LLAAHA January 14, 2010 WACC

Transcription

1 LLAAHA January 14, 2010 WACC The meeting convened after games were audited. Present: Ben Brovold, Paul Fairbanks, Pete Kelly, Mitch Loomis, Char Paulson, Kurt Paulson, Donna Strandlie and Shelly Yeats. MS/P Brovold/C Paulson to approve the minutes of the 12/21/09 meeting as presented. TREASURER'S REPORT Donna reported 12/31/09 balance of $29, MS/P Loomis/Brovold to approve Treasurer s Report as presented. MS/P Brovold/K Paulson to approve partial sales tax payment to WACC of $500. GAMBLING REPORT Shelly presented premise reports and gambling summary. Slow month. Net loss of $2, for December. Account balance $7, Charlie s and Benson are profitable. Lucky Moose and Third Base net loss. 502 closed with still looser for December. Matty s open but machine down due to malfunction. MS/P Brovold/C Paulson to approve the November monthly gambling/premise report as presented. MS/P Brovold/C Paulson to approve the anticipated February expenses as presented. Discussion of calendar sales which are slow, we must start earlier next year and increase from $20 to $25. Do not need to order more beanies. No scooter raffle at this time will reconsider in spring. Pete will gather information and report on potential pizza sale.

2 COACHES/PLAYERS Discussion included possibility of additional co-op agreements with Park Rapids including varsity co-op, current Pee Wee arrangement and that any future co-op will begin with the assumption that LL and PR are equal partners especially as it comes to game and practice sites. Ben presented participant projections. Seems to be mostly satisfaction with current Pee Wee arrangement. LLAAHA needs to protect and enhance local program and be realistic about need to co-op in the future. MS/Brovold/C Paulson to authorize AD Pat Richter to request WHA Board to ask PR Board to open discussion as to possible boys varsity hockey co-op. TOURNAMENT COMMITTEE Discussed Bantam and Pee Wee Tournaments. Need to gather more support from the community which seems to benefit more than LLYA. Will discuss with management level of preparation required for use of WACC for tournaments. OLD BUSINESS Authorized partial board sales tax payment to WACC. NEW BUSINESS Ben discussed potential of conduction Hockey Day in Minnesota in Walker for Potential to bring large amount of visitors to the community but will not do if not profitable for LLYA. Ben will attend event in Hermantown to gather information and report back. Discussed use of outdoor rink for practices which has been prohibited by the City. Will discuss at meeting with WACC management. Paul Fairbanks

3 LLAAHA FIRST MONTH MEETING WACC FEBRUARY 12, :30 PM Fairbanks called the meeting to order at 6:15 p.m. after 26 games were audited. Present: Dawn Berg, Ben Brovold, Paul Fairbanks, Chris Garoutte, Gretchen Gribbon, Mitch Loomis, Kurt Paulson, Donna Stradlie, Penny Vikre and Ken Walters. JANUARY MEETING MINUTES MS/P Garoutte/Strandlie to approve the minutes of the 1/15/09 meeting. TREASURER'S REPORT Donna reported balance of $23, and Mitch reviewed year to date status of the budget. Invoices from Hummingbird Press $205.96, ISD # 113 $3, and WACC $4, were reviewed and discussed. Considerable discussion centered on the WACC bill for sales tax on the boards and Zamboni/board insurance with consensus to determine if any options for payment exist. MS/P Garoutte/Loomis to approve payment to Hummingbird Press and ISD # 113 and to determine if payment options exist for the sales tax on the boards. GAMBLING REPORT Shelly presented premise reports with an overall January profit of $3,000. Association will terminate operations at Bullwinkles in Nevis 3/31/09 and open at 3rd Base in LaPorte 4/1/09. She also presented for approval anticipated regular monthly expenses and a recommendation to retain Mandt/Reiss to conduct the annual audit. MS/P Brovold/Loomis to approve the monthly gambling report as presented by the Gambling Manager. MS/P Brovold/Loomis to approve the anticipated monthly expenses as presented by the Gambling Manager.

4 MS/P Strandlie/Garoutte to hire Mandt/Reiss to conduct the annual audit as recommended by the Gambling Manager. MS/P Loomis/Brovold to authorize $150 for the 3 rd Base license application as requested by the Gambling Manager. Fairbanks inquired as to the interest of the Association of selling WACC Spring Fling tickets and upon no response asked Gretchen to inform the WACC Events Committee to decline their offer. Ben reported that the Golf Tourney scheduled 5/3/09 and that anyone interested in helping the committee is welcome. TOURNAMENTS Mitch reported on the successful tournaments conducted this season and the intent to repeat next season and to continue to look for ways to increase profits. COACHES/PLAYERS MS/P Brovold/Strandlie to appoint Kurt Paulson Coach in Chief. VARSITY REPORT 2 nd MONTHLY MEETING REPORT Fairbanks reported that items of discussion during the meeting conducted 1/28/09 intended to improve recruitment and retention of Association participants included conduct an annual all age awards/banquet gathering, monthly news letter, no registration cost for mini-mites and mites, initiate in-school recruitment, initiate recruitment in area communities of Cass Lake, LaPorte, Longville and Remer, utilize recruitment incentives such t-shirt or small hockey stick, make registration an event with activates and food, and create hockey coordinator position. OLD BUSINESS Discussion of annual election. Team managers will be asked to solicit any interested in serving on Board of Directors. Officer will be elected from interested Board members or anyone who might show up at a meeting.

5 NEW BUSINESS Fairbanks distributed activity report prepared by the Gambling Manager and that request for pay adjustment would be considered in March. LLAAHA SECOND MONTH MEETING WACC FEBRUARY 25, :00 PM Fairbanks called the meeting to order at 6:05 p.m. Present: Joe Arndt, Ben Brovold, Paul Fairbanks, Gretchen Gribbon, Amy Jones, Mitch Loomis, Kurt Paulson, Ken Walters and Kim Walters BANTAM/JV PROGRESSION Mitch distributed and explained three options to resolve the question of a Bantam team for as opposed to moving to moving to the JV level. Discussion included numbers, other Bantam programs in the area, and grade level of neighboring program varisty/jv programs. Consensus that Option 3 most practical or our Association. NEWS LETTER Discussion that best option is column in PI sports section. Kurt agreed to speak to PI Editor as to space and help produce and gather news for the column along with participation from team managers and supporters. RENTENTION Good ideas discussed that need Board action/follow-up and responsible person(s). Need to eliminate mini-mite/mite registration fee. Consider summer activity such as roller blade hockey at WACC or street hockey at the park. Fall hockey banquet event maybe in conjunction with WACC. After school bus transportation. Bus transportation to some road games. Equipment fund raiser/swap event. Inventory equipment needs to be sure that players have proper equipment. Paul Fairbanks

6 LLAAHA MARCH 11, :30 PM Fairbanks called the meeting to order at 6:00 p.m. after 13 games were audited. Present: Paul Fairbanks, Chris Garoutte, Pete Kelly, Kurt Paulson, Donna Stradlie, and Ken Walters. FEBRUARY MEETING MINUTES MS/P Garoutte/Paulson to approve the minutes of the 2/12/09 and 2/25/09 meetings. TREASURER'S REPORT Donna reported balance of $15,000. Invoices from WACC and for Zamboni blades were presented. MS/P Garoutte/Paulson to approve payment of invoices and the Treasurer s Report. GAMBLING REPORT Fairbanks presented premise reports and gambling summary including notice of tax refund. Bar tabs scheduled to open at 3rd Base in LaPorte 4/1/09. Fairbanks to discuss annual review with gambling manager along with request Laura and her to log hours, locations and mileage for balance of March and April. MS/P Kelly/Strandlie to approve the monthly gambling report as presented. MS/P Garoutte/Paulson to approve the anticipated monthly expenses as presented. Golf Tourney scheduled 5/3/09 and that anyone interested in helping the committee is welcome. COACHES/PLAYERS Discussion of Bantam/JV team options. Player numbers and categories as prepared by Mitch were reviewed and discussed as to the benefits/negatives to fielding a bantam level team or moving players to the JV level.

7 MS/P Garoutte/Paulson to adopt the recommendation not to field a Bantam level team and to move those in the appropriate age group to the Junior Varsity team for the 2009/2010 season effective 4/1/09. VARSITY REPORT 2 nd MONTHLY MEETING REPORT Fairbanks reported review of current players/ages for the purpose of Bantam/JV options of which there was considerable discussion resulting in consensus not to field a Bantam and move players along to JV level for the 2009/10 season. OLD BUSINESS NEW BUSINESS Pete reported that equipment being inventoried and determined if repairs required. Equipment need repair will be sent to George s Repair in St. Paul. Paul Fairbanks

8 LLAAHA April 13, 2009 WACC Fairbanks called the meeting to order at 6:00 p.m. after games were audited. Present: Ben Brovold, Paul Fairbanks, Chris Garoutte, Pete Kelly, Mitch Loomis, Char Paulson, Kurt Paulson, Donna Stradlie, Pete Kelly and Shelly Yeats. MS/P Garoutte/K Paulson to approve the minutes of the 3/11/09 meeting. TREASURER'S REPORT Donna reported balance of $1, Discussed invoices from ISD #113 for salaries and transportation. Need to request itemized invoice. MS/P Garoutte/C Paulson to approve payment of bills and the Treasurer s Report. GAMBLING REPORT Shelly presented premise reports and gambling summary. MS/P Loomis/Brovold to approve the monthly gambling report as presented. MS/P Kelly/C /Paulson to approve the anticipated monthly expenses as presented. MS/P Loomis/C /Paulson to approve payment of invoices of $483, $2000, and $2000. Golf Tourney scheduled 5/3/09 and that anyone interested in helping the committee is welcome. Calendar fund raiser detail to be presented during May meeting. Mitch presented proposal for a raffle with $10,000 grand prize. MS/P Brovold/Strandlie to offer a big prize raffle with the sale of no more 3200 tickets at $10 with prizes of $10000, $1500, $500, and five $100.

9 COACHES/PLAYERS Kurt discussed need to obtain rink dividers in order to allow for increased in-house three on three games. VARSITY REPORT OLD BUSINESS NEW BUSINESS Pete reported that equipment being inventoried and determined if repairs required. Equipment need repair will be sent to George s Repair in St. Paul. Paul Fairbanks

10 LLAAHA May 11, 2009 WACC Fairbanks called the meeting to order at 6:00 p.m. after games were audited. Present: Ben Brovold, Paul Fairbanks, Chris Garoutte, Mitch Loomis, Meg Naugle, Donna Stradlie and Penny Vikre. COACHES/PLAYERS Pat Richter appeared to discuss WHA hockey. Items of discussion include schedule which will consist of 22 games at present, the junior varsity program, an over night stay planned for the Red Lake Falls and Kittson County Central games. The consensus of those present was that junior varsity program with eighth graders participating will be implemented as planned due lack of player numbers as well as similar circumstances in other communities causing a lack of games at the Bantam level. Pat was also told to try to schedule another home game with Bagley in response to their request for another game. Meg Naugle and Penny Vikre to propose a calendar sales promotion intended to be of a scale to relieve some the numerous sales demands on member families will be printed, they will contain merchant coupons and cash prizes will sale for $20 with each family required to sell 15 copies. Additional copies will be available at five for $50 with sale of all required to receive credit for sales. MS/P Brovold/Garoutte to adopt the calendar sales as presented. MS/P Garoutte/Strandlie to approve the minutes of the 4/13/09 meeting. TREASURER'S REPORT Donna reported balance of $ MS/P Brovold/Loomis to approve Treasurer s Report as presented and payment to ISD # 113 of $7500 for varsity hockey expenses. MS/P Loomis/Strandlie to approve payment to WACC of $1000 for partial payment of sales tax liability.

11 GAMBLING REPORT Fairbanks presented premise reports and gambling summary on behalf of the Gambling Manager. MS/P Strandlie/Garoutte to approve the monthly gambling report as presented. MS/P Garoutte/Strandlie to approve the anticipated monthly expenses as presented. MS/P Strandlie/Garoutte to approve transfer of $6000 from gambling account to general account. Golf Tourney net $7000. Good response from participants. Definitely will be annual event. COACHES/PLAYERS VARSITY REPORT OLD BUSINESS NEW BUSINESS Paul Fairbanks

12 LLAAHA June 11, 2009 WACC Fairbanks called the meeting to order at 6:20 p.m. after games were audited. Present: Paul Fairbanks, Chris Garoutte, Donna Stradlie, Ken Walters and Shelly Yeats. MS/P Garoutte/Strandlie to approve the minutes of the 5/11/09 meeting. TREASURER'S REPORT Fund balance 5/29/09 of $9, MS/P Garoutte/Fairbanks to approve Treasurer s Report as presented. GAMBLING REPORT Shelly presented premise reports and gambling summary. All premises positive expense result for past month except for 502 which has large amount tabs in a game left that has had several large pay-outs which will be closed as soon as practical. Fund balance 5/29/09 of $7, MS/P Garoutte/Strandlie to approve the monthly gambling report as presented. MS/P Strandlie/Garoutte to approve the anticipated monthly expenses as presented. MS/P Garoutte/Strandlie to authorize expenditure of remaining $750 Big Raffle advertise budget on print and point of sale and to offer $250 incentive to bar who sells the most tickets.. MS/P Fairbanks/Garoutte to approve gambling manager salary increase of $150 per month effective 6/1/09. MS/P Fairbanks/Strandlie to approve gambling employee increase of $.50 per hour and to increase hours allowed to 15 bi-monthly effective 6/1/09.

13 COACHES/PLAYERS Kurt reported via that he intendeds to start dry land training and conduct coaches meeting in July. He also reminded the Board of its commitment to provided rink dividers for practice sessions. Registration and skate sharpening fees for upcoming season were discussed. MS/P Garoutte/Fairbanks to adopt registration fees for season at no fee for Mini-Mites and first year Mites, no change from for Squirts and Pee Wees, JV and varsity $450 with no sharpening fee if paid by 9/1/09. If not paid by 9/1/09, $450 and $30 sharpening fee due by first practice. Payments OK. VARSITY REPORT OLD BUSINESS NEW BUSINESS Mitch reported via that he has secured the Bantam Region Tourney for the WACC. Fairbanks report Moondance clean-up June and July Start at 7:00 Am includes Moondance Saloon, gravel area in front of stage, grassy area and east vendor area. Six days at $500 per day. Paul Fairbanks

14 LLAAHA July 7, 2009 WACC Fairbanks called the meeting to order at 5:45 p.m. after games were audited. Present: Paul Fairbanks, Chris Garoutte, Penny Vikre, and Shelly Yeats. MS/P Garoutte/Fairbanks to approve the minutes of the 6/11/09 meeting. TREASURER'S REPORT GAMBLING REPORT Shelly presented premise reports and gambling summary. Good turn around at the 502. MS/P Garoutte/Vikre to approve the monthly gambling report as presented. MS/P Garoutte/Vikre to approve the anticipated monthly expenses as presented. COACHES/PLAYERS OLD BUSINESS NEW BUSINESS Paul Fairbanks

15 LLAAHA August 13, 2009 WACC Fairbanks called the meeting to order at 5:30 p.m. after games were audited. Present: Ben Brovold, Paul Fairbanks, Chris Garoutte, Mitch Loomis, Char Paulson, Kurt Paulson and Shelly Yeats. MS/P Garoutte/Brovold to approve the minutes of the 7/7/09 meeting. TREASURER'S REPORT GAMBLING REPORT Shelly presented premise reports and gambling summary. All premises except 502 had positive results for the month. Gambling checking balance $ 11, MS/P Brovold/Garoutte to approve the monthly gambling/premise report as presented. MS/P Garoutte/Loomis to approve the anticipated monthly expenses as presented. MS/P Loomis/Brovold to terminate the Big Raffle due to slow sales and refund sales revenue back to purchasers. Taste of Texas will be conducted September 4 and 5 from COACHES/PLAYERS Discussion of keeping helmets/equipment up to date. Should older helmets be phased out? Ben will contact High School League and Paul will contact MN Hockey to see if either has recommendations. Registration will be 9/22/09. Meeting will be conducted to finalize details as to time/location and to consider utilizing varsity locker room for register site.

16 OLD BUSINESS NEW BUSINESS Discussion of the importance of recognizing Pat Negaard for her support of LLAAYH. Paul will contact Jeff Holly and Joe Arndt. Paul Fairbanks

17 LLAAHA September 17, 2009 WACC Fairbanks called the meeting to order at 5:30 p.m. after games were audited. Present: Paul Fairbanks, Chris Garoutte, Char Paulson, Kurt Paulson and Shelly Yeats. MS/P Garoutte/K Paulson to approve the minutes of the 9/17/09 meeting. TREASURER'S REPORT Balance is $9, No invoices. Chris Garoutte explained that her family would like to donate memorials to a family member to hockey to be used for the rink dividers. MS/P C Paulson/K Paulson to thank the Chris family for the donation and to authorize the expenditure of up to $ 2,500 for the dividers. GAMBLING REPORT Shelly presented premise reports and gambling summary. All premises except 502 had positive results for the month. Gambling balance is $13, MS/P Garoutte/C Paulson/Garoutte to approve the monthly gambling/premise report as presented. MS/P Garoutte/K Paulson to approve the anticipated monthly expenses as presented. No report. COACHES/PLAYERS Kurt presented a player development plan for review. Registration will be 9/22/09 in the Varsity locker room.

18 OLD BUSINESS NEW BUSINESS Discussed and reviewed LLAAHA/WACC user s agreement. No action taken. Paul Fairbanks

19 LLAAHA October 8, 2009 WACC Fairbanks called the meeting to order at 5:30 p.m. after games were audited. Present: Paul Fairbanks, Chris Garoutte, Mitch Loomis, Char Paulson, Kurt Paulson, Penny Vikre and Shelly Yeats. MS/P Garoutte/Loomis to approve the minutes of the 9/17/09 meeting. TREASURER'S REPORT Balance is $17, No invoices. MS/P C Paulson/Garoutte to accept Treasurer s Report. GAMBLING REPORT Shelly presented premise reports and gambling summary. MS/P C Paulson/Garoutte to approve the monthly gambling/premise report as presented. MS/P K Paulson/Loomis to approve the anticipated monthly expenses as presented. Penny Vikre updated calendar project and reported ready for printer. MS/P K Paulson/Loomis to approve the increase of the calendar order in the amount of $3500 as recommended. MS/P Garoutte/K Paulson to authorize tournament coupons print order not to exceed $500. COACHES/PLAYERS Discussed additional registration night, newspaper ad, Zamboni, and locker room keys.

20 OLD BUSINESS MS/P Loomis/C Paulson to approve the LLAAHA/WACC Operations Agreement. NEW BUSINESS Paul Fairbanks

21 LLAAHA November 9, 2009 WACC Fairbanks called the meeting to order at 5:30 p.m. after games were audited. Present: Paul Fairbanks, Ben Brovold, Pete Kelly, Char Paulson, Kurt Paulson, Donna Strandlie, Carter Tyk and Shelly Yeats. MS/P Brovold/C Paulson to approve the minutes of the 10/8/09 meeting. TREASURER'S REPORT Donna reported balance of $23, in checking. Paul will contact City Sanitary as to Moondance payment. Donna reminded us bank payment due in December. Also need to pay portion of sales tax owned to WACC in December. Will transfer funds from gambling account. Paid reimbursement for Char for Office Max and USPS invoices in the amount of $58.73, Paul for goalie pad repairs for $143.00, Super One for $86.02 for Taste of Texas and $46.44 to Walker Home Center for storage bins. MS/P Brovold/C Paulson to approve Treasurer s Report as presented. GAMBLING REPORT Shelly presented premise reports and gambling summary. Reported all premises positive except for 502 at Chase. Checking account balance $ 22, Shelly to contact Matty s in Walker and an establishment in Nevis as to their interest in hosting bar boxes. MS/P Brovold/C Paulson to approve the monthly gambling/premise report as presented. MS/P C Paulson/Brovold to approve the anticipated monthly expenses expenditure as presented. Calendars being distributed with positive report thus far.

22 COACHES/PLAYERS Discussed equipment needs socks and jerseys. Also discussed possibility of additional co-op agreements with PRHA in the future because of declining school enrollments. WHA & PR Ads have been discussion possible future varsity hockey pairing. Ben and Kurt to look at current numbers along with future projections and report for 12/10/09 meeting. LLAAHA needs to protect and enhance local program and be realistic about need to co-op in the future. MS/Strandlie/K Paulson to authorize Pete and Kurt to order and restock sock and jersey inventory as they see fit. TOURNAMENT COMMITTEE No report. OLD BUSINESS MS/P Brovold/Strandlie to approve the LLAAHA/PRHA Pee Wee Co-Op Agreement for the season. NEW BUSINESS Paul and Ben to review insurance coverage and report back for 1210/09 meeting. Paul Fairbanks

23 LLAAHA December 21, 2009 WACC Garoutte called the meeting to order at 6:00 p.m. after games were audited. Present: Ben Brovold, Paul Fairbanks, Amy Jones, Pete Kelly, Meg Naugle, Char Paulson, Kurt Paulson, Pat Richter. Chris Strandlie, Donna Strandlie, Erica Strandlie, and Penny Vikre. MS/P Brovold/K Paulson to approve the minutes of the 11/12/09 meeting as presented. TREASURER'S REPORT Donna reported balance of $33, MS/P Brovold/K Paulson to approve Treasurer s Report as presented. MS/P Garoutte/Fairbanks to approve annual bank loan payment of $30,000. GAMBLING REPORT Mitch presented Shelly s premise reports and gambling summary. Net profit of $3,500 for November. Account balance $23,000. Charlie s, Lucky Moose and Third Base net profit with Benson s and 502 net lose. 502 closed with machine to be moved to Matty s. Benson s closed no games during the month. Most profitable remain establishments that have bar boxes. MS/P Loomis/C Paulson to approve the November monthly gambling/premise report as presented. MS/P Garoutte/K Paulson to approve the anticipated January monthly expenses expenditure as presented. MS/P Garoutte/K Paulson to approve the anticipated January monthly expenses expenditure as presented. MS/P Garoutte/Loomis to authorize the transfer of $14,000 from the Gambling account to the Hockey account for lawful purpose expenditure

24 Discussion of whether new Mini-Mite families should be assessed for calendars not sold to which a consensus was reached that they should not be assessed. Discussed the need as well as how to sell all calendars. Fairbanks will contact Gambling Control Board. COACHES/PLAYERS Discussion included possibility of additional co-op agreements with Park Rapids including varsity co-op, current Pee Wee arrangement and that any future co-op will begin with the assumption that LL and PR are equal partners especially as it comes to game and practice sites. Ben presented participant projections. Seems to be mostly satisfaction with current Pee Wee arrangement. LLAAHA needs to protect and enhance local program and be realistic about need to co-op in the future. MS/Brovold/C Paulson to authorize AD Pat Richter to request WHA Board to ask PR Board to open discussion as to possible boys varsity hockey co-op. TOURNAMENT COMMITTEE Mitch Loomis reported Bantam and Pee Wee Tourney preparation underway. Mara has ordered tourney apparel. Anyone interested in helping will get together 12/29/09 at Matty s. OLD BUSINESS MS/P K Paulson/C Paulson to approve the LLAAHA/PRHA Pee Wee Co-Op Agreement for the season. NEW BUSINESS Joe Arndt presented cap and beanie for sales. Discussed logo. MS/P Loomis/E Strandlie to authorize purchase of 40 caps and 25 beanies with logo at Joe s discretion. Paul Fairbanks