SATURDAY, NOVEMBER 18, :00 a.m. - 8:30 a.m. Breakfast Hotel / On Your Own. 8:30 a.m. - 9:00 a.m. Check-In University Union 220

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1 PLENARY MEETING AGENDA NOVEMBER 18 & 19, 2017 MAGGIE WHITE, PRESIDENT ALANA LIM, CHAIR UNIVERSITY UNION CALIFORNIA POLYTECHNIC UNIVERSITY, SAN LUIS OBISPO 1 GRAND AVENUE SAN LUIS OBISPO, CA This schedule of meetings is established as a best approximation of how long each scheduled meeting will take to complete its business. Each meeting will be taken in sequence, except in unusual circumstances. SATURDAY, NOVEMBER 18, 2017 Location 8:00 a.m. - 8:30 a.m. Breakfast Hotel / On Your Own 8:30 a.m. - 9:00 a.m. Check-In University Union 220 9:00 a.m. - 9:30 a.m. Internal Affairs Committee University Union 220 9:30 a.m. - 10:00 a.m. Finance Committee University Union :00 a.m. - 10:45 a.m. Civic Engagement Committee University Union :00 a.m. - 11:45 a.m. Student Trustees Committee University Union :45 a.m. - 12:00 p.m. Personnel Committee University Union :00 p.m. - 1:00 p.m. Lunch* San Luis Lounge 1:00 p.m. - 2:45 p.m. Legislative Affairs Committee University Union 220 2:45 p.m. - 3:30 p.m. Social Justice & Equity Committee University Union 220 3:30 p.m. - 4:45 p.m. University Affairs Committee University Union 220 4:45 p.m. - 5:15 p.m. Audit Committee University Union 220 6:30 p.m. - 8:30 p.m. Dinner* TBD Cal State Student Association calstatestudents.org

2 SUNDAY, NOVEMBER 19, 2017 Location 8:00 a.m. - 8:30 a.m. Breakfast Hotel/On Your Own 8:45 a.m. - 9:15 a.m. Executive Committee University Union 220 9:15 a.m. - 3:00 p.m. Board of Directors University Union :00 p.m. Lunch* San Luis Lounge * All meals are complimentary for meeting registrants Notice: Agenda item requests for the January Plenary are due to the Chair by Tuesday, January 16, 2018 by 5:00 PM. If you have any questions, please contact Alana Lim at alim@calstatestudents.org. Cal State Student Association calstatestudents.org

3 I. CALL TO ORDER INTERNAL AFFAIRS COMMITTEE REGULAR MEETING ALANA LIM, CHAIR Saturday, November 18, :00 a.m. - 9:30 a.m. University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE JULY 16, 2017 MINUTES V. ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES VI. VII. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. NEW BUSINESS A. DISCUSSION ITEM: OVERVIEW OF CSSA POLICIES Dr. Rob Shorette, Executive Director, will review current CSSA policies with the Committee. B. DISCUSSION ITEM: COMMITTEE ELECTION POLICY Ryan Brown, Vice Chair, will discuss the election process of committee members to the Social Justice and Equity Council, Internal Affairs, Finance, Student Trustees, and Civic Engagement Committees and introduce edits to the policy for further consideration by the Committee. VIII. IX. CLOSING REMARKS ADJOURNMENT

4 FINANCE COMMITTEE REGULAR MEETING AARON CASTANEDA, VICE PRESIDENT OF FINANCE Saturday, November 18, :30 a.m. - 10:00 a.m. I. CALL TO ORDER University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Aaron Castaneda, Vice President of Finance B. Jonathan Goldenberg, Vice Chair C. Cecelia Koger, Senior Manager of Finance and Administration NEW BUSINESS A. ACTION ITEM: LINE-ITEM ADJUSTMENT REQUEST The Finance Committee take action on a request from Fresno State for a line-item adjustment to be earmarked at the Mid-Year budget review. B. DISCUSSION ITEM: FISCAL & PURCHASING POLICY Aaron Castaneda, Vice President of Finance, will review the Fiscal & Purchasing Policy and look into possible edits. C. INFORMATION ITEM: CSUNITY PROPOSAL Dr. Rob Shorette, Executive Director, will present the committee with the first draft of a proposal for CSSA to assume leadership of the annual CSUnity conference. VIII. STANDING ITEMS A. INFORMATION ITEM: MONTHLY REVIEW OF FINANCIAL STATEMENT The Finance Committee will review the latest financial statement of the organization.

5 IX. CLOSING REMARKS X. ADJOURNMENT

6 I. CALL TO ORDER CIVIC ENGAGEMENT COMMITTEE REGULAR MEETING DOTU HOSPIDALES, CIVIC ENGAGEMENT CHAIR Saturday, November 18, :00 a.m. - 10:45 a.m. University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Dotu Hospidales, Chair B. Neyda Umaña, Vice Chair C. Karla Camacho, Northern Region Civic Engagement Officer D. Layla Lopez, Central Region Civic Engagement Officer E. Yomira Zamora, Southern Region Civic Engagement Officer UNFINISHED BUSINESS A. DISCUSSION ITEM: CIVIC ENGAGEMENT PLAN 2018 The Civic Engagement Committee will discuss a CSSA Civic Engagement plan that leads up to the Midterm Elections and the Gubernatorial Election of B. DISCUSSION ITEM: LOBBY CORPS The Civic Engagement Committee will discuss resources CSSA can provide to lobby corps, creation of a shared calendar that includes campus visits and legislative visits, and survey and evaluation of lobby corps on each campus. VII. VIII. CLOSING REMARKS ADJOURNMENT

7 COMMITTEE ON STUDENT TRUSTEES REGULAR MEETING LAUREN MCCLAIN, COMMITTEE ON STUDENT TRUSTEES CHAIR Saturday, November 18, :00 a.m. - 11:45 a.m. I. CALL TO ORDER University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. NEW BUSINESS A. INFORMATION ITEM: TIMELINE UPDATE A. Lauren McClain, Chair, will update the committee on current status of the search process and next steps. B. DISCUSSION ITEM: STUDENT TRUSTEE POLICY REVIEW A. The Committee will review CSSA policy governing the student trustee search and discuss changes that may need to be made. VII. VIII. CLOSING REMARKS ADJOURNMENT

8 I. CALL TO ORDER PERSONNEL COMMITTEE REGULAR MEETING MAGGIE WHITE, PRESIDENT Saturday, November 18, :45 a.m. - 12:00 p.m. University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. VIII. IX. Reports A. Dr. Rob Shorette, Executive Director NEW BUSINESS A. DISCUSSION ITEM: EXECUTIVE DIRECTOR GOALS FOR The committee will review the goals of the Executive Director, Dr. Rob Shorette, for the year. CLOSING COMMENTS ADJOURNMENT

9 LEGISLATIVE AFFAIRS COMMITTEE REGULAR MEETING MARCOS MONTES, VICE PRESIDENT OF LEGISLATIVE AFFAIRS Saturday, November 18, :00 p.m. - 2:45 p.m. I. CALL TO ORDER University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF MAY 2017 MINUTES V. ACTION ITEM: APPROVAL OF SEPTEMBER 2017 MINUTES VI. VII. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. REPORTS A. Marcos Montes, Vice President of Legislative Affairs B. Dotu Hospidales, Vice Chair of Legislative Affairs C. Jared Giarrusso, Associate Director of Government Relations D. Amparo Diaz, Government Relations Associate VIII. SPECIAL PRESENTATIONS A. Laura Szabo-Kubitz, The Institute for College Access and Success (TICAS) IX. UNFINISHED BUSINESS A. DISCUSSION ITEM: POLICY AGENDA STRATEGIES The Legislative Affairs Committee will conduct a scan for potential strategies to fulfill the priority areas of the Policy Agenda 2017/2018. B. ACTION ITEM: FEDERAL LEGISLATION The Legislative Affairs Committee will take action on the following federal bills. Dream Act of 2017 (S.1615/H.R.3440) Student Loan Refinancing and Recalculating Act (H.R.5274)

10 C. INFORMATION ITEM: Student Policy Suggestion Process The Legislative Affairs Committee will present on a process for students to submit policy suggestions D. DISCUSSION ITEM: Civic Engagement Breakout Session Each Civic Engagement Officer will meet with their regional campuses to discuss future civic engagement strategies. X. CLOSING COMMENTS XI. ADJOURNMENT

11 SOCIAL JUSTICE & EQUITY COMMITTEE REGULAR MEETING DULCE RAMIREZ, SOCIAL JUSTICE & EQUITY SPEAKER Saturday, November 18, :45 p.m. - 3:30 p.m. I. CALL TO ORDER University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Dulce Ramirez, Social Justice & Equity Speaker B. Carlos Gomez, Vice Chair, Social Justice & Equity Committee NEW BUSINESS A. INFORMATION ITEM: REVIEW OF SURVEY RESULTS Dulce Ramirez, Chair, will provide survey results data and issues of importance based on survey completed by SJEC members. B. DISCUSSION ITEM: ISSUE AREAS Dulce Ramirez, Chair, will discuss observations to assign SJEC issue areas to clearly define goals and responsibilities for members and issue areas to address. C. INFORMATION ITEM: REVIEW OF SJEC SHARED FILES Dulce Ramirez, Chair, will provide a review of the file and resource management for SJEC members. VIII. IX. CLOSING REMARKS ADJOURNMENT

12 UNIVERSITY AFFAIRS COMMITTEE REGULAR MEETING MICHAEL PRATT, VICE PRESIDENT OF UNIVERSITY AFFAIRS Saturday, November 18, :30 p.m. - 4:45 p.m. I. CALL TO ORDER University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. SPECIAL PRESENTATION A. Saman Azimi, Open Educational Resources (OER) NEW BUSINESS A. DISCUSSION ITEM: PRIORITY 2 OF THE CSSA POLICY AGENDA Michael Pratt, Chair, will discuss the implementation of AB 798 on individual campuses, Open Education Resources and its advancement of Priority 2, and methods to improve affordability on CSU campuses. B. DISCUSSION ITEM: TITLE IX RESOLUTION Farris Hamza, Cal Poly Pomona, will introduce the resolution from Cal Poly Pomona s ASI Governmental Affairs Committee regarding Title IX for further consideration by the committee. C. DISCUSSION ITEM: SHARED GOVERNANCE RESOLUTION Lauren McClain, Vice Chair, will introduce a resolution on shared governance for further consideration by the committee. VIII. IX. CLOSING REMARKS ADJOURNMENT

13 I. CALL TO ORDER AUDIT COMMITTEE REGULAR MEETING MAGGIE WHITE, PRESIDENT Saturday, November 18, :45 p.m. - 5:15 p.m. University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE NOVEMBER 1, 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. VIII. NEW BUSINESS A. ACTION ITEM: FISCAL YEAR ENDING 2016 INDEPENDENT AUDIT REPORT AND FINANCIAL STATEMENTS The committee will review the audited reports and financial statements provided by the organization s audit firm, Vasin, Heyn & Co. for approval and recommendation to the board of directors. CLOSING REMARKS ADJOURNMENT

14 I. CALL TO ORDER EXECUTIVE COMMITTEE REGULAR MEETING MAGGIE WHITE, PRESIDENT Sunday, November 19, :45 a.m. - 9:15 a.m. University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE APRIL 2017 MINUTES V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. President Maggie White B. Chair Alana Lim C. Vice President Marcos Montes D. Vice President Michael Pratt E. Vice President Aaron Castaneda NEW BUSINESS A. DISCUSSION ITEM: POLICY AGENDA PROGRESS AND PLANNING Maggie White, President, will lead discussion on the implementation of the policy agenda by executive members and committees under their purview and craft a continuing plan for implementing goals of the policy agenda for the remainder of the year. B. DISCUSSION ITEM: ORGANIZATIONAL PROCESSES Maggie White, President, will remind the committee about deadlines for submitting agenda items and reports, reaching out to committee leadership, and encouraging committee membership engagement. VIII. IX. CLOSING COMMENTS ADJOURNMENT

15 I. CALL TO ORDER BOARD OF DIRECTORS REGULAR MEETING ALANA LIM, CHAIR Sunday, November 19, :15 a.m. - 3:00 p.m. University Union 220 California Polytechnic State University, San Luis Obispo San Luis Obispo, CA II. III. IV. ROLL CALL ACTION ITEM: APPROVAL OF THE AGENDA ACTION ITEM: APPROVAL OF THE SEPTEMBER 16, 2017 MINUTES V. ACTION ITEM: APPROVAL OF THE SEPTEMBER 17, 2017 MINUTES VI. VII. VIII. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. LIAISON REPORTS A. CSU Academic Senate (CSUAS) Liaison: Dr. Christine Miller, Chair B. Auxiliary Organizations Association (AOA) Liaison C. CSU Chancellor s Office Liaison: Ray Murillo, Director of Student Programs D. CSU Student Trustees: Jorge Reyes Salinas & Emily Hinton NEW BUSINESS A. DISCUSSION ITEM: STRATEGIC PLANNING (Time Certain: 9:35 AM) Dr. Debra Griffith will engage the board in a session to develop a new 3-5 year strategic plan for CSSA. B. ACTION ITEM: FISCAL YEAR ENDING 2017 INDEPENDENT AUDIT REPORT AND FINANCIAL STATEMENTS (Time Certain: 10:35 AM) The board will review the 2017 fiscal year-end audit reports and financial statements as presented by Rolland Vasin of CSSA s audit firm, Vasin and Heyn. The board will consider adopting the recommendation of the Audit Committee. C. DISCUSSION ITEM: EXECUTIVE ORDERS 1100 & 1110 (Time Certain: 11:15 AM) Dr. Christine Miller, Chair of the Academic Senate CSU, and Dr. Christine Mallon, Assistant Vice-Chancellor for Academic Programs and Faculty Development, will

16 discuss the recent Executive Orders 1100 and 1110 and its implications and impacts on individual campuses. D. INFORMATION ITEM: UC, CSU, & SSCCC COALITION Farris Hamza, Cal Poly Pomona, will present to the board a joint coalition between the UC, CSU, & SSCCC. E. INFORMATION ITEM: CAPITAL FELLOWS Tyler Aguilar will present to the board about post-grad opportunities with the Capital Fellows program. F. ACTION ITEM: LINE-ITEM ADJUSTMENT REQUEST The board will consider taking action on a request from Fresno State for a line-item adjustment to be earmarked at the mid-year budget review, per the recommendation of the Finance Committee. G. ACTION ITEM: FEDERAL LEGISLATION The board will consider taking action on the following federal bills, per the recommendation of the Legislative Affairs Committee. Dream Act of 2017 (S. 1615/H.R. 3440) Student Loan Refinancing and Recalculating Act (H.R. 5274) H. INFORMATION ITEM: DREAM ACT OF 2017 ADVOCACY PLAN The board will review the advocacy plan for the Dream Act of 2017, which includes campus actions and a coordinated day of action. I. DISCUSSION ITEM: CSUNITY Dr. Rob Shorette, Executive Director, will provide an overview of the proposal for CSSA to assume leadership of the CSUnity conference that will be considered as an action item by the board in January. IX. CSSA REPORTS A. Dr. Rob Shorette, Executive Director B. Maggie White, President C. Alana Lim, Chair D. Aaron Castaneda, Vice President of Finance E. Marcos Montes, Vice President of Legislative Affairs F. Michael Pratt, Vice President of University Affairs G. Ryan Brown, Academic Senate Liaison H. Melissa Baron, Alumni Council Liaison X. CLOSING REMARKS XI. ADJOURNMENT

17 INTERNAL AFFAIRS COMMITTEE MINUTES SPECIAL MEETING ALANA LIM, CHAIR Sunday, July 16, :30 a.m. - 11:00 a.m. Dumke Auditorium California State University Office of the Chancellor Long Beach, CA I. CALL TO ORDER AT 9:55 A.M. II. III. IV. ROLL CALL Present: Not Present: N/A David Zitser, Ian Scott, Justin Blakely, Mia Kagianas, Riley Nilsen, Ryan Brown ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Ryan Brown Second: David Zitser Vote: Passed (Unanimous) PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. V. NEW BUSINESS A. ACTION ITEM - ELECTION OF VICE CHAIR, INTERNAL AFFAIRS COMMITTEE The Internal Affairs Committee nominated and approved Ryan Brown as Vice Chair of the Internal Committee. See Attachment IA for results. B. INFORMATION ITEM - OVERVIEW OF THE INTERNAL AFFAIRS COMMITTEE Alana Lim, Chair, shared the purpose, structure, and goals of the Internal Affairs Committee. VI. VII. CLOSING COMMENTS ADJOURNMENT AT 10:04 P.M. Internal Affairs Committee Minutes of 2

18 Attachment IA : Election of Vice Chair, Internal Affairs Committee Nominees: 1. Ryan Brown: Elected 2. David Zitser Campus Ian Scott Riley Nilsen Mia Kagianas David Zitser Justin Blakely Ryan Brown Vote Ryan Brown Abstain David Zitser David Zitser Ryan Brown Ryan Brown Internal Affairs Committee Minutes of 2

19 INTERNAL AFFAIRS COMMITTEE MINUTES REGULAR MEETING ALANA LIM, CHAIR Saturday, September 16, :30 a.m to 12:00 p.m. Pavilion B Titan Student Union, California State University, Fullerton Fullerton, CA I. CALL TO ORDER AT 11:29 A.M. II. III. ROLL CALL Present: Ryan Brown, Mia Kagianas, David Zitser Not Present: Riley Nilsen, Ian Scott, Justin Blakely Quorum has not been met. ADJOURNMENT AT 11:32 P.M.

20 Draft Edits - CSSA Elections Policy I. Background & Purpose CSSA shall have a reasonable, fair and equitable opportunity for students to seek leadership positions within the organization. The purpose of this policy is to provide guidance in the process of electing the leadership of the association. The Constitution supersedes any provisions made within this policy. III. Policy and Procedures A. Elections Timeline 1. February: Approval of Executive Officer Elections Packet & Special Officer Elections Packet 2. April: Executive Officer Elections Packets must be submitted 3. May: Special Officer Elections Packets must be submitted 4. May: Elections for Executive Officers 5. June: Elections for Special Officers and Transition Conference B. Qualifications for Seeking Executive Officer Positions 1. The individual seeking office must be recognized by the campus Associated Students organization, with the exception of CSSA President candidates, (see constitution for additional qualifications for presidential candidates). 2. Candidates for CSSA President are required to have served as an executive officer, or official campus representative, on a previous year s CSSA Board of Directors. Additionally, candidates for President may not hold an executive officer or board member position on an Associated Students organization simultaneously to holding the position of CSSA President. 3. The ASI Authorization Form must be submitted prior to elections for a campus representative to be considered as a candidate. 4. All applicants must have submitted an officer application by the set deadline or the position will be considered vacant and uncontested. A position will be considered vacant and uncontested only if a minimum of one application has not been received by the prescribed application deadline. 5. A candidate may only apply for one position. No person may hold two positions. 6. The candidate must meet the CSU Minimum Academic Qualifications for P articipation in Student Government ( stdsrvc.shtml#qualifystudoffice). C. Procedure of Executive Officer Elections

21 1. The Internal Affairs Committee (IAC) will meet via teleconference after the executive officer application deadline in order to determine eligibility of executive officer candidates based on requirements outlined in the CSSA Constitution and Elections Policy. 2. The elections will occur in the following order: President, Chair, Vice President of Legislative Affairs, Vice President of University Affairs, Vice President of Finance. Executive officer elections shall occur before special officer elections. 3. The outgoing chair must preside over the elections process. For any executive officer elections that do not take place before May 30, the incoming/current chair will preside over such elections. 4. Elections shall not be by secret ballot. 5. If a position is vacant and uncontested, the election shall take place at the June Transition Meeting (see III. B., #4 for definition of vacant and uncontested ). 6. Candidates may not trickle-down to run for an executive officer position. 7. If no person receives a majority of votes cast, a run-off election shall be conducted immediately to choose from the two candidates receiving the largest number of votes cast. 8. Each candidate shall be allowed to make a brief speech, and the board shall have an opportunity to question each candidate. a. Time limits shall be determined for candidates speeches and questioning periods shall be uniformly applied to all candidates for all positions. b. Candidates may choose to leave the room during deliberation. 9. In the event of a tie, the Chair must break the tie. 10. All elections disputes will be forwarded to the Internal Affairs Committee and addressed immediately by that committee. D. Qualifications for Seeking Special Officer Positions 1. There will be no limits on the number of candidates a campus or campus Associated Students organization may forward. 2. Candidates must have their monthly CSSA meeting travel paid for by their Associated Students organization or must have the resources to travel to all monthly CSSA meetings. 3. Candidates must submit a special officer application, including the ASI/AS Authorization form, by the prescribed application deadline or else the seat will be considered uncontested and vacant. (see III., B., #4 for definition of vacant and uncontested 4. A candidate may only apply for one position. No person can hold two positions. 5. An executive officer candidate who did not win the seat they applied for may trickle-down to run for a special officer position. 6. The candidate must meet the CSU Minimum Academic Qualifications for P articipation in Student Government ( stdsrvc.shtml#qualifystudoffice). E. Procedure of Special Officer Elections

22 1. The elections shall occur in the following order: SJEC Speaker, Sustainability Officer, Financial Aid Officer, Lobby Corps Officer, Technology Officer, Statewide Academic Senate Liaison, Statewide and Alumni Council Liaison. 2. Elections shall not be by secret ballot. 3. If a position is vacant and uncontested, a special officer candidate who has lost an election may be nominated to run for the vacant office. 4. Floor nominations shall be accepted for candidates. 5. If no person receives a majority of votes cast, a run-off election shall be conducted immediately between the two candidates who received the most votes cast. 6. Each candidate shall be allowed to make a brief speech, and the board shall have an opportunity to question each candidate. a. Time limits shall be determined for candidates speeches and questioning periods shall be uniformly applied to all candidates for all positions. b. Candidates may choose to leave the room during deliberation. 7. In the event of a tie, the Chair must break the tie. 8. All elections disputes will be forwarded to the Internal Affairs Committee and addressed immediately by that committee. F. Procedure of Elections for Committees 1. Committees shall be elected by a vote of the Board of Directors. 2. Elections shall not be by secret ballot. 3. Floor nominations shall be accepted for all candidates, with no second required. 4. All candidates shall be given an equal amount of time for a brief speech to the Board of Directors, set at the discretion of the Chair. 5. If requested by a member of the Board of Directors, time shall be allocated for a discussion of the candidates. 6. The Board of Directors shall proceed to a vote, with each campus representative casting their vote for as many or as few candidates as they choose. a. In the event that the committee has a member cap, each campus representative is limited to a number of votes corresponding to that member cap. 7. Any candidate with a majority of votes shall be elected to the committee. a. In the event that the number of candidates with a majority of votes exceeds the cap set by the CSSA Constitution, a run-off shall be conducted between the candidates with the fewest votes. b. In the event that there is a tie, a run-off shall be conducted between the candidates that received a majority by the fewest votes. 8. In the event that the number of elected candidates should be less than the minimum set by the CSSA Constitution, nominations shall be reopened and candidates may be considered for a second time.

23 9. All election disputes will be forwarded to the Internal Affairs Committee and addressed immediately by that committee.

24 FINANCE COMMITTEE MINUTES REGULAR MEETING AARON CASTANEDA, VICE PRESIDENT OF FINANCE Saturday, September 16, :45 a.m. - 11:30 a.m. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, California I. CALL TO ORDER AT 10:52 A.M. II. III. IV. ROLL CALL Present: Louis Adamsel, Jonathan Goldenberg, Joey Mularky, Gabriel Risk Martin, Blake Zante, Anthony Zoller Absent: None ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Gabriel Risk Martin Second: Anthony Zoller Vote: Unanimous ACTION ITEM: APPROVAL OF THE AUGUST 5, 2017 MINUTES (MSP) Motion: Anthony Zoller Second: Gabriel Risk Martin Vote: Unanimous V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Aaron Castaneda, Vice President of Finance B. Jonathan Goldenberg, Vice Chair C. Cecelia Koger, Senior Manager of Finance and Administration UNFINISHED BUSINESS A. DISCUSSION ITEM: LINE-ITEM ADJUSTMENT REQUEST The Finance Committee will discuss the request from Fresno State and review possible ways to move the request to a future action item. Board of Directors Minutes of 2

25 VIII. NEW BUSINESS A. INFORMATION ITEM: CSSA BUDGET PRESENTATION & FISCAL POLICIES OVERVIEW The Finance Committee will receive a presentation of the budget and receive a brief overview of all fiscal policies in the organization. B. INFORMATION ITEM: FISCAL YEAR OVERVIEW The Finance Committee will be provided an overview of the organization s unaudited revenue and expenditures concluding the fiscal year. IX. STANDING ITEMS A. INFORMATION ITEM: MONTHLY REVIEW OF FINANCIAL STATEMENT The Finance Committee will review the latest financial statement of the organization. X. ADJOURNMENT AT 11:39 A.M. Board of Directors Minutes of 2

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29 Fiscal & Purchasing Policy I. BACKGROUND AND PURPOSE This policy sets guidelines for adequate practice for accounting, sound business practices, and internal controls for the California State Student Association. This policy outlines responsibilities of the Executive Officers, Board of Directors, and staff for effective and responsible fiscal management. Additionally, this policy outlines how CSSA proceeds with making purchases and entering contracts that are competitive, cost-efficient, and supportive of the organization s mission under sound business practices. II. POLICY A. Legal requirements and sound business practices: 1. The Executive Director is directly responsible for ensuring that legal requirements and sound business practices are followed in managing financial activity of the association. The Vice President of Finance shall have the direct oversight over the Executive Director s activities in these matters to ensure compliance. 2. Sound business practices are intended to be consistent with generally accepted accounting principles (GAAP); auditing standards; and statutory and regulatory requirements. 3. The Executive Director is the primary interface with the Chancellor s Office accounting, otherwise referred to as the fiscal agent. 4. As required by federal and state law, at the beginning of each fiscal year the Executive Director will inform the fiscal agent of Executive Officers with signature authority. Officers that vacate positions will be removed from signature authority immediately and the fiscal agent will be informed of changes as they occur. 5. All funds are to be held in general trust with the Chancellor s Office as established by a trust agreement between the CSU Chancellor and CSSA a. The Executive Director will ensure that a current trust agreement is in place with the fiscal agent and the Vice President of Finance will have the oversight to ensure compliance. b. The trust agreement mandates that only those with CSSA signature authority may approve expenditures c. The trust agreement identifies a fee charged to CSSA for services rendered by the fiscal agent 6. The fiscal agent will provide accounting and other financial services to CSSA. The agent will perform the following functions on behalf of CSSA: a. Invoice member campuses for conference fees or other fees as requested and issue receipts for revenues deposited into the association s trust fund. b. Pay invoices submitted with the approving signature of authorized representatives of the association. c. Manage payroll transactions. d. Prepare and submit quarterly federal and state payroll tax reports (forms). e. Prepare and submit related business income reports. f. Assist in the preparation of an annual audit of financial activity in trust fund. g. Prepare financial reports as requested necessary to ensure organizational compliance with applicable rules and regulations. California State Student Association Purchasing & Contracts Policy

30 B. Annual purchase agreements and contracts of the California State University shall be utilized when deemed to be advantageous to the California State Student Association. C. Suitability and quality being equal, recycled products shall be considered for procurement in place of non-recycled products whenever such products are available at comparable rates to their nonrecycled counterparts. D. Purchases shall follow what is customary in the market place for a particular commodity or product and be documented according to the procedures listed below. E. The purchase of a single item, product, piece of equipment, etc. over $5,000 shall be opened to formal bids and/or and receive competitive quotes as detailed in the procedures listed below. The $5,000 limit applies per product and not per vendor. Purchases of single items under $5000 do not need to go through this process. F. Purchases and contracts must not inflict a conflict of interest as defined by state or federal law. Personnel and board members must remove themselves from decisions in which they unfair knowledge of, or relationship with, a vendor or service provider. The CSSA Board of Directors will not make purchases from or enter contractual agreements with CSSA board members or any third party that may have a vested interest in CSSA. III. IV. PURCHASING PROCEDURES A. The following procedures apply to single purchases of $5000 or more: 1. Advance price quotations must be obtained either by telephone or in writing. 2. Quotes must be solicited from at least three different vendors to the extent possible. B. Emergency Orders In the case of a time-sensitive emergency, the CSSA Executive Director or President may authorize purchases of equipment and materials without taking bids. Expenses will be reported to the Finance Committee at the next regularly scheduled plenary session. CONTRACT PROCEDURES A. Only with prior approval of the Executive Committee, the Executive Director has the authority to initiate discussions of entering a contractual agreement with prospective companies and/or individuals. All contracts must be approved by the Board of Directors before they may be entered. B. The Executive Director shall solicit at least three competitive bids when the cost of goods or services exceeds $5,000. An exception to this procedure may be made in the following circumstances: 1. The goods or services are unique to satisfy CSSA s needs, or 2. A competitive bidding process would cause a financial burden or unreasonable time to research. Revised/Approved January 24, 2016 California State Student Association Purchasing & Contracts Policy

31 CSSA Fiscal Expenditure Statement 11/7/2017 Business Unit =, Fiscal Year = 2017, Period = 12 Time run: 11/7/2017 4:02:07 PM ACCOUNT TYPE DRILL DOWN Revenues & Expenses Fund Fdescr Acct Cat Fdescr Account Fdescr Actuals Encumbrances CSSA PROGRAM DEVELPMENT FUND CSSA PROGRAM DEVELPMENT FUND Total TF044 - CSSA Revenue from Interest INTEREST FR SMIF (127.91) Revenue from Interest Total (127.91) Revenue from Investments POOLED INVESTMENT INCOME (334.12) Revenue from Investments Total (334.12) - (462.03) Revenue from Interest INTEREST FR SMIF (1,368.70) Revenue from Interest Total (1,368.70) Revenue from Investments POOLED INVESTMENT INCOME (3,961.59) Revenue from Investments Total Other Financial Sources Other Financial Sources Total (3,961.59) PROJECT REVENUE (4,200.00) COST RECOVERY FROM AUXILIARIES State Pro Rata Charges Group STATE PRO RATA CHGS 15, State Pro Rata Charges Group Total Equipment Group Equipment Group Total Misc. Operating Expenses Misc. Operating Expenses Total Regular Salaries and Wages Total Travel Travel Total Benefits Group Total Financial Aid Total Contractual Services Group Contractual Services Group Total Information Technology Costs Information Technology Costs Total Communications Communications Total (4,200.00) - 15, NON-IT EQUIPMENT OVER $5, , NON-IT EQUIPMENT UNDER $5K (494.24) - (494.24) 6, RECOGNITION EXPENSES NON-TRAVEL PARKING EXPENSE 1, UNALLOCATED BUDGET Food & Beverage 9, PRINTING CHARGES 9, PROFESSIONAL DEVELOPMNT&TRAING 10, SPACE RENTAL-OTHER 8, , S/S COMMUNITY RELATIONS 1, Supplies and Services Other Subscriptions S/S MEMBERSHIPS Advertising & Promotional Exp , , , TRAVEL IN STATE 33, TRAVEL OUT OF STATE 13, , , , CONTRACTUAL SERVICES , AUDIT FEES 14, , , , INFO TECH-RENTAL SOFTWARE 7, IT Hardware Under $5,000 2, , TELEPHONE USAGE CHARGES CELL PHONE CHARGES , TF044 - CSSA Total 397, , Grand Total 397, , PROGRAM DRILL DOWN Expenses Fund Fdescr Program Fdescr Class Fdescr Acct Cat Fdescr Current Budget Actuals Encumbrances Balance Available % Used Fiscal Year TF044 - CSSA CSSA1 - CSSA University Affairs Greenovation Misc. Operating Expenses 15, , , % Shared Governance CSSA1 - CSSA University Affairs Total CSSA2 - CSSA Advocacy & Government Rel Federal Advocacy State Advocacy Travel 7, Misc. Operating Expenses 24, , Travel 12, Misc. Operating Expenses 39, Travel 1, Misc. Operating Expenses 57, , , , % 31.44% 3.84%

32 CSSA2 - CSSA Advocacy & Government Rel Total Voter Advocacy Misc. Operating Expenses 4, , % 14, CSSA3 - CSSA Internal Programs Travel 8, CSSA Orientation Misc. Operating Expenses 16, , (1,903.47) % Board Development Contractual Services Group 3, , , % Travel 4, Information Technology Costs Leadership Development Misc. Operating Expenses 56, , , % Travel 12, Plenary Meetings Misc. Operating Expenses 120, , , % Scholarships CSSA Financial Aid 58, , , % CSSA3 - CSSA Internal Programs Total 73, , CSSA4 - CSSA Communications & PR Information Technology Costs 3, Public Relations Misc. Operating Expenses 23, , , % Campaigns Misc. Operating Expenses 20, , % CSSA4 - CSSA Communications & PR Total 10, Regular Salaries and Wages 543, , , % 1 Total Compensation Benefits Group 233, , , % Misc. Operating Expenses 11, , Travel Contractual Services Group 14, , State Pro Rata Charges Group 15, Information Technology Costs 6, Equipment Group (494.24) 6, Operations Communications 176, , , % Total 298, , Grand Total 1,638, , , ,197, % 1. All employee salaries and wages + student assistants. 2. Budget & Actuals include payroll taxes + benefits 3. Actuals are subject to accounting correction: assign program code.

33 SIRF Term Comparisons Fall 2015 Fall 2015 Fall 2015 Fall 2015 Spring 2016 Spring 2016 Spring 2016 Spring 2016 Fall 2016 Fall 2016 Fall 2016 Fall 2016 Spring 2017 Spring 2017 Spring 2017 Spring 2017 Campus Admin Opt- Admin Opt- Admin Opt- Admin Opt- Campus Campus Campus PAID Opt-Out Out Rev. Collected PAID Opt-Out Out Rev. Collected PAID Opt-Out Out Rev. Collected PAID Opt-Out Out Rev. Collected Campus BAK 7, ,008 $ 15, BAK 7, $ 15, BAK 8, $ 17, BAK 8, $ 17, BAK CHI 15, ,813 $ 30, CHI 16, $ 32, CHI 16, $ 32, CHI 16, $ 32, CHI EB 12, ,358 $ 25, EB 13, $ 27, EB 14, $ 29, EB 13, $ 26, EB CI 5, $ 11, CI 5, $ 11, CI 6, $ 12, CI 6, $ 12, CI DH 11, ,217 $ 23, DH 11, $ 23, DH 12, $ 24, DH 11, ,351 $ 22, DH FRE 20,526 2,450 1,512 $ 41, FRE 20,864 1, $ 41, FRE 22,283 2, $ 44, FRE 21,240 2,014 1,073 $ 42, FRE FUL 35,633 1,162 2,165 $ 72, FUL 36, ,402 $ 71, FUL 38, $ 77, FUL 38, $ 76, FUL HUM 8, $ 16, HUM 7, $ 15, HUM 8, $ 16, HUM 7, $ 15, HUM LA 15,778 2,838 9,233 $ 31, LA 17,964 2,069 4,306 $ 35, LA 19,923 3,136 4,862 $ 39, LA 19,053 2,186 4,397 $ 38, LA LB 32,995 1,341 2,926 $ 66, LB 30,987 1,317 3,187 $ 61, LB 34,007 1, $ 68, LB 31,829 1,162 2,393 $ 63, LB MA $ 1, MA $ 1, MA 1, $ 2, MA 1, $ 2, MA MB 6, $ 13, MB 6, $ 13, MB 6, $ 13, MB 6, $ 12, MB NOR 32,274 4,109 5,364 $ 64, NOR 31,094 3,854 2,970 $ 62, NOR 31,853 4,472 3,744 $ 63, NOR 29,295 3,558 3,372 $ 58, NOR POM 19,835 1,912 1,825 $ 39, POM 18, ,232 $ 36, POM 23, ,552 $ 46, POM 20, $ 41, POM SAC 24,301 4,280 1,946 $ 48, SAC 25,020 2,874 1,478 $ 49, SAC 25,709 3,591 1,413 $ 51, SAC 25,554 1,998 1,525 $ 51, SAC SB 14, ,963 $ 29, SB 17, $ 34, SB 20, $ 41, SB 18, $ 36, SB SF 18,704 1,805 9,729 $ 37, SF 22,123 1,837 4,586 $ 44, SF 19,457 1,840 8,330 $ 38, SF 18,110 1,737 8,549 $ 36, SF SJ 30,002 1,132 1,805 $ 60, SJ 28, $ 56, SJ 30,742 1, $ 61, SJ 27, $ 55, SJ SLO 19,203 1, $ 38, SLO 18,369 1, $ 36, SLO 19,918 1, $ 39, SLO 19, $ 39, SLO SM 10,690 1, $ 21, SM 10, $ 20, SM 11, $ 23, SM 11, $ 22, SM SON 8, $ 16, SON 8, $ 17, SON 8, $ 17, SON 8, $ 16, SON STA 8, $ 17, STA 8, $ 17, STA 9, $ 18, STA 8, $ 17, STA SD $ 34, SD $ 39, SD 24,685 1,266 9,058 $ 49, SD 24, ,260 $ 48, SD 361,008 27,021 49,385 $ 758, ,800 20,672 24,664 $ 766, ,103 25,842 34,395 $ 830, ,869 18,207 33,765 $ 787,738.00

34 SIRF STATS Fall Spring 2017 Term Comparison Fall 2015 % of Total Fall 2016 % of Total % Change PAID 361,008 83% 415,103 87% 15% Opt-Out 27,021 6% 25,842 5% -4% Admin Opt-Out 49,385 11% 34,395 7% -30% Total Assessed 437, ,340 Rev. Collected $ 758, $ 830, % Spring 2016 % of Total Spring 2017 % of Total % Change PAID 364,800 89% 393,869 88% 8% Opt-Out 20,672 5% 18,207 4% -12% Admin Opt-Out 24,664 6% 33,765 8% 37% Total Assessed 410, ,841 Rev. Collected $ 766, $ 787, % Annual Comparison % of Total % of Total % Change PAID 725,808 86% 808,972 88% 11% Opt-Out 47,693 6% 44,049 5% -8% Admin Opt-Out 74,049 9% 68,160 7% -8% Total Assessed 847, ,181 9% Rev. Collected $ 1,525, $ 1,617, %

35 CSUnity Conference CSSA Board of Directors Proposal RATIONALE The Cal State Student Association (CSSA) staff is proposing that CSSA assume all programmatic and financial responsibility for and leadership of the annual CSUnity conference. After extensive consultation with professional staff within the Auxiliary Organizations Association (AOA) and the Associated Students advisors, a general consensus has been reached that officially transferring leadership of CSUnity to CSSA would be beneficial to the long-term success and sustainability of the conference. In assuming full leadership of the CSUnity conference, CSSA staff would be able to ensure the consistency of purpose and programming, maintain longitudinal assessment data that would inform the improvement of the conference, and ensure this leadership development opportunity remain available to students for years to come. HISTORY PURPOSE The CSUnity Conference was developed in 2012, as an opportunity to train and provide leadership development for Associated Student leaders in the California State University. Since its inception, CSUnity has serviced a variety of students and purposes, but generally remained a two-day student leader conference. ORGANIZATION & PLANNING During the annual bidding and selection of the Cal State Student Association s plenary meetings, CSUnity s location was also selected. The organization and planning, as well as financial and programming responsibility, would vary based on the host campus. Typically, much of the responsibility was placed on Associated Students staff and student leaders, as well as other AS advisors involved in the Auxiliary Organizations Association (AOA). ON-SITE STAFFING The staffing has traditionally been the responsibility of the host campus. These responsibilities included everything from room reservations to program development to budget. LOCATION CSUnity has been held at one of the 23 California State University campuses. The location was selected through the CSSA s annual bidding process and previous locations include Cal State LA, Cal State Long Beach, Sonoma State, Chico State, San Marcos, and Fresno State. FUNDING Funding for CSUnity was primarily covered by registration fees which varied depending on the cost to the campus and the number of attendees, which has recently hovered around 250. The registration fee ranged from $175 to $275 (inclusive of an optional registration for the CSSA plenary meeting attached to the conference), which was intended to cover all costs and create a break-even model for the campus. In addition to registration fee revenue, AOA provided up to $2,000 annually. The average estimated cost, prior to any revenue, has been approximately $30,000 to $40,000. Although the goal was to be revenue neutral, nearly every campus incurred some level of cost from hosting CSUnity.

36 FUTURE PURPOSE The primary purpose of CSUnity will be to prepare student leaders to serve and advocate for students at their home campus and across the California State University. Attendees will gain practical skills and knowledge through a variety of large and small sessions on issue ranging from pertinent systemwide policy updates to campus-based advocacy strategies, culminating in an opportunity to advocate student needs to CSU influencers and campus decision-makers. TARGET AUDIENCE CSUnity will be targeted at student leaders who seek to create positive change on their campus and in the CSU. An emphasis will be on those students serving on Associated Students, Cal State Student Association boards and committees, and other student leaders interested in CSU system and campus-based advocacy. ORGANIZATION & PLANNING The primary responsibility of organizing and planning CSUnity will be on the full-time staff of the Cal State Student Association. Volunteers from the Auxiliary Organizations Association and Associated Student organizations may serve in a variety of roles for the conference, including planning, presenting, and assessing CSUnity. ON-SITE STAFFING The CSSA professional staff will serve as the primary on-site staff with campus-based professionals volunteering as presenters, facilitators, and other operations. CSSA will coordinate with the venue to contract all required on-site services that CSSA is unable to do. LOCATION As a complement to CHESS, CSSA s legislative advocacy conference in Sacramento, CSUnity will be held in Southern California, increasing equity and access to large-scale CSSA programs. More specifically, CSUnity will be held within reasonable proximity of the CSU Office of the Chancellor to allow students to engage with senior CSU administrators. FUNDING CSSA will manage and take responsibility for all areas of budget including registration fees, contractual obligations, and reimbursements. Overall funding for CSUnity will be comprised of two primary sources: registrations fees and CSSA funding. The Board of Directors, with recommendation from staff, will determine, what level, if any, CSSA may subsidize the cost for attendants.

37 CIVIC ENGAGEMENT COMMITTEE MINUTES REGULAR MEETING DOTU HOSPIDALES, CIVIC ENGAGEMENT CHAIR Saturday, September 16, :40 p.m. - 3:10 p.m. I. CALL TO ORDER AT 2:40 p.m. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, California II. III. IV. ROLL CALL Present: Adam LaBrie, Gustavo Callejas, Jared Reyes, Neyda Umana, Parker Rugeley-Valle, Dotu Hospidales Absent: Brett Raffish ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Adam LeBrie Second: Jared Reyes Vote: Passed (Unanimous) ACTION ITEM: APPROVAL OF THE JULY 15, 2017 MINUTES (MSP) Motion: Jared Reyes Second: Parker Rugeley-Valle Vote: Passed (Unanimous) V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Dotu Hospidales, Chair B. Neyda Umaña, Vice Chair C. Karla Camacho, Northern Region Civic Engagement Officer D. Layla Lopez, Central Region Civic Engagement Officer E. Yomira Zamora, Southern Region Civic Engagement Officer NEW BUSINESS A. INFORMATION ITEM: VOTER REGISTRATION AND ENGAGEMENT MOU The Civic Engagement Committee, led by Amparo Diaz, reviewed the MOU signed by SOS, CSU, and CSSA, and briefly discussed the campus report collected by the Chancellor s Office, as well as next steps. B. DISCUSSION ITEM: CIVIC ENGAGEMENT PLAN 2018 Civic Engagement Committee Minutes of 2

38 Yomira Zamora, Southern Region Civic Engagement Officer, presented guidelines for the creation of a civic engagement plan that leads up to the Midterm Elections and the Gubernatorial Election of C. DISCUSSION ITEM: LOBBY CORPS Layla Lopez, Civic Engagement Officer, presented resources CSSA is working towards providing to lobby corps, the creation of a shared calendar that includes campus visits and legislative visits, and survey and evaluation of lobby corps on each campus. VIII. ADJOURNMENT AT 3:10 p.m. Civic Engagement Committee Minutes of 2

39 STUDENT TRUSTEE COMMITTEE MINUTES REGULAR MEETING LAUREN MCCLAIN, CHAIR, STUDENT TRUSTEE COMMITTEE Saturday, September 16, :15 p.m. - 4:45 p.m. I. CALL TO ORDER AT 4:15 P.M. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, California II. III. IV. ROLL CALL Present: Not Present: N/A Carlos Gomez, Christian Rubalcava, Karla Camacho, Mellissa Patton, Travis Childress, Zahraa Khuraibet, Lauren McClain ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Mellissa Patton Second: Travis Childress Vote: Passed (Unanimous) ACTION ITEM: APPROVAL OF THE AUGUST 5, 2017 MINUTES (MSP) Motion: Zahraa Khuraibet Second: Travis Childress Vote: Passed (Unanimous) V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. NEW BUSINESS A. INFORMATION ITEM: PRESENTATION OF STUDENT TRUSTEE APPLICATION Lauren McClain, Student Trustees Committee Chair, shared the application for the CSU Student Trustee. B. INFORMATION ITEM: PRESENTATION OF STUDENT TRUSTEE SCORING RUBRIC Lauren McClain, Student Trustees Committee Chair, shared the scoring rubric for the CSU Student Trustee. VII. ADJOURNMENT AT 4:40 P.M.

40 PERSONNEL COMMITTEE MINUTES REGULAR MEETING MAGGIE WHITE, PRESIDENT Saturday, September 16, :00 p.m. - 5:30 p.m. I. CALL TO ORDER AT 5:00 p.m. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, CA II. III. IV. ROLL CALL Present: Maggie White, Alana Lim, Aaron Castaneda, Marcos Montes, Ryan Brown, Jonathan Goldenberg Not Present: Michael Pratt ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Aaron Castaneda Second: Jonathan Goldenberg Vote: Passed (Unanimous) PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. V. REPORTS VI. A. Maggie White, President No report. B. Dr. Rob Shorette, Executive Director Dr. Rob Shorette reported on the hiring process for the new staff member, telling the committee that the job description had been approved by Human Resources and would be posted soon. VII. VIII. NEW BUSINESS A. DISCUSSION ITEM: EXECUTIVE DIRECTOR EVALUATION OVERVIEW Dr. Rob Shorette, Executive Director, provided the Personnel Committee with an introduction to the Executive Director Evaluation Policy and procedure and agreed to bring three goals on which to be evaluated to the October personnel committee meeting. ADJOURNMENT AT 5:30 P.M.

41 LEGISLATIVE AFFAIRS COMMITTEE MINUTES REGULAR MEETING Ryan Brown, Vice President of Legislative Affairs Saturday, May 6, :00 pm 2:00 pm I. CALL TO ORDER AT 1:17 PM Ursa Major AB Cal Poly Pomona Pomona, CA II. ROLL CALL All Campuses Present III. ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion to approve the agenda by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) IV. ACTION ITEM: APPROVAL OF THE APRIL 2017 MINUTES (MSP) Motion to approve the minutes by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Ryan Brown, Vice President of Legislative Affairs B. Dylan Colliflower, Vice Chair of Legislative Affairs C. Sarah Bentley, Advocacy Officer D. Jared Giarrusso, Assistant Director of Government Relations E. Amparo Díaz, Government Relations Coordinator UNFINISHED BUSINESS A. ACTION ITEM: AB 990 (RODRIGUEZ): ESTIMATES OF OFF-CAMPUS HOUSING COSTS The committee took action on AB 990. (MSP) Motion to approve the position of SUPPORT on AB 990 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) B. ACTION ITEM: AB 379 (GOMEZ): KICKSTART MY FUTURE LOAN FORGIVENESS The committee took action on AB 379.

42 (MSP) Motion to approve the position of SUPPORT on AB 379 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) C. ACTION ITEM: AB 21 (KALRA): ACCESS TO HIGHER EDUCATION FOR EVERY STUDENT The committee took action on AB 21. (MSP) Motion to approve the position of SUPPORT on AB 21 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) D. ACTION ITEM: AB 1064 (CALDERON): STUDENT DISCRETIONARY EXPENSES SURVEY The committee took action on AB (MSP) Motion to approve the position of SUPPORT on AB 1064 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) E. ACTION ITEM: AB 490 (QUIRK-SILVA): COLLEGE ACCESS TAX CREDIT The committee took action on AB 490. (MSP) Motion to approve the position of SUPPORT on AB 490 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) F. ACTION ITEM: AB 931 (MCCARTY): SUICIDE PREVENTION The committee took action on AB 931. (MSP) Motion to approve the position of SUPPORT on AB 931 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) G. ACTION ITEM: SB 478 (PORTANTINO): TRANSFER OF COMMUNITY COLLEGE STUDENTS The committee took action on SB 478. (MSP) Motion to approve the position of SUPPORT on SB 478 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) H. ACTION ITEM: SB 483 (GLAZER): HIGHER EDUCATION FACILITIES BOND ACT OF 2018 The committee took action on SB 483. (MSP) Motion to approve the position of SUPPORT on SB 483 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously) I. ACTION ITEM: SB 326 (NGUYEN): MIDDLE CLASS SCHOLARSHIP PROGRAM The committee took action on SB 326. (MSP) Motion to approve the position of SUPPORT on SB 326 by CAMPUS, seconded by CAMPUS, motion PASSED (unanimously)

43 VIII. NEW BUSINESS A. INFORMATION ITEM: STATE LEGISLATION The committee discussed the following bills for possible future action: AB 169 (O Donnell) Golden State Teacher Grant Program SB 307 (Nguyen) Study of Student Housing Insecurity and Homelessness SB 803 (Glazer) The California Promise AB 453 (Limon) Student Hunger AB 1037 (Limon) CAL Grant B Service Incentive Grant Program AB 1062 (Levine) Student Trustee Expansion AB 957 (Levine) California Workforce Development Board AB 1356 (Eggman) Higher Education Assistance Fund Additional Income Tax AB 1178 (Calderon) Student Loan Notifications AB 1038 (Bonta) Blue Ribbon Commission IX. CLOSING COMMENTS X. ADJOURNMENT AT 2:21 PM

44 LEGISLATIVE AFFAIRS COMMITTEE MINUTES REGULAR MEETING MARCOS MONTES, CHAIR Saturday, September 16, :00 p.m. - 2:30 p.m. I. CALL TO ORDER AT 1:01 p.m. Pavillion A, Titan Student Union California State University, Fullerton Fullerton, California II. III. IV. ROLL CALL Present: Mariel Gomez (Bakersfield), Karina Hinojosa (Channel Islands), Dylan Gray (Chico), Marquel Reid (Dominguez Hills), Parker Rugeley-Valle (East Bay), Demi Wack (Fresno), Saba Ansari (Fullerton), Joey Mularky (Humboldt), Joe Nino (Long Beach), David Garcia (Los Angeles), Anthony Zoller (Maritime), Jared Reyes (Monterey Bay), Adam LaBrie (Northridge), Gustavo Callejas (Pomona), Mia Kagianas (Sacramento), Melissa Patton (San Bernardino), (San Diego), (San Francisco), (San Marcos), (Sonoma) Absent: Riley Nilsen (San Luis Obispo) ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Chico Second: Sacramento Vote: ACTION ITEM: APPROVAL OF THE JULY 15, 2017 MINUTES (MSP) Motion: East Bay Second: San Bernardino Vote: V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. REPORTS A. Marcos Montes, Vice President of Legislative Affairs B. Dotu Hospidales, Vice Chair of Legislative Affairs C. Amparo Diaz, Government Relations Associate NEW BUSINESS A. INFORMATION ITEM: STATE LEGISLATION 16/17 OVERVIEW In a presentation led by Amparo Diaz, Government Relations Associate, the Legislative Affairs Committee reviewed legislation of interest to CSSA from the Board of Directors Minutes of 2

45 previous year, as well as information on legislative victories from the past few years. B. INFORMATION ITEM: DACA UPDATE In a presentation led by Marcos Montes, Vice President of Legislative Affairs, the Legislative Affairs Committee reviewed an update on the status of DACA, and a summary of conversations with different stakeholders. C. INFORMATION ITEM: FEDERAL LEGISLATION OVERVIEW In a discussion led by Amparo Diaz, Government Relations Associate, the Legislative Affairs Committee discussed the following federal bills. Dream Act of 2017 (S.1615/H.R.3440) Student Loan Refinancing and Recalculating Act (H.R.5274) Comparison of Immigration Bills ( Chart ) D. INFORMATION ITEM: LEGISLATIVE AFFAIRS AND CIVIC ENGAGEMENT In a presentation led by Neyda Umana, Vice Chair of Civic Engagement, and Oladotun Hospidales, Chair of Civic Engagement, the Legislative Affairs Committee discussed the relationship, differences, and expectations from the Civic Engagement Committee and Legislative Affairs Committee. E. DISCUSSION ITEM: POLICY AGENDA STRATEGIES The Legislative Affairs Committee tabled this item. VIII. IX. CLOSING COMMENTS ADJOURNMENT AT 2:35 p.m. Board of Directors Minutes of 2

46 Fall 2017 Priority Legislation Federal Legislation - 115th Congressional Session Action Items (S.1616/H.R.3440) - Dream Act of 2017 (Senators Durbin and Graham) Summary: President Obama created the program Deferred Action for Childhood Arrival on June 15, 212 through executive action. The program had about 800,000 enrollees and it had a tremendous positive impact on their lives. On September 5, 2017, the Trump administration rescinded the program creating a lot of uncertainty and fear in the live s of Dreamers. The rescission of DACA will happen over a period of two and a half years. Trump gave a window of six months for Congress to act. Since the rumors started that the Trump administration would end DACA, numerous pieces of legislation were introduced to create a legislative solution to the program. One being the Dream Act of The Dream Act was first introduced in 2001, to seek a solution to a broken immigration system. Since then it has been reintroduced numerous times, but has never passed both houses at once; the closest it was to passing was in 2011, when it passed the House but was 3 votes short in the Senate. Analysis: The Dream Act of 2017 would continue the benefits of DACA (work permit, SSN, and protection from deportation), and it would also create a pathway to citizenship. The requirements are very similar to DACA. The Dream Act of 2017 would allow Dreamers to apply, and if granted, acquire Conditional Permanent Resident Status for 8 years. After, they would be eligible to apply for Legal Permanent Resident status if they remain in good standing without criminal convictions, not have abandoned their residence in the US, meet educational requirements, demonstrate the ability to read, write and speak English and show a knowledge and understanding of U.S. civics, and pass a background check. Dreamers would be granted LPR for 5 years and then be eligible to apply for citizenship. Recommendation: Support (H.R.5274) - Student Loan Refinancing and Recalculating Act (Garamendi) Summary: In February of 2017, the Federal Reserve Bank of New York reported that total student loan debt in America had reached $1.3 trillion. According to the Wall Street Journal, the average class of 2016 graduate will have to pay back over $37,172 in student loan debt. The bulk of this debt--$875 billion, according to media reports is held by the federal government, at interest rates of up to 6.84%. Analysis: The Student Loan Refinancing and Recalculation Act will allow students to refinance their student loan interest rates to the 10-year Treasury note rate, plus 1%. The ability to refinance extends to both graduate and undergraduate student loans, throughout the lifetime of the loan. It will set future student loan interest rates at the 10-year Treasury note rate, plus 1%. This recalculation of student loan interest rates will ensure that the Federal Government is not making a profit off of students. H.R.5274 Cal State Student Association calstatestudents.org

47 will eliminate origination fees on student loans. It will delay student loan interest rate accrual for borrowers with an expected family contribution of less than, or equal to, $10,000 while they are in school. Low-income and middle-class borrowers would not accrue interest on their student loans while they are pursuing their education. It will allow for borrowers with an expected family contribution greater than $10,000 to accrue only the base rate on their unsubsidized loans while they are in school. This base rate is equal to the 10-year Treasury note rate in effect when the loan is disbursed. Allow for borrowers in medical or dental residencies to defer payments until the completion of their program. Recommendation: Support Cal State Student Association calstatestudents.org

48 SOCIAL JUSTICE & EQUITY COMMITTEE MINUTES REGULAR MEETING DULCE RAMIREZ, SOCIAL JUSTICE & EQUITY SPEAKER Saturday, September 16, :00 p.m. - 4:00 p.m. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, CA I. CALL TO ORDER AT 3:15 p.m. II. III. IV. ROLL CALL Present: Anthony Briseno, Ariadna Manzo, Asia Gonzalez, Cam Patterson, Carlos Gomez, Demi Wack, Dotu Hospidales, Dylan Gray, Jackie Noley, Justin Blakely, Liz Sanchez, Louis Adamsel, Mariela Gomez, Marquel Reid, Tiffany Patterson, Yomira Zamora, Zahraa Khuraibet Absent: Joe Nino, Saba Ansari ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Yomira Zamora Second: Demi Wack Vote: Passed ACTION ITEM: APPROVAL OF THE JULY 2017 MINUTES (MSP) Motion: Marquel Reid Second: Dotu Hospidales Vote: Passed V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. VIII. SPECIAL PRESENTATIONS A. Sarahi Espinoza Salamanca, Dreamers Roadmap, Founder & CEO Dulce introduced Sarahi Espinoza Salamanca and presented the Dreamers Roadmap program to the committee. Sarahi was unable to attend. REPORTS A. Dulce Ramirez, Social Justice & Equity Speaker, provided her report to the committee. B. Carlos Gomez, Vice Chair, Social Justice & Equity Committee, provided his report to the committee. NEW BUSINESS A. DISCUSSION ITEM: INTRODUCTION OF THE COMMITTEE Board of Directors Minutes of 2

49 The Social Justice & Equity Committee members provided a brief introduction of themselves and their expectations for the year. B. DISCUSSION ITEM: 2017/2018 CSSA PUBLIC POLICY AGENDA The Social Justice & Equity Committee reviewed the 2017/2018 CSSA Public Policy Agenda and discussed the areas the committee can address. IX. ADJOURNMENT AT 4:03 p.m. Board of Directors Minutes of 2

50 UNIVERSITY AFFAIRS COMMITTEE MINUTES REGULAR MEETING LAUREN MCCLAIN, VICE CHAIR OF UNIVERSITY OF AFFAIRS Sunday, September 16, :30 a.m. - 10:45 a.m. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, California I. CALL TO ORDER AT 9:30 AM II. III. IV. ROLL CALL Present: Bakersfield, Channel Islands, Chico, Dominguez Hills, East Bay, Fresno, Fullerton, Humboldt, Long Beach, Los Angeles, Maritime, Monterey Bay, Northridge, Pomona, Sacramento, San Bernardino, San Diego, San Francisco, San Jose, San Marcos, Sonoma, Stanislaus Absent: San Luis Obispo, Michael Pratt (Chair) ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: San Francisco Second: Northridge Vote: ACTION ITEM: APPROVAL OF THE JULY 15, 2017 MINUTES (MSP) Motion: Northridge Second: Monterey Bay Vote: V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. SPECIAL PRESENTATIONS A. Hunger-Free College Campuses: Rachel Sumekh REPORTS A. Michael Pratt, Chair B. Lauren McClain, Vice Chair C. Ian Scott, Sustainability Officer D. Dulce Ramirez, SJEC Speaker Board of Directors Minutes of 2

51 VIII. IX. NEW BUSINESS A. DISCUSSION ITEM: ROUNDTABLE DISCUSSIONS ON DACA The University Affairs Committee discussed recent events regarding DACA and next steps. CLOSING COMMENTS X. ADJOURNMENT AT 10:46 AM Board of Directors Minutes of 2

52 Cal State Student Association Resolution in Support of Creating Campuses Free of Sexual Misconduct and Sexual Violence WHEREAS, the Cal State Student Association (CSSA) is the single recognized voice of the 480,000 students of the California State University (CSU); and WHEREAS, the purpose of CSSA is to ensure that students are at the forefront of higher education 1 policy in California ; and WHEREAS, on September 7, 2017, Secretary of Education, Betsy DeVos, announced that the Department of Education will seek public feedback and combine institutional knowledge, professional expertise and the experiences of students to replace the current approach with a 2 workable, effective and fair system ; and WHEREAS, CSSA s Public Policy Agenda promotes safe and inclusive environments to 3 ensure a positive campus climate for all CSU students including those that are free from sexual misconduct and sexual violence; and WHEREAS, sexual assault education interventions for college students tend to be more effective when they are longer, presented by professionals, and include content addressing risk reduction, gender-role socialization, or provision of information and discussion of myths and facts about 4 sexual assault ; and WHEREAS, there is abundant qualitative and anecdotal evidence that schools are enforcing neither their own policy requirements or stated ethical standards, nor those required by the U.S. 5 Department of Education (DOE), Title IX, and/or state laws ; and WHEREAS, Title IX is a civil rights statute and civil rights causes of action have consistently been 6 adjudicated using the preponderance standard ; and WHEREAS, students who received counseling at a counseling center showed a significant 7 improvement in academic and career areas ; and 1 About Cal State Student Association 2 Highlights from Secretary DeVos' Remarks on Title IX Enforcement 3 Cal State Student Association Public Policy Agenda 4 Sexual Assault Education Programs: A Meta-Analytic Examination Of Their Effectiveness 5 Transformation Requires Transparency: Critical Policy Reforms To Advance Campus Sexual Violence Response 6 Defending the Preponderance of the Evidence Standard in College Adjudications of Sexual Assault 7 Evaluation of Counseling Outcomes at a University Counseling Center

53 8 WHEREAS, due process procedures for the accused are utilized at only 37.3 percent at postsecondary institutions; therefore, let it be RESOLVED, for every postsecondary institution to effectively educate all students, faculty, and staff 9 on sexual misconduct and sexual violence on campus as an effective, preventative, informative, 10 and comprehensive campus based strategy ; and be it further RESOLVED, for every postsecondary institution to apply fair and equitable policies and procedures while conducting a sexual misconduct and / or sexual violence case that informs complainant and respondent of their rights; and be it further RESOLVED, for every postsecondary institution to uphold the preponderance of evidence standard in a sexual misconduct and / or sexual violence case; and be it further RESOLVED, for every postsecondary institution to provide the same resources and support services, such as counseling and advocacy services, for a complainant and respondent in a sexual misconduct and / or sexual violence case; and be it further RESOLVED, for every postsecondary institution to be held accountable to the U.S. Department of Education and Office for Civil Rights to ensure due process for all complainants and respondents in sexual misconduct and sexual violence cases; and be it further RESOLVED, that CSSA calls upon all 23 campuses of the CSU and every postsecondary institution to implement the policies and procedures outlined here within; and be it further NOW, THEREFORE LET IT BE RESOLVED, that this resolution be distributed widely, including, but not limited to the U.S. Department of Education, Chancellor Timothy P. White, the CSU Board of Trustees, the CSU Statewide Academic Senate, and the CSU Alumni Council. 8 Campus Sexual Assault: How America's Institutions of Higher Education Respond 9 College or University Based Sexual Assault Prevention Programs 10 Sexual Violence on Campus: Strategies for Prevention

54 WHEREAS, the California State Student Association (CSSA) is the single recognized voice for the 474,000+ students of the California State University (CSU) system; WHEREAS, the Chancellor s Office passed coded memorandum AA on local responsibility for student participation; WHEREAS, the coded memorandum encourages best practices to ensure that associated student body organizations are full participants in campus policy development ; WHEREAS, the CSU Board of Trustees, passed a resolution on student participation in policy development 2 that states each campus is responsible for ensuring that associated student body organizations are involved in campus policy development as full participants ; WHEREAS, the CSU Board of Trustees resolution also states that campus presidents will provide these officially recognized associated student body organizations an opportunity to offer opinions and make recommendations about campus policy and procedures that have or will have an effect upon students ; WHEREAS, CSSA passed a letter on shared responsibility of campus governance in May of 2017; WHEREAS, this letter defines the shared responsibility of campus governance as the expectation of consistent collaboration among students, faculty, staff, and administration in making decisions that impact the campus and its community ; WHEREAS, students are one of the key stakeholders on any university campus; RESOLVED, that CSSA urges the Chancellor s Office to improve upon the coded memorandum by adding a definition for shared governance that identifies students as key stakeholders in campus decisions; RESOLVED, that CSSA supports implementing new review processes for campus presidents, Vice Presidents of Student Affairs, and Provosts, that require 360 degree feedback and more frequent reviews; RESOLVED, that copies of this resolution be distributed widely, including, but not limited to, the CSU Board of Trustees, CSU Chancellor Timothy White, the CSU Academic Senate, CSU Campus Presidents, CSU Campus Provosts, and the Associated Students organizations of the CSU. Footnotes: 1) 2) P. 19;

55 AUDIT COMMITTEE MINUTES SPECIAL MEETING MAGGIE WHITE, PRESIDENT Wednesday, November 1, :00 p.m. - 3:00 p.m. I. CALL TO ORDER AT 2:00 P.M. California State University Office of the Chancellor Long Beach, CA Teleconference Dial-in at II. III. ROLL CALL Present: Alana Lim, Marcos Montes, Michael Pratt, Ryan Brown, Jonathan Goldenberg, Maggie White ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Jonathan Goldenberg Second: Alana Lim Vote: Passed (Unanimous) IV. ACTION ITEM: APPROVAL OF THE JULY 15, 2017 MINUTES (MSP) Motion: Jonathan Goldenberg Second: Alana Lim Vote: Passed (Alana, Marcos, Ryan, Jonathan, Maggie), Abstain (Michael Pratt) V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. NEW BUSINESS A. INFORMATION ITEM - BOARD COMMUNICATION SUMMARY CSSA s audit officer, Rolland Vasin, of Vasin, Heyn & Company outlined the board communication summary for the fiscal year ending June 30, B. INFORMATION ITEM - EXIT CONFERENCE PROTOCOL & REVIEW OF DRAFT CSSA FYE FINANCIAL STATEMENTS Mr. Vasin reviewed the exit conference protocol, including the draft of the audited financial statements for fiscal year C. INFORMATION ITEM - VALUE-ADDED SERVICES Mr. Vasin reviewed the value-added services that are available beyond the scope of the audit, including fraud prevention, risk management plan assessment, board training, and cost accounting.

56 VII. ADJOURNMENT AT 2:29 P.M. Board of Directors Minutes of 2

57 CALIFORNIA STATE STUDENT ASSOCIATION FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS REPORT FOR THE YEAR ENDED JUNE 30, 2017

58 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) TABLE OF CONTENTS Page INDEPENDENT AUDITORS REPORT 1 STATEMENT OF FINANCIAL POSITION 3 STATEMENT OF ACTIVITIES 4 STATEMENT OF FUNCTIONAL EXPENSES 5 STATEMENT OF CASH FLOWS 6 NOTES TO FINANCIAL STATEMENTS 7

59 INDEPENDENT AUDITORS REPORT To the Board of Directors of California State Student Association (CSSA) (A California Non-Profit Organization) Long Beach, California We have audited the accompanying financial statements of California State Student Association (A California Non-Profit Organization), which comprise the statement of financial position as of June 30, 2017, and the related statements of activities, functional expenses and cash flows for the year then ended, and the related notes to the financial statements. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. 1

60 INDEPENDENT AUDITORS REPORT - Continued Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of California State Student Association as of June 30, 2017, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Report on Summarized Comparative Information We previously audited California State Student Association s 2016 financial statements, and we expressed an unmodified audit opinion on those audited financial statements in our report dated January 20, In our opinion, the summarized comparative information presented herein as of and for the year ended June 30, 2016, is consistent, in all material respects, with the audited financial statements from which it has been derived. The summary financial statements do not contain all the disclosures required by accounting principles generally accepted in the United States of America. Reading the summary financial statements, therefore, is not a substitute for reading the audited financial statements of California State Student Association. Calabasas, California (Date of Audit Report) 2

61 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) STATEMENT OF FINANCIAL POSITION JUNE 30, 2017 (WITH COMPARATIVE TOTALS FOR 2016) ASSETS Accounts receivable $ 635 $ 464 Beneficial interest in funds held by others 1,368, ,841 Deposits and prepaid expenses 2,819 2,094 Total assets $ 1,371,804 $ 910,399 LIABILITIES Accounts payable and accrued liabilities $ 19,014 $ 31,146 Total liabilities 19,014 31,146 NET ASSETS Unrestricted Designated for operating reserves 1,253, ,823 Designated for program development 99,280 98,430 Total net assets 1,352, ,253 Total liabilities and net assets $ 1,371,804 $ 910,399 See accompanying auditors report and notes to financial statements. 3

62 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2017 (WITH COMPARATIVE TOTALS FOR 2016) REVENUES AND SUPPORT Student Involvement and Representation Fee $ 1,619,114 $ 1,533,824 Interest and dividend income 8,626 4,807 Other income 41,697 45,362 Total revenues and support 1,669,437 1,583,993 EXPENSES Program services 889, ,006 Support services 306, ,472 Total expenses 1,195,900 1,023,478 CHANGE IN NET ASSETS 473, ,515 NET ASSETS - beginning of year 879, ,738 NET ASSETS - end of year $ 1,352,790 $ 879,253 See accompanying auditors report and notes to financial statements. 4

63 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2017 (WITH COMPARATIVE TOTALS FOR 2016) Program Support 2017 Total 2016 Total Services Services Expenses Expenses EXPENSES Administrative costs $ 395 $ 43,471 $ 43,866 $ 38,372 Computer expenses 2,322 1,578 3,900 5,460 Hospitality 90,285-90,285 74,834 Insurance - 4,379 4,379 4,226 Legal and audit - 16,350 16,350 26,044 Miscellaneous 5,006 1,622 6,628 8,563 Outside services 465, , , ,000 Postage ,020 Printing 22, ,006 17,682 Public relations 6,310-6,310 7,519 Rent 7,165 21,494 28,659 23,439 Scholarships 55,026-55,026 50,990 Small equipment 2,391 5,227 7,618 5,103 Supplies 28,740 7,063 35,803 26,805 Telephone - 5,470 5,470 6,586 Travel 203, , ,835 Total expenses $ 889,440 $ 306,460 $ 1,195,900 $ 1,023,478 See accompanying auditors report and notes to financial statements. 5

64 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2017 (WITH COMPARATIVE TOTALS FOR 2016) CASH FLOWS FROM OPERATING ACTIVITIES: Change in net assets $ 473,537 $ 560,515 Adjustments to reconcile change in net assets to net Cash provided (used) by operating activities (Increase) decrease in: Accounts receivable (171) (328) Deposits and prepaid expenses (725) - Increase (decrease) in: Accounts payable and accrued liabilities (12,132) 28,083 Total adjustments (13,028) 27,755 Net cash provided (used) by operating activities 460, ,270 CASH FLOWS FROM INVESTING ACTIVITIES: Reinvested beneficial interest in funds held by others (2,153,298) (2,215,946) Proceeds from the sale of beneficial interest in funds held by others 1,692,789 1,627,676 Net cash (used) provided by investing activities (460,509) (588,270) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS - - CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR - - CASH AND CASH EQUIVALENTS AT END OF YEAR $ - $ - See accompanying auditors report and notes to financial statements. 6

65 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, ORGANIZATION The California State Student Association (CSSA) is an unincorporated income tax exempt association which continues to promote and encourage the free spirited interchange of ideas and methods of operation between individual student governments Associated Students, Inc. (ASI) of the California State University (CSU) and CSSA. CSSA addresses and takes positions on issues impacting higher education, CSU systemwide policy, and CSU student interests. In addition, this well-organized group is the acknowledged statewide student organization designated to represent, serve, and protect the collective interests of students before the state legislature, the CSU Board of Trustees, and other governmental and private agencies as deemed necessary. The Associated Students, Inc. participating in CSSA s organization as of June 30, 2017 are as follows: California State University, Bakersfield California State University, Channel Islands California State University, Chico California State University, Dominguez Hills California State University, East Bay California State University, Fresno California State University, Fullerton Humboldt State University California State University, Long Beach California State University, Los Angeles California Maritime Academy California State University, Monterey Bay California State University, Northridge California Polytechnic State University, Pomona California State University, San Bernardino San Diego State University California State University, Sacramento San Francisco State University California Polytechnic State University, San Luis Obispo Sonoma State University San Jose State University California State University, San Marcos California State University, Stanislaus 7

66 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2017 (CONTINUED) 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES CSSA prepares its financial statements in accordance with generally accepted accounting principles (GAAP) promulgated in the United States of America. The significant accounting and reporting policies used by CSSA are described below to enhance the usefulness and understandability of the financial statements. Financial Statement Presentation The financial statements are presented based on ASC Topic 958, Not-for-Profit Entities. ASC Topic 958, Sections 210 and 225 requires classification of CSSA s net assets, revenues as well as expenses based on the existence or absence of donor-imposed restrictions. The statement requires presentation of the amounts for each of the three classes of net assets permanently restricted, temporarily restricted, and unrestricted in the statement of financial position and the amounts of change in each of those classes of net assets in the statement of activities. Net Assets The financial statements report net assets and changes in net assets in three classes that are based upon the existence or absence of restrictions on use that are placed by its donors, as follows: Unrestricted net assets. Unrestricted net assets are resources available to support operations. The only limits on the use of unrestricted net assets are the broad limits resulting from the nature of CSSA, the environment in which it operates, the purposes specified in its corporate documents and its application for tax-exempt status, and any limits resulting from contractual agreements with creditors and others that are entered into in the course of its operations. Temporarily restricted net assets. Temporarily restricted net assets are resources that are restricted by a donor for use for a particular purpose or in a particular future period. CSSA s unspent contributions are classified in this class if the donor limited their use, as are the unspent appreciation of its donor-restricted endowment funds. When a donor s restriction is satisfied, either by using the resources in the manner specified by the donor or by the passage of time, the expiration of the restriction is reported in the financial statements by reclassifying the net assets from temporarily restricted to unrestricted net assets. Net assets restricted for acquisition of buildings or equipment (or less commonly, the contribution of those assets directly) are reported as temporarily restricted until the specified asset is placed in service by CSSA, unless the donor provides more specific directions about the period of its use. CSSA did not have any temporarily restricted net assets at June 30, Permanently restricted net assets. Permanently restricted net assets are resources whose use by CSSA is limited by donor-imposed restrictions that neither expire by being used in accordance with a donor s restriction nor by the passage of time. CSSA did not have any permanently restricted net assets at June 30,

67 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued All revenues and net gains are reported as increases in unrestricted net assets in the statement of activities unless the use of the related resources is subject to temporary or permanent donor restrictions. All expenses and net losses other than losses on endowment investments are reported as decreases in unrestricted net assets. Cash and Cash Equivalents Cash and cash equivalents are short term, interest bearing, highly liquid investments with original maturities of three months or less, unless the investments are held for meeting restrictions of a capital or endowment nature. Accounts Receivable Accounts receivable consist of accrued interest from funds held by others and other receivables, and are stated at the amount management expects to collect from outstanding balances. CSSA uses the allowance method of accounting for receivables determined to be potentially uncollectable. In management s opinion, all receivables were collectible at year-end and therefore no allowance for doubtful accounts was considered necessary at June 30, Beneficial Interest in Funds Held by Others Beneficial interest in funds held by others consists of funds held in the CSU Consolidated Investment Pool. Separate accounting is maintained as to the amounts allocable to CSSA. Beneficial interest in funds held by others is reflected at fair value using quoted market prices. Deposits and Prepaid Expenses Deposits and prepaid expenses are expensed ratably over their respective terms of agreement. Property and Equipment Property and equipment are stated at cost or at their estimated fair value at the date of donation. CSSA does not have any capitalized fixed asset at this time and does not have a formal capitalization policy document. CSSA follows the capitalization policy of the CSU and Chancellor s Office: Capital Asset Definitions and Guidelines - A capital asset is defined as real or personal property that has a unit acquisition cost equal to or greater than $5,000 and an estimated life greater than one year. Depreciation is provided using the straight-line method over the estimated useful lives of the assets which are as follows: Equipment Improvements, other than buildings 5 10 years years or estimated useful life 9

68 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Accounting for Contributions Contributions, including unconditional promises to give, are recognized when received. All contributions are reported as increases in unrestricted net assets unless use of the contributed assets is specifically restricted by the donor. Amounts received that are restricted by the donor to use in future periods or for specific purposes are reported as increases in either temporarily restricted or permanently restricted net assets, consistent with the nature of the restriction. Unconditional promises with payments due in future years have an implied restriction to be used in the year the payment is due, and therefore are reported as temporarily restricted until the payment is due unless the contribution is clearly intended to support activities of the current fiscal year or is received with permanent restrictions. Conditional promises, such as matching grants, are not recognized until they become unconditional, that is, until all conditions on which they depend are substantially met. Contributed Goods and Services Contributions of goods received that are measurable are recorded as revenue at their estimated fair value when received. Contributions of services are recognized if the services received meet any of these criteria: (1) if they create or enhance nonfinancial assets and (2) if they require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation. A large number of people have contributed significant amounts of time to the activities of the Organization. The financial statements do not reflect the value of these contributed services because they do not meet the recognition criteria. Revenue Recognition Revenues from the Student Involvement and Representation Fee are recorded upon receipt from campuses. Other revenues consist of CHESS and Board Orientation conference fees. These revenues are recognized upon receipt. Classification of Revenues and Expenses CSSA considers revenues and expenses in the statement of activities to be those revenues and expenses that result from exchange and nonexchange transactions or other activities that are connected directly to CSSA s primary functions. Exchange transactions include charges for services rendered and the acquisition of goods and services. 10

69 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Income Taxes CSSA is exempt from Federal income taxes under Section 501(c)(3) of the Internal Revenue Code and California income taxes under section 23701(d) of the California Revenue and Taxation Code. CSSA is required to pay an annual filing fee to the State of California and other states it operates in. CSSA has adopted Financial Accounting Standards Board Accounting Standards Codification (ASC) Section , which clarifies the accounting for uncertainty in income taxes. ASC Section prescribes a recognition threshold and measurement attribute for the financial statement recognition and measurement of a tax position taken or expected to be taken in a tax return. ASC Section requires that an organization recognize in the financial statements the impact of the tax position if that position will more likely than not be sustained on audit, based on the technical merits of the position. As of and for the year ended June 30, 2017, CSSA had no material unrecognized tax benefits, tax penalties or interest. CSSA s Forms 990, Return of Organization Exempt from Income Tax, for each of the tax years ended June 30, 2016, 2015, and 2014, are subject to examination by the IRS, generally for 3 years after they were filed. Use of Estimates The preparation of financial statements requires management to make estimates and assumptions that affect the reported amounts of revenues and expenses during the reporting period and the reported amounts of assets and liabilities at the date of the financial statements. On an ongoing basis, CSSA s management evaluates the estimates and assumptions based upon historical experience and various other factors and circumstances. Based on their evaluation, CSSA s management believes that the estimates and assumptions are reasonable; however, the actual results could differ from those estimates. Reclassifications Certain amounts in the 2016 comparative totals have been reclassified to conform with the 2017 reporting format. Comparative Totals The financial statements include certain prior-year summarized comparative information. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States of America. Accordingly, such information should be read in conjunction with CSSA s financial statements for the year ended June 30, 2016, from which the summarized information was derived. 11

70 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued Fair Value Measurements CSSA follows the provisions required for fair value measurements and disclosures of financial and nonfinancial assets and liabilities that are recognized or disclosed at fair value in the financial statements on a recurring and nonrecurring basis. CSSA s assessment of the significance of a particular input to the fair value measurements requires judgment, and may affect the valuation of the assets and liabilities being measured and their placement within the fair value hierarchy. Concentration Risk Concentration risk rises as investments become concentrated relative to a portfolio characteristic such as issuance, issuer, market sector, counter-party, or sovereign nation and is best mitigated by diversification. CSSA s beneficial interest in funds held by others consists of investments held in the CSU Consolidated investment pool and CSU s investment policy has concentration limits that provide sufficient diversification. Therefore, the occurrence of concentration risk is remote. 3. BENEFICIAL INTEREST IN FUNDS HELD BY OTHERS The balance at June 30, 2017 consists of funds transferred to the CSU Consolidated Investment Pool in which CSSA retains an interest in future distributions and is stated at fair value. The Fund is reported at fair value in the statement of financial position, with distributions and changes in fair value recognized in the statement of activities. The Fund s fair market value at June 30, 2017 was $1,368,350. The activity for the year is as follows: Beginning balance $ 907,841 Dividends and interest reinvested 8,626 Net of revenues and expenses 451,883 Total $ 1,368,350 12

71 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, BENEFICIAL INTEREST IN FUNDS HELD BY OTHERS - Continued The CSU uses fair value measurements to record fair value adjustments to certain assets and liabilities and to determine the fair value disclosures. The fair value of a financial instrument is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. Fair value is best determined based upon quoted market prices. However, in certain instances, where quoted market prices are not available, fair values are based on estimates using present value or other valuation techniques. Those techniques are significantly affected by the assumptions used, including discount rates and estimates of future cash flows. Accordingly, the fair value estimates may not be realized in an immediate settlement of the instrument. The CSU groups its assets and liabilities measured at fair value in three levels, based on markets in which the asset and liabilities are traded and the reliability of the assumptions used to determine fair value. The level in the fair value hierarchy with which a fair measurement in its entirety falls is based on the lowest level input that is significant to the fair value measurement in its entirety. The three levels of the fair value hierarchy are as follows: Level 1 inputs are quoted prices (unadjusted) in active markets for identical assets or liabilities that the CSU has the ability to access at the measurement date. Level 2 inputs are inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directly or indirectly. Level 3 inputs are unobservable inputs for the asset and liability. This valuation is accomplished using management s best estimate of fair value, with inputs into the determination of fair value that require significant management judgment or estimation. The following table presents the composition of beneficial interests in funds held by others measured at fair value on a recurring basis at June 30, 2017: Fair Value Measurements Level 1 Level 2 NAV Reporting Total Asset Backed Securities $ 117,059 $ - $ - $ 117,059 Certificates of Deposit - 58,044-58,044 Corporate Bonds 50, , ,203 Money Market Funds - - 5,880 5,880 Mortgage Backed Securities Municipal Bonds - 6,200-6,200 Repurchase Agreement - 3,852-3,852 US Agency Securities 249, , ,011 US Treasury Securities - 305, ,966 $ 416,852 $ 945,618 $ 5,880 $ 1,368,350 13

72 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, BENEFICIAL INTEREST IN FUNDS HELD BY OTHERS - Continued The following discussions describe the valuation methodologies used for financial assets and liabilities measured at fair value. The techniques utilized in estimating the fair value are affected by the assumptions used. Investments are classified in Level 1 as fair value are obtained at the last sale price on the last business day of the current fiscal year, as quoted on a recognized exchange or an industry standard pricing, when available. Investments for which no sale was reported as of the close of the last business day of the current fiscal year are valued at the quoted bid price provided by the CSU s external investment managers or their custodians. Investments are classified in Level 2 as fair value are calculated using valuations that include observable market quoted prices for similar assets or liabilities. Observable inputs other than quoted prices such as price services or indices, estimates, appraisals, assumptions, and other methods that are reviewed by management. Changes in market conditions and economic environments may impact the net asset value of the funds and consequently the fair value of the CSU s interests in the funds. There were no assets and liabilities measured at fair value on a recurring basis using significant unobservable inputs (Level 3) during fiscal year Money Market Funds are not categorized under the fair value hierarchy and are shown at Net Asset Value (NAV). These investments are measured at amortized cost when calculating NAV per share (or its equivalent) of the investment. 4. RETIREMENT PLAN CSSA reimburses the CSU Chancellor s Office for all personnel expenses. Within its personnel plan CSSA has a non-contributory qualified pension plan covering all full-time management and represented employees. Student assistants are not afforded retirement benefits. Contributions to this plan represent 26.73% of employee s compensation. During the fiscal year ended June 30, 2017, contributions to the qualified plan amount to $115,

73 CALIFORNIA STATE STUDENT ASSOCIATION (A California Non-Profit Organization) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2017 (CONTINUED) 5. STUDENT FEE REVENUES CSSA operates via revenues generated by the Student Involvement and Representation Fee, or SIRF. SIRF was approved by the CSU Board of Trustees as a student fee assessed to all California State University students to directly fund CSSA and was established for the fiscal year onward. The fee is assessed at the rate of $2 per student and charged twice per academic year. SIRF is established as a voluntary student fee in which students may choose to opt-out of payment. SIRF revenues fund all of the organization s programming and support operations, including its legislative activities. 6. RELATED PARTY TRANSACTIONS CSSA has entered into certain transactions with the members relating to meetings, California Higher Education Student Summit (CHESS) and the Board Orientation meeting. The accompanying financial statements include the transactions with the Associated Students organizations, and its members. 7. SUBSEQUENT EVENTS CSSA has evaluated events subsequent to June 30, 2017, to assess the need for potential recognition or disclosure in the financial statements. Such events were evaluated through (Date of Audit Report), the date the financial statements were available to be issued. Events occurring after that date have not been evaluated to determine whether a change in the financial statements would be required. Based upon this evaluation, it was determined that no other subsequent events occurred that require recognition or additional disclosure in the financial statements. 15

74 CALIFORNIA STATE STUDENT ASSOCIATION FEE AND EXPENSE ESTIMATE FOR THE YEAR ENDING JUNE 30, Hours Estimated 2017 Hours Actual Minimum Maximum Comments/Responsibilities Startup/familiarization Nonrecurring initial audit steps Accounting & closing analysis Planning / Audit Programs Permanent File, Minutes CSSA provide copies Internal Control SAS docs Transactions Program CSSA pull invoices&checks Cash and Cash Equivalents Receivables CSSA computes University A/R Prepaid Expenses Property Payables CSSA records cutoff Accrued Liabilities CSSA records cutoff Deferred Revenue Net Assets/interfund Revenue Other Operating Accounts Trial Balance input/grouping CSSA provides MAS90/ASCII Financial statements CSSA provides schedules Special Reports-MD&A Review CSSA provides schedules Supervision and Review Constructive Services GASB Disclosures Special Audit Guide Steps Confirmations CSSA prepares from proforma BOD Meetings Returns-ongoing (990, 199, RRF-1) Total Field Hours Hourly 2017 Estimate 2016 Rate Minimum Maximum Actual PERSONNEL Staff: Senior Partner $ $ 2,250 $ 2,925 $2,475 Field Partner ,400 2,800 2,400 Auditors ,250 8,850 8,550 Paraprofessional ,125 6,150 5,625 Totals ,025 20,725 19,050 OTHER CHARGES ANTICIPATED Report Department and Secretarial Expenses (copy, etc.) Note Total Service Estimate 17,185 20,985 19,228 CONTINGENCY (uncertainties, client requests, etc.) 800 1,000 - TOTAL BEFORE ADJUSTMENT 17,985 21,985 19,228 IN-KIND CONTRIBUTION (985) (3,185) (3,028) FINAL ESTIMATE (PER YEAR) $ 17,000 $ 18,800 $ 16,200 Note 1: Because VHCO serves clients throughout California, travel time and travel-related expenses are not charged directly to auditees. This estimate must be read in connection with the Vasin, Heyn & Company Engagement Letter.

75 VALUE-ADDED SERVICES BEYOND THE SCOPE OF THE AUDIT Fraud Prevention As an outgrowth of our familiarity with auditee systems and procedures we provide expanded fraud prevention trainings which include assessment tools, internal control improvements, ethics training, and related risk management procedures. Assessment tools include statistical analyses of disbursements using Benford analytics. Risk Management Plan Assessment Our tools include review of existing risk management components in relation to Best Practices developed over decades of practical experience with the goal of identifying improvement areas in such areas as Crisis Management, Succession Planning and Disaster Recovery Directives among others. These consultative activities also include Governance insights aimed at enhancing effectiveness of Management and Board operational interactions. Board Training Our free Board training PowerPoint presentations include How to Read a Financial Statement and Duties of Not-For-Profit Board Members. Cost Accounting Our focus in these efforts is on identifying true costs or service delivery to aid contract administration and grant writing. In addition to traditional cost allocation procedures our work includes such forward-looking techniques such as Flexible Budgeting with which organizations can better predict salary expense reactions to wide swings in funding.

76 EXECUTIVE COMMITTEE MINUTES REGULAR MEETING David M. Lopez, President Saturday, April 22, :00 am 8:30 am Grandlake California State University East Bay, Oakland Center Oakland, CA I. I. II. CALL TO ORDER AT 8:13 AM ROLL CALL All Members Present ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion by I. Franz to approve the agenda, seconded by J. Reyes, motion passed (unanimously) III. ACTION ITEM: APPROVAL OF THE FEBRUARY 2017 MINUTES (MSP) Motion by J. Reyes to approve the agenda, seconded by I. Franz, motion passed (unanimously) IV. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. V. REPORTS A. David M. Lopez, President B. Rob Shorette, Executive Director VI. NEW BUSINESS A. DISCUSSION ITEM: STRATEGIC PLAN The Executive Committee discussed the next steps and process to planning the Strategic Plan. VII. VIII. CLOSING COMMENTS ADJOURNMENT AT 8:27 AM

77 BOARD OF DIRECTORS MINUTES REGULAR MEETING ALANA LIM, CHAIR Saturday, September 16, :00 a.m. - 9:30 a.m. I. CALL TO ORDER AT 9:03 A.M. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, California II. III. IV. ROLL CALL Present: Bakersfield, Channel Islands, Dominguez Hills, East Bay, Fresno, Fullerton, Humboldt, Long Beach, Los Angeles, Maritime, Monterey Bay, Northridge, Pomona, Sacramento, San Bernardino, San Diego, San Francisco, San José, San Marcos, Sonoma, Stanislaus Not Present: Chico, San Luis Obispo ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: Channel Islands Second: San Bernardino Vote: Passed (Unanimous) ACTION ITEM: APPROVAL OF THE AUGUST 5, 2017 MINUTES (MSP) Motion: Maritime Second: Pomona Vote: Passed (Unanimous) Amend: Correct Maritime vote from SJEC nominations (Jackie Noley, No roll call; Cam Patterson, Yes; Liz Sanchez, Abstain; Asia Gonzalez, Yes; Anthony Briseno, Yes) Motion: Maritime Second: Monterey Vote: Passed (Unanimous) V. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. VI. VII. NEW BUSINESS DISCUSSION ITEM: IMPACT OF DACA REPEAL ON THE CSU The Board of Directors discussed the current state and impact of the repeal of DACA on students, campuses, and the CSU. ADJOURNMENT AT 9:20 A.M.

78 BOARD OF DIRECTORS MINUTES REGULAR MEETING ALANA LIM, CHAIR Sunday, September 17, :00 a.m. - 12:00 p.m. I. CALL TO ORDER AT 9:35 A.M. Pavilion A, Titan Student Union California State University, Fullerton Fullerton, California II. III. ROLL CALL Present: Bakersfield, Channel Islands, Chico (10:34 A.M.), Dominguez Hills, East Bay, Fresno, Fullerton, Humboldt, Long Beach, Los Angeles, Maritime, Monterey Bay, Northridge, Pomona, Sacramento, San Bernardino, San Francisco, San Marcos, Sonoma, Stanislaus Not Present: San Diego, San José, San Luis Obispo ACTION ITEM: APPROVAL OF THE AGENDA (MSP) Motion: East Bay Second: San Francisco Vote: Passed (Unanimous) IV. PUBLIC COMMENT Public comment is intended as a time for any member of the public to address the committee on any issues affecting CSSA and/or the California State University. V. SPECIAL PRESENTATIONS A. Student Government Perks: Bruce Twersky, President VI. VII. LIAISON REPORTS A. CSU Academic Senate (ASCSU) Liaison: Dr. Christine Miller, Chair B. Auxiliary Organizations Association (AOA) Liaison C. CSU Chancellor s Office Liaison: Ray Murillo, Director of Student Programs D. CSU Student Trustees: Jorge Reyes Salinas (Voting Member) & Emily Hinton (Non-Voting Member) CSSA REPORTS A. Ryan Brown, Academic Senate Liaison B. Melissa Baron, Alumni Council Liaison

79 C. Dr. Rob Shorette, Executive Director D. Maggie White, President E. Alana Lim, Chair F. Aaron Castaneda, Vice President of Finance G. Marcos Montes, Vice President of Legislative Affairs H. Michael Pratt, Vice President of University Affairs VIII. NEW BUSINESS A. INFORMATION ITEM: CSSA BOARD OF DIRECTORS APPROVAL Chair, Alana Lim, will provide a brief overview of bringing items to the CSSA Board of Directors for information, discussion, and approval. B. INFORMATION ITEM: IMPACT OF DACA REPEAL ON THE CSU CSSA committees and guests will provide an overview of the real of DACA and its impact on CSU students. IX. ADJOURNMENT AT 11:20 A.M.

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