1. 6:40 p.m. Interviews with applicants to the Open Space Committee.
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1 TOWN OF SAN ANSELMO Minutes of the Town Council Meeting of January 27, :40 p.m. Interviews with applicants to the Open Space Committee. Interviews - Item 1 Present: Absent: John Wright, Doug Kelly, Tom Mcinerney Ford Greene, Kay Coleman 2. 7:00 p.m. Call to order and Pledge of Allegiance. Announce action taken in closed session, if any. Town Council Meeting Agenda January 27, Recognitions. Recognize Sunnyside Nursery for 75 years of service and Kathleen Lipinski and Steve Emery, winners of the 2014 Cultural Treasure Award. John Wright presented proclamations to Sunnyside Nursery, Kathleen Lipinski and Steve Emery. 4. Open time for public expression. The public is welcome to address the Council at this time on matters not on the agenda that are within the jurisdiction of the Council. Please be advised that pursuant to Government Code Section , Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than three minutes and should be respectful to the community. Please silence your cell phones during the meeting. Claudia Mallalley, Fairfax resident, Jessica Lashbrooke, Carol Kukos, Scenic Avenue were in support of the horse ranch continuing at Sky Ranch. Rohana McLaughlin, San Francisco Blvd, opposes the Memorial Park Detention Basin. Annabelle Reber, Prospect Ave, stated Millennium Park is not very safe. Bernie O'Halloran, Minister from Saint Anselm's church, came to thank San Anselmo for the past support and solicit support for their activities with the homeless community. 5. Council requests for future agenda items, Council committee liaison reports, questions and comments to staff; staff miscellaneous items. Kelly spoke of the MCCMC legislative committee meeting and the Chamber of Commerce meeting. Page 1 of 7
2 Wright spoke of the Healthy Community Collaborative, TAM District, Capital Programs Monitoring Committee, Bolinas. A venue Committee, and MCCMC meetings. Wright asked Town Manager Stutsman to set up Diane Steinhauser from TAM to come and speak at a Council meeting. Stutsman stated that Dave Donery and she will be attending the League of California Cities City Managers meeting. 6. Consent agenda: The opportunity for public comment on consent agenda items will, occur prior to Council discussion of the consent agenda. The Council may approve the entire consent agenda with one action. In the alternative, items on the consent agenda may be removed by any Council or staff member, for separate discussion and vote. Wright pulled Item 6 ( d) and continued the item to the next meeting. (a) Approve minutes of January 13, Staff Report - Minutes of January 13, Item 6a (b) Approve Quarterly Treasurer's Investment Report for the period ending December 31, Staff Report - Quarterly Treasurer's Investment Report Dec Item 6b (c) Approve the Funding Agreement between Flood Control District and Town, reimbursing the Town for a grant application to FEMA for the proposed flood detention basin at Memorial Park. Staff Report - Funding Agreement Memorial Park - Item 6c (d) Approve the funding agreement with the Marin County Flood Control and Water Conservation District for the Bridge Replacement Projects on San Anselmo Creek at Center Boulevard/ Sycamore Avenue, Nokomis Avenue and Madrone Avenue. Staff Report - Funding Agreement Bridge Replacement Projects - Item 6d Mis, Tom Mcinerney, Doug Kelly, to approve Items 6 (a) through (c). AYES: John Wright, Doug Kelly, Tom Mcinerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 7. Appoint members to the Capital Program Monitoring Committee (1 seat) and the Board of Review (1 seat). Staff Report - Appoint Members to Capital Program Monitoring Committee and Board of Review - Item 7 Page 2 of 7
3 Town Manager Stutsman presented the staff report. Mis, Doug Kelly, Tom Mclnerney, to appoint Eric Zickler and Pete Mayer to the Capital Programs Monitoring Committee and Jacqueline Olson to the Board of Review. AYES: John Wright, Doug Kelly, Tom Mclrierney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 8. Consider an application from Anne Mairesse and Larry Hallum, appellants, appealing the Planning Commission's decision on November 3, 2014, that denied the appeal of an administrative decision by the Interim Planning Director approving Administrative Design Review for a proposed square foot second story ad.dition at 1311 San Anselmo Avenue (APN ), Frederick and Elizabeth Peterson, owners. Staff Report - Appeal of Planning Commission Decision 1311 San Anselmo Ave - Item 8 Attachments - Item 8 Shade Study - Item 8 Interim Planning Director Henderson presented the staff report. Mclnerney wanted to know why Commissioner Cronk did not vote in support of the project. Mclnerney asked how the neighbor did not meet the setbacks on their property and about the fence built between the two properties. Mclnerney also asked about the shade study and the appellant's requested changes on the project. Mclnerney asked about the practice for Planning Commissioners visiting sites. Kelly asked ifthe Town could mitigate the fence. Wright asked about the FAR and flatland design review. Wright mentioned the impact to light and air and whether it was umeasonable. Appellant Larry Hallum, 1301 San Anselmo Avenue, spoke. Hallum asked ifthere was a quorum at the meeting and stated he would like the full Town Council. Hallum asked about the FAR numbers for the project. Henderson confirmed the numbers had changed during plan review; however, the same numbers were presented to the Planning Commission. Hallum mentioned the setback statement in the staff report was a biased statement against older homes. Hallum stated there was an impact to light, air and privacy for them. Appellant Anne Mairesse stated she had to pay fee before anyone would come into her house. Mairesse stated she was interested in maintaining light, air and sun. Mairesse claimed she had hostile neighbors and felt the fence had been built to intimidate them. Mairesse feels it has been an unfair process. She made suggestions for changes that would be acceptable to them. Kelly asked if a Planning Commission meeting had been scheduled before an Administrative decision had been made. Page 3 of 7
4 Applicant Elizabeth and Frederick Peterson, 1311 San Anselmo A venue, spoke. They stated they moved to Town because of community. They mentioned they are well below the maximum FAR and the architectural design mimics the character of the.original home. The Peterson's stated they modified the design multiple times and claimed the appellants never wanted to talk in person about design. The Peterson's went over all of the adjustments they have made to the project out of sensitivity to the appellants. They also added they are not asking for exceptions and variances. Kelly asked about the shading study. John Austen, 1310 San Anselmo Avenue, Cynthia Abasa Hogle, 1320 San Anselmo Avenue, Ross Planter, 15 Scenic Avenue, Dan Stein, 35 Martling Road, Marybeth Baker, 25 Elm, are in support of the project. Roland Crotts, neighbor, stated it would be a hard decision, because they had to go through a similar situation with a neighbor who built next to them. Mairesse stated the issue is air, light and sun and not a privacy issue. Mclnerney stated he could understand the appellant, but the Town had to apply the planning codes and felt it was a good project. Mclnerney felt efforts were made by the applicant and he was in support of denying appeal. Kelly stated the project is in compliance with code and was in support of denying the appeal. Wright stated he was in support of denying appeal and commended Henderson and her staff for their work to come up with compromises. Mis, Tom Mclnerney, Doug Kelly, to approve upholding the Planning Commission's decision on November 3, 2014, that denied the appeal of an administrative decision by the Interim Planning Director approving Administrative Design Review for a proposed square foot second story addition at 1311 San Anselmo Avenue (APN ), Frederick and Elizabeth Peterson, owners. A YES: John Wright, Doug Kelly, Tom Mclnerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 9. Consider an application from Nancy McCarthy, appellant, appealing the Planning Commission's decision on December 1, 2014, that approved Flatland Design Review for an approximately 693 square foot addition to the main and lower floors at the rear of the existing house, the replacement of the existing carport with a new garage, the addition of uncovered parking and an associated retaining wall (approximately 36 inches), and a Grading Permit to excavate (cut) cubic yards of dirt, and place cubic yards of fill at 166 Prospect Avenue (APN ), Annabelle and Bill Reber, owners. Staff Report - Appeal of Planning Commission Decision 166 Prospect Ave - Item 9 Attachments - Item 9 Page 4 of 7
5 Interim Planning Director Henderson presented the staff report. Kelly asked about runoff and drainage. Wright asked for clarification of the criteria for approval. Wright asked about noticing. Appellant Nancy McCarthy submitted a packet of information. McCarthy stated she was concerned with flooding and the negative impact of the drainage. McCarthy claimed there was not a soils engineer's letter and wanted the matter returned to the Planning Commission. Mclnerney and Wright asked if the drainage would be addressed in the building permit process. Applicants Annabelle and Bill Reber, spoke about maintaining the trees. Bonnie Bridges, Architect spoke regarding plans for bio-swale and bio-retention on the property. James Alexander, 160 Prospect, and Rick Hearst, 158 Prospect, spoke in favor of project. McCarthy stated it is all about drainage and wants privacy maintained as part of the conditions to build. Reber read some support letters. Bridges stated the project follows code. Kelly stated he doesn't see privacy issues and mentioned Condry stated the drainage was net neutral for the project. Kelly stated he is in support of the project. Mclnerney stated he is in support of the project and cites the net neutral drainage. Mclnerney stated he would like to see proposed ordinance for net neutral drainage come before Town Council soon. Wright stated he is in support of the project. Mis, Doug Kelly, Tom Mclnerney, to approve upholding the Planning Commission's decision on December 1, 2014, that approved Flatland Design Review for an approximately 693 square foot addition to the main and lower floors at the rear of the existing house, the replacement of the existing carport with a new garage, the addition of uncovered parking and an associated retaining wall (approximately 36 inches), and a Grading Permit to excavate (cut) cubic yards of dirt, and place cubic yards of fill at 166 Prospect Avenue (APN ), Annabelle and Bill Reber, owners. A YES: John Wright, Doug Kelly, Tom Mclnerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 10. Approve resolution adopting the Mid-Year Budget Review Staff Report - Mid-Year Budget Review - Item 10 Finance Director Daria Carrillo presented the staff report. Page 5 of 7
6 Mcinerney asked about Millennium Playground at Memorial Park, the increased legal budget, and the Recreation Fund. Wright asked about PERS and the Planning budget. Steve Lamb, Laurel Ave asked if the reported numbers are typical. Wright asked about the Senior Engineer position. Mis, Tom Mcinerney, Doug Kelly, to approve Resolution No adopting the Mid-Year Budget Review AYES: John Wright, Doug Kelly, Tom Mclnerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 11. Consider approval of the proposal to hire a Senior Engineer for the Public Works Department and provide direction to staff. Staff Report - Proposal for Senior Engineer - Item 11 Public Works Director Sean Condry presented the staff report. Condry corrected the fiscal impact. Mis, Doug Kelly, Tom Mcinerney, to approve the proposal to hire a Senior Engineer for the Public Works Department. AYES: John Wright, Doug Kelly, Tom Mcinerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 12. Appoint members to various Council committee assignments. Staff Report - Council Committee Assignments - Item 12 Town Manager Stutsman presented the staff report. Council mentioned interest in a charter for the Economic Development Committee. Mis, Doug Kelly, Tom Mcinerney, to appoint members to various Council committee assignments. A YES: John Wright, Doug Kelly, Tom Mclnerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 13. Consider approval of resolutions establishing policies regarding the setting of the Council agenda and the use of electronic communications. Staff Report - Governance Topics - Item 13 Town Manager Stutsman presented the staff report for setting the agenda. Page 6 of 7
7 January27, 2015 Mcinerney asked about amount of Council members present and agenda setting. Town Manager Stutsman presented the staff report for use of electronic communications. Mclnerney stated Council should make sure Stutsman is copied on all correspondence. Wright stated the Mayor should be responsible for sending the correspondence to the Town Manager. Stutsman stated this has been the informal practice. Mis, Tom Mclnerney, Doug Kelly, to approve Resolution No establishing a policy regarding the setting of the Council agenda and Resolution No establishing a policy for the use of electronic communications. A YES: John Wright, Doug Kelly, Tom Mcinerney. NOES: None. ABSENT: Ford Greene, Kay Coleman. 14. Adjourn Respectfully submitted, Carla Kacmar Page 7 of 7
John Wright, Doug Kelly,.Torn Mclnerney, Kay Coleman, Ford Greene None
TOWN OF SAN ANSELMO Minutes of the Town Council Meeting of January 13, 2015 1. 6:30 p.m. Interviews with applicants to the Board of Review and Capital Program Monitoring Committee. Item I - Interviews
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