sturgeon, City of Rifle, asked that the Board consider the Rifle site. Board Chair Dewton said it was wonderful to have 3 very feasible donated sites to consider. She also thanked Rifle Campus Dean Pam Arsenault, for all her work on the options and for the recent student survey she conducted in regard to site preferences. The Campus received back 220 responses in four days. The survey was offered to students in both Spanish and in English. Dr. Spuhler reported on the results of a Phase I environmental study conducted on the Snyder property. In general, the land has a clean bill of health, however, there is a need to conduct an assessment in regard to mill tailings and possible slide risks (alluvial fan). He then proceeded to review briefly, the pros and cons of each location. He initially recommended the Snyder land, but stated that he is having a hard time prioritizing the 2 Rifle area sites. The only downside to the Silt site is the general perception by the public that the site is not centrally located in west Garfield County, as are the two Rifle area options. 3

4 The following discussion occurred: - Trustee Whitsitt favored the two Rifle area sites, particularly the Snyder land. - Trustee Bateman favored either of the 2 Rifle sites Howard land was his first choice, then the Snyder land, with the Silt land his third choice. - Trustee Hayward Snyder property is her first choice with the Airport Road site second, and the Silt site as third choice. She also expressed her desire to have the campus renamed to the West Garfield County Campus. - Trustee Pattillo reported that his first choice is the Snyder site followed by the Silt site as second choice, then the Airport Road site. - Trustee Dick reported that his first choice is one of the Rifle sites. He recommended that the Board formally approve locating the new campus on one of the two Rifle area sites, with further assessment conducted on the new parcel. Also, CMC needs to work in conjunction with the City of Rifle regarding the most feasible location. - Trustee Weiss favored the Snyder site followed by the Airport Road land and Silt land in rank order. - Board Chair Dewton reported that she wants to see additional engineering work on the Snyder site. Her first choice is the Airport Road land followed by the Snyder location. - Trustee Dick commented that the Snyder land is the best location but he is not sure if it is the best site. The College needs additional information on the geologic issues to determine if it is the best site. The Board directed the administration to conduct further engineering assessments of both the Rifle area sites and to research future development plans for each site. President Spuhler reported that it is his desire to keep the momentum going in terms of planning. Therefore, the administration will bring back additional information regarding: - an assessment of mill tailings - an assessment of geologic risks and comparative costs of preparing the locations (engineering study) Trustee Rob Dick Moved that the Board of Trustees continue to consider the two Rifle area locationsthe Snyder land and the Howard land; that the College further evaluate both sites regarding development costs, environmental issues (engineering study to include wetlands, tailings, geologic risks); that the College gather information regarding potential development which may occur near each site; and bring back the findings on all of the aforementioned, including a recommendation, to the May 2, 2005 Board meeting. Trustee Hayward Seconded the Motion and it passed unanimously. The Board of Trustees thanked the Town of Silt for their generous donation of land for the a new West Garfield County site. Trustee Hayward formally commended the Town on behalf of the CMC Board. VIII. Discussion/Direction Items A. Legislative Committee Report President Spuhler briefly updated the group on recent events at which CMC hosted/participated at the state and federal levels. He also gave an update on pending legislative bills the College is monitoring. The state legislative meet and greet breakfast and dinner with CMC district were very worthwhile events, and it was suggested to do similar activities again next year and invite the CMC campus deans and other staff to participate in the breakfast. B. Board of Trustees Meeting Calendar for Fiscal Year The calendar was discussed and revised as follows: Monday, July 11, 2005 (1 st Monday falls on July 4 th ) Aspen Campus 4

5 August, 2005 (start of semester) Monday, September 12, 2005 (1 st Monday is Labor Day) Monday, October 3, 2005 (to honor Judi at her last Board meeting on her home turf) Monday, November 14, 2005 (election is Nov. 8; need to certify the results before 7-day post-election deadline) Monday, December 12, 2005 (to allow more adequate time between Nov. and Dec. meetings, and to allow time for county clerks to revise their assessed valuations prior to the Board certifying CMC s mill levy which has a due date of Dec. 15) Monday, January 30, 2006 February, 2006 (ACCT NLS conflicts with 1 st Monday) Monday, March 13, 2006 April, 2006 Monday, May 1, 2006 Monday, June 5, 2006 No Meeting Timberline Campus Rifle Campus Vail-Eagle Valley Campus Spring Valley Center Carbondale Center No Meeting Dillon Center No Meeting Alpine Campus Vail-Eagle Valley Campus Trustee Bateman Moved that the Board of Trustees accept the revised calendar of regular Board meetings for fiscal year Trustee Weiss Seconded the Motion and it passed unanimously. IX. Information Items A. President's Report Trustee Rob Dick commented on the Colorado Commission on Higher Education report that was attached to the President s Update their figures are inaccurate. President Spuhler gave a brief review of the classified staff study. He will include a brief report on College plans for implementing the study s recommendations, in the next President s Update. B. Parking Lot A discussion of future tuition increases was added to the list. The present items will be added to subsequent agendas. C. Agenda Items for May 2 Board Meeting - Alpine Campus, Steamboat Springs The list was reviewed. 5

6 X. Board Self-Evaluation of Today's Meeting The Board conducted a self-evaluation of today s meeting. There needs to be more assessment of the Board s actions related to the learning institution concept, i.e., this needs to be verbalized during the course of the meetings. Herb Feinzig, Foundation Board guest, commented on how freely the Board of Trustees speaks in their meetings and how good this is. The meetings are very open, free-flowing discussion. It was also suggested to revise the evaluation form to include a question regarding how specific agenda items improve access. XI. Executive Session Continued Trustee Whitsitt Moved that the Board of Trustees convene back into Executive Session to continue the CEO evaluation. Trustee Rob Dick Seconded the Motion and it passed unanimously. The Board convened back into Executive Session at 4:00 p.m. The Board adjourned out of Executive Session at 4:45 p.m. No unauthorized action was taken during the Executive Session. XII. Adjournment Trustee Whitsitt Moved that the Board of Trustees adjourn the Regular Meeting. Trustee Bateman Seconded the Motion and it passed unanimously. The Board adjourned at 4:45 p.m. Respectfully submitted, Board of Trustees Secretary Judith R. Hayward Toni Black, Recording Secretary 6

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