PLAN COMMISSION MINUTES COUNCIL CHAMBERS, CITY HALL Janesville, Wisconsin Monday, June 5, :30 p.m.

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1 PLAN COMMISSION MINUTES COUNCIL CHAMBERS, CITY HALL Janesville, Wisconsin Monday, June 5, :30 p.m. I. ROLL CALL Members Present: Adler, Brunner, Jorgensen, Madere, Marklein, Thorp. Members Absent: Voskuil. Staff Present: Cherek, Clippert, Krzos, Schweigl. II. APPROVAL OF MINUTES C The minutes were approved by consent. III. APPROVAL OF FINAL PLATS AND CERTIFIED SURVEY MAPS AND EASEMENT RELEASES C None. IV. SET FOR PUBLIC HEARING The following items were set for public hearing on June 19, 2017: 1. Set for Public Hearing, Proposed ordinance to repeal and recreate Section of the Code of General Ordinances regulating mobile food vendors in the City of Janesville with penalties for violations thereof as set forth in JGO Set for Public Hearing, Ordinance amendment to Section (Residence Districts) of the Code of General Ordinances to modify existing regulations related to parking of trucks in Residence Districts (File Ordinance No ). 3. Set for Public Hearing, Set for Public Hearing, request for approval of a Conditional Use Permit to allow a restaurant with drive-thru at 3501 E Milwaukee Street. 4. Set for Public Hearing, Conditional Sign Permit request to install a new ground sign with an electronic message center at 1831 Mt. Zion Avenue (Jefferson Elementary School) and 465 Rockport Road (Wilson Elementary School) and install an electronic message center on the existing ground sign at 441 W. Burbank Avenue (Jackson Elementary School). 5. Set for Public Hearing, Conditional Use Permit to convert a singlefamily home to a duplex at 786 S. Main Street. 1

2 V. OLD BUSINESS None. VI. NEW BUSINESS 1. Conditional Use Permit Amendment to construct a new garage facility at 3544 N. CTH F (Rock County Complex). Brian Schweigl, Associate Planner, presented the written staff report. There was a motion by Commissioner Marklein with a second by Commissioner Thorp to authorize the following modifications to the zoning ordinance requirements for the site: 1. Allow the proposed storage garage to have an all-metal exterior. 2. Waive the foundation planting requirement for the proposed storage garage. And to then find that the proposed development is compliant with the standards for conditional use approval as prescribed by the Janesville Zoning Ordinance and approve a conditional use permit amendment to allow the construction of a new storage garage located at 3544 N. CTH F subject to compliance with the conditions of the attached site plan review letter dated June 1, The motion carried on a vote. 2. Granting a temporary limited easement for an encroachment at 60 S. Main Street and granting a temporary no-build easement to allow exterior openings along the south façade of the building affecting City-owned property at 69 S. Water Street. Tom Clippert, Building & Development Services Manager, presented the written staff report. There was a motion by Commissioner Madere seconded by Commissioner Adler to recommend approval of granting a temporary limited easement for encroachment of the building, second story bay windows, utility and ventilation equipment and granting a temporary no-build easement to allow exterior openings and ventilation equipment on the south façade of The Lark Restaurant located at 60 S. Main Street affecting property at 69 S. Water Street (Janesville Senior Center). Commissioner Madere commented that the project will add to the downtown and it s revitalization. Commissioner Adler commented that the project was a great opportunity to preserve historic structures downtown. The motion carried on a vote. 3. Review of Public Participation Procedures and Draft Application for Comprehensive Plan Amendment. Duane Cherek presented the written staff report. 2

3 Commissioner Adler asked if a public notice would be published prior to the Plan Commission public hearings and if that should be noted in the procedures listed in the resolution. Cherek stated that the State Statutes specify that a Class 1 notice would be required but staff could articulate that in the resolution as well. Commissioner Adler asked how the amendment fee was determined and Cherek indicated that $500 was currently the fee for rezoning and conditional use permit applications and review of a comprehensive plan amendment would be equivalent in regards to staff effort. Commissioner Marklein asked if notice of the public hearing would be a published notice or a mailed notice. Cherek stated there was not a requirement for a mailed notice to property owners or residents in the surrounding area but written notifications are mailed to those that own or operate a non-metallic mineral extraction site gravel pit and those that are on the Clerk s Office list of property owners who have requested to be informed of an ordinance or amendment change that affects the allowable use of their property. Commissioner Marklein asked if neighborhood meetings would be required as part of this amendment process. Cherek indicated that neighborhood meetings were not required and that amendments weren t always site-related. Some are language amendments in which case it would be hard to define who to send those notices to. Commissioner Marklein stated that he would encourage neighborhood meetings but didn t think it was necessary to require them. Commissioner Marklein asked if land use amendment applications would run concurrent with the rezoning of the same property. Cherek indicated that it would make sense to review them concurrently as that would be beneficial during the amendment review. Unlike the proposed comprehensive plan amendment process, the rezoning process requires a 400-foot notification to surrounding property owners. There was discussion about creating a definable list of steps that would lay out the procedures for the Plan Commission and City Council to see the comprehensive plan amendment application actions & timeline from start to finish. Commissioner Brunner asked what staff s timeline was for getting this process in place. Cherek stated that after incorporating Plan Commission s comments, staff intends to place this item on the next available City Council agenda. The Commission commended staff for being proactive by working to get this process in place before requests are received. 3

4 Staff s report indicated that the applicant for a comprehensive plan amendment must show how the amendment is consistent with the established goals and objectives of the plan. After discussion, it was decided that the applicant should instead Explain how the amendment is compatible with the intent of the comprehensive plan specifically noting plan vision, goals, objectives and policies. 4. Discussion and possible action regarding July 3 Plan Commission Meeting. Following discussion, the Plan Commission decided to hold the July 3 meeting but change the time of the meeting to 5:30 p.m. Commissioner s Jorgensen, Thorp, Marklein, Brunner and Voskuil will be in attendance. Commissioner Brunner indicated he would check with Commissioner Voskuil to make sure that timeframe would work for her but directed staff to go ahead and make that time change. The Commission requested that staff hold off on City Council introduction of the natural landscaping ordinance so that the public hearing would be held at the July 17 Plan Commission meeting rather than July 3. VII. MANAGER S REPORT The Plan Commission acknowledged the receipt of the Manager s Report. Cherek stated that the final plan for the McGrath PUD is still in progress as the applicant is working with Engineering on utilities. VII. PLAN COMMISSION ANNOUNCEMENTS Announcements are limited to member activities, memorials, and non-political community events. Discussion of matters related to governmental business is prohibited. Staff will remove no video available at the top of the website agenda. Commissioner Thorp indicated that he will not be at the August 21 meeting. Cherek answered Commission questions about the progress of the senior living projects on East Racine and Liberty Lane. Commissioner Adler commented that Penzeys Spices is now open in the Creston Park Mall. IX. ADJOURNMENT The Plan Commission meeting of June 5, 2017 was adjourned at 7:15 p.m. C Indicates an item that the Plan Commission will take up under Consent Agenda. 4

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